RFQ_2026-30_Public_Notice_of_Proposal_Opening.pdf

This is a Notice of Proposal Opening from Valencia College's Procurement Department for RFP 2026-30 concerning HVAC Preventative Maintenance, Service and Repairs across the College's eleven campus locations. The College seeks a qualified State of Florida Certified Mechanical Contractor to provide comprehensive quarterly and annual preventative maintenance, emergency repair services with a two-hour response requirement, and Liebert Cooling System maintenance for approximately 20 chillers and 14 Liebert cooling units across the West, East, Winter Park, Osceola, Lake Nona, Poinciana, and School of Public Safety campuses. The scope includes servicing direct expansion systems, air handling units, chilled and hot water pumps, boilers, exhaust fans, energy recovery units, and cooling towers, with small projects not exceeding $300,000. A non-mandatory site visit/walk-through was held on March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus. The inquiry deadline was April 3, 2026, at 10:00 a.m. EST, with proposals due April 10, 2026, at 12:00 p.m. EST via VendorLink. Seven companies submitted bids by the deadline: Bernhard MCC, LLC; Climate Control Mechanical Services, Inc.; Daikin Applied Americas Inc.; Mechanical Services of Central Florida, Inc.; Stark Tech Operating Company, LLC; Thermetrics Corporation; and Trane US, Inc. The contract term is three years with potential extensions for two additional one-year periods, not to exceed five years total, with proposal evaluation scheduled for April 23, 2026, notice to award on April 27, 2026, and final Board approval on May 7, 2026.

Mandatory qualifications include active Florida Certified Mechanical Contractor status, current Business Tax Receipt, five years of continuous HVAC service experience, and current Liebert Service Provider Network (LSPN) status for a minimum of three years. Proposers must submit cost proposals using the provided Cost Proposal Form with specified labor classifications (Helper, Apprentice, Journeyman HVAC Technician, Technical Specialist, and Project Manager/Supervisor) and cost markups not exceeding 10 percent for preventative and corrective maintenance and 0 percent for quarterly and annual preventative maintenance. The solicitation does not impose specific set-aside designations; however, proposers may voluntarily declare minority business enterprise (MBE) or woman business enterprise (WBE) status if applicable. Contractors must maintain comprehensive insurance coverage including General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation per statutory requirements, Employers Liability of $1,000,000, Umbrella coverage of $3,000,000, and Professional Liability of $4,000,000, with Valencia College District Board of Trustees and Valencia Foundation named as additional insureds. No incumbent vendor information or specific budget values are disclosed in the available documentation. Proposals will be reviewed for completeness and assessed using a best value determination, with proposals remaining firm and binding for 180 calendar days.