Attachment L ROME FINANCIAL REPORTING 533.pdf
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- Attached to
- DRAFT RFP - Repairs, Operations, Maintenance, and Engineering (ROME) Services - DRAFT RFP Federal contract opportunity
- Solicitation number
- 80GSFC22R0011-DRFP
About this file
This document outlines financial management reporting requirements for a facilities operations and maintenance contract. The contractor must submit NASA Form 533 reports on a monthly and quarterly basis detailing direct labor hours, costs and expenses by labor category and cost element for individual contract line items including infrastructure services, operations, scheduled and unscheduled maintenance, and construction tasks. Variance narratives are required for cost or hour variances exceeding 5% from estimates. Reports must be distributed to addresses in the contract within 10 days of the close of the monthly accounting period or 15 days prior to the quarter end.
The related federal contract opportunity is a draft request for proposal for facilities operations and maintenance, engineering, construction, and information technology services at NASA centers. The contractor will provide support services including maintenance, engineering, construction, and IT for facilities such as offices, laboratories, and utilities at Goddard Space Flight Center and Wallops Flight Facility locations.
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Text version
ATTACHMENT L
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
DRFP 80GSFC22R0011
CONTRACT TBD
Contract TBD Attachment L
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
This contract will have two sections: a Baseline Element section (CPFF), and an IDIQ Task Order section (CPFF or FFP). The Baseline Elements will include the following breakout:
BASELINE IR SERVICES
BASELINE O&M SERVICES
SCHEDULED MAINTENANCE:
CHILLER/BOILER
ALL OTHER SCHEDULED MAINTENANCE
UNSCHEDULED MAINTENANCE:
CHILLER/BOILER
MAJOR REPAIRS
ALL OTHER UN-SCHEDULED MAINTENANCE
OPERATIONS:
BUILDING OPERATIONS
CENTRAL PLANT OPERATIONS
SERVICE REQUESTS
SNOW REMOVAL
WEATHER & SAFETY LEAVE (COVID) as NEEDED
The IDIQ Task Order section will be broken out for CPFF tasks and FFP tasks as follows:
IDIQ TASK SUMMARY
TASK 1
TASK 2
TASK 3, etc.
For the Baseline Elements portion of the contract, the Contractor’s 533 Reports shall contain an individual 533 Report for each Baseline element and a summary 533 Report of all Baseline element costs. At a minimum, the following Baseline element reports will be required:
• RTO #1 for IR Services at GB
(06/2014) 3
• RTO #1 for O&M Operations at GB
• RTO #1 for O&M Scheduled Maintenance at GB
• RTO #1 for O&M Un-Scheduled Maintenance at GB
• RTO #1 for O&M Major Repairs at GB
• RTO #2 for IR Services at WFF
• RTO #2 for O&M Operations at WFF
• RTO #2 for O&M Scheduled Maintenance at WFF
• RTO #2 for O&M Un-Scheduled Maintenance at WFF
• RTO #2 for O&M Major Repairs at WFF
• RTO #3 for IR at Navy
• RTO #3 for O&M Services at Navy
• RTO #3 for O&M Major Repairs at Navy
Other 533 reporting categories may be added as requirements dictate.
For the IDIQ portion of the contract, an individual 533 Report shall be provided for each CPFF Task Order and a summary 533 Report summarizing all Task Orders issued.
Reports for both CPFF tasks and FFP tasks will be required. FFP tasks shall be reported on percent complete, per a Schedule of Values.
The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below. Contractor will be required to submit timesheet hours by person/Labor category and a listing of over-time by person as supporting documentation.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5%) between the Total Direct Labor Hours (prime and subcontractors) and Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and Actual Total Cost amount shown in the current month for each individual Baseline Element and for each individual IDIQ Task Order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Baseline elements and each individual task order’s estimated costs, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533 Q format within 30 working days after contract award.
(06/2014) 4
Initial NF533 M reporting shall begin NO LATER than 10 days following the close of the contractor’s accounting period after initial incurrence of cost. After the initial report, the NF 533 M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The NF533 Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost and hour data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Total Prime Direct Labor Regular Hours Total Prime Direct Labor Overtime Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Regular Hours Subcontractor A Direct Labor Overtime Hours
Subcontractor B Direct Labor Regular Hours Subcontractor B Direct Labor Overtime Hours
Subcontractor C Direct Labor Regular Hours Subcontractor C Direct Labor Overtime Hours
Total Subcontractors Direct Labor Regular Hours Total Subcontractors Direct Labor Overtime Hours
3. Total Prime and Subcontractors Direct Labor Regular Hours
Total Prime and Subcontractors Direct Labor Overtime Hours
TOTAL HOURS
4. Prime Direct Labor Costs:
Total Prime Direct Labor Regular Costs Total Prime Direct Labor Overtime Cost
TOTAL PRIME DIRECT LABOR COST
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontractor A
(06/2014) 5
b. Subcontractor B
c. Subcontractor C, etc.
d. Subtotal Subcontractor Cost
e. Uniforms
f. Supplies
g. Vehicles
h. Vehicle Expenses
i. Chemical Water Treatment
j. Energy Management & Control Systems Maintenance
k. Parts/Materials
l. Freight
m. Maintenance & Repair Services – Building
n. Training
o. Equipment Rental
p. Quality Control
q. Chemical Gas CO2
r. Weather Reports
s. Boilers/Chillers
t. Miscellaneous (any costs listed as Miscellaneous must be explained)
u. Other (any costs listed as Other must be explained)
v. Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Subtotal Cost-Plus-Fixed-Fee (CPFF)
12. Total Cost Plus Fixed Fee Plus Technical Performance Incentive Fee
Additional categories/elements of cost may be added as needed.
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