Addendum_3_RFP_2026-30historical_spend_data.pdf

This is Addendum #3 to RFP 2026-30 issued by the District Board of Trustees of Valencia College, Florida, providing historical spend data for HVAC Preventative Maintenance, Service and Repairs across the College's eleven campus locations. The solicitation seeks a qualified State of Florida Certified Mechanical Contractor to provide comprehensive HVAC preventative maintenance, service, and repairs including Liebert Cooling System maintenance and small projects not exceeding $300,000. The scope encompasses quarterly and annual preventative maintenance for direct expansion systems, air handling units, chillers, boilers, and other HVACR equipment, along with 24-hour emergency repair services with a two-hour response requirement. A non-mandatory site visit/walk-through is scheduled for March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus. The inquiry deadline is April 3, 2026, at 10:00 a.m. EST, with proposals due April 10, 2026, at 12:00 p.m. EST via VendorLink. Proposal evaluation occurs on April 23, 2026, with notice to award on April 27, 2026, and final Board approval on May 7, 2026. The contract term is three years with potential extension for two additional one-year periods, not to exceed five years total.

The addendum reveals historical spend data for the incumbent contractor ranging from $525,298.55 in fiscal year 2025 to $788,958.15 in fiscal year 2023, with a total five-year spend of $3,803,407.17 through 2026. Cost proposals must utilize the provided Cost Proposal Form with specified labor classifications, and materials, equipment rental, and subcontracted specialty services are provided at cost plus maximum markups of 10 percent for preventative and corrective maintenance categories and 0 percent for quarterly and annual preventative maintenance. The solicitation does not impose specific set-aside designations but allows proposers to voluntarily declare minority business enterprise (MBE) or woman business enterprise (WBE) status. Respondents must acknowledge receipt of this addendum in their submittal to avoid disqualification. Contractors must maintain comprehensive insurance coverage including General Liability of $1,000,000 per occurrence, Umbrella coverage of $3,000,000, and Professional Liability of $4,000,000, with the Valencia College District Board of Trustees named as additional insured.