Attachment 7 - SOW - Dublin GA - EHRM.pdf

SCOPE OF WORK

CONSTRUCT “EHRM INFRASTRUCTURE UPGRADES”

PROJECT #557-22-700

CARL VINSON VA MEDICAL CENTER

A. PART I - GENERAL

A1. Scope of Contract

A. Base Bid: The Contractor shall provide all labor, materials and equipment to accomplish the “EHRM Infrastructure Upgrades” project per construction drawings and specifications. This work includes, but is not limited to:

1. Construction will upgrade the facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system in accordance with VA OEHRM Site Infrastructure Requirements (provided by VHA).

Services will provide for the correction of all Information Technology (IT) infrastructure Facility Condition Assessment (FCA) deficiencies at the Carl Vinson Medical Center, Dublin, Georgia. This project will bring each IT closet up to code including the following infrastructure improvements: Electrical (electrical panel upgrade, power (normal, emergency) installing convenience outlets,), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, adding HVAC controls, reconfiguration, expansion and renovation of existing space (demo, new construction, finishes), communication infrastructure (new Data outlets, patch panels, upgrade to Cat 6A cable) in buildings as necessary, physical security upgrades, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, install diversified path to datacenter for WAN, installing anti-static/dust preventative flooring, site prep needs for training space/modular buildings, hazardous material abatement. The objective is to remedy all deficiencies reported on the Dublin FCA report, as well as work with the IT department to correct deficiencies on the FISI Site Survey Checklist and to prepare the site for Electronic Health Record Modernization. Refer to the OEHRM Site Infrastructure and End User Device (EUD) Requirements dated April 16, 2020. Project Building locations include: Buildings 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 19, 25, 26, 27, 28, 29, 30, 40, 85, 86, 87, and site. Recommend Offerors verify field conditions in a pre-bid site walk.

2. Some work will be completed after hours and on weekends based on function of each building/floor.

3. Data Drops

3.1 Install Cat 6A cabling and data drops in accordance with

attachments, location drawings, and specifications.

3.2 Horizontal cabling shall be Category 6A (Cat6A) (ANSI/TIA-1179

Healthcare Facility Telecommunications Infrastructure).

3.3 Installation shall be compliant with the BICSI standards

(ANSI/NECA/BICSI 568, Standard for Installing Commercial Building Telecommunications Cabling and ANSI/TIA-1179-A Healthcare Facility Telecommunications Infrastructure for new installations).

3.3.1 New cable installations additionally shall be compliant with TIA 568.2-D, TIA TSB-184-A, and NFPA-70 Section

725.144 to prevent PoE heat accumulation. Provide certification reports to the COR.

3.3.2 Alternatively, new UTP cabling shall carry a UL listed

"LP" (Limited Power) rating.

3.3.3 Cat6A cable shall be terminated to identified RJ-45 patch panel in IT closet and CAT6A RJ-45 jack at wall plate and labeled at both ends.

3.3.4 Use a cable analyzer to determine cable length (max cable length 90M/295 linear feet) and certify that cable meets or exceeds TIA-EIA-568-C.2.

3.3.5 Cables shall be installed in continuous lengths from

origin to destination, no splices with a 1’ service loop.

3.4 Cable management shall be implemented for all patch cables in accordance with Infrastructure Standard for Telecommunications Spaces (latest version on the TIL), ensuring proper bend radius, bundling, airflow, support and labeling.

3.5 Copper structured cabling shall be certified as meeting or exceeding TIA-EIA-568.1-D (max fixed cable length 90M/295 linear feet) independent of media type.

3.6 Use existing raceways as much as possible. Cable shall be installed in accordance with manufacturer’s recommendations and best industry practices. Existing raceways shall not be filled greater than the NEC maximum fill for the raceway type.

3.7 Install and label outlets, faceplates and patch panels in accordance with specifications and VAMC standard. Patch panel labels shall include room #, outlet #, jack #. The Contractor shall submit a labeling plan for outlets, faceplates and patch panels to the COR for approval prior to initiating installation.

All label printing shall be machine generated.

3.8 Confirm locations, including installation height, with COR.

3.9 Patch and finish disturbed surfaces to match existing.

3.10 All new cable installation shall be tested and certified. Provide the certification report to COR.

4. Power Outlets https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces-v4-0.pdf https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces-v4-0.pdf

4.1 Install conduit and conductors in accordance with attachments, location drawings, and specifications. List of devices and locations are shown on drawings.

4.2 Use existing raceways as much as possible. Conductors shall be installed in accordance with manufacturer’s recommendations and best industry practices. Existing raceways shall not be filled greater than the NEC maximum fill for the raceway type.

4.3 Install and label outlets, faceplates and power panels in accordance with specifications and VAMC standard. The Contractor shall submit a labeling plan for outlets, faceplates and power panels to the COR for approval prior to initiating installation.

All label printing shall be machine generated as shown in Attachment 3.

4.4 Confirm locations, including installation height, with COR.

4.5 Patch and finish disturbed surfaces to match existing.

5 Equipment and Mounting Hardware

5.1 List of equipment and mounting hardware requiring installation is located within the drawing set and specifications provided in the solicitation package.

5.2 Install units in accordance with manufacturer’s installation instructions.

5.3 Patch and finish disturbed surfaces to match existing.

6. Additional project specific notes:

6.1 Items not noted as to be demolished shall be protected from damage. Any damage not caused by the owner or deemed to be normal wear shall be corrected by the contractor with no additional time and/or money.

6.2 Temporary construction items such as dust walls, safety barriers, etc. shall be the responsibility of the contractor. Obtain approval from VA staff prior to the installation of such temporary construction.

6.3 Coordinate with the VA COR prior to performing shutdowns of electrical power systems, HVAC equipment, chilled water systems, and fire suppression systems for modifications and tie-ins.

7. Tentative Schedule:

Contract award* D

Performance and Payment Bonds D+10

Pre-construction conference D+30

Notice to Proceed Check specs D+30

Construction start D+40

Construction completion D+740

7.1 Schedule Objectives - The anticipated substantial completion of this project is 740 days after “Notice to Proceed” (NTP).

8. SECURITY

8.1 Contractors will NOT have access to VA sensitive information such as system administrator privileged access, contractor system, or processes that utilize VA sensitive information.

8.2 Per VA Handbook 6500.6 Appendix A Crosswalk, Maintenance/installation (warranty) contracts may involve “limited” access to VA sensitive information. The “limited” access for this contract is confined to drawings showing the locations of telecom rooms. This contract does not involve any type of medical storage.

8.3 The contractor is responsible for adhering to FAR clause 52.204-

21, Basic Safeguarding of Covered Contractor Information Systems.

9. PHYSICAL ACCESS CONTROLS

9.1 Physical Access Authorizations - PE-2

9.1.1Access to the IT Secure locations is requested and approved by the Area Manager. The Area Manager submits the request to

Police Service, who ensure the PIV card is set up for the approved access. Police Services: Lock Shop, issues the keys and/or combination codes to IT Staff. When access is no longer needed or VA staff leave service, Police Services recovers they keys and removes PAC access. During offboarding Police Services recovers they keys and removes PAC access.

9.2 Physical Access Control - PE-3

9.2.1 Area Dublin enforces physical access authorizations at entry/exit points to the facility where the information system resides by use of either issued key or PACS access. Telecom Closets are secure by issued keys and the Data Center is secured via a PACS system.

9.2.2 All visitors must be escorted by someone on the Access Control

Memo list, have a justification for access to the space, and sign in and out of the Visitor’s log.

9.2.3 Vendors and Contractors are required to sign in and out to all

OIT controlled space and have an escort that is on the Access Control

Memo.

9.2.4 VA building entry is via the PACS system and issued CAC/PIV cards to local VA employees. Veteran/Guest/Visitor access is limited to three entry points that are monitored by VHA staff.

9.2.5 Local OIT staff access IT restricted telecom closet spaces via issued keys and the Data Center via PIV card and PACS. All Area OIT staff are on the Access Control Memo list.

9.3 Access Control for Transmission Medium - PE-4

9.3.1 Area Dublin controls physical access to information system distribution and transmission lines within the Area using security safeguards. The safeguards include, but are not limited to:

9.3.1.1 Controlling ingress/egress to the areas containing

accessible transmission medium with PIV/PIN, key, and/or combination code access.

9.3.1.2 In shared spaces IT transmission media (Racks) are

secured by cages, or cabinets, with locks on doors as well as an Authorization Memo and Visitor logs posted. Most

Telecom Closets are shared with Polices Services for their surveillance camera infrastructure. The system is air gapped and ride spare fiber pairs back to the data center.

Polices Services escort any vendors requiring access to shared telecom closets.

10. ATTACHMENTS:

10.1 Attachment 1: Design Guide Telecom Spaces

10.2 Attachment 2: Site Infrastructure and End User Device (EUD)

Requirements

10.3 Attachment 3: Electrical Panel and Wall Plug Labeling

Detail

10.4 Attachment 4: Specifications

11. Cost Range

The anticipated cost range for this project is between

Between $20,000,000 and $50,000,000.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for this project.

Contractor shall refer to drawings and specifications for comprehensive construction requirements.

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