ATTACHMENT Q - DELIVERABLE SCHEDULE.pdf
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- Solicitation number
- 36A77620Q0299
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This document outlines the requirements for initial outfitting, transition, and activation services to support a new outpatient clinic for the North Texas VA Health Care System in Tyler, Texas. The services include project management, interior design and space planning, furniture, fixtures and equipment planning, acquisition support, concept of operations and transition planning, relocation and installation, training and simulation, communications support, and biomedical planning and quality assurance. The period of performance is estimated at 18 months to activate the approximately 53,267 square foot clinic, with the goal of beginning clinical services in September 2021. The pre-solicitation notice establishes this as a 100% set-aside for verified Service-Disabled Veteran-Owned Small Businesses. Interested firms must meet the small business size standard of NAICS code 541614. The anticipated solicitation will be posted on June 15, 2020 with a closing date of July 10, 2020 and will be a firm-fixed price contract awarded by the Department of Veterans Affairs.
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ATTACHMENT – K DELIVERABLE SCHEDULE (TENTATIVE)
Deliverable No.
Deliverable Name Due
001 Activation Project Schedule Established: 10 days after award
Subsequent submissions: Due monthly NLT 2nd day of monthly
002 Transition Plan Established: 30 days after award
Subsequent submissions: Update as required
003 Roles and Responsibilities Report Established: 30 days after award
Subsequent submissions: Update as required
004 Monthly Project Status Report Established: 30 days after award
Subsequent submissions: Due monthly NLT than 2nd business day of each month
005 Meeting Minutes Agenda due within 24 hour of meeting; Meeting Minutes due within 3 business days following meeting
006 FF&E Cut Sheets Estimated: 90 days after contract award
Subsequent submissions: Due monthly NLT 2nd business day of each month
007 Artwork Cut Sheets Estimated: 90 days after contract award
Subsequent submissions: Due monthly NLT than 2nd business day of each month
008 FF&E Layouts Furniture TBD 009 Artwork Placement Plan TBD 010 Design Submittal 1 TBD
ATTACHMENT – K DELIVERABLE SCHEDULE (TENTATIVE)
011 Room-by-Room Master Equipment List (MEL) TBD 012 Updated Drawings TBD 013 FF&E Change Management Log Estimated: 30 days after contract award; updated monthly 014 Warranty Management Plan (WMP) TBD 015 Rough Order of Magnitude (ROM) Estimated: 2 months after Task
Order award; updated quarterly 016 Inventory Control Plan Estimated: 90 days after contract award. Maintenance and updating part of Project Management Services
017 Acquisition Plan TBD 018 JSN Responsibility Matrix TBD 019 Procurement Packages Long lead time items due 60 days after contract award; remaining packages due according to finalized and Government accepted Acquisition Plan
020 Transition and Pre-planning (Planning Governance)
CONOPS
Established: 60 days after contract award
021 General CONOPS Established: 60 days after contract award
Optional Task Deliverables 022 Relocation Services TBD 023 Move and Delivery Plan Established: 30 days from option award 024 Training Plan Established: 30 days from award of optional task 025 Training Reports Weekly during training phase 026 VA Activation Project Communication Plan Established: 20 days from award of option task – updated as required
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