Attachment 12 - Proximity Technology Functions.pdf

Proximity Technology Functions

Web-Based Jury Management System Requirements

Version 1.0

Attachment 12

Contents Overview

Users and Roles Stakeholders

Proximity Technology Functions Configuration

Config Options Proximity Functions Options

Security Settings Login

Login Process Check-In

Race, Ethnicity and Gender Screen Date of Birth (DOB) Screen Social Security Screen Daily Parking Screen Hotel Expense Screen Print Badge Screen

Check-Out Check-Out Screen Services Screen

Take Survey Update Information

Thank You Screens History Entries Error Messages

Property of the Administrative Office of the U.S. Courts Attachment 12 1

Overview

Proximity technology will allow jurors to use their mobile devices to check-in, check-out, provide missing information, and perform other duties when they are in a court-determined distance from the jury assembly room.

This technology can assist court staff in the daily attendance check-in, check-out process as well as facilitating the update of personal information in the database by using specific configurations. It is envisioned that this will be a function of the Online Public Access Website and only activate when a juror is at a distance from or within the courthouse, which shall be set by each court.

Users and Roles

Jury Administrators, Jury Clerks, and other jury-related user roles

Stakeholders

JMS users

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Proximity Technology Functions

Configuration

Config Options

The proximity configuration parameters shall be able to be modified. This shall be configurable like other Online Public Access Website options. The system shall include, at a minimum, the following parameters:

• Court Location

• Show enter name for login.

• Name Read setting determines if only part of the name, or all of the name (First, MI, Last) matches the JMS pool record.

• Masking mode for security.

• Option to force answers to upper case

Proximity Functions Options

Each court shall be able to configure which screens are enabled during the check-in and check-out process, and whether certain information is verified.

Security Settings

The following Security Settings must be set up and configured in the during the initial setup:

• Max authentication failures before locking

• Minutes to lock upon failure

The configuration settings below control the screens that display when the proximity technology is used by the juror:

• courtLocation (one file for each court location)

• race Validation Enabled

• dob Validation Enabled

• ssn Validation Enabled

• email Validation Enabled

• phone Validation Enabled

• print Badge Enabled

• check Out Validation Enabled

• exit Survey Validation Enabled

• check In Deadline Time

• parking Validation Enabled

• hotel Validation Enabled

Login

When a juror logs in, the system shall verify the following information:

• The juror has an active pool record.

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• The juror has a Next Report Date of today.

• The juror’s status is responded, panel, or juror.

• The juror’s court location is the same as the reporting location.

Login Process

Three (3) defaulted selections are available during log in: Juror ID, Name, and Date of Birth

(DOB).

• Enter the juror ID number.

• Enter the first name.

• Enter the last name.

• Enter the date of birth (MM/DD/YYYY)

• Pick a date of birth from the calendar icon.

Check-In

The system shall initiate the check-in process after the juror successfully logs in.

Race, Ethnicity and Gender Screen

If the Race parameter is enabled, and the juror is missing any of the following information in their record, the system shall display a screen:

• Race o Black/African American o Native Hawaiian/Pacific Islander o Asian o White o American Indian/Alaska Native o Other

• Are you Hispanic or Latino? (Yes/No)

• Gender (M/F)

The system shall support screen navigation through the display of the following elements:

• Restart Button

• Next Button

Date of Birth (DOB) Screen

If the Date of Birth (DOB) parameter is enabled, and the juror is missing any of the following information in their record, the system shall display a screen:

• Date of Birth (DOB) – MM/DD/YYYY

The system shall support user data entry and screen navigation through the display of the following elements:

• Numeric Touchpad

• Back Button

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Social Security Screen

If the Social Security parameter is enabled, and the juror is missing any of the following information in their record, the system shall display a screen:

• Social Security Number (SSN)

• Re-enter Social Security Number (SSN)

The system shall support screen navigation through the display of the following elements:

• Back Button

Daily Parking Screen

If the Parking parameter is enabled, a screen is presented to enter the juror’s daily parking fee.

If the court does not apply the same parking rate to all jurors, then the “Apply Parking Rate to All?” is deselected in the Court Location parameter (refer to Attachment 15: Customization Functions > Court Location).

• Parking Rate Dollar Amount

The system shall support screen navigation through the display of the following elements:

• Back Button

Hotel Expense Screen

If the Hotel parameter is enabled, a screen is presented with a message that instructs the juror to see the clerk if the juror has stayed overnight at a hotel or other lodging for today’s jury service.

The system shall support screen navigation through the display of the following elements:

• Continue Button

Print Badge Screen

In the jury assembly room, the Print Badge parameter is enabled, and a badge will print to a peripheral printer when the juror has completed the check-in process. The system shall display the following screen:

• Successful “Check-in” Message

The system shall support screen navigation through the display of the following elements:

Check-Out

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After the juror has completed service for the day, they must log back into their mobile device to check-out. The check-out time must be after the check-in deadline time.

Check-Out Screen

The system shall support screen navigation on the check-out screen through the display of the following elements:

• Check-Out Button

If the juror is missing race, Hispanic, or gender information, the Race, Ethnicity and Gender screen displays. The juror shall select the Next button to advance to the next screen in sequence.

If the juror is missing Date of Birth (DOB) information, the DOB screen displays. The juror shall select the Next button to advance to the next screen in sequence.

If the juror is missing Social Security Number (SSN) information and SSN is enabled, the SSN screen displays. The juror shall select the Next button to advance to the next screen in sequence.

Services Screen

Once all personal information has been updated, the system shall display a screen with the following options, if enabled:

• Take Survey (Exit Survey)

• Update Information

• Proof of Service

• Finish Button

Take Survey

• Exit Survey (This is set up and assigned to the juror’s pool.)

Update Information

• Address Information

The system shall support user data entry and screen navigation through the display of the following elements:

• Alphanumeric Touchpad

If phone number and email address validation values are enabled, the system shall display a screen with the following options:

• Home/Cell Phone Number

• Email Address

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• Confirm Email Address

The system shall support user data entry and screen navigation through the display of the following elements:

• Alphanumeric Touchpad

• Back Button

Thank You Screens

At the end of certain data input screens, the system shall display Thank You screens after the juror selects the Next button to transition to the next screen in sequence.

• After the Check-In process is completed.

• After Print Badge and Re-Print Badge screens.

• After the first Update Your Information screen.

• After the second Update Your Information screen.

History Entries

The system shall write a history entry to the juror’s record after the following functions are performed using the proximity technology:

• Check-in to attendance

• Check-out of attendance

In addition, if any of the following data is updated using the proximity technology, the system shall write a history entry to the juror’s record:

• Race

• Gender

• Hispanic

• Date of Birth (DOB)

• Social Security Number (SSN)

• Personal Information

• Parking Fee

• Exit Survey

Error Messages

There can be scenarios where error messages are invoked using the proximity technology.

Error messages may display for the following:

• Invalid juror ID number

• Invalid status

• Invalid name (name does not match anyone reporting today)

• More than one person with the same name reporting today.

• Juror is “On Call” or scheduled to report another day.

• Juror’s status is pending review.

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• Juror has reported to the wrong physical court location.