ATTACHMENT_5_-_PUBLIC_MEETING_ONLINE_ACCESS.pdf

This is a public meeting access document for the District Board of Trustees of Valencia College, Florida's RFP 2026-30 for HVAC Preventative Maintenance, Service and Repairs. The solicitation seeks qualified State of Florida Certified Mechanical Contractors to provide comprehensive HVAC preventative maintenance, service, repairs, Liebert Cooling System maintenance, and small projects not exceeding $300,000 across eleven campus locations. The scope includes quarterly and annual preventative maintenance for direct expansion systems, air handling units, chilled and hot water pumps, boilers, exhaust fans, energy recovery units, cooling towers, and other HVACR equipment, with 24-hour emergency repair services featuring a two-hour response requirement. A non-mandatory site visit and walk-through occurred on March 24, 2026 from 8:00 a.m. to 3:45 p.m. EST at West Campus (1800 S. Kirkman Road, Orlando, FL 32811). The proposal inquiry deadline was April 3, 2026 at 10:00 a.m. EST, with proposals due April 10, 2026 at 12:00 p.m. EST via VendorLink. Proposal evaluation is scheduled for April 23, 2026 from 9:00 a.m. to 12:00 p.m. EST via Zoom, with notice to award on April 27, 2026 and final Board approval on May 7, 2026. The contract term is three years with potential extension for two additional one-year periods, not to exceed five years total.

Mandatory qualifications include active Florida Certified Mechanical Contractor status, current Business Tax Receipt, five years of continuous HVAC service experience, and current Liebert Service Provider Network (LSPN) status for a minimum of three years. Cost proposals must use the provided Cost Proposal Form with specified labor classifications, and materials, equipment rental, and subcontracted specialty services are provided at cost plus maximum markups of 10 percent for preventative and corrective maintenance categories and 0 percent for quarterly and annual preventative maintenance. The solicitation does not impose specific set-aside designations; however, proposers may voluntarily declare minority business enterprise (MBE) or woman business enterprise (WBE) status if applicable. No incumbent vendor information is disclosed. Contractors must maintain comprehensive insurance coverage including General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation per statutory requirements, Employers Liability of $1,000,000, Umbrella coverage of $3,000,000, and Professional Liability of $4,000,000, with Valencia College District Board of Trustees and Valencia Foundation named as additional insureds. The College reserves the right to award to one or more qualified contractors, and specific budget values or award ranges are not disclosed in the available documentation.