Attachment B - SOW CONSTRUCTION June 8 2021.pdf

Statement of Work

SITE PREP FOR SPS STERILIZER AND EQUIPMENT

BLDG. 126, 7TH FLOOR Construction VA Project No.: 600-17-108

08 JUNE 2021

Long Beach, California VA Health Care System (600)

B.1 INTRODUCTION:

This requirement is for construction services to install equipment in the Sterilizing Processing Service (SPS) on the 7th

Floor of Building 126 in the Long Beach VA Health Care System (VALBHCS). This requirement is classified under construction as it calls for the alteration of real property.

B.2 BACKGROUND / DESCRIPTION OF WORK:

The Veterans Affairs Healthcare System located in Long Beach, California (600) requires construction services to prepare the area and install equipment in the Sterilizing Processing Service. This project was designed through awarded government contract VA262-16-D-0158 | 36C25818N0467 to the AE firm KAL Architects.

B.3 CONSTRUCTION DOCUMENT:

Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connections with this order. Contractor shall perform work in strict accordance with the General Specifications, Statement of

Work, schedule, and all other supporting documents for this contract to include, but not limited to the following documents:

Drafter (AE Firm) Document Title Document Date

Number of

Pages

KAL Architects Drawings June 8, 2021 93

KAL Architects Specification June 8, 2021 741

KAL Architects Appendix A – HVAC Readings June 4, 2018 50

KAL Architects Appendix B – Cut Sheets June 8, 2021 334

KAL Architects Appendix C – Structural Calcs May 21, 2021 23

B.4 SPECIFICATIONS

A. The VA Master Construction Specifications was used as the basis of project design.

B. For additional guidance a complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov.

B.5 SPECIFIC REQUIREMENTS

1. Project Scope of Work

a. General

The selected Contractor shall:

1. Install government furnished equipment in the Sterilizing Processing Service

(SPS) on the 7th Floor of Building 126.

Government will furnish the following equipment:

- Getinge 600 Series Steam Sterilizer (1 each)

- Getinge 8668 Series Washer Disinfector (1 each)

- Getinge 3-Cart Conveyor (1 each)

- Eye Instrument Processing Sink (1 each)

- Island 2-Sink Work station – adjustable height (4 each)

- Mobile Work Table (1 each)

- Pass – Thru Cabinet (1 each)

- Natus Warming Cabinet (1 each)

2. Relocate existing equipment in the Sterilizing Processing Service (SPS) on the 7th

Floor of Building 126:

- Getinge 8668 Series Washer Disinfector (2 each)

- Getinge Pass Thru Window (1 each)

- Fire Extinguisher Cabinet (1 each)

3. Remove existing Getting Cart washer, prepare area to receive new cart washer.

Furnish and install new GETINGE Cart Washer Model 9128E.

Note: Installation of the cart washer, may require removal of one window and use of a crane. If the contractor elects to use this method, the contractor to fully seal the window after installation of the cart washer.

4. Expansion of the Medivator Room in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126.

5. Furnish and install new equipment in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126 in the expanded Medivator Room:

- Elkay (or equal) Hand Wash Station (1 each) For Salient Characteristics refer to P-002 schedule drawing.

6. Furnish and replace existing medical compressor (including utilities) with new medical compressor in the Mechanical Room on the 6th Floor of Building 126 http://www.cfm.va.gov/ servicing the Sterilizing Processing Service (SPS) on the 7th Floor of Building

7. Furnish and install new water heater in the Mechanical Room on the 6th Floor of

Building 126 to service the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126. Provide all utilities.

8. Reconfiguration of the exiting from the Prep/Assembly area in the Sterilizing

Processing Service (SPS) on the 7th Floor of Building 126. This will include, removal of one door, wall opening for a new door, reconfiguration of exit sign/lights.

9. Reconfiguration of the Vestibules (2 each) into the Sterile Staging and the Staff

Break Room in the Sterilizing Processing Service (SPS) on the 7th Floor of

Building 126. This will include, removal of wall, demolition of the existing, staff lounge, construction of a new office, construction of a new staff lounge, removal and reinstallation on wall mounted accessories, rerouting of utilities, construction of a new sliding door, etc.

10. Renovation of the Vestibule (1 each) into the Soiled Decontamination Room, office and lounge in the Sterilizing Processing Service (SPS) on the 7th Floor of

Building 126. This will include demolition of the existing casework and sink in the lounge, renovation of the vestibule, new office, conversion of the lounge into a private office.

11. Replacement of the existing RO System for additional water usage in the

Sterilizing Processing Service (SPS) on the 7th Floor of Building 126. The new

RO water system to have an additional storage capacity for 6-hours and structurally upgraded slab to support the larger size RO water storage tanks. The

RO processing room will also have the equipment for the new DI Water System.

12. Reconfiguration of the existing exhaust hood and ductwork above the Getinge

Washer Disinfector(s) in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126.

13. Replacement of the existing ceiling and light fixtures in the Sterilizing Processing

Service (SPS) on the 7th Floor of Building 126. New wall finish in designated rooms.

14. Furnish and install fully furnished with equipment two temporary SPS Trailers and one water treatment shed in the south side of Building 126 in the existing parking area adjacent to Magnolia Street during the construction phase. The

Trailer Units will sit on wheels and jacks in the parking area adjacent to Building

126. Furnish and install ramps and stairs to access the trailer and shed units.

Connect to the VA Campus utilities for a fully function units.

Provide fencing and gates around the two temporary SPS Trailers and one water treatment shed area.

Contractor will furnish the each of the temporary SPS Trailers with the following equipment (or approved equal):

- Steris Clean-Up Sink – 3 well, 120” long (1 each)

- Caviwave Pro 17W Ultrasonic Cleaner – Wash/Rinse / 17 Gallon -Eye

Instrument Processing Sink (1 each)

- Wall Mounted Acu-Hold System/ 2 Container (1 each)

- Wall Mounted Ergotron LX System with 23” LCD Monitor (2 each)

- Reliance Vision Single-Chamber Washer/Disinfector – Double Door /

Electric Heat (2 each)

- Reliance Transfer Cart with Reliance 3 Level Manifold Rack (4 each)

- Amsco Pass – Thru Window with Set-Down Counter – Modular Wall (1 each)

- Steris Ultra Frame Deluxe Prep and Pack Work Station 30” x 60” (4 each)

- Amsco V-Pro Max Low Temperature Sterilization System – Single Door/Cabinet/Set of (4) Locking Casters (1 each)

- Amsco 400 Medium Steam Sterlizer, Recessed (2 each)

- Loading car and transfer carriage – 36” (4 each)

- Amsco Eagle poer electric steam generator – 75 kW (2 each)

- Ameriwater Healthcare water treatment system (1 each)

- Steris Blow-Down Separator Kit with Choromalox Tank (1 each)

- Pre-engineered Landing and Stairs (1 each)

- Pre-engineered Landing, Stairs and Ramps (1 each)

- Hand Wash Sink with Eye-Wash (2 each)

- Decontamination Room HVAC System (1 each)

- Sterilizer Cube HVAC System (1 each)

- Sterile Room HVAC System (1 each)

15. Contractor shall comply with VA Long Beach Healthcare System, Engineering Service policies. Such policies will include but not limited to the following: shut down request, hot work permit, above ceiling work permit, electric work permit, activity hazard analysis (AHA), infection control risk assessment (ICRA) permit, interim life safety measures (ILSM) permit, layout yard & on-site office approval process, etc...

After completion of renovation work at the 7th floor SPD. Remove the two temporary

SPS Trailers and one water treatment shed and bring the area to its original condition.

The selected Contractor shall furnish and install these in accordance with drawings and specifications developed by A/E.

b. Architectural The architectural work will provide SPD on the 7th Floor of Building 126, including space modifications of flooring, walls, soffits, ceiling, and finishes for the installation of new equipment and relocation of existing equipment, expansion of the Medivator Room, modification for vestibules into Sterile Staging Area, casework for the relocated break room, renovation of the vestibule into the Soiled

Decontamination Room, office, and conversion of the lounge in into a private office. All finishes to match existing adjacent surfaces.

In addition, work will include site preparation for the installation of two temporary

SPS Trailer Units and one water treatment shed on the south side of Building 126 in the existing parking area adjacent to Magnolia Street.

c. Civil

The civil work will include providing domestic water, fire water, and sanitary sewer services to the temporary SPS Trailer Units. Existing asphalt pavement, concrete sidewalk, and curbing will need to be removed, disposed of, and replaced to make way for the new underground utilities. Existing sod will need to be removed and replaced where new underground utilities run below grassy areas. The

Contractor shall repair any irrigation and other utilities that are damaged during construction.

Provide fencing and gates around the area occupied by the two temporary SPS

Trailer Units and one water treatment.

After completion of renovation work at the 7th Floor SPD. Remove the two temporary SPS Trailers and one water treatment shed and bring the area to its original condition.

d. Structural The existing building is concrete framed and was constructed in the mid 1960’s. The existing floor is a concrete flat slab with drop panels. The slab is 7½ inches thick and spans 21.67 feet in each direction between concrete columns. The drop panels at the concrete columns are 8 feet by 8 feet by 7½ inches thick.

New and relocated equipment shall be supported and anchored to the existing concrete floor slab on the seventh level of the building.

The RO water tank is supported by structural steel framing which will be connected to the existing concrete slab and columns.

Anchor the two temporary SPS Trailer Units and one water treatment shed installed at the existing parking lot. Furnish, install and anchor ramps and stairs to access the trailer and shed units.

e. Mechanical The new zone supply distribution system will be constant volume terminal units with reheat coils, supply air distribution devices and equipped with DDC thermostats.

Due to the addition of steam sterilizer and washer/disinfector, existing terminal units with reheat coils in (E) Prep/Assembly W717 and (E) Soiled

Rec/Decontamination W715 will be replaced with new terminal units and air distribution system.

New medium pressure steam and condensate piping will be provided for added

Sterilizer and Washer/Disinfector and connected to the existing piping. New piping appurtenances will be provided.

Exhaust system will be modified to accommodate the heat dissipation from the new steam sterilizer and washer/disinfector on both the Prep./Assembly W717 and (E)

Soiled Rec/Decontamination W715 side. New Stainless Steel Hood will be provided on the clean side of the new sterilizer to capture the moist air/vapor from the sterilizer.

New Exhaust Fan and stainless steel ductwork will be provided for the new

Washer/Disinfector. Existing hood and ductwork will be reconfigured for the relocated Washer/Disinfector.

New exhaust branch distribution system and exhaust registers will be provided for remodel areas.

Existing air distribution system to remain will be relocated to new T-bar ceiling.

New manual volume dampers will be provided in each of the supply and exhaust ducts for balancing.

Entire supply and exhaust air distribution system from existing air handling units and exhaust fans including outside intake settings will require balancing to the design set points.

Existing air handling unit comply with the VA Directive 1116 for temperature and humidity.

New DDC thermostats will be tied in to the existing Campus EMS for monitoring.

Mobile Decontamination Unit will be provided with Built-in Air Conditioning

System complying with VA Codes and Standards.

Mobile Decontamination Unit will be provided with Built-in Electric Steam

Generation System for the steam requirements.

f. Plumbing Furnish and install a new 100-gallon water heater and duplex circulation pumps to the 6th Floor.

Furnish and replace existing medical compressor (including utilities) with new medical compressor in the Mechanical Room on the 6th Floor of Building 126.

Furnish and install a new circulation loop for the 7th Floor Industrial Soft

Water Hot Water.

Extend the existing 7th Floor Industrial Soft Water Hot Water to new fixtures and cart wash.

Extend the existing waste system to the new fixtures and cart washer.

Replace existing RO system with a new RO water system consisting of 3 each 500-gallon tanks on stands which are structurally supported and anchored. The RO system shall be in compliance with AAMI TIR34 –

Water for Reprocessing of Medical Devices, including:

- Testing ports and shut-off valve in the water lines entering and leaving the RO unit(s).

- Tanks with conical bottom tanks.

- Anchorage for the tanks.

The RO processing room will also have the equipment for the new DI

Water System.

Furnish and install a common water softening system for the two mobile trailers.

Furnish and install a duplex set of electric storage type water heaters, duplex set of thermostatic mixing valves, and redundant set of circulation pumps for each of the mobile trailers.

Furnish and install the sanitary piping necessary for the required floor sinks and hub drains.

Furnish and install an electronic trap primer for the floor sinks and hub drain.

Furnish and install a hub drain for each of the mobile trailers to accept the condensate drains.

g. Electrical Remove and replace existing 2’x 4’ fluorescent light fixtures in the equipment staging, office, prep assembly and sterilization areas with LED type. Use existing panel and circuit for power to all new LED light fixtures.

Utilize dual technology occupancy sensor with override switches for lighting control. Conform to VA Medical Center Campus standards.

Furnish and install power to the new equipment: steam sterilizer, washer-disinfector, conveyor cart, cart washer, RO Equipment including pumps, exhaust fan, terminal units, new water heater and compressor at the sixth-floor mechanical room.

Furnish and install power to the receptacle outlets in the new staff lounge room and new offices. Furnish and install new data outlets in required spaces per renovation.

Furnish and install new data outlets in the renovated office space and lounge per renovation.

Furnish and install new TV outlet at lounge per renovation.

Furnish and install power point of connection to the two temporary SPS

Trailer Units and one water treatment shed. Feed the units from the existing

Substation 13. Replace the existing 600A spare circuit breaker at the

3000A main switchboard for the power requirements of the mobile units.

Also provide power for the plumbing equipment shed located between the two mobile unit consisting of water heaters and water softening equipment.

Furnish and install a standalone fire alarm system for the two temporary

SPS Trailer Units and one water treatment shed. It shall not be tied to the nearby building fire alarm system.

Coordinate the emergency power point of connection to the two temporary

SPS Trailer Units and one water treatment shed with the VALB Electrical

Shop. After the renovation of the 7th Floor, the temporary power connection will be removed.

h. Fire Protection Modify the existing fire protection system on the 7th Floor.

Furnish and install a fire sprinkler system for the two temporary SPS Trailer

Units and one water treatment shed.

Furnish and install a fire riser for each of the temporary SPS Trailer Units and water treatment shed and connect it to the trailer and shed sprinkler system.

2. Project Completion Schedule The anticipated construction phase will be in 730 calendar days as indicated below:

Activity

Mobilization

Installation of Utilities and Trailers 7th floor Construction

Calendar Days

Activity

Repair Parking Lot

Close-out

TOTAL

Calendar Days

Contractor can propose an expedited schedule for government’s approval.

Upon award of the construction contract. The Contractor is to submit the work plan how they plan to execute the contract. They are to submit the shop drawings for the two temporary SPS Trailers and one water treatment shed along with ramps and stairs to access the trailer and shed units for VA’s approval. Upon approval the

Contractor will transport the two temporary SPS Trailers and one water treatment shed and install them. Once the trailers are operational and the staff trained, the construction will start on the 7th Floor.

The anticipated time period for approval of the two temporary SPS Trailers and one water treatment shed and their installation on site is 240 calendar days.

The construction on the 7th and 6th Floors will start after the trailers are operational and the staff trained.

The anticipated time period for the construction on the 7th Floor is 365 calendar days.

After the 7th Floor is operational the Contractor will remove the trailers and shed and slurry seal and restripe the parking lot where the trailers were parked.

The anticipated time for the Contractor to remove the trailers and repair the parking lot is 50 calendar days.

3. Electronic Specifications (Word doc) and Drawings (pdf)

a. See attached Specifications.

b. See attached Drawings.

4. Appendices

c. Appendix A Specifications

d. Appendix B Plans – See separate cover.

B.6 CONFORMANCE STANDARDS:

A. All construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction startup.

a. VA Master Construction Specifications: See Section B.4. of this document

b. VA Construction Standards

c. VA Seismic Design Handbook

d. VA Space Planning Criteria

e. VA Design Manuals

f. VA CADD Standards

g. NFPA 101, Life Safety Code

h. NFPA 70, National Electric Code

i. NFPA 99, Health Care Facilities

j. NFPA 12, Installation of Sprinkler Systems

k. Accessibility Standards (ADAAG, ABAAS, VA’s Barrier Free

Design Guide)

l. AIA Guidelines for Construction and Equipment of Hospital and

Medical Facilities

m. International Building Codes

n. State and Local codes and guidelines (as applicable)

B.7 HOURS OF COVERAGE:

A. Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm California time (no daylight savings). Most work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

a. Work disturbing the surrounding areas (e.g. surgery suite) will be performed during un-occupied hours (evenings and/or weekends).

Vibration, noise and dust are examples of work which can disturb the surrounding areas.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

C. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

D. Federal Holidays observed by VALBHCS are:

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

New Years' Day

Martin Luther King Day

Presidents' Day

Memorial Day

Juneteenth Independence Day

Independence Day Christmas Day

B.8 IDENTIFICATION, PARKING, NO SMOKING POLICY, & VA REGULATIONS:

The Contractor's FSEs shall wear visible identification issued by VAHCS

Police Section at all times while on the premises of VAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section.

VAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is strictly prohibited anywhere on the Veterans Affairs Health Care Facilities, to include main facility, and any other buildings at on the premises. Possession of weapons is prohibited.

Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States

(Federal) District Court, not a local district, state, or municipal court.

TB testing and screening shall be performed for all Contractor personnel visiting and construction the VALB site. Testing and screening shall have been accomplished a maximum of 90-days prior to issuance of NTP date.

Submit TB testing and screening records for VALBHS Infection Control approval.

COVID-19 screening shall be performed 72 hours prior to for all

Construction personnel visiting the VALB site. Submit test reports to VA for approval. At the present time, the following are the screening procedures.

Note that this is an evolving situation and actual requirements may vary.

Current screening requirements shall be followed. Administrative and Low

Risk Patient Areas: Daily screening at defined entry/exit points. High risk patient areas: In addition to the requirements of Administrative and Low Risk

Patient Areas, additional PPE may be required. Highest Risk Patient Areas: In addition to the requirements of High-Risk Patient Areas, documentation showing all contractor employees or subcontractor employees have tested negative for COVID-19 48 hours prior to start of work. Documentation of negative retesting is required every 30 days. This project qualifies as Highest

Risk Patient Area.

B.9 INFORMATION SECURITY:

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the

C&A requirements do not apply to this requirement, and Security

Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

B.10 POINTS OF CONTACT AND PHYSICAL LOCATION:

Access to worksite shall be coordinated through:

Point of Contact – COR Janice Figueroa-Perez

(562) 826-8000 x17267 Desk

(562) 350-3637 Mobile

LONG BEACH VA HEALTH CARE SYSTEM

(LBVAHCS):

5901 East 7th Street, Long Beach, CA 90822

B.11 PERIOD OF PERFORMANCE:

Commencement of work shall begin within 30 days after receipt of written Notice to Proceed (NTP), and should last no longer than a duration of 730 calendar days after date NTP is issued.

B.12 SUBMITTALS:

A. Contractor shall submit all required material/shop drawing submittals to the Contracting Officer within 30 calendar days of award, or as agreed to by the Contracting Officer for approval. No materials shall be installed prior to approval.

B. All material submittals and shop drawings shall contain, and have the Project Title, Project Number, and Contract number clearly indicated.

C. Material submittals and shop drawings shall be checked and signed by the Contractors Quality Control Manager prior to submission to the Government.

D. Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

E. Refer to S02 ATTACHMENT 02_ Material Approval Submittal for use as cover sheet when submitting to Government for approval.

B.13 COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK:

A. The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment;

delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to

Government operations and personnel.

C. The Contractor will be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized. Final payment will be withheld until all discrepancies are corrected and as-built drawings are approved by the

Government.

D. The contractor shall attend weekly progress meetings with the COR and/or

Contracting Officer to discuss at a minimum; progression of work, projected progress versus actual progress, action items due from the contractor, action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation.

Copies of all minutes will be forwarded to the Contracting Officer. In the event of any discrepancies the Contracting Officer will be notified immediately for clarification. (Contractors should refer to “S02 ATTACHMENT 03_ Fillable Meeting Minutes for preferred format)

B.14 MODIFICATIONS:

Modifications for this project must be submitted to the assigned COR who will then submit a formal request to the Contracting Officer (CO). New work is not allowed to commence prior to Contracting Officer’s signed and written approval via fully executed Standard Form (SF) 30 modification.