attachment-47-rfb-2027-dph-01-formu-vt-return.pdf
PDF 156 KB Posted
- Attached to
- NEATO/WIC Retail Infant Formula Rebate Agreement
- Solicitation number
- RFB -2028-DPH-01-FORMU
- Issued by
- New Hampshire
About this file
This is a policy document from the Vermont Department of Public Health (DPH) outlining procedures for the Women, Infants, and Children (WIC) Program for fiscal year 2026. The document establishes guidelines for handling unopened infant formula distributed to WIC families, specifying that formula may be returned to local WIC offices in exchange for new formula only during the same month it was distributed. The policy requires all returned formula to be destroyed in accordance with the Federal Nutrition Service (FNS) Infant Formula Disposition and Re-issuance policy, with no exceptions for reissuance to other participants or staff.
The disposition procedure mandates that all returned formula be logged on a Returned Formula and Foods Tracking Sheet to document disposal and prevent unauthorized access. The tracking sheet must be maintained as a paper log with original staff signatures and supervisor verification, retained for the current year plus three previous years, and made available during state management reviews or federal requests before being shredded. The disposal process requires removal of formula labels where possible and complete discard of contents, with concentrate and ready-to-use (RTU) formula poured down the drain and powder discarded in compost or trash receptacles according to local building management guidelines.
View the file
Other files
Show all 47
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Vermont WIC Policy and Procedures Manual FY 2026
X. Formula Returns Unopened formula distributed in the current month may be returned by a WIC family to the local office in exchange for a new formula during the same month only. See the Ceres User Guide for steps to authorize and issue a new formula.
XI. Returned Formula Disposition All formula returned by a WIC family to the WIC office must be destroyed. This is per the FNS Infant Formula Disposition and Re-issuance policy.
a. Formula returned by a WIC family to the WIC office must be logged on the Returned Formula and Foods Tracking Sheet in the Formula Disposition section of the form.
i. This tracking sheet will be used to document the disposition and disposal of returned formula and will help ensure that returned formula is not taken by participants or unauthorized staff.
ii. The tracking sheet must be maintained as a paper log to preserve the original signatures of the staff completing the disposition and the supervisor who verifies the disposition.
iii. The tracking sheet must be kept on file for the current year plus the previous 3 years and be available during a state management review or federal staff request. Then they should be shredded.
b. The procedure for returned formula disposal should include at a minimum:
i. Removing formula labels, if possible.
ii. Open returned formula container and discard contents fully, followed by the canister into a trash receptacle.
1. Concentrate and RTU can be poured down the drain.
2. Powder can be discarded in the compost* or trash receptacle.
*Please check with your local building management on proper composting procedures.
File details come from the government source that posted it. Updated .