Addendum_1_RFP_2026-30.pdf

This is Addendum #1 to RFP 2026-30 issued by Valencia College's District Board of Trustees in Florida, dated March 23, 2026, regarding a solicitation for HVAC Preventative Maintenance, Service and Repairs. The addendum provides current rate information from the existing HVAC preventative maintenance agreement (included in Attachment 3 Price Sheets for Lot 1, Lot 2, and Lot 3) in response to a public records request, with all other terms, conditions, and specifications of the original solicitation remaining unchanged. Valencia College seeks a qualified State of Florida Certified Mechanical Contractor to provide comprehensive HVAC preventative maintenance, service, repairs, and Liebert Cooling System maintenance across eleven campus locations. The scope includes quarterly and annual preventative maintenance for multiple equipment types including approximately 20 chillers and 14 Liebert cooling units, each requiring three quarterly visits and one annual visit annually, along with 24-hour emergency repair services with a two-hour response requirement. Critical deadlines include a non-mandatory site visit/walk-through on March 24, 2026 (8:00 a.m. to 3:45 p.m. EST at West Campus), an inquiry deadline of April 3, 2026 at 10:00 a.m. EST, and proposal submission due April 10, 2026 at 12:00 p.m. EST via VendorLink, with evaluation scheduled for April 23, 2026, notice to award on April 27, 2026, and final Board approval on May 7, 2026. The contract term is three years with potential extension for two additional one-year periods, not to exceed five years total.

Proposers must submit cost proposals using the provided Cost Proposal Form with labor classifications for Helper, Apprentice, Journeyman HVAC Technician, Technical Specialist, and Project Manager/Supervisor positions, with materials and equipment provided at cost plus maximum markups of 10 percent for preventative and corrective maintenance and 0 percent for quarterly and annual preventative maintenance. Mandatory qualifications include active Florida Certified Mechanical Contractor status, current Business Tax Receipt, five years of continuous HVAC service experience, and current Liebert Service Provider Network status for a minimum of three years. Contractors must maintain comprehensive insurance coverage including General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation per statutory requirements, Employers Liability of $1,000,000, Umbrella coverage of $3,000,000, and Professional Liability of $4,000,000. The solicitation does not impose specific set-aside designations; however, proposers may voluntarily declare minority business enterprise or woman business enterprise status if applicable. No incumbent vendor information or specific budget values are disclosed in the available documentation, and the College reserves the right to award to one or more qualified contractors.