Attachment 7 - Panel Functions.pdf

Panel Functions

Web-Based Jury Management System Requirements

Version 1.0

Attachment 7

Contents Overview

Users and Roles Stakeholders

Panel Functions Event

Event Maintenance Panel Maintenance

Create Panel Combine Panels Add/Return Panel Members Reassign Panel Reinstate Panel Re-randomize Panel Enter Panel Results Jury Empanelment Jury List Jury Seating Plan Add Juror Jury Maintenance

Reports Reprint Package Panel Summary Report Panel Detail Report Pre-Attendance Panel List – Detail Pre-Attendance Panel List – Summary Transaction Form Panel Ballot

Property of the Administrative Office of the U.S. Courts Attachment 7 1

Overview

The current Jury Management System (JMS) uses old technology and is being upgraded to new server technologies as well as being upgraded to a web-based application.

The look and feel of the web-based application is expected to be substantially different from the current user-driven interface. The following Panel business functions are required. The web-based version of the jury system may require the Jury staff to perform slightly different steps to obtain the same results in their daily work.

Users and Roles

Jury Administrators, Jury Clerks, and other jury-related user roles

Stakeholders

JMS users

Attachment 7 2

Panel Functions

Event

Event Maintenance

The system shall enable the user to perform the following actions for event maintenance:

• Create a new event.

• Select all events.

• Select only active events.

• Select inactive events.

• Print event detail report.

o Active Events Only o Inactive Events o All Events

All active events are listed by default. The default selection may be changed to view all events as well as inactive events. When events are listed in a table, the system shall display, at a minimum, the following information:

• Event Number

• Description

• Date

• Room Number

• Judge

• Event Type

• End Date (if ended)

When the user creates a new event, the system shall display, at a minimum, the following information:

• Event Type List o BNK – Bankruptcy o CIV – Civil – Petit o CRI – Criminal – Petit o RGJ – Grand Jury

• Type of Charge List o Criminal Selection o Civil Selection o Grand Jury

• Event Number (This is user assigned.)

• Judge List (Configurations > Judge)

• Grand Jury Code (This is user assigned.)

• Room Number List (Configurations > Room Location)

• Description of Event (This is user assigned.)

• Location List (Configurations > Court Location)

• Anonymous Jury List Selection o Full – The juror names and addresses are not displayed on panel or jury reports.

Attachment 7 3 o Partial – The system shall enable the user to remove the city from the judge’s list or attorney’s list when printing the panel package.

o No or Blank – The juror names and addresses display on both the judge’s list and attorney’s list when printing the panel package.

• Defense Attorney Name

• Prosecuting Attorney/Plaintiff Name

• Start Date

• Active

• Jury Event

• Cancel Reason List o Adjourned o Dismissed o Deadlocked o Mistrial o Plea Bargain o Settlement

When the user selects the panel for the event, the system shall automatically populate the following fields:

• Jurors Requested

• Jurors Sent

• Send Date

• Time

If the user chooses to pay upon completion, attendance for the selected jurors and alternates shall be paid using a pay event function (part of the attendance functions). The system shall separate jurors that are paid by event from other jurors that need to be paid.

For example, if all attendances need to be paid except for a certain event (pay upon completion is checked for the event), the pay attend function (part of the attendance functions) is utilized instead.

After the event has been created, the system shall add the names of the accused to the event.

The accused (last name and first name) are added to a maintain accused window (accused option).

When the user updates or edits an existing event, the system shall display a window showing, at a minimum, the following information:

• Event Type List

• Type of Charge List

• Event Number

• Judge List

• Grand Jury Code

• Room Number List

• Description of Event

• Location List

• Anonymous Jury List

Attachment 7 4

• Defense Attorney Name

• Prosecuting Attorney/Plaintiff Name

• Start Date

• Active

• Jury Event

• Cancel Reason List

• Jurors Requested

• Pay Upon Completion

• Sent

• Send Date

• Time

• Accused Name (Last First)

• Event Completion

The system shall enable the user to “end” (complete) an event by performing the following action:

• Enter or select an event end date.

The event detail report (option in the event definition) shall include, at a minimum, the following

• Report Title

• Report Date and Time

• Description

• Charge Code

• Event Type

• Judge

• Room Number

• Defense Attorney Name

• Prosecutor/Plaintiff Attorney Name

• Event/Trial Start Date

• Active

• Jury Event

• Cancel Reason

• Deliberation Date

• End Date

• Sequestered Date

• Disposition

• Judgement Amount

• Jurors Requested

• Jurors Sent

• Sent Date

• Time Sent

• Accused

The event summary report shall include, at a minimum, the following information:

• Report Title

• Report Date and Time

Attachment 7 5

• Event Name

• Event Number

• Description

• Event Type/Charge Description

• Judge

• Room Number

• Start Date/End Date

• Page Count (Page 1 of 1, etc.)

Panel Maintenance

Create Panel

The system shall enable the user to create a panel by performing the following actions:

• Enter the panel creation date.

• Pick a date from the calendar icon.

The system shall enable the user to select one of the following sources for creating a panel by performing the following actions:

• Available Attendance o Enter the event number.

o Pick an event number from the list.

o Enter the number of members for the event.

o Choose a first to serve option (if applicable).

• One or More Specific Pools o Enter the event number.

o Pick an event number from the list.

o Pick a pool number from the list.

The system shall enable the user to select and print the appropriate forms for the jury “package” (panel selection report) by displaying the following:

• Seating Plan (including the number of copies)

• Judge’s List (including the number of copies)

• Attorney’s List (including the number of copies)

• Bioform (including the number of copies)

• Number Seated

• Sorting Options o Name o Pool Sequence Number (optional) o Random Number

The report shall include, at a minimum, the following information:

• Cover Sheet o Report Title o Report Date and Time o Event Name o Description

Attachment 7 6 o Event Type o Judge o Charge Description o Room o Number Sent o Prosecutor Attorney o Defense Attorney o Event End Date o Event Description o Sequestered Date o Deliberation Date o Judgement Date o Accused Names o Hardcoded text statement “Please return this form together with the panel selection report.”

• Seating Plan (if selected) o Report Title o Report Date and Time o Judge o Description o Room o Prosecutor/Plaintiff Attorney Name o Defense Attorney Name o Front Row Seating Chart (This chart shall be numbered with member names.)

o Back Row Seating Chart (This chart shall be numbered with member names.)

o Alternates

• Judge’s List (if selected) o Report Title o Report Date and Time o Judge o Event Name o Description o Member Number o Juror ID Number o Pool Sequence Number (optional) o Name (Last, First MI) o Code (Refer to the Legend below.)

o Member City of Residence o Member County of Residence o Legend

♦ J = Jury ♦ A = Alternate ♦ N = Not Used ♦ PP = Peremptory Challenge Prosecutor/Plaintiff ♦ PD = Peremptory Challenge Defendant ♦ CP = Challenge for Cause o Page Count (Page 1 of 1, etc.)

Attachment 7 7 o Hardcoded text statement “NOTE: Return to the jury assembly room each evening during panel.”

• Attorney’s List (if selected) o Report Title o Report Date and Time o Judge o Event o Description o Juror ID Number o Pool Sequence Number (optional) o Name (Last, First MI) o Member County of Residence o Comments o Page Count (Page 1 of 1, etc.)

• Bioform (if selected) o Participant Name (First MI Last) o Juror ID Number o Jurisdiction o Pool Number o Pool Type o Race o Occupation o Employer o Spouse’s Occupation o Number of Children o Marital Status o Lived in County (Years and Months) o Lived in State (Years and Months) o Page Footer

♦ Event Description ♦ Supplemental Questions ♦ Page Count (Page 1 of 1, etc.)

Combine Panels

Since a court may use multiple panels for multi-day voir dire, the system shall enable the user to combine panels by performing the following actions:

NOTE: The panels need to be combined on or before the juror is empaneled.

• Enter the event number.

• Pick an event number from the list.

• Select the panels to combine from the panel list.

Add/Return Panel Members

Add Panel Members

Attachment 7 8

The system shall enable the user to add additional members to a panel by performing the following actions:

• Enter the panel creation date.

• Pick a date from the calendar icon.

When adding participants to a panel, the system shall enable the user to select one of the following sources:

• Available Attendance o Enter the event number.

o Pick an event number from the list.

o Enter the number of members requested.

o Choose a first to serve option (if applicable).

• One or More Specific Pools o Enter the event number.

o Pick an event number from the list.

o Pick a pool number from the list.

NOTE: The system shall display jurors added to the panel at the end of the random list.

When the user selects and prints the appropriate forms for the jury “package” (also known as the panel selection report), the system shall display, at a minimum, the following selections:

• Seating Plan (including the number of copies)

• Judge’s List (including the number of copies)

• Attorney’s List (including the number of copies)

• Bioform (including the number of copies)

• Number Seated

• Sorting Options o Name

NOTE: Refer to the Create Panel section above for information regarding the output for the jury package.

Return Panel Members

The system shall enable the user to return members to a pool if the trial has been cancelled, settled, etc. by performing the following actions:

When returning members to the panel, the system shall enable the user to select one or all members listed and the system shall display, at a minimum, the following information:

• Juror ID Number

• Pool Sequence Number

• Name (Last, First MI)

Attachment 7 9

Reassign Panel

The system shall enable the user to assign panel members from an existing event to a new event by performing the following actions:

• Enter the existing event number.

• Pick an existing event number from the list.

• Enter the new event number.

• Pick a new event number from the list.

Reinstate Panel

The system shall enable the user to reinstate a returned member or multiple members back to a panel by performing the following actions:

• Enter the juror ID number.

• Pick a juror ID number from the list of multiple juror ID numbers.

The system shall list all the panels that the participant has been a member of and display the following information:

• Trial/Event Number

• Date

• Room Number

• Judge Initials

• Result

• Complete (Y/N)

Re-randomize Panel

The system shall enable the user to reorder members that have been added to the panel by performing the following actions:

• Enter the existing event number.

• Pick an existing event number from the list.

The system shall enable the user to reprint the jury package (print package) after the panel has been reordered by performing the following actions:

• Enter the event number.

• Pick an event number from the list.

• Seating Plan (including the number of copies)

• Judge’s List (including the number of copies)

• Attorney’s List (including the number of copies)

• Bioform (including the number of copies)

• Number Seated

• Sorting Options o Name

Attachment 7 10

Enter Panel Results

The system shall enable the user to enter panel results by performing the following actions:

The system shall list all the members on the panel by displaying, at a minimum, the following

• Juror ID Number

• Juror Panel/Pool Sequence Number

• Name (Last, First MI)

• Result Date

• Result List

The system shall enable the user to enter panel results by performing the following actions:

• Enter the result date.

• Pick a result from the list.

Jury Empanelment

The system shall enable the user to empanel a jury by performing the following actions:

• Enter the event number.

• Pick an event number from the list.

• Enter the number of jurors.

• Enter the empanelment date.

• Pick an empanelment date from the calendar icon.

When the user enters the results for each juror on the panel, the system shall display, at a minimum, the following information:

• Juror ID Number

• Name (Last, First MI)

• Pick a result from the list.

• Select a result and apply the result to a group of panel members.

The system shall enable the user to save the data and return to complete the panel assignment later.

Seat Assignment

The system shall enable the user to choose whether to print the seat assignment with a Yes/No option.

After the results have been recorded, the system shall enable the user to select one of the following methods to place jurors in designated seats:

• Manual assignment o Pick the seat for each respective juror.

Attachment 7 11

• Automatic assignment o Allow the application to assign seats randomly.

After the seats have been assigned, the system shall enable the user to generate the following printable reports:

• Jury List

• Jury Seating Plan

Jury List

The system shall enable the user to choose whether to print a jury list with a Yes/No option.

• Report Title

• Report Date and Time

• Event Name

• Seat Number

• Juror ID Number

• Type

Jury Seating Plan

The system shall enable the user to choose whether to print a jury seating plan with a Yes/No option.

The report shall include, at a minimum, the following information:

• Report Title

• Report Date and Time

• Judge Name

• Trial/Event Description

• Trial/Event Name

• Room

• Trial/Event Date

• Prosecutor/Plaintiff Attorney Name

• Defense Attorney Name

• Front Row (This includes the names of members in the front row.)

• Back Row (This includes the names of members in the back row.)

• Alternates Section

Add Juror

The system shall enable the user to add a juror to an event that has already been empaneled by performing the following actions:

• Enter the event number.

• Enter the juror ID number.

Attachment 7 12

Jury Maintenance

The system shall enable the user to add or remove jurors or alternates from an empaneled event by performing the following actions:

When the user updates empaneled events, the system shall display, at a minimum, the following options:

• Return All Members

• Add Juror

• Return an Individual Member

• Add Alternate

Reports

Reprint Package

The system shall enable the user to generate a reprint the jury “package” (print package) by performing the following actions:

• Enter the event number.

• Pick an event number from the list.

• Seating Plan (including the number of copies)

• Judge’s List (including the number of copies)

• Attorney’s List (including the number of copies)

• Bioform (including the number of copies)

• Number Seated

• Sorting options o Name

Panel Summary Report

The system shall enable the user to generate a panel summary report by performing the following actions:

• Report Date and Time

• Event Name

Attachment 7 13

• Judge Name

• Juror ID Number

• Pool Sequence Number (optional)

• Pool Type

• Name (Last, First MI)

• Status

• Totals o Jurors o Peremptory Challenge Prosecutor/Plaintiff o Peremptory Challenge Defendant o Alternates o Challenge for Cause o Not Used o Serving

• Page Count (Page 1 of 1, etc.)

Panel Detail Report

The system shall enable the user to generate a panel detail report by performing the following actions:

• Enter the event number.

• Option to include only seated jurors.

• Report Date and Time

• Event Name and Description

• Judge Name

• Juror ID Number

• Pool Sequence Number (optional)

• Name (Last, First MI)

• Address (Street, City, State, Zip)

• Home Phone Number

• Work Phone Number

• Work Extension

• Cell Phone Number

Pre-Attendance Panel List – Detail

The system shall enable the user to generate a pre-attendance panel list – detail by performing the following actions:

• Enter the next reporting date.

• Pick a next reporting date from the calendar icon.

The system shall enable the user to select specific fields to print on the report and to sort the

Attachment 7 14 data prior to printing a hard copy. The report shall include, at a minimum, the following information on the standard report heading:

• Report Title

• Report Date and Time

• Next Reporting Date – MM/DD/YYYY

• Event Name and Description

• Juror ID Number

• Pool/Panel Sequence Number

• Name (Last, First MI)

• Address (Street, City, State, Zip)

• Home Phone Number

• Work Phone Number

• Work Extension

• Cell Phone Number

Pre-Attendance Panel List – Summary

The system shall enable the user to generate a pre-attendance panel list – summary by performing the following actions:

• Enter the next reporting date.

• Pick a next reporting date from the calendar icon.

The system shall enable the user to select specific fields to print on the report and to sort the data prior to printing a hard copy. The report shall include, at a minimum, the following information on the standard report heading:

• Report Title

• Report Date and Time

• Next Reporting Date – MM/DD/YYYY

• Event Name and Description

• Juror ID Number

• Pool/Panel Sequence Number

• Name (Last, First MI)

• Status

Transaction Form

The system shall enable the user to generate a transaction form by performing the following actions:

• Enter the court location.

Attachment 7 15

• Pick a court location from the list.

• Select all court locations from the list.

• Report Date and Time

• Court Location or All Courts (if selected)

• Totals o Number Scheduled o Number Checked-In o Number Checked-Out o In Court o Available Panel o Not Yet Served

• Event Name

• Room

• Judge Name

• Max

• Now

• Scheduled Court

Panel Ballot

The system shall enable the user to generate a panel ballot by performing the following actions:

The system shall enable the user to determine what prints on the panel ballot by allowing the user to select from the following information:

• Pool Number

• Last, First Name

• Event Number

• Random Seat Number or Pool Sequence Number

• Barcode

• Juror ID Number (This is located under the barcode.)

The system shall provide the panel ballot in the standard outputs as well as labels (selection list).