Atch 2 - Site Visit Agenda - Manchester NH 608-315.pdf

36C77625B0024 Manchester VAMC, Construct Specialty Care Building Manchester, NH

Site Visit Agenda 7/8/2025 – 9:00 AM ET

1. Open meeting & Introductions (sign-in sheet)

• Contracting Officer: Joelle Mascarenas

• Contract Specialist: Sheila Vickers

• Contracting Officer’s Representative: Julie Sturgis

• Architect-Engineer (A-E): e4h – Environments for Health, LLC

2. Solicitation Information

• This solicitation is a 100% set-aside for SDVOSB concerns registered under NAICS code 236220 Commercial and Institutional Building Construction.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Veteran Small Business Certification (VetCert) database and/or Dynamic Small Business Search database (DSBS) at time of bid submission and time of award. Offers received from entities that are not certified SDVOSBs will not be considered.

• This project is being procured as an Invitation for Bids (IFB) in accordance with FAR part 14.

• The VAAR range of magnitude for the project is between $10 and $20 million.

• The period of performance for the project is 730 calendar days after receipt of notice to proceed.

• The cutoff for technical questions is 10:00 AM ET on July 16, 2025. Technical questions received after the cutoff date will be reviewed, but the VA does not guarantee that responses will be provided.

• Submit all technical questions to sheila.vickers@va.gov and joelle.mascarenas@va.gov. Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Only questions received in writing and answered via solicitation amendment will be deemed official.

• The solicitation closes at 1:00 PM ET on August 14, 2025. All bid submission requirements are detailed in the solicitation. The bid opening conference line will be announced via an amendment to the solicitation approximately seven (7) calendar days prior to the receipt date for bids.

• Only electronic copies of the bids will be accepted via email to sheila.vickers@va.gov and joelle.mascarenas@va.gov. The bid bond must be submitted as part of the electronic bid submission. An original hard copy of the bid bond is NOT required.

• Offerors must confirm receipt of all amendments in bid submissions.

• Ensure the Limitations on Subcontracting certificate is fully completed and included in your bid submission as required.

• A copy of the site visit sign-in sheet will be posted to SAM.gov in an amendment to the solicitation within a week or so. You do not need to take a picture of it or request a copy of it.

3. Questions

• The site walkthrough should be done as a group, so please do not break off and ask questions to the COR or any other VA staff member individually.

• Submit all technical questions in writing as outlined in the solicitation. Any verbal communication during this site visit is considered unofficial and does not constitute a change to this solicitation.

Changes to the solicitation can only be implemented via amendments.

• Are there any contracting-related questions that I can clarify at this time?

4. COR Presentation: Provide general review of the job and any important drawings and specifications, unique requirements, and site-specific items.

5. Site Walkthrough: COR will lead.

mailto:sheila.vickers@va.gov mailto:joelle.mascarenas@va.gov mailto:sheila.vickers@va.gov mailto:joelle.mascarenas@va.gov