Amendment 3 RFIs_SOW_Specifications.pdf

RFI Questions & Answers (Revised & New RFIs )

Project Name: Site Prep for SPS Sterilizer and Equipment - 600-17-108 Solicitation Number: 36C26222B0009_1

Question 3 (Revised)

Q: Scope of Work 4. on Dwg. GI-000 calls for “GETINGE 9128E – FLOOR MOUNTED CART WASHER (1 EACH)” as CFCI while the same equipment Equip. No. 017 in Equipment and Accessories Schedule on Dwg. AE-602 is

GFCI.

Please clarify the work scope of the equipment.

A: Equipment No. 17 GETINGE 9128E – FLOOR MOUNTED CART WASHER - on GI-011, GI-012 and AE-602 to be GFCI. Additionally, contractor to provide in the temporary trailers during the construction phase the equipment indicated on AS-102.

Question 7 (Revised)

Q: Dwg. AD-103 General Note no. 3 says that Work in clean areas (Rooms W717B, W717E and W718) shall be performed in sequences. Perform work during unoccupied hours. Replace ceiling and related lighting, fire sprinklers, etc. Only the area which can be renovated for one evening or weekend. Coordinate work with VA occupants.”. And it was experienced to wear PPE to visit the clean areas during the job walk on 8/12/2022.

There are T-bar ceiling replacement, light fixture replacement, fire sprinkler relocation, ductwork replacement, etc.

in each sequence of each phase during the work in the clean areas according to the general note. There are preparing works, wrapping up equipment/tools/material, cleaning site after work, etc. in each sequence as well.

Continuous weld for all seams and joints is required for duct installation to achieve liquid tight at the same area according to the specifications, and this welding takes much longer time to install duct. In addition to these works, PPE is to be required for all workers to wear inside the area. Thus, there should be many small, phased areas to complete the work in a phased area during only unoccupied hours.

Above all, the longer period to complete the work, the longer period to rent SPS trailer unit.

Please let contractor occupy the areas to perform continuously and complete the work for shorter construction period and less construction cost considering the above-mentioned situation.

A: Clean areas– 7th floor North is required to be operational for the entire duration of this project and is required to be multi- phased to allow staff to work during construction. Note that SOW has been revised to add deductive bid alternate which removes ceiling work in the clean areas as an option for it to remain operational. See revised specifications with new deductive bid alternate 5. Phasing plan draft has been provided and is subject to change if needed in coordination with the VA.

2. Each Phase may vary in time depending on the work. The GC to provide a schedule to the VA for approval. Prior the start of any construction work, contractor shall coordinate the work with the COR, SPS staff and Infection Control and provide the final phasing plan for VA approval. Any infection control containment units used will need approval from Safety and Infection Control.

3. The contractor will provide labor and material to install hard barrier to the underside of deck and will require an ante room with each phase with an entry door entrance. All hard barrier installation will be coordinated with the Chief of SPS, using service and Engineering Service, Safety and Infection control nurse and will require approval from the SPS.

4.The medical supplies and/or equipment in the phased areas is required to be moved out of the areas prior to construction.

5. Interior Department will assist with the relocation of medical supplies, including equipment.

6. Each phase will be required to be cleaned by the GC and terminally cleaned by the VA EMS team prior to moving from one Phase to other Phases while other areas remain clean and operational.

7. Within each phase once hard barriers are in place, contractor shall provide negative air pressure machine to and provide a monometer maintain the required pressure inside the construction room to contain any dust from traveling to adjacent clean spaces.

8. The GC will schedule with the VA an above ceiling inspection after duct work is completed.

9. ICRA Level IV measures shall be maintained throughout the construction work. See attached ICRA.

10. Hard barriers shall be installed during afterhours between midnight and 6:00 am, Monday thru Friday and weekends. All noisy work will be done between 5:30 am to 9:30 am.

11. If at any point the contractor needs to be in the clean area for set-up, site investigation, to travel to construction area, etc, contractor is to ensure to follow cleaning procedures. If hard barriers can’t be put in place for some portions of the project, contractor shall use VA approved containment units with HEPA filters.

Question 8: (New!)

Q: The RFI response #7 says that the clean area is needed to be phased (multi phases) to allow the VA staff to keep working on remaining portions of the area coordinating with the COR, SPS staff and Infection Control, and hard barrier is required during construction. Furthermore, it says W171B area cannot be closed entirely.

Please provide the phasing layout of the clean area for construction in order to estimate the hard barrier cost, and be informed that HVAC service cannot furnished inside the clean area during the construction period because there is one HVAC system to operate.

A: See revised answer to Question 7 above.

Question 9 (New!)

Q: There are GETINGE items as GFCI (Government Furnished Contractor Installed) in Equipment And Accessories Schedule on Dwg. AE-602. But, when I requested GETINGE for installation cost estimate, GETINGE refused to provide the cost estimate because their equipment supply and installation pricing was submitted and funded through Trillimed, Government, already.

Please clarify the scope of work for the GETINGE equipment in Equipment And Accessories Schedule.

A: Pending

Question 10 (New!)

Q: Page ET101 Keynotes 1, 2, & 4.

Are we to extend 2 of the 19 cell tubes to the temp trailers and the VA will install the fiber?

A: The contractor will install the fiber as part of the scope of work.

Question 11 (New!)

Q: Keynotes 5,6, &7.

Will VA extend all fiber?

A: All fiber is to be provided and installed by the contractor and will be part of the scope of this project.

Question 12 (New!)

Q: Page ET201 Keynote 1 Calls for Cat5E but specs call for Cat6A. Is Cat6A correct?

A: Cat 6A is the correct.

Question 13 (New!)

Q: How are the existing tubes terminated in MH20?

A: Conditions are currently unknown. Amount of fiber unknown. Amount of ports are unknown. Conditions are to be evaluated upon award.

Question 14 (New!)

Q: Do the new tubes just pass through MH21 without any coupling?

A: Conditions are currently unknown. Amount of fiber unknown. Amount of ports are unknown. Conditions are to

Question 15 (New!)

Q: Do the new tubes terminate in a splice case in the new 17x30 telecom hand hole before going to TR1 & TR2?

A: Conditions are currently unknown. Amount of fiber unknown. Amount of ports are unknown. Conditions are to

Statement of Work

SITE PREP FOR SPS STERILIZER AND EQUIPMENT

BLDG. 126, 7TH FLOOR Construction VA Project No.: 600-17-108

08 JUNE 2021

Long Beach, California VA Health Care System (600)

B.1 INTRODUCTION:

This requirement is for construction services to install equipment in the Sterilizing Processing Service (SPS) on the 7th

Floor of Building 126 in the Long Beach VA Health Care System (VALBHCS). This requirement is classified under construction as it calls for the alteration of real property.

B.2 BACKGROUND / DESCRIPTION OF WORK:

The Veterans Affairs Healthcare System located in Long Beach, California (600) requires construction services to prepare the area and install equipment in the Sterilizing Processing Service. This project was designed through awarded government contract VA262-16-D-0158 | 36C25818N0467 to the AE firm KAL Architects.

B.3 CONSTRUCTION DOCUMENT:

Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connections with this order. Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, schedule, and all other supporting documents for this contract to include, but not limited to the following documents:

Drafter (AE Firm) Document Title Document Date Number of

Pages

KAL Architects Drawings June 8, 2021 93 KAL Architects Specification June 8, 2021 741 KAL Architects Appendix A – HVAC Readings June 4, 2018 50 KAL Architects Appendix B – Cut Sheets June 8, 2021 334 KAL Architects Appendix C – Structural Calcs May 21, 2021 23

B.4 SPECIFICATIONS

A. The VA Master Construction Specifications was used as the basis of project design.

B. For additional guidance a complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov.

B.5 SPECIFIC REQUIREMENTS

1. Project Scope of Work

a. General The selected Contractor shall:

1. Install government furnished equipment in the Sterilizing Processing Service

(SPS) on the 7th Floor of Building 126.

Government will furnish the following equipment:

- Getinge 600 Series Steam Sterilizer (1 each)

- Getinge 8668 Series Washer Disinfector (1 each)

- Getinge 3-Cart Conveyor (1 each)

- Eye Instrument Processing Sink (1 each)

- Island 2-Sink Work station – adjustable height (4 each)

- Mobile Work Table (1 each)

- Pass – Thru Cabinet (1 each)

- Natus Warming Cabinet (1 each)

2. Relocate existing equipment in the Sterilizing Processing Service (SPS) on the 7th

Floor of Building 126:

- Getinge 8668 Series Washer Disinfector (2 each)

- Getinge Pass Thru Window (1 each)

- Fire Extinguisher Cabinet (1 each)

3. Remove existing Getting Cart washer, prepare area to receive new cart washer.

Install new GETINGE Cart Washer Model 9128E.

Note: Installation of the cart washer, may require removal of one window and use of a crane. If the contractor elects to use this method, the contractor to fully seal the window after installation of the cart washer.

4. Expansion of the Medivator Room in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126.

5. Furnish and install new equipment in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126 in the expanded Medivator Room:

- Elkay (or equal) Hand Wash Station (1 each) For Salient Characteristics refer to P-002 schedule drawing.

6. Furnish and replace existing medical compressor (including utilities) with new medical compressor in the Mechanical Room on the 6th Floor of Building 126 http://www.cfm.va.gov/ servicing the Sterilizing Processing Service (SPS) on the 7th Floor of Building

7. Furnish and install new water heater in the Mechanical Room on the 6th Floor of

Building 126 to service the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126. Provide all utilities.

8. Reconfiguration of the exiting from the Prep/Assembly area in the Sterilizing

Processing Service (SPS) on the 7th Floor of Building 126. This will include, removal of one door, wall opening for a new door, reconfiguration of exit sign/lights.

9. Reconfiguration of the Vestibules (2 each) into the Sterile Staging and the Staff

Break Room in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126. This will include, removal of wall, demolition of the existing, staff lounge, construction of a new office, construction of a new staff lounge, removal and reinstallation on wall mounted accessories, rerouting of utilities, construction of a new sliding door, etc.

10. Renovation of the Vestibule (1 each) into the Soiled Decontamination Room, office and lounge in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126. This will include demolition of the existing casework and sink in the lounge, renovation of the vestibule, new office, conversion of the lounge into a private office.

11. Replacement of the existing RO System for additional water usage in the

Sterilizing Processing Service (SPS) on the 7th Floor of Building 126. The new RO water system to have an additional storage capacity for 6-hours and structurally upgraded slab to support the larger size RO water storage tanks.

The RO processing room will also have the equipment for the new DI Water System.

12. Reconfiguration of the existing exhaust hood and ductwork above the Getinge

Washer Disinfector(s) in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126.

13. Replacement of the existing ceiling and light fixtures in the Sterilizing

Processing Service (SPS) on the 7th Floor of Building 126. New wall finish in designated rooms.

14. Furnish and install fully furnished with equipment two temporary SPS Trailers and one water treatment shed in the south side of Building 126 in the existing parking area adjacent to Magnolia Street during the construction phase. The Trailer Units will sit on wheels and jacks in the parking area adjacent to Building

126. Furnish and install ramps and stairs to access the trailer and shed units.

Connect to the VA Campus utilities for a fully function units.

Provide fencing and gates around the two temporary SPS Trailers and one water treatment shed area.

Contractor will furnish the each of the temporary SPS Trailers with the following equipment (or approved equal):

- Steris Clean-Up Sink – 3 well, 120” long (1 each)

- Caviwave Pro 17W Ultrasonic Cleaner – Wash/Rinse / 17 Gallon -Eye

Instrument Processing Sink (1 each)

- Wall Mounted Acu-Hold System/ 2 Container (1 each)

- Wall Mounted Ergotron LX System with 23” LCD Monitor (2 each)

- Reliance Vision Single-Chamber Washer/Disinfector – Double Door /

Electric Heat (2 each)

- Reliance Transfer Cart with Reliance 3 Level Manifold Rack (4 each)

- Amsco Pass – Thru Window with Set-Down Counter – Modular Wall (1 each)

- Steris Ultra Frame Deluxe Prep and Pack Work Station 30” x 60” (4 each)

- Amsco V-Pro Max Low Temperature Sterilization System – Single

Door/Cabinet/Set of (4) Locking Casters (1 each)

- Amsco 400 Medium Steam Sterlizer, Recessed (2 each)

- Loading car and transfer carriage – 36” (4 each)

- Amsco Eagle poer electric steam generator – 75 kW (2 each)

- Ameriwater Healthcare water treatment system (1 each)

- Steris Blow-Down Separator Kit with Choromalox Tank (1 each)

- Pre-engineered Landing and Stairs (1 each)

- Pre-engineered Landing, Stairs and Ramps (1 each)

- Hand Wash Sink with Eye-Wash (2 each)

- Decontamination Room HVAC System (1 each)

- Sterilizer Cube HVAC System (1 each)

- Sterile Room HVAC System (1 each)

After completion of renovation work at the 7th floor SPD. Remove the two temporary SPS Trailers and one water treatment shed and bring the area to its original condition.

The selected Contractor shall furnish and install these in accordance with drawings and specifications developed by A/E.

b. Architectural The architectural work will provide SPD on the 7th Floor of Building 126, including space modifications of flooring, walls, soffits, ceiling, and finishes for the installation of new equipment and relocation of existing equipment, expansion of the Medivator Room, modification for vestibules into Sterile Staging Area, casework for the relocated break room, renovation of the vestibule into the Soiled Decontamination Room, office, and conversion of the lounge in into a private office. All finishes to match existing adjacent surfaces.

In addition, work will include site preparation for the installation of two temporary SPS Trailer Units and one water treatment shed on the south side of Building 126 in the existing parking area adjacent to Magnolia Street.

c. Civil The civil work will include providing domestic water, fire water, and sanitary sewer services to the temporary SPS Trailer Units. Existing asphalt pavement, concrete sidewalk, and curbing will need to be removed, disposed of, and replaced to make way for the new underground utilities. Existing sod will need to be removed and replaced where new underground utilities run below grassy areas. The Contractor shall repair any irrigation and other utilities that are damaged during construction.

Provide fencing and gates around the area occupied by the two temporary SPS Trailer Units and one water treatment.

After completion of renovation work at the 7th Floor SPD. Remove the two temporary SPS Trailers and one water treatment shed and bring the area to its original condition.

d. Structural

The existing building is concrete framed and was constructed in the mid 1960’s. The existing floor is a concrete flat slab with drop panels. The slab is 7½ inches thick and spans 21.67 feet in each direction between concrete columns. The drop panels at the concrete columns are 8 feet by 8 feet by 7½ inches thick.

New and relocated equipment shall be supported and anchored to the existing concrete floor slab on the seventh level of the building.

The RO water tank is supported by structural steel framing which will be connected to the existing concrete slab and columns.

Anchor the two temporary SPS Trailer Units and one water treatment shed installed at the existing parking lot. Furnish, install and anchor ramps and stairs to access the trailer and shed units.

e. Mechanical The new zone supply distribution system will be constant volume terminal units with reheat coils, supply air distribution devices and equipped with DDC thermostats.

Due to the addition of steam sterilizer and washer/disinfector, existing terminal units with reheat coils in (E) Prep/Assembly W717 and (E) Soiled Rec/Decontamination W715 will be replaced with new terminal units and air distribution system.

New medium pressure steam and condensate piping will be provided for added Sterilizer and Washer/Disinfector and connected to the existing piping. New piping appurtenances will be provided.

Exhaust system will be modified to accommodate the heat dissipation from the new steam sterilizer and washer/disinfector on both the Prep./Assembly W717 and (E) Soiled Rec/Decontamination W715 side. New Stainless Steel Hood will be provided on the clean side of the new sterilizer to capture the moist air/vapor from the sterilizer.

New Exhaust Fan and stainless steel ductwork will be provided for the new Washer/Disinfector. Existing hood and ductwork will be reconfigured for the relocated Washer/Disinfector.

New exhaust branch distribution system and exhaust registers will be provided for remodel areas.

Existing air distribution system to remain will be relocated to new T-bar ceiling.

New manual volume dampers will be provided in each of the supply and exhaust ducts for balancing.

Entire supply and exhaust air distribution system from existing air handling units and exhaust fans including outside intake settings will require balancing to the design set points.

Existing air handling unit comply with the VA Directive 1116 for temperature and humidity.

New DDC thermostats will be tied in to the existing Campus EMS for monitoring.

Mobile Decontamination Unit will be provided with Built-in Air Conditioning System complying with VA Codes and Standards.

Mobile Decontamination Unit will be provided with Built-in Electric Steam Generation System for the steam requirements.

f. Plumbing

Furnish and install a new 100-gallon water heater and duplex circulation pumps to the 6th Floor.

Furnish and replace existing medical compressor (including utilities) with new medical compressor in the Mechanical Room on the 6th Floor of Building 126.

Furnish and install a new circulation loop for the 7th Floor Industrial Soft Water Hot Water.

Extend the existing 7th Floor Industrial Soft Water Hot Water to new fixtures and cart wash.

Extend the existing waste system to the new fixtures and cart washer.

Replace existing RO system with a new RO water system consisting of 3 each 500-gallon tanks on stands which are structurally supported and anchored. The RO system shall be in compliance with AAMI TIR34 – Water for Reprocessing of Medical Devices, including:

- Testing ports and shut-off valve in the water lines entering and leaving the RO unit(s).

- Tanks with conical bottom tanks.

- Anchorage for the tanks.

The RO processing room will also have the equipment for the new DI Water System.

Furnish and install a common water softening system for the two mobile trailers.

Furnish and install a duplex set of electric storage type water heaters, duplex set of thermostatic mixing valves, and redundant set of circulation pumps for each of the mobile trailers.

Furnish and install the sanitary piping necessary for the required floor sinks and hub drains.

Furnish and install an electronic trap primer for the floor sinks and hub drain.

Furnish and install a hub drain for each of the mobile trailers to accept the condensate drains.

g. Electrical

Remove and replace existing 2’x 4’ fluorescent light fixtures in the equipment staging, office, prep assembly and sterilization areas with LED type. Use existing panel and circuit for power to all new LED light fixtures.

Utilize dual technology occupancy sensor with override switches for lighting control. Conform to VA Medical Center Campus standards.

Furnish and install power to the new equipment: steam sterilizer, washer-disinfector, conveyor cart, cart washer, RO Equipment including pumps, exhaust fan, terminal units, new water heater and compressor at the sixth-floor mechanical room.

Furnish and install power to the receptacle outlets in the new staff lounge room and new offices. Furnish and install new data outlets in required spaces per renovation.

Furnish and install new data outlets in the renovated office space and lounge per renovation.

Furnish and install new TV outlet at lounge per renovation.

Furnish and install power point of connection to the two temporary SPS Trailer Units and one water treatment shed. Feed the units from the existing Substation 13. Utilize a 600A spare circuit breaker at the 3000A main switchboard for the power requirements of the mobile units. Also provide power for the plumbing equipment shed located between the two mobile unit consisting of water heaters and water softening equipment.

Furnish and install a standalone fire alarm system for the two temporary SPS Trailer Units and one water treatment shed. It shall not be tied to the nearby building fire alarm system.

Coordinate the emergency power point of connection to the two temporary SPS Trailer Units and one water treatment shed with the VALB Electrical Shop. After the renovation of the 7th Floor, the temporary power connection will be removed.

h. Fire Protection

Modify the existing fire protection system on the 7th Floor.

Furnish and install a fire sprinkler system for the two temporary SPS Trailer Units and one water treatment shed.

Furnish and install a fire riser for each of the temporary SPS Trailer Units and water treatment shed and connect it to the trailer and shed sprinkler system.

2. Project Completion Schedule The anticipated construction phase will be in 600 calendar days as indicated below:

Activity Calendar Days Mobilization 10 Approval of trailers 90 Installation of Trailers 60 7th floor Construction 365

Activity Calendar Days Repair Parking Lot 30 Close-out 45

TOTAL 600

Contractor can propose an expedited schedule for government’s approval.

Upon award of the construction contract. The Contractor is to submit the work plan how they plan to execute the contract. They are to submit the shop drawings for the two temporary SPS Trailers and one water treatment shed along with ramps and stairs to access the trailer and shed units for VA’s approval. Upon approval the Contractor will transport the two temporary SPS Trailers and one water treatment shed and install them. Once the trailers are operational and the staff trained, the construction will start on the 7th Floor.

The anticipated time period for approval of the two temporary SPS Trailers and one water treatment shed and their installation on site is 90 calendar days.

The construction on the 7th and 6th Floors will start after the trailers are operational and the staff trained.

The anticipated time period for the construction on the 7th Floor is 365 calendar days.

After the 7th Floor is operational the Contractor will remove the trailers and shed and slurry seal and restripe the parking lot where the trailers were parked.

The anticipated time for the Contractor to remove the trailers and repair the parking lot is 30 calendar days.

3. Electronic Specifications (Word doc) and Drawings (pdf)

a. See attached Specifications.

b. See attached Drawings.

4. Appendices

a. Appendix A Specifications

b. Appendix B Plans – See separate cover.

5. Deductive Bid Items:

a. DEDUCTIVE BID ITEM 1: Include work described in above, except deduct the following:

i. Remove installation of Equipment 001 (Sterilizer)

b. DEDUCTIVE BID ITEM 2: Deductive Bid Item 1 and deduct the following:

i. Remove installation of “Arcoplast” or approved equal in the Soiled Decontamination Room. Instead install:

− “Gold Bond eXP Sheathing” by National Gypsum Company with epoxy coating or

− “DensGlass Sheathing” by Georgia-Pacific with epoxy coating or

− Approved equal

c. DEDUCTIVE BID ITEM 3: Deductive Bid Item 2 and deduct the following:

i. Remove work indicated for (E) VEST. Room 714, (E) OFFICE. Room 714C, and

(E) LOUNGE Room 714B

d. DEDUCTIVE BID ITEM 4: Deductive Bid Item 3 and deduct the following the following:

i. Remove approval, installation and rental of the temporary trailers. Government will furnish and install the temporary trailers. Contractor to provide the utilities to the temporary trailers, construct the water treatment shed. contractor to work with the temporary trailer’s installer and provide point of connection utilities to make it a fully operational unit.

e. DEDUCTIVE BID ITEM 5: Deductive Bid Item 1 and deduct the following:

i. Remove installation of new ceiling and light fixtures in the SPS Clean areas, (Room W717, W717B, W718 and 717E), with the exception of ceiling (grid and tile), light fixtures and other elements damaged due to construction work in this area.

B.6 CONFORMANCE STANDARDS:

A. All construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction startup.

a. VA Master Construction Specifications: See Section B.4. of this document

b. VA Construction Standards

c. VA Seismic Design Handbook

d. VA Space Planning Criteria

e. VA Design Manuals

f. VA CADD Standards

g. NFPA 101, Life Safety Code

h. NFPA 70, National Electric Code

i. NFPA 99, Health Care Facilities

j. NFPA 12, Installation of Sprinkler Systems

k. Accessibility Standards (ADAAG, ABAAS, VA’s Barrier Free

Design Guide)

l. AIA Guidelines for Construction and Equipment of Hospital and

Medical Facilities

m. International Building Codes

n. State and Local codes and guidelines (as applicable)

B.7 HOURS OF COVERAGE:

A. Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm California time (no daylight savings). Most work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

a. Work disturbing the surrounding areas (e.g. surgery suite) will be performed during un-occupied hours (evenings and/or weekends).

Vibration, noise and dust are examples of work which can disturb the surrounding areas.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

C. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

D. Federal Holidays observed by VALBHCS are:

New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Juneteenth Independence Day Christmas Day

Independence Day

B.8 IDENTIFICATION, PARKING, NO SMOKING POLICY, & VA REGULATIONS:

The Contractor's FSEs shall wear visible identification issued by VAHCS Police Section at all times while on the premises of VAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section.

VAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is strictly prohibited anywhere on the Veterans Affairs Health Care Facilities, to include main facility, and any other buildings at on the premises. Possession of weapons is prohibited.

Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

TB testing and screening shall be performed for all Contractor personnel visiting and construction the VALB site. Testing and screening shall have been accomplished a maximum of 90-days prior to issuance of NTP date.

Submit TB testing and screening records for VALBHS Infection Control approval.

COVID-19 screening shall be performed 72 hours prior to for all Construction personnel visiting the VALB site. Submit test reports to VA for approval. At the present time, the following are the screening procedures.

Note that this is an evolving situation and actual requirements may vary.

Current screening requirements shall be followed. Administrative and Low Risk Patient Areas: Daily screening at defined entry/exit points. High risk patient areas: In addition to the requirements of Administrative and Low Risk Patient Areas, additional PPE may be required. Highest Risk Patient Areas: In addition to the requirements of High-Risk Patient Areas, documentation showing all contractor employees or subcontractor employees have tested negative for COVID-19 48 hours prior to start of work. Documentation of negative retesting is required every 30 days. This project qualifies as Highest Risk Patient Area.

B.9 INFORMATION SECURITY:

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

B.10 POINTS OF CONTACT AND PHYSICAL LOCATION:

Access to worksite shall be coordinated through:

Point of Contact – COR Melek T Kulkarni

(562) 826-5099

LONG BEACH VA HEALTH CARE SYSTEM

(LBVAHCS):

5901 East 7th Street, Long Beach, CA 90822

B.11 PERIOD OF PERFORMANCE:

Commencement of work shall begin within 10 days after receipt of written Notice to Proceed (NTP), and should last no longer than a duration of 465 calendar days after date NTP is issued.

B.12 SUBMITTALS:

A. Contractor shall submit all required material/shop drawing submittals to the Contracting Officer within 10 calendar days of award, or as agreed to by the Contracting Officer for approval. No materials shall be installed prior to approval.

B. All material submittals and shop drawings shall contain, and have the Project Title, Project Number, and Contract number clearly indicated.

C. Material submittals and shop drawings shall be checked and signed by the Contractors Quality Control Manager prior to submission to the Government.

D. Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

E. Refer to S02 ATTACHMENT 02_ Material Approval Submittal for use as cover sheet when submitting to Government for approval.

B.13 COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK:

A. The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment;

delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

C. The Contractor will be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized. Final payment will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government.

D. The contractor shall attend weekly progress meetings with the COR and/or Contracting Officer to discuss at a minimum; progression of work, projected progress versus actual progress, action items due from the contractor, action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation.

Copies of all minutes will be forwarded to the Contracting Officer. In the event of any discrepancies the Contracting Officer will be notified immediately for clarification. (Contractors should refer to “S02 ATTACHMENT 03_ Fillable Meeting Minutes for preferred format)

B.14 MODIFICATIONS:

Modifications for this project must be submitted to the assigned COR who will then submit a formal request to the Contracting Officer (CO). New work is not allowed to commence prior to Contracting Officer’s signed and written approval via fully executed Standard Form (SF) 30 modification.

Tibor Rubin VA Medical Center VA Long Beach Healthcare System Long Beach, CA

VA Project 600-17-108 Site Prep for SPS Sterilizers and Equipment

Bldg 126 7th floor and Trailers

GENERAL REQUIREMENTS

i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

1.10 RESTORATION

1.12 AS-BUILT DRAWINGS

1.13 USE OF ROADWAYS

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.15 TEMPORARY USE OF EXISTING ELEVATORS

1.16 TEMPORARY TOILETS

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

1.18 TESTS

1.19 INSTRUCTIONS

1.20 GOVERNMENT-FURNISHED PROPERTY

1.21 RELOCATED EQUIPMENT and ITEMS

1.22 PHOTOGRAPHIC DOCUMENTATION

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for SPS Sterilizer and Equipment, Building 126, 7th Floor at Tibor Rubin VA Medical Center, Long Beach, California as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center

Engineering Officer.

C. Offices of KAL Architects, Inc., as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative. .

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

E. Prior to commencing work, General Contractor shall provide proof that a OSHA designated

“competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or Subcontractors are present.

F. Training:

1. All employees of the General Contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course for on-site staff and 30 additional hours for project superintendent (competent person) and / or relevant competency training, as determined by

VA CP with input from the ICRA team.

2. Submit training records of all such employees for approval before the start of work.

G. VHA Directive 2011-36, Safety and Health during Construction, dated 9/22/2011 in its entirety is made a part of this section.

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1. This directive ensures that if contracted field assigned design and construction worker(s) have been determined to be at risk for transmission of TB to them based upon the TB pre-construction risk assessment,

a. Then, the contractor must provide written certification that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the worksite and been found have negative TB screening reactions. Contractors will be required to show documentation of negative TB screening reactions for any additional workers who are added after the 90-day requirement before they will be allowed to work on the work site. NOTE: This can be the Center for Disease Control (CDC) and Prevention and two-step skin testing or a

Food and Drug Administration (FDA)-approved blood test.

b. Contract employees manifesting positive screening reactions to the tuberculin must be examined according to current CDC guidelines prior to working on VHA property.

c. Subsequently, if the employee is found without evidence of active (infectious) pulmonary TB, a statement documenting examination by a physician must be on file with the employer (construction contractor), noting that the employee with a positive tuberculin screening test is without evidence of active (infectious) pulmonary TB.

d. If the employee is found with evidence of active (infectious) pulmonary TB, the employee would require treatment with a subsequent statement to the fact on file with the employer before being allowed to return to work on VHA property.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, MAIN BASE BID: Work includes general construction, alterations, electrical work, utility systems, necessary removal of existing construction and certain other items. The project includes the following and other associated work:

1. Install government furnished equipment in the Sterilizing Processing Service (SPS) on the 7th

Floor of Building 126.

2. Relocate existing equipment in the Sterilizing Processing Service (SPS) on the 7th Floor of

Building 126.

3. Remove existing cart washer, prepare area to receive new cart washer. Furnish and install new cart washer.

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4. Expand Medivator Room in the Sterilizing Processing Service (SPS) on the 7th Floor of

Building 126.

5. Furnish and install new equipment in the Sterilizing Processing Service (SPS) on the 7th

Floor of Building 126 in the expanded Medivator Room.

6. Furnish and install new water heater in the Mechanical Room on the 6th Floor of Building 126 to service the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126.

7. Reconfiguration of the exiting from the Prep/Assembly area in the Sterilizing Processing

Service (SPS) on the 7th Floor of Building 126.

8. Reconfiguration of the Vestibules (2 each) into the Sterile Staging and the Staff Break Room in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126.

9. Renovation of the Vestibule (1 each) into the Soiled Decontamination Room, office and lounge in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126

10. Reconfiguration of the existing RO System for additional water usage in the Sterilizing

Processing Service (SPS) on the 7th Floor of Building 126. Install new DI Water System.

11. Reconfiguration of the existing exhaust hood and ductwork above the Getinge Washer

Disinfector(s) in the Sterilizing Processing Service (SPS) on the 7th Floor of Building 126.

12. Replacement of the existing ceiling and light fixtures in the Sterilizing Processing Service

(SPS) on the 7th Floor of Building 126.

13. Contractor to provide all utilities for a fully operational Sterilizing Processing Service (SPS)

14. Furnish and install fully furnished with equipment two temporary SPS Trailers and one water treatment shed in the south side of Building 126 in the existing parking area adjacent to

Magnolia Street during the construction phase. The Trailer Units will sit on wheels and jacks in the parking area adjacent to Building 126. Furnish and install ramps and stairs to access the trailer and shed units. This construction shall be removed at the conclusion of construction.

14. Contract completion time shall be 600 calendar days after notice to proceed.

Amount: _____________________________________ $_____________________

(Words) (Figures)

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B. ITEM II, DEDUCTIVE BID ALTERNATE 1: Include work described in paragraph A, except deduct the following:

1. Remove installation of Equipment 001

2. Contract completion time shall be 600 calendar days after notice to proceed.

Amount: _____________________________________ $_____________________

(Words) (Figures)

C. ITEM III, DEDUCTIVE BID ALTERNATE 2: Include work described in paragraph B, except deduct the following:

1. Remove installation of “Arcoplast” or approved equal in the Soiled Decontamination Room.

Instead install:

a. “Gold Bond eXP Sheathing” by National Gypsum Company with epoxy coating or

b. “DensGlass Sheathing” by Georgia-Pacific with epoxy coating or

c. Approved equal

2. Contract completion time shall be 600 calendar days after notice to proceed.

Amount: _____________________________________ $_____________________

(Words) (Figures)

D. ITEM IV, DEDUCTIVE BID ALTERNATE 3: Include work described in paragraph C, except deduct the following:

1. Remove work indicated for (E) VEST. Room 714, (E) OFFICE. Room 714C, and (E)

LOUNGE Room 714B

2. Contract completion time shall be 575 calendar days after notice to proceed.

Amount: _____________________________________ $_____________________

(Words) (Figures)

F. ITEM V, DEDUCTIVE BID ALTERNATE 4: Include work described in paragraph D, except deduct the following:

1. Remove approval, installation and rental of the temporary trailers. Government will furnish and install the temporary trailers. Contractor to provide the utilities to the temporary trailers, Long Beach, CA

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2. Contract completion time shall be 365 calendar days after notice to proceed. Note: Notice to

Proceed will be awarded, after VA has procured the temporary trailers.

Amount: _____________________________________ $_____________________

(Words) (Figures)

E. ITEM VI, DEDUCTIVE BID ALTERNATE 5: Include work described in paragraph B, except deduct the following:

1. Remove installation of new ceiling and light fixtures in the SPS Clean areas, (Room W717, W717B, W718 and 717E), with the exception of ceiling (grid and tile), light fixtures and other elements damaged due to construction work in this area.

2. Contract completion time shall be 600 calendar days after notice to proceed.

Amount: _____________________________________ $_____________________

(Words) (Figures)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

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2. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting

Officer.

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Project

Engineer for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

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6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to

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(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the Project

Engineer.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.