Attachment 9 - Brand Name JA - Manchester Redacted - 608-315.pdf

Project No. – 608-315 Construct Specialty Care Building – Manchester, NH

VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C776-25-AP-1347

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C776-25-AP-1347

1. Contracting Activity: Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC), VISN 01, Manchester, NH VA Medical Center (VAMC). The proposed procurement, Invitation for Bid (IFB) 36C77625B0024, is for the Specialty Care Building construction project at the Manchester VAMC in Manchester, NH.

2. Nature and/or Description of the Action Being Processed:

This justification is in support of the Specialty Care Building construction project at the Manchester VAMC, which will be awarded as a firm fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility for safety and security purposes.

a. Building Automation and HVAC Direct Digital Control (DDC):

i. Johnson Controls

ii. Metasys Direct Digital Control System

b. Physical Access Control System: Lenel

c. Intrusion Detection System: DMP

d. Video Surveillance System: American Dynamics

e. Fire Detection and Alarm:

i. SimplexGrinnell (subsidiary of Johnson Controls)

ii. Model 4100ES Fire Alarm System

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Specialty Care Building construction project at the Manchester VAMC. The scope includes a building addition for Audiology and Eye Clinic that meets the requirements of the Department of Veterans Affairs. There are five (5) brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below. The VAAR magnitude of construction for the project is between $10,000,000 and $20,000,000.

a. Building Automation and HVAC DDC

i. Johnson Controls Metasys System

ii. Value:

iii. Unique Qualifications: The new HVAC controls need to tie into the existing Johnson Controls Metasys building automation and HVAC direct digital control system. The existing Johnson Controls Metasys is used campus wide.

b. Physical Access Control System (PACS)

VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24

i. Lenel

ii. Value:

iii. Unique Qualifications: The security system utilizes the credentials on PIV cards to allow or deny entry to various spaces throughout the campus, including exterior entry doors, clinical areas, controlled storage areas, and mechanical rooms. New physical access control equipment is required to be monitored and controlled by VA Police on the existing Lenel physical access control system. The Lenel PACS system is used campus wide.

c. Intrusion Detection System

i. DMP

ii. Value:

iii. Unique Qualifications: New intrusion detection equipment is required to tie into the existing DMP intrusion detection system. This ensures that alarms are received and responded to in a consistent manner.

d. Video Surveillance System

i. American Dynamics

ii. Value:

iii. Unique Qualifications: Cameras will be installed to monitor building entrances and common areas. The cameras will be connected to the existing camera server, requiring the camera to have the appropriate licenses and to be connected and programmed by an authorized technician.

e. Fire Detection and Alarm

i. SimplexGrinnell Model 4100ES Fire Panel

ii. Value:

iii. Unique Qualifications: This fire alarm system is required to integrate with the existing fire alarm system. This is a National Fire Protection Associated (NFPA) listed system in which all components must be from the same manufacturer to function and communicate appropriately to meet fire code requirements.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Manchester VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases, the equipment will not function properly compromising the safety and security of patients and staff. The specific impact for not using the brand name items is listed below:

a. Building Automation and HVAC DCC

i. Johnson Controls Metasys

ii. Impact: Using equipment from a different manufacturer may result in reduced functionality or may require installing an entirely new front-end system, which would duplicate the existing system. Using a single control system for the campus greatly improves maintenance efficiency because the maintenance and engineering staff only need to learn one system, all alarms and monitoring are completed on one system, and maintenance and emergency repair can be handled in a single contract for a vendor qualified for that single system. Additionally, installation of components that match the existing building automation system minimizes bench stock requirements.

b. Physical Access Control System (PACS)

i. Lenel

ii. Impact: Lenel is the only PACS system in use at the Manchester VAMC.

Using a single control system for the campus greatly improves safety and reliability because the Police and electronics technicians only need to learn one system, all alarms and monitoring are completed on one system, and maintenance and emergency repair can be handled in a single contract for a vendor qualified for that single system. Using a single, reliable system is important in Police operations, where dispatchers are already monitoring multiple alarm systems and where fast response is required. Using a different PACS system would require installation and maintenance of new head end equipment, workstations, and software, increasing both the cost of initial installation and long-term maintenance.

c. Intrusion Detection System

i. DMP

ii. Impact: DMP is the only intrusion detection system in use at the Manchester

VAMC. Using a single intrusion detection system for the campus improves safety and reliability because the Police and electronics technicians only need to learn one system, all alarms and monitoring are completed on one system, and maintenance and emergency repair can be handled in a single contract for a vendor qualified for that single system. Using a single, reliable system is important in Police operations, where dispatchers are already monitoring multiple alarm systems and where fast response is required. Using a different intrusion detection system would require installation and maintenance of new head end equipment, workstations, and

VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 software, increasing both the cost of initial installation and long-term maintenance.

d. Video Surveillance System

i. American Dynamics

ii. Impact: American Dynamics is the only camera system in use at the

Manchester VAMC. If a different manufacturer’s cameras were to be used, it would not be possible to integrate them into the existing proprietary camera software system. This would reduce functionality of the system for the VA Police. It would be more difficult and less efficient to monitor multiple camera systems, potentially leading to security issues.

e. Fire Detection and Alarm

i. Johnson Controls SimplexGrinnell

ii. Impact: Johnson Controls SimplexGrinnell is the only fire alarm system in use at the Manchester VAMC. SimplexGrinnell is a proprietary system, and it is not possible to integrate devices from other manufacturers into the system. Installing devices from other manufacturers to the existing system would not be in compliance with NFPA 72, which requires installation in accordance with manufacturer’s instructions and listing. Because compliance with NFPA 72 is required for Joint Commission accreditation, the facility would be at risk of losing its accreditation.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

The Government estimate was prepared and provided by the architect/engineer (A/E) and reviewed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately .

The items for which brand name approval is being requested are subsequent components to the overall construction project. The procurement will be completed and based on competition; the Contracting Officer (CO) will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the A/E, reviewed by the COR, and shared with the CO for further review. The CO was in concurrence with the

VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 information that provided the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the entire Manchester VAMC.

Market research was conducted from February 2024 – April 2024 and updated in May 2025 to ensure requirements of the Buy American Act are met for each of the brand name items that were included for the Specialty Care Building at the Manchester VAMC. The research involved reviewing the information that was available through the company websites including product certifications and technical documentation.

1. Building Automation and HVAC Direct Digital Control (DCC)

i. Johnson Controls Metasys System

ii. Findings: The temperature control system is manufactured and designed in their Norman, Oklahoma facility. There is no conflict with the Buy American Act.

2. Physical Security Access

i. Lenel

ii. Findings: The company website includes information on manufacturing in one of two locations; Pittsford, NY or Framingham, MA. They also have a Press Release for LenelS2 OnGuard System gaining approval for US Federal Government use. There is no conflict with the Buy American Act

3. Intrusion Detection System

i. DMP

ii. Findings: The company website includes information in which their products are designed, engineered and manufactured in Springfield, MO.

There is no conflict with the Buy American Act.

4. Video Surveillance System

i. American Dynamics

ii. Findings: American Dynamics operates as a subsidiary of Johnson Controls International. After extensive research online, it has been found that most of the video surveillance systems manufactured by American Dynamics meet the requirements of the Trade Agreements Act (TAA), ensuring it is either made in the U.S. or a designated country (this contract would be subject to FAR 52.225-11 Buy American-Construction Materials Under Trade Agreements). As such, there is no conflict with the Buy American Act.

5. Fire Alarm System

i. SimplexGrinnell Model 4100ES Fire Alarm Panel

ii. Findings: The fire alarm panel is manufactured and assembled in the United States. Therefore, there are no concerns regarding “Buy American” compliance.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition

The new components must be able to tie into an existing operation systems including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing systems being used at the Manchester VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: