Attachment 47-Reports and Logs.pdf

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The Federal Law Enforcement Training Centers, Artesia, New Mexico has a requirement for comprehensive Facilities Support Services to include project management, environmental support, logistics, janitorial, facilities maintenance, grounds and biowaste.
Solicitation number
70LART21RPFB00001
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This document outlines reporting and log requirements for a facilities support services contract with the Department of Homeland Security's Federal Law Enforcement Training Center in Artesia, New Mexico. The contractor must submit various reports on a regular basis, including quality control reports monthly by the third business day, a deficiency list within 60 days of award, project management and tour plans by the end of the phase-in period, and work order, completed work order, overridden automated control, major equipment outage, custodial and floor cleaning schedules, and hazardous materials inventory each month by the third business day. Additional required monthly submissions comprise recycling, environmental regulatory, status, discharge, warehouse inventory, freight, mail meter reading, non-accountable and non-repairable property, and fence line reports due by the third business day. The contractor must also submit non-completed work, refrigerant use, pest control, generator, fire alarm trouble, fire extinguisher, fire hydrant testing, and physical training equipment repair reports regularly. Various operating, collection, transaction, and maintenance logs must be kept as well.

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REPORT/LOG OCCURANCE DUE DATE

CONTRACT

PARAGRAPH

QC Report Monthly 3rd business day C.1.8.2 B) Deficiency List one time 60 days after award C.1.10.1 PM/Tour Plan one time End of Phase-in C.2.1.11 Work Order Status Monthly 3rd business day C.2.1.11 Completed Work Orders Monthly 3rd business day C.2.1.11 Overridden Automated Control Report Monthly 3rd business day C.2.1.11

Major Equipment "Out of Service" Monthly 3rd business day C.2.1.11 Cutodial Schedules Monthly 3rd business day C.2.1.11

Floor and High Cleaning Schedules Monthly 3rd business day C.2.1.11, C.7 Hazardous Material Inventory Monthly 3rd business day C.3.21.5 Recycling Report Monthly 10th of each month C.4.3.4 I)

Environmental Regulatory Reports Various Within 10 days of the end of the Reporting Period C.4.3.4.3

Monthly Status Report Monthly 3rd business day C.4.3.5 E) d Discharge Report Form Per Occasion Within 1 business day D.4.3.6.6

Warehouse Office Supply Inventory Monthly 3rd business day C.5.1.2 E) Freight and Deliverables Report Monthly 3rd business day C.5.3.3 e Mail Report Monthly 3rd business day C.5.4.6.3 Meter Reading Monthly 3rd business day C.5.4.6.3 Non-Accountable Property Monthly 3rd business day C.5.4.6.3 Non-Repairable Furnishings Monthly 3rd business day C.5.1.3 C) Fence Line Report Monthly 3rd business day C.6.1.6 Non Completed Work Monthly 3rd business day C.8 Refrigerant Use Monthly 3rd business day C.8.1.5 B) d Closed Loop System Report one time Within 30 days of contract award C.8.1.5 D) b

REPORT AND LOGS

NOTE: This listing may not include all required reports or logs Contractor is required to maintain

PM Work Completion/Non- Completed Monthly 10th of each month C.8.2.2 Generator Monthly Tuesday (following month) C.8.3.1 Range Inspection Report Monthly 3rd business day C.8.3.4.1 Fire/Intrusion Trouble Call Monthly 3rd business day C.8.3.5.2 Fire Extinguisher Report Monthly 3rd business day C.8.3.5.3

Fire Hydrant Flow Testing Report Annually November 3rd business day C.3.5.5 PT Equipment Repair Reports Monthly 3rd business day C.8.3.6.1 F) Pest Control Report Monthly 3rd business day C.9

Master Service Call Log Daily Maintenance Drive C.2.2.2.2 CAA Operating Log Per Occurance Per Occurrence C.4.3.3 C) SAA Log Books Weekly C.4.3.3 D) Universal Hazardous Waste Collection Not to Exceed Collections C.4.3.3 G) Inventory Transaction Log Daily C.5.1.2 Postage Log Daily 3rd business day C.5.4.6.3 Chiller Operating Logs Daily In Mechanical Rooms 1 year C.8.1.6 Boiler Operating Logs Daily In Mechanical Rooms 1 year C.8.1.7 Dormitory Trouble Call Log Weekly C.8.3.2 G) AST Weekly Inspection Weekly Weekly Journal C.8.3.12 B) AST Monthly Inspection Monthly Monthly Maintenance Journal C.8.3.12 C) Indoor Pool Daily C.8.3.9.1 Outdoor Pool Daily C.8.3.9.2

REPORT AND LOGS

NOTE: This listing may not include all required reports or logs Contractor is required to maintain

Sheet1

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