Attachment J-7 Fitness Equipment PM Svcs.pdf

SOLICITATION 9594CS24Q0010 - ATTACHMENT J-7

FITNESS EQUIPMENT QUARTERLY PREVENATATIVE MAINTENANCE SERVICES

1. Scope of Work. The Contractor shall provide all necessary management, supervision, personnel, labor, materials, parts, and equipment necessary to perform preventive maintenance, calibration, and repairs on the Court Services and Offender Supervision Agency (CSOSA) fitness equipment.

2. Equipment Covered. The below Table 1 provides the location of the equipment covered under this Attachment J-7 as well as the equipment make, model, manufacturer, and serial number.

Table 1: CSOSA Equipment

Site Equipment Manufacturer Serial Number 1230 Taylor Street, NW Room 118 MULTI STATION LIFEFITNESS Unknown 1230 Taylor Street, NW Room 118 LIFEFITNESS Chest Press LIFEFITNESS Unknown 1230 Taylor Street, NW Room 118 LIFE FITNESS 95XI Elliptical LIFEFITNESS AXB103771 1230 Taylor Street, NW Room 118 LIFE FITNESS 93T Treadmill LIFEFITNESS ATT-115428 1230 Taylor Street, NW Room 118 LifeCycle 95R Exercise Bike LIFEFITNESS Unknown 910 Rhode Island Ave., NE Room 103 SPORTSART C5150 Recumbent Bike SPORTSART 0130074 910 Rhode Island Ave., NE Room 103 LANDICE L9 Treadmill LANDICE L9-4451 910 Rhode Island Ave., NE Room 103 MULTI STATION UNKOWN UNKNOWN 910 Rhode Island Ave., NE Room 103 PROMAXIA P-132 AB Curl PROMAXIA UNKNOWN 2101 MLK Ave., SE Room 4320 LIFEFITNESS 93T Treadmill LIFEFITNESS TTD105876 2101 MLK Ave., SE Room 4320 LIFE FITNESS 93R Recumbent Bike LIFEFITNESS LRB 102268 2101 MLK Ave., SE Room 4320 ESSENTIAL XT4 CROSS TRAINER LIFEFITNESS XTB 103261 2101 MLK Ave., SE Room 4320 LIFE FITNESS Ab Machine LIFEFITNESS UNKNOWN 2101 MLK Ave., SE Room 4320 LIFE FITNESS FIT3 Multi Gym LIFEFITNESS UNKNOWN

3. Service Technician Qualifications. Personnel performing the work identified in this attachment must have a minimum of five years of experience performing maintenance and repair of a variety of mechanically operated commercial fitness equipment (at least three types of motorized equipment, e.g., elliptical, treadmill, and recumbent bike). Per section C.4.2 of the award, all personnel performing the work included in this attachment must be approved by the

COR.

4. Quarterly Inspection and Preventive Maintenance Services.

4.1 The Contractor shall perform quarterly preventive maintenance on the CSOSA fitness equipment identified in Table 1 above per the following attached available manufacturer guidelines.

• Exhibit 1: Life Fitness 95XI Elliptical;

• Exhibit 2: Life Fitness 93T Treadmill;

• Exhibit 3: Life Fitness 95R Exercise Bike;

• Exhibit 4: Sportsart C5150 Recumbent Bike;

• Exhibit 5: Landice L9 Teradmills;

• Exhibit 6: Life Fitness 93R Recumbent Bike;

• Exhibit 7: Promaxia P132;

9594CS24Q0010

Attachment J-7

• Exhibit 8: Essential XT4 Cross Trainer; and

• Exhibit 9: Life Fitness FIT3 Multi Gym.

Notes:

1. For any equipment listed in Table 1 above that does not have a corresponding manufacturer guideline for preventative maintenance, the equipment shall be serviced per section 4.2 below.

2. Notwithstanding maintenance timeframes identified in any of the above exhibits, all maintenance identified in any exhibit is to be performed quarterly.

4.2 In addition, quarterly preventive maintenance shall include the following:

4.2.1 All equipment shall be cleaned, lubricated, tightened, adjusted during quarterly maintenance.

4.2.2 A thorough inspection of the mechanical operation of each piece of equipment noting any worn or damaged parts in need of replacing. Replacement parts shall only be genuine parts directly from the manufacturer unless otherwise approved by the COR.

4.3 Reporting.

4.3.1 Within one business day of completing each quarterly preventive maintenance service, the Contractor shall provide a written report to detailing the following:

4.3.3.1 The equipment location, make, model, and serial number serviced;

4.3.3.2 Date of service;

4.3.3.3 For each equipment identified, provide the preventive maintenance service conducted;

4.3.3.4 Whether additional repairs are needed in order to maintain reliable, continuous, and safe operation and if so, identify the repairs required.

4.3.2 The report shall be provided via email to the Contracting Officer’s Representative

(COR).

5. Repairs Noted During Quarterly Preventive Maintenance.

5.1 If an issue arises during the quarterly preventive maintenance which may result in a future unit failure, or hamper its operational status, or limit the equipment’s operation, the Contractor shall provide a detailed cost estimate for the required repairs. The cost estimate shall include the following:

5.1.1 The part(s) to be purchased and associated price for each part listed;

9594CS24Q0010

Attachment J-7

5.1.2 The amount of labor required to complete the repair and the associated price for the labor;

5.1.3 Any additional cost elements that make up the total price of the repair.

5.2 The repair estimate shall be submitted to the COR within two business days of conducting the quarterly inspection and preventive maintenance.

5.3 No repairs are to be performed without written authorization from the COR. Once authorized, in writing, by the COR, all repairs are to be completed within two business days of the approval to proceed.

6. Emergency Service Calls. Emergency service calls for all equipment identified in this attachment shall be performed in accordance with Attachment J-8, Additional Services, Section 12, Emergency Service Calls for Fitness Equipment.

7. Hours of Operation.

7.1 Any work outlined above shall only be performed at CSOSA between the hours of 7:00AM and 7:00PM, Eastern Time, Monday through Friday, except federal holidays. Any work outside the above identified hours of operation is not authorized unless written approval is provided by the COR.

7.2 The Contractor shall coordinate any work at CSOSA with the Contracting Officer’s Representative (COR). The Contractor shall not perform any work at CSOSA on federal holidays or other non-business days without prior approval of the COR.