Attachment A - ROME Contract SOW.pdf

ATTACHMENT A

Statement of Work for

Repairs, Operations, Maintenance, and Engineering

(ROME)

Goddard Space Flight Center

April 2022

Attachment A

SOW for Repairs, Operations, Maintenance, and Engineering A– 2

Contents

1.0 Introduction

2.0 Background

3.0 Vision

3.0.1 Objectives

4.0 Scope

4.0.1 Government-Provided Property

5.0 Management

6.0 Training, Licenses, and Certifications

7.0 Safety, Health, Environmental, and Energy Efficiency Requirements

8.0 Facility Operations and Maintenance (Cost Plus Fixed-Fee)

8.0.1 Hours of Operation

8.0.3 Work Control

8.0.4 Energy Management Program Support

8.0.5 Commissioning

8.0.6 Annual Work Plan (AWP)

8.0.7 Other IDIQ Work

9.0 Information Resources Services (Cost Plus Fixed-Fee)

10.0 Architect-Engineering (A-E) Services (Fixed Price)

10.0.1 Overview

10.0.2 NASA-STD-10002 NASA Facility Design Standard

10.0.3 Building Information Modeling (BIM)

10.0.4 Services

10.0.4.1 Design Services

10.0.4.2 Engineering and Technical Services

10.0.4.3 Planning Services

11.0 Construction and Renovation Services (Fixed Price)

11.0.1 Overview

11.0.2 Building Information Modeling (BIM)

11.0.3 Services

11.0.3.1 Commissioning

11.0.3.2 Contractor’s Management and Supervision

11.0.3.3 Quality Control and Safety

SOW for Repairs, Operations, Maintenance, and Engineering A– 3

11.0.3.4 Responsibilities

11.0.3.5 Construction Pricing for Proposals

12.0 Referenced Documents

13.0 List of Appendices

SOW for Repairs, Operations, Maintenance, and Engineering A– 4

1.0 Introduction

National Aeronautics and Space Administration’s (NASA) Goddard Space Flight Center (GSFC) has developed this contract to support the facilities requirements at the GSFC Greenbelt (GB) site and the Wallops Flight Facility (WFF), as well as possible needs at GSFC remote sites and NASA Headquarters.

The contract scope includes operations and maintenance (O&M), architect-engineering (A-E), construction, and information resources (IR) services. This hybrid contract entails cost-plus-fixed-fee (CPFF) for the O&M and IR components, and firm-fixed-pricing (FFP) for the A-E and construction components. Furthermore, this is an all-IDIQ (Indefinite Delivery, Indefinite Quantity) contract under which annual task orders will be issued for the baseline O&M and IR tasks, and individual task orders will be issued on an as-needed basis for A-E, construction and non-baseline O&M services.

2.0 Background

The NASA’s Goddard Space Flight Center is comprised of two main campuses, one located in Greenbelt, Maryland, and the other at the Wallops Flight Facility on Virginia’s Eastern Shore. The Greenbelt campus encompasses 1,270 acres and includes 37 primary numbered buildings and numerous smaller ones, totaling approximately 3.5 million gross sq. ft. The buildings serve as offices, mission operations spaces, data centers, integration and test facilities, cleanrooms, laboratories, and other functions. WFF is situated on 6,187 acres and includes a total of 250 buildings, of which 117 are dedicated to the mission of low-cost NASA and commercial launches and runway airfield operations. WFF also houses the U.S.

Navy as a tenant, and those facility needs are included in this SOW. The GSFC Facilities Management Division (FMD) (Code 220) is comprised of the Planning Branch (Code 221), the GB Engineering and Construction Branch (Code 224), the WFF Facilities Management Branch (Code 228) (engineering and construction), and the Operations and Maintenance Branch (both sites – Code 227). The GSFC FMD falls under the NASA Facilities Real Estate and Engineering Division which reports to the NASA Office of Strategic Infrastructure.

3.0 Vision

The NASA vision for this contract is that it will provide cost effective facilities management support to ensure a high-level of reliability of the facility infrastructure. Additionally, the Contractor team will be responsive to the needs of the facilities organization and other customers with respect to facility maintenance, operations, repairs, and new capabilities.

3.0.1 Objectives

The objectives for this contract are:

• Manage facility resources to deliver services that enable the missions to achieve their objectives

• Safely and securely support the missions and protect the facility assets

• Deliver services and products that meet or exceed technical performance requirements within cost and schedule

• Conduct all work in compliance with laws, policies, procedures, and the terms and conditions of the contract

• Safely and efficiently design, build, maintain, and operate facilities

SOW for Repairs, Operations, Maintenance, and Engineering A– 5

4.0 Scope

This Statement of Work (SOW) serves as a general description of the scope to be provided under this IDIQ contract. Task Order (TO) scopes will provide the necessary detail to allow the Contractor to prepare task plans and perform the required work.

Government issued task orders will specify the work to be performed, including the requirements to be met, the standards(s) of performance, and required deliverables.

In general, this contract will provide facilities operations and maintenance, engineering, construction, information resources, or some subset at GSFC Greenbelt and Wallops, with potential work at GSFC remote sites. Work will typically be on NASA property but may, on occasion, be off-site. Services shall be provided to NASA, Navy, and possibly other customers under agreement with NASA, as specified in task orders.

4.0.1 Government-Provided Property

The Contractor will be provided the facility space, furniture, computers, tools, and fuel listed in Attachment B, B1 and B2, Installation Accountable Government Property.

5.0 Management

The Contractor shall perform the necessary program management role in order to meet or exceed contractual requirements. The Contractor shall implement an integrated program management approach which consolidates common management practices and technical solutions in order to gain efficiencies such as innovative approaches, cost and schedule savings, and process improvements.

The Contractor shall submit and present periodic reports to the Government covering at a minimum, the following program subjects: Major accomplishments and process improvements, employee staff changes, financial management (533 accuracy, fixed price awards and invoicing), task order management, quality control, safety (proactive and reactive), work order performance, central plants and other critical O&M.

The Contractor shall maintain a qualified workforce as demonstrated by training and skills certification, engineering and operations workforce experience, educational attainments, and security clearances.

The Contractor shall maintain training and certification records, as appropriate, for each employee.

The Contractor shall develop and submit Task Plans, including cost/price proposals in response to Requests for Task Plan (RFTP) issued by the government. Task orders will be issued by the Government through the task order management system.

The Contractor shall plan, track, accumulate, and report contract costs. The Contractor shall maintain a financial management system capable of accommodating Work Breakdown Structure (WBS) changes with minimal disruption.

The Contractor shall support NASA mandated audits, including, but not limited to: Inspector General, IT security, physical security, health and safety, and property.

The contractor shall meet the requirements specified herein in conformance with approved, accepted, and most current versions of standards of the industry, equipment manufacturers recommendations, all applicable federal, NASA, GSFC, state, and local standards, policies, and codes.

The Contractor shall provide the overall management control of its employees, subcontractors, and equipment. The Contractor shall designate a focal point for coordinating task assignments and shall

SOW for Repairs, Operations, Maintenance, and Engineering A– 6 meet regularly with the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) to review the status of the tasks. The Contractor shall evaluate the task assignments and overall workload to establish staffing needs and schedules, assign qualified personnel, and continually assess the progress. The Contractor shall establish and maintain skill management, process improvement, safety, and quality control programs. The Contractor shall be responsible for the resolution of technical, cost, schedule, and priority issues to ensure that quality work is accomplished on schedule, to the Government’s satisfaction. The Contractor shall provide contract monthly progress/status reports within 14 calendar days after the last day of the preceding month, which shall include a narrative of major accomplishments and progress during that month. The Contractor shall include a description of the overall progress of work, issues and concerns that may impede performance and proposed corrective actions, as well as an overview of work forecasted for the future month. The Contractor shall also report on work quality, skill management, and process improvements. Any business issues which may have an impact on the technical performance, price, or schedule, shall also be discussed.

Some work may take place, where classified SECRET operations are conducted. All Contract personnel working in SECRET areas of the complex shall be accompanied by an escort. Escorting is required in and out of the buildings. Therefore, it is essential for the Contractor to obtain cleared SECRET personnel to work in such areas. For all work including subcontracted work, the Contractor shall be responsible for escorting workers to the SECRET areas.

6.0 Training, Licenses, and Certifications

The Contractor shall ensure all employees are trained and that worker skills, qualifications, certifications, and experience are commensurate with the employees’ work assignment, consistent with industry standards, and NASA requirements. The Contractor shall obtain all certifications required to conduct business prior to the start date of the of this contract and keep them up-to-date throughout the contract period and submit to the CO upon request.

A. The Contractor shall continuously maintain an adequate qualified staff with suitable management, professional, trade, and administrative expertise to assure that work is scheduled, performed, and completed in accordance with this SOW.

B. The Contractor’s training records shall document thorough, accurate, and complete education levels, certifications, licenses, and any other supplementary training programs or courses, which demonstrate that all personnel employed for work under the contract have adequate and appropriate qualifications including training, and certifications required by federal, State, and local laws and regulations; NASA Policy Directives (NPD); NASA Procedural Requirements (NPR), Goddard Policy Directives (GPD), and Goddard Procedural Requirements (GPR) and the records shall indicate the current status of all required training.

7.0 Safety, Health, Environmental, and Energy Efficiency Requirements

Compliance. The Contractor shall conduct all operations in compliance with GSFC as well as with federal, state, and applicable local environmental regulations. The Contractor shall comply with the most current version of all applicable Regulatory permits and with GSFC implementation plans and procedures. Plans and procedures include but are not limited to:

GPD 8500.1, Environmental Policy and Program Management

GPR 8500.1, Environmental Planning and Impact Assessment

SOW for Repairs, Operations, Maintenance, and Engineering A– 7

GPR 8500.3, Waste Management

GPR 8500.4, Air Quality Management Program

GPR 8500.5, Water Management

250-WI-8500.0.7, Observation of Emissions

GPR 4100.2, Hazardous Material Data Management

200-PG-8500.5.1, Groundwater Monitoring and Production Well Maintenance

GSFC Integrated Contingency Plan (ICP)

The GSFC-Greenbelt Stormwater Pollution Prevention Plan (SWPPP)

NPR 8530.1, Affirmative Procurement Program and Plan for Environmentally Preferable Products (REVALIDATED 4/3/09 with Change 3)

All work covered by this statement of work shall comply with the most current versions of NPR 8715.1, NASA Safety and Health Programs; NPR 8831.2, Facilities Maintenance and Operations Management Handbook; NPR 8820.2, Facility Project Requirements; NPR 8530.1 Sustainable Acquisition; NPR 8570.1, Energy Efficiency and Water Conservation; OSHA 29CFR; all codes and standards of NFPA; Goddard GPR

1700.6 Confined Space Program; Goddard GPR 1700.5 Control of Hazardous Energy; Goddard GPR

1820.2 Respiratory Protection Program; Goddard GPR 1840.1 Asbestos Management Program; NASA NPR 8621.1 Mishap, Close Call Reporting, Investigating and Record Keeping; and all other applicable federal and state requirements. Where requirements between guidelines and/or standards contradict, the most stringent requirements apply.

The Contractor shall ensure that all work is conducted in a safe, environmentally sensitive, and energy efficient manner that is compliant with the safety, health, environmental, and energy related clauses of this contract.

The Contractor shall contribute to NASA’s goal of becoming the nation’s leader in workforce safety and occupational health by protecting the entire workforce and all assets. The Contractor shall provide a proactive approach in meeting the safety and occupational health requirements of this task order. The Contractor shall support and participate in activities that strengthen and support a safety culture and safety management system (e.g., Executive Safety Council meetings, safety committee membership, monthly safety meetings, Safety Awareness Campaign activities, safety culture surveys, and safety improvement initiatives). The Contractor’s safety culture and safety management system shall have characteristics and attributes that include, but are not limited to:

• A culture that expects zero mishaps

• A comprehensive and effective safety and health program based on industry standard best practices (e.g., OSHA Voluntary Protection Program (VPP); ANSI/ASSP Z10.0, Occupational Health and Safety Management Systems)

The Contractor’s Safety and Health Plan, addresses the general policies for the conduct of occupationally safe operations. These requirements also identify limits necessary to ensure a safe and effective working environment.

Personnel who work directly with or around hazardous materials or systems shall be properly trained and certified. Personnel who operate cranes and materials handling equipment (forklifts, etc.) and pressurized systems shall be properly trained and certified. The Contractor shall provide trained and certified personnel for all conditions specified by Occupational Safety and Health Administration (OSHA)

SOW for Repairs, Operations, Maintenance, and Engineering A– 8 and NASA standards and NASA policies. The Contractor’s training and certification program to meet these requirements shall be submitted to and approved by the COR prior to implementation. For hazardous operations, the Contractor shall provide a person or persons whose primary responsibility is safety oversight of the operation at the site of the operation. This person will interface directly with the COR in resolving real-time safety concerns. Hazardous materials that Contractor personnel may be exposed to during the support of this contract depend on individual work assignments. Classes of hazardous materials may include, but are not limited to corrosives; flammables; volatile organics (paint, paint thinners, fuels, etc.); toxics (lead, mercury, chromium, etc.); particulates (dust, welding fumes, aerosols, etc.); cryogens; explosives. The Contractor shall maintain inventories and Safety Data Sheets for all hazardous materials brought on-Center, and submit this information to the COR for all hazardous materials kept on Center longer than one day.

For occupational injury or illness sustained by Contractor employees while working on-site, the Contractor shall collect all NASA Incident Reporting Information System (NMIS) required information from the employee and input the information into NMIS (Category 1) within 24 hours of the occurrence in accordance with NPR 8621.1.

The Contractor shall also enter monthly exposure hours for the contract into the NASA NMIS system.

Exposure hours include all hours worked by the employees of the prime and all subcontractors in support of the task order. Monthly exposure hours shall be entered into the NMIS system by the tenth calendar day of the following month.

Alternative Vehicles. The Contractor shall use non-gasoline/diesel (including non-E-85) alternate fuel vehicles on GSFC, to the maximum extent practical, to carry out the on-site contract requirements.

Hybrid vehicles are not considered alternate fuel vehicles. Electrical power through electric vehicle charging stations will be available to this end. No other form of alternate fuel is currently available on-site. With this in mind, the Contractor will be requested to propose a plan with the goal of having 10% of their total fleet of vehicles as Alternate Fuel.

8.0 Facility Operations and Maintenance (Cost Plus Fixed-Fee)

Detailed requirements for baseline services will be covered in annual task orders for each site.

Additional requirements may be tasked separately under individual task orders.

This scope includes the operations and maintenance of a wide range of research and development, operational and institutional facilities. The Contractor shall, except as otherwise specified, furnish all personnel, training, equipment, materials, transportation, and management necessary to perform the following major categories of work:

A. Maintenance (M): Scheduled Maintenance (SM) including preventive maintenance (PM), predictive testing and inspection (PT&I), programmed maintenance (PGM), and repair from PT&I and PM finds. Unscheduled Maintenance including trouble calls (TC), repairs, and replacements.

Maintenance shall be performed on buildings, equipment, structures, roads, and utilities (e.g., electrical power distribution, chilled water, steam, natural gas, potable water, sanitary sewer, wastewater treatment, stormwater drainage, liquefied propane gas) for all facilities listed in Appendix 4 and on all assets given in Appendices 5-7. Only a subset of all assets listed in Appendices 5-7 are on active PM schedules. The total number of assets to be maintained in Appendices 5-7 include an allowable adjustment (+/-) which allows for a small fluctuation in the asset portfolio without the need for a contract modification. The Contractor shall implement a Reliability Centered Maintenance (RCM) program to ensure the most effective mix of

SOW for Repairs, Operations, Maintenance, and Engineering A– 9 maintenance is performed on the most appropriate assets, in a time of constrained maintenance budgets.

B. Operations (O): Critical Facilities support including, but not limited to, central steam and chiller plant, electrical substations, emergency power generation, wastewater treatment plant, water treatment, facilities operations console (FOC), as well as other operations such as planned outage execution, customer service requests, snow removal, special events, and more.

All materials and supplies provided by the Contractor shall be new except as allowed for reuse of construction and demolition debris. Factory reconditioned parts and components may be considered only if new parts are not available and only with the approval of the Contracting Officer (CO) or designee. All replacement units, parts, components, and materials/supplies used in the performance of the requirements shall be compatible with the existing equipment on which it is to be used, shall be of equal or better quality than original equipment specifications. Parts and components, once installed in the Government facility, become Government property. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. The Contractor shall retain the parts replaced for at least 10 working days after completion of the job and make these parts readily available for inspection by the COR or designee, upon request. The Contractor shall obtain and maintain manufacturer's operating instructions and maintenance handbooks (hard copy and electronic) on all new equipment they install. Documentation shall be kept in the Facilities Operations and Maintenance Library in accordance with GSFC specification section 017823 (O&M data). These documents are the property of the Government.

8.0.1 Hours of Operation

Normal business hours for the Greenbelt and Wallops O&M teams shall be 7:00 a.m.to 3:30 p.m., Monday through Saturday, except federal holidays. NASA operational requirements will dictate the Contractor’s work hours and may include 24 hours a day, seven days a week, year-round operations.

Task Orders under this contract will dictate other hours of work depending on location and function.

8.0.2 Facility Listing

The Contractor shall provide services (as required in this SOW) to all facilities and installations specified in the List of Facilities, Appendix 4.

When any product or service delivered under this contract introduces new equipment or affects the equipment inventory, the Contractor shall make appropriate CMMS, CADD model, CAFM (Archibus), and GIS data base record updates.

8.0.3 Work Control

The Contractor shall develop and maintain a process for collecting and responding to customer requested services. The Contractor's approach shall include, but not be limited to:

• A process for answering customer questions, providing status of work, and responding to requests for additional information

• An approach to promote availability of services

• The capability to accommodate customer communications from multiple contact points including, but not limited to, phone, email, and web

• Formal recording of all requested services, including documentation on resolution or actions involved in closing out the request and ensuring requests are not closed prior to their completion

SOW for Repairs, Operations, Maintenance, and Engineering A– 10

• A process for receiving and processing all customer requested O&M work, including work under the baseline requirements, (which is initiated through a “Work Request”) under the contract This includes receiving customer requests via the Government owned work tracking system:

Management Operations Services and Information (MOSI)

8.0.4 Energy Management Program Support

The Contractor shall provide and manage data that demonstrates GSFC’s compliance with federal energy and water goals required by the Energy Independence and Security Act of 2007, the Energy Policy Act of 2005, and Executive Order (EO) 13990 (or applicable EO replacement/upgrade) in efforts such as retro-commissioning and energy audits. The relevant performance goals are a reduction in building energy intensity measured in British thermal units per gross square foot of up to 2.5 % annually, relative to the baseline of the agency’s building energy use in the fiscal year 2015.

The Contractor may be tasked separately for:

• Daily/Weekly monitor and provide continuous adjustments/improvements of the Energy Management Control System (EMCS) to optimize GSFC energy-using systems to maximize energy and water efficiencies. The Contractor shall utilize the EMCS, to plan proactive measures for tuning of building performance (building tuning is equivalent to existing building commissioning planning). The proactive measures shall be outlined (facility, cost, savings, and simple payback). Upgrades or expansions of the EMCS may be tasked.

• Perform annual comprehensive building energy audits/evaluations (ASHRAE Level I or better) for a minimum of 25% of the buildings on GSFC campus and complete 100% of the buildings on GSFC campus every four (4) years; and report per Agency NPR’s and federal laws. The audit can be done using remote energy auditing software.

• Support the Energy Manager in investigating new energy and water conservation measures and determine implementation procedures and control functions required.

8.0.5 Commissioning

The Contractor shall perform the O&M commissioning tasks for construction projects as specified in the NASA Commissioning Guide – Commissioning Task Responsibility Matrix.

8.0.6 Annual Work Plan (AWP)

The Contractor shall prepare an AWP for all work under the contract and the projected reimbursable work for entities other than NASA, including all operations as well as scheduled and unscheduled maintenance. This plan shall identify resources in terms of staff hours to accomplish all classes of work types identified in the latest version of NPR 8831.2. This includes known customer-funded work and newly identified facilities maintenance requirements. This plan shall identify the craft, type of work and the annual estimate of staff hours of direct effort, and materials to accomplish the work. The annual plan submission for each year of the contract shall cover the upcoming fiscal year. The AWP shall be submitted to the COR by April 1 of each year. The Contractor shall provide rationale for changes in the estimates from past estimates and actual records that result from new construction, demolition, or changes in the maintenance plan.

8.0.7 Other IDIQ Work

Beyond the O&M work included in annual baseline task, other O&M work will be tasked to the contractor separately and may include, but not be limited to the following.

SOW for Repairs, Operations, Maintenance, and Engineering A– 11

A. Major Repairs – some Major Repairs will be accomplished under the Annual Baseline O&M task and others will be tasked separately.

B. Miscellaneous Maintenance and Repair – this may include customer owned facility type equipment.

C. Potable Water Testing

D. Special Events

E. Other

9.0 Information Resources Services (Cost Plus Fixed-Fee)

Detailed baseline requirements will be covered in annual task orders for each site. Additional requirements may be tasked separately under individual task orders.

The Contractor shall manage and perform the facilities Information Resources (IR) services. This entails maintaining the operability, configuration control, and IT Security of the following facility applications, as well as IDIQ ad hoc service requests for specific needs such as surveying.

CADD - Computer Aided Design and Drafting

GIS – Geographical Information System

CAFM – Computer Aided Facilities Management

CMMS – Computerized Maintenance Management System

Construction Management program

Operational Technology (OT) Windows systems

10.0 Architect-Engineering (A-E) Services (Fixed Price)

10.0.1 Overview

The Contractor shall provide, as requested under individual task order, A-E services that include the preparation of A-E studies, conceptual designs, final designs, construction scheduling, institutional planning documents, engineering calculations and analyses, cost estimates, construction specifications, and participation in design reviews and construction follow-on services, including submittal reviews, during and after construction. These services shall include civil, architectural, structural, mechanical (to include plumbing, HVAC, infrastructure, and specialized systems), electrical, fire protection, environmental engineering, interior design services, specification writing, and site survey as well as Computer Aided Design and Drafting (CADD) and Building Information Modeling (BIM) services for design efforts.

The A-E services will vary from developing narrative descriptions for non-technical projects to projects requiring detailed design drawings, specifications, calculations, and cost estimates for the construction of new facilities or modification to existing building interiors, exteriors, systems, or site infrastructure work. Projects may involve institutional facilities or customer funded technical facilities. The A-E shall be responsible for the professional and technical accuracy of all work and material provided as part of this contract, as well as the coordination of all data, reports, and all other required, provided items. The A-E shall correct any errors and deficiencies in their work without additional cost to the Government.

SOW for Repairs, Operations, Maintenance, and Engineering A– 12

All work shall be conducted by architects, engineers, technicians, and surveyors and shall, at a minimum, include oversight by registered professionals in the respective fields including each specific engineering discipline. Minimum qualifications for the disciplines specified are given in Appendix 13 – ROME Qualifications. Task orders for engineering designs, studies or investigations will be negotiated and issued for these efforts as they arise. The A-E services shall be provided in accordance with:

• The FMD Code 220 Standard Reference Document (SRD), Appendix 1

• The A-E Specifications, Appendix 2

• GSFC Construction and Repair Specifications, Appendix 10

• The FMD CADD Manual, Appendix 3

• National BIM Standard v3.0

• NASA-STD-10001 NASA Building Information Modeling Scope of Services and requirements for Architects and Engineers

All applicable building codes, life safety codes, OSHA requirements, federal regulations, and environmental regulations.

10.0.2 NASA-STD-10002 NASA Facility Design Standard

The GSFC Construction and Repair Specifications, Appendix 10 has been developed using the NASA SPECSINTACT system, which generally follows the Construction Specification Index (CSI) format. It shall be used to its fullest extent in the design effort for projects. Technical areas of construction or work included in a specific project’s scope for which there is no applicable/corresponding GSFC Construction Specifications Section shall require the Contractor, with Government pre-approval, to develop additional specifications for that particular task order. Also, any designs not intended to be constructed under this contract shall require the development of an independent construction specification using the SPECSINTACT system. The Government shall have the option to review and update the GSFC Construction Specifications on an annual basis.

10.0.3 Building Information Modeling (BIM)

For task orders that require BIM, the Contractor shall follow items A-E, listed below:

A. BIM shall be used to communicate construction direction to contractors with embedded construction drawings that are updated automatically when the BIM is updated.

B. These drawings shall include, but not be limited to, all disciplines required to detail the required construction such as civil, structural, electrical, mechanical (to include plumbing, HVAC, and special systems), and architectural.

C. BIM shall be updated throughout construction for design changes to detect interferences and ensure an accurate “as-built” BIM at the end of the project.

D. BIM maintainable components and systems as defined in the FMD CADD Manual, National BIM Standard and the NASA BIM STD-10001 shall have specific drawing sheets and operation and maintenance (O&M) handbooks associated with these elements.

E. BIM shall be used to analyze proposed changes to ensure compliance with building and utility systems requirements for capacity and efficiency.

SOW for Repairs, Operations, Maintenance, and Engineering A– 13

10.0.4 Services

10.0.4.1 Design Services

Design services are task order design efforts associated with eventual construction projects. The following section refers to Design Services provided for Design only and Design-Bid-Build task orders.

Design Services for Design-Build tasks are included under the Construction Services section in the Statement of Work.

The Contractor A-E shall prepare construction drawings, specifications (when necessary), calculations, schedules and construction cost estimates following industry standard professional engineering and construction practices. The Contractor A-E shall follow Appendix 1 – ROME SRD and Appendix 2 – ROME A-E Specifications. The preparation of the documentation shall take into account Government requirements, as well as site conditions and code requirements for new construction, rehabilitation, and modification of building interiors, exteriors, systems, civil site work, and underground and surface utilities.

The Government may occasionally issue a Request for Task Plan (RFTP) for construction under this contract with a design that was not developed under this contract.

Depending on the size and complexity of the project, the Contractor will be provided a task order Scope of Work, which together with a site meeting with the customer, is generally the starting point for design.

This scope will also include specific project requirements and details such as schedule and a design-to-budget estimate developed by the Government, which shall serve as the estimated construction price.

The design-to-estimate is the total estimated price escalated to the midpoint of construction, including management costs but not including any contingencies, engineering, or Government quality assurance prices. Per FAR 52-236-22, “Design Within Funding Limitations”, the A-E contractor shall provide a complete and biddable design that is within the funding limitations established in the Design-to-Budget Estimate for Construction. The Contractor A-E shall provide a construction cost estimate formatted in Construction Specifications Institute (CSI) Master Format Divisions.

The A-E contractor shall prepare documentation (i.e., drawings, calculations, specifications, submittal register, product data, cost estimates and schedule) for Government review and, if required, to obtain Government approval of any phase of a design prior to commencing with construction of that phase.

The A-E Contractor shall be responsible for coordinating the review of the prepared documentation with the Contractor’s construction group and with the Government’s review team at the scheduled milestones. Milestone frequency and requirements shall be dependent on a project’s estimated construction value as follows:

• For all Design and Design-Bid-Build projects, the A-E Contractor shall be responsible for reviewing shop drawings and submittals as required by the Construction Specifications for designs prepared by the group. This review shall ensure that shop drawings and submittals comply with the design intent and project documentation. Findings shall be provided to the Government for final determination as to acceptability. If required in the task order, the A-E Contractor shall prepare operational readiness reviews (ORR) and acceptance test procedures for new, modified, or rehabilitated facilities, and/or installed building systems. The purpose of such procedures to verify that the facilities and systems operate in conformance with the design documents. The procedures and results from the reviews shall become part of the permanent engineering data file for the project. Procedures shall include Government acceptance of new installations and equipment, performance demonstration and verification, certification of equipment normal operating parameters, and training. Construction phase services may include field engineering and developing responses to RFI’s, as well as critical inspections.

SOW for Repairs, Operations, Maintenance, and Engineering A– 14

• The Contractor shall also prepare GANTT chart schedules for design projects. These GANTT charts shall include activities such as milestone stages, design completion, and follow-on requirements. The Contractor shall accomplish design tasks within the performance period specified in the task order.

The Contractor shall be responsible for any additional prices resulting from correcting design errors or omissions.

10.0.4.2 Engineering and Technical Services

Engineering and Technical Services are task order efforts which may or may not lead to a design and/or a construction project. The Contractor may be tasked to perform feasibility studies, specific investigations, building surveys, site surveys, general technical evaluations, and code investigations; to improve facilities, and/or to investigate problems. Studies may include, but are not limited to:

requirements analyses, condition assessments, preliminary engineering reports and conceptual studies, life cycle cost analyses, environmental assessments, energy conservation studies, special facilities requirements (e.g., cleanrooms, laboratories, etc.), systems performance, environmental compliance, energy systems and fuels, maintainability and operability, evaluations of new construction materials and methods, economic analysis (for select projects), all required supporting calculations, and/or recommended courses of action. Investigations may include, but are not limited to, site and soil investigations, surveying, health and safety surveys, and materials testing.

The Contractor may be required to provide expertise to investigate, analyze, and evaluate facility operational anomalies, possibly identified during RCM testing, and recommend necessary remedial actions. From the investigation, a report shall be prepared which defines the anomaly and presents recommendations for correcting the condition.

10.0.4.3 Planning Services

Institutional Planning

Development of the Five-Year Project Plan: The Five-Year Project Plan is a revolving list of projects and shall generally align with the projected budgets. The Contractor (Institutional Planners) shall develop a Five-Year Plan, in accordance with NPR 8831.2, from a complete and continuously updated list of facilities requirements (e.g. all maintenance and repair work), based on data from the condition inspection system and goals provided by the Government.

Submit to the Task Manager the Five-Year Project Plan by September 1 of each contract year. This prioritized list of projects shall include a description of the project and either its risk-based score (likelihood and consequences of failure) or the Condition and Criticality dual score, as applicable. Scoring criteria is included in 220-PG-8831.0.8 Facilities Condition and Criticality Assessment.

Project Planning

The Contractor shall provide planning expertise which effectively translates infrastructure requirements into documented solutions (Functional Requirements Documents), often resulting in construction, replacement, and repair projects (scheduled and unscheduled), sometimes operational or maintenance changes, in an environment of severely restricted resources. These solutions entail scopes of work, justifications, schedules, and cost estimates. Engineers or senior mechanics (planners and estimators) with experience in the disciplines of mechanical (HVAC/R) (EMCS), electrical, site utilities and infrastructure, buildings including roofs, and program and project planning are required to complete these tasks, in support of the Construction of Facilities (CoF) and Mod and Rehab programs.

SOW for Repairs, Operations, Maintenance, and Engineering A– 15

Directorate Planning

The Contractor shall provide planning expertise which effectively translates directorate (GSFC science and mission organizations) requirements into documented solutions (Functional Requirements Documents), often resulting in construction, replacement and repair projects for customer offices and technical spaces. These solutions entail scopes of work, justifications, schedules, and cost estimates.

10.0.4.4 Cost Estimating Services

The Contractor shall provide cost estimating support to planners and project managers in developing cost estimates for facility projects. The nature of the facility projects includes a range from general office space renovations to renewal or rehabilitation of institutional systems in technical spaces such as laboratories, involving multiple disciplines such as architectural, mechanical, electrical, etc. Estimators shall be experienced with: cost estimating tools/software such as RS Means; design tools such as AutoCAD; space management tools such as Archibus; office tools such as Microsoft Office Suite (Word, Excel, PowerPoint, etc.); and life cycle economic analysis tools such as ECONPACK.

10.0.4.5 Scheduling Services

The Contractor shall provide scheduling support to aid with project or program schedule development and subsequent tracking of progression. Schedules shall document the interdependency of activities and establish durations for planned activities to ensure that the requirements can be implemented within the available resources. The scheduler shall specialize in providing Critical Path Method (CPM) scheduling and project controls. Experience in developing, analyzing, updating, and monitoring project schedules and other project reporting procedures shall be required. The Contractor shall utilize standard industry scheduling methods and software to develop, monitor, and report the progression of facility projects such that GSFC customers are informed quickly and accurately of project events, potential problems, and corrective actions.

11.0 Construction and Renovation Services (Fixed Price)

Specific requirements will be covered in individual task orders.

11.0.1 Overview

The construction services to be provided shall include, but not be limited to, the management, planning, execution, safety oversight, and quality control of a broad variety of new construction, modification, deconstruction and rehabilitation projects for facilities, under firm fixed price (FFP) task orders. The facilities consist of, but are not limited to, office buildings, shops, laboratories, highly technical research facilities, cleanrooms, spacecraft and instrument test and integration areas, airfield, storage areas, utility buildings, interior and exterior utility systems, and site infrastructure. Projects may serve the institutional needs of the Facilities Management Division or the customer programmatic needs for their technical facilities (e.g. labs, mission operations rooms, data centers,…). These services shall be furnished on an as needed basis in response to task orders that are issued in accordance with the contract clause entitled "Task Order Procedure". All work shall be accomplished in accordance with the GSFC Construction and Repair Specifications (Appendix 10), and the task order project drawings or work description documents. The Contractor shall be required to respond rapidly to Government requirements with cost-effective high quality work, and without compromising safety standards, configuration control, or operational readiness.

SOW for Repairs, Operations, Maintenance, and Engineering A– 16

11.0.2 Building Information Modeling (BIM)

For task orders that require BIM, the Contractor shall follow items A-E, listed below:

A. BIM shall be used to communicate construction direction to Contractors with embedded construction drawings that are updated automatically when the BIM is updated.

B. These drawings shall include, but not be limited to, all disciplines required to detail the required construction such as civil, structural, electrical, mechanical (to include plumbing, HVAC, and special systems), and architectural.

C. BIM shall be updated throughout construction for design changes to detect interferences and ensure an accurate “as-built” BIM at the end of the project.

D. BIM maintainable components and systems as defined in the FMD CADD Manual, National BIM Standard and the NASA BIM STD-10001 shall have specific drawing sheets and operation and maintenance (O&M) handbooks associated with these elements.

E. BIM shall be used to analyze proposed changes to ensure compliance with building and utility systems requirements for capacity and efficiency.

11.0.3 Services

A. Construction and Renovation: Construction task orders which require a detailed technical design shall follow the conventional "design-bid-build" delivery process, meaning that a design will be 100% completed before a task order is issued for construction. Designs may be prepared by the Government, under the A-E services of this contract, or another contract. The task plan shall reflect the Scope of Work, the site visit, and the field survey.

B. Design-Build, Minimum Design: Smaller, non-technical projects may follow a Design-Build "Minimum Design" process, whereby the Contractor shall submit a construction price using pre-price construction line items (based on the Scope of Work) and after task award provide design as necessary for the construction effort and for any required as-built drawings. Pre-priced construction is a list of common construction elements, to be used in Design Build-Minimum task orders less than or equal to $100,000.

C. Design-Build, Full Design: Projects which require formal design documentation, but require completion of construction in an expedited manner, design and construction shall be executed by the Contractor in a concurrent manner with the two activities overlapping during the phasing of the project.

D. These services shall be governed by the following requirements:

11.0.3.1 Commissioning

The level of commissioning shall be specified in the task order, for the commissioning of installed equipment, systems, building envelope, and other building elements to ensure quality, operability, reliability, and systems integration shall be performed in accordance with the GSFC Construction Specifications and the FMD Code 220 Standard Reference Document (SRD) Appendix N 2.

11.0.3.2 Contractor’s Management and Supervision

The Contractor shall plan, schedule, coordinate, manage, and execute a flow of independent simultaneous task orders with a wide variety of craft skill levels. The Contractor shall effectively manage its subcontractors to ensure that the Government is provided with a seamless effort on each task order.

SOW for Repairs, Operations, Maintenance, and Engineering A– 17

The Contractor’s management and supervision shall interface with the Government through the CO and on a day-to-day basis through the CO’s Representative (COR) and associated Task Monitor on individual task order work.

The Contractor’s management shall be responsible for all aspects of the work, including field operations, to ensure that the Contractor responds promptly to new or changed conditions with minimal disturbance to the center.

The Contractor shall fully cooperate with other contractors and Government employees and shall carefully adapt scheduling and performance of work under this contract to accommodate work by others.

11.0.3.3 Quality Control and Safety

The Contractor shall provide quality control as an integral part of construction activities. GSFC Construction Specifications contain detailed requirements that shall be implemented through the Contractor’s Quality Control Program.

The Quality Control Program shall consist of plans, procedures, and organization necessary to address project specific quality issues and to ensure adherence to plans and specifications, standard workmanship practices, and NASA and industry standards. The Quality Control Program shall include maintaining shop drawing files and ensuring that materials used, and their installation, are as approved by the Government.

The Contractor shall conduct tests to ensure that construction materials and work quality meet specifications. The Contractor shall witness, monitor, and approve tests including overall test procedures for tests by independent testing agencies, or conduct tests including laboratory and field analysis of soils, concrete, paving materials, aggregates, general construction materials, HVAC balancing, mechanical and electrical systems, etc.

Quality control administration duties shall include, but are not limited to, monitoring construction progress, reviewing overall schedules, and maintaining daily logs.

Construction work shall also be monitored by the Contractor to ensure full compliance with all applicable safety codes, regulations, and specifications, including the Contractor safety plan, OSHA regulations, and NASA/GSFC specified safety procedures.

The Contractor shall strictly adhere to GSFC safety and environmental requirements. Safety training shall be emphasized for all employees. For employees involved in construction specifically, see clause 52.236- 13, entitled "Accident Prevention", and the GSFC Construction Specifications (contract Section J, Attachment B).

11.0.3.4 Responsibilities

The Contractor shall provide, but not be limited to, the following services associated with the construction effort:

A. Management of all construction work under this contract on a daily basis

B. Quality management of subcontractors with regard to project schedule, work quality, change orders, and safety

C. Initiate security badging in accordance with Homeland Security Policy Directive HSPD-12, for the Contractor’s employees and subcontractors to access GSFC facilities

D. Retain the required bonds as stipulated in the contract

SOW for Repairs, Operations, Maintenance, and Engineering A– 18

E. Evaluate and negotiate subcontractor quotes on project task plans and modifications to ensure fair pricing

F. Attend and participate in pre-construction meetings, regular progress meetings, and any applicable quality control meetings

G. Provide and monitor construction activities and provide status reports as requested

H. Provide updated construction schedules as requested; schedules shall be submitted by the 15th of each month

I. Coordinate construction schedules with the customer, FMD Project Manager, subcontractors, and the Government Quality Assurance staff

J. Serve as point-of-contact for field resolution of construction problems

K. Prepare task plans in response to construction RFTP’s and modifications

L. Schedule and participate in Operational Readiness Reviews (ORR’s) and walk-throughs, including commissioning and activation reviews per the specification

M. Prepare and resolve punch lists per the specification

N. Verify with the Government that all work is properly performed, and all deliverables are received

O. Maintain on site and provide As-built red-line and CADD drawings to the Government within the task duration

P. Maintain records,…