Addendum_1_HVAC_Price_Sheet.pdf
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- Solicitation number
- RFP 2026-30
- Issued by
- Orange County, Orlando City, Florida
About this file
This is Addendum #1 to RFP 2026-30 issued by the District Board of Trustees of Valencia College, Florida, establishing price sheets for three distinct lots of HVAC services. Lot 1 covers maintenance and repairs for standard HVAC systems, including quarterly preventive maintenance visits (three per year) and annual preventive maintenance visits (one per year) across eight campus locations: District Office, West Campus, SPS Campus, East Campus, Winter Park Campus, Osceola Campus, Lake Nona, and Poinciana Campus. Lot 2 addresses small projects up to $300,000 in value. Lot 3 encompasses Liebert Cooling System maintenance and repairs, with quarterly operational and audiovisual inspections (three per year) and annual comprehensive inspections and condenser coil cleaning services (one per year each) at three locations: West Campus, Lake Nona, and Poinciana Campus. The proposal due date is April 10, 2026, at 12:00 p.m. EST, with a non-mandatory site visit scheduled for March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus. The contract term is three years with potential extensions for two additional one-year periods, not to exceed five years total. Award notification is scheduled for April 27, 2026, with final Board approval on May 7, 2026.
The price sheets require proposers to submit hourly rates for Factory Trained Certified Service Technicians and HVAC Service Helpers/Apprentices for both regular time and overtime hours, with a sample total for Lot 1 repairs of $354,859 and preventive maintenance totaling $78,239 annually across all campuses. For materials furnished by the proposer, pricing shall be at actual cost plus a markup not to exceed 10 percent, with documentation of actual costs required through invoice submittal. The addendum specifies that proposers must indicate which lots they are submitting pricing for and provide samples of preventive maintenance checklists and operational/comprehensive inspection checklists with their proposals. No incumbent vendor information or specific budget allocations are disclosed. The pricing structure accommodates flexible scheduling with proposers able to specify regular working hours and days of the week for labor classifications.
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RFP 2026-30 Addendum #1 Attachment 3
Price Sheets Lot 1, Lot 2 & Lot 3 Please check which lots you are submitting pricing for
Lot 1 ____________ Lot 2 ____________ Lot 3 ____________
Lot 1 Maintenance and Repairs
PROPOSAL PRICE FORM FOR REPAIRS
The Proposer, having carefully examined the scope of services/specifications and Terms and Conditions herein, proposes to furnish proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices.
Item No.
Qty. Description Work Hours/ Days of Week Unit Price Total
1. 1,000 Hours
Regular Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
2. 1,000 Hours
Regular Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday - Friday
3. 250 Hours
Overtime Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
4. 250 Hours
Overtime Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday – Friday All Day Saturday and Sunday
5. $10,000 Year
Materials (to be furnished by Proposer if and requested by the College) shall be at Proposer’s actual cost plus ______% (percent)*.
100%+
*Material Markup shall not exceed 10%. Evidence of actual costs may be required through submittal of copy of Invoice.
Example:
If markup is 10%, the unit price would be 100% + 10% and the last column, Total, would be calculated:
$100,000 X 110% =$110,000
Note: The Unit Price shall be 100% plus your markup.
Total Items 1-5 $
354,859
266,000
266,000
1107:30 4:00 110,000
90 90,000
1307:30 4:00 32,500
90 22,500
266,000
11,000
Lot 1 Quarterly Preventive Maintenance
Quarterly Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total District Office 1768 Park Center Drive, Orlando, FL 32835
3 $ $
West Campus 1800 South Kirkman Road, Orlando, FL 32811
3 $ $
SPS Campus 8600 Valencia College Lane, Orlando, FL 32825
3 $ $
East Campus 701 N. Econlockhatchee Trail, Orlando, FL 32825
3 $ $
Winter Park Campus 850 W. Morse Blvd. , Winter Park, FL 32789
3 $ $
Osceola Campus 1800 Denn John Lane, Kissimmee, FL 34744
3 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
3 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
3 $ $
TOTAL $
Note: Proposer to provide a sample of the Preventive Maintenance Checklist with Proposal.
Lot 1 Annually Preventive Maintenance
Annual Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total District Office 1768 Park Center Drive, Orlando, FL 32835
1 $ $
West Campus 1800 South Kirkman Road, Orlando, FL 32811
1 $ $
SPS Campus 8600 Valencia College Lane, Orlando, FL 32825
1 $ $
East Campus 701 N. Econlockhatchee Trail, Orlando, FL 32825
1 $ $
Winter Park Campus 850 W. Morse Blvd. , Winter Park, FL 32789
1 $ $
Osceola Campus 1800 Denn John Lane, Kissimmee, FL 34744
1 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
1 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
1 $ $
TOTAL PER YEAR $
Note: Proposer to provide a sample of the Preventive Maintenance Checklist with Proposal.
186 558 1,025 3,075 186 558 652 1,956 186 558 559 1,677 373 1,119
1,119 10,620
1,239 1,239 24,662 24,662 1,612 1,612 17,046 17,046 1,239 1,239 13,903 13,903 9,269 9,269
9,269 78,239
9,269
Lot 2 Small Project up to 300K
PROPOSAL PRICE FORM FOR SMALL PROJECTS
The Proposer, having carefully examined the scope of services/specifications and Terms and Conditions herein, proposes to furnish proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices.
Item No.
Qty. Description Work Hours/ Days of Week Unit Price Total
1. 1,000 Hours
Regular Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
2. 1,000 Hours
Regular Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday - Friday
3. 250 Hours
Overtime Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
4. 250 Hours
Overtime Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday – Friday All Day Saturday and Sunday
5. $10,000 Year
Materials (to be furnished by Proposer if and requested by the College) shall be at Proposer’s actual cost plus ______% (percent)*.
100%+
*Material Markup shall not exceed 10%. Evidence of actual costs may be required through submittal of copy of Invoice.
Example:
If markup is 10%, the unit price would be 100% + 10% and the last column, Total, would be calculated:
$100,000 X 110% =$110,000
Note: The Unit Price shall be 100% plus your markup.
Total Items 1-5 $
1107:30 4 110,000
90 90,000
1307:30 4:00 32,500
90 22,500
266,000
10 11,000
Lot 3 Liebert Cooling System Maintenance and Repairs
PROPOSAL PRICE FORM FOR REPAIRS
The Proposer, having carefully examined the scope of services/specifications and Terms and Conditions herein, proposes to furnish proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices.
Item No.
Qty. Description Work Hours/ Days of Week Unit Price Total
1. 1,000 Hours
Regular Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
2. 1,000 Hours
Regular Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday - Friday
3. 250 Hours
Overtime Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
4. 250 Hours
Overtime Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday – Friday All Day Saturday and Sunday
5. $10,000 Year
Materials (to be furnished by Proposer if and requested by the College) shall be at Proposer’s actual cost plus ______% (percent)*.
100%+
*Material Markup shall not exceed 10%. Evidence of actual costs may be required through submittal of copy of Invoice.
Example:
If markup is 10%, the unit price would be 100% + 10% and the last column, Total, would be calculated:
$100,000 X 110% =$110,000
Note: The Unit Price shall be 100% plus your markup.
Total Items 1-5 $
1107:30 4:00 110,000
90 90,000
1307:30 4:00 32,500
90 22,500
266,000
10 11,000
Lot 3 Quarterly Operational and Audiovisuals Inspections
Quarterly Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total West Campus 1800 South Kirkman Road, Orlando, FL 32811
3 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
3 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
3 $ $
TOTAL $
Note: Proposer to provide a sample of the Operational and Audiovisual Checklist with Proposal.
Lot 3 Annually Comprehensive Inspection
Annual Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total West Campus 1800 South Kirkman Road, Orlando, FL 32811
1 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
1 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
1 $ $
TOTAL PER YEAR $
Note: Proposer to provide a sample of the Comprehensive Inspection Checklist with Proposal.
Lot 3 Annually Cleaning of the Condenser Coils
Annual Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total West Campus 1800 South Kirkman Road, Orlando, FL 32811
1 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
1 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
1 $ $
TOTAL PER YEAR $
823 2,469 206 618
3,705
1,646 1,646 411 411
2,468
1,440 1,440 411 411
2,262
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