Questions and Answers 0004 for 70LART21RPFB00001.pdf

RFP Question & Govt. Response Clarification C.1.8.1

This section states the PM or Alt PM must be onsite when work is being done. Does this mean on Saturdays and also when call-ins happen at night?

Government Answer: Yes.

Because there are evening shift working beyond the normal day shift. Do we still require the onsite presents of management PM or Ast PM on even shift which is late at night? Government Answer: C.1.8.1 Project Management shall maintain communication with the Government…and after hours for emergencies (C.1.8.1). PM or APM presence would be required within 2 hours of emergency notification (See C.1.8.1.

B. 3).

C.7.1.1 Is pandemic decontamination cleaning required as part of the

FFP?

Government Answer: Yes.

We understand the normal decontamination cleaning will be part of the FFP, but are there any occasions when this work has to be performed after hours or weekends and will that be reimbursed for that OT? Government Answer: No, FFP. See Revised section C.7.1.2. per amendment 0004 posted 1/27/2021.

C.8.1.1 Is there a threshold for labor to install these parts? In the definitions attachment I thought I read $1,500.

Government Answer: Unclear question. See A.8.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify the labor standards law and contract wage determination which will apply to the work required.

C.8.1.2 Is there a liability limit for repairs of Structural repairs? Answer:

See C.8.1 and C.8.1.1.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

C.8.1.3 Is there a liability limit for repairs of electrical systems? Govt.

Answer: See C.8.1 and C.8.1.1.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

C.8.1.4 Is there a liability limit for repairs of plumbing systems? Answer:

See C.8.1 and C.8.1.1.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

C.8.1.5 Is there a liability limit for repairs of HVAC systems? Govt. Answer:

See C.8.1 and C.8.1.1.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

C.8.3.5 Is there a liability limit for repairs of Life safety systems? Govt.

Answer: See C.8.1 and C.8.1.1.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

C.8.3.5.4 Is there a liability limit for repairs of Camera systems/equipment?

Govt. Answer:

See C.8.1 and C.8.1.1.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

C.8.3.9 Is there a liability limit for repairs of Pool systems/equipment?

Govt. Answer:

See C.8.1 and C.8.1.1.

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

C.8.3.12 Is there a liability limit for repairs of AST systems? Govt. Answer:

See C.8.1.1

We understand the liability of $500 for parts and materials is our responsibility. How about if our on-site personnel can’t do the repair and we have to bring in a subcontractor will the cost of our subcontractor if over $500 be reimbursed?

Government Answer: Most work under this contract is considered subject to Service Contract Labor Standards under FFP. The following guidelines will be utilized under CLIN x0008:

(1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements;

(2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards:

(3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The service call or task delivery order shall identify

General The historical data shows Omni as the Prime but we were told Omni is no longer on site an a interim company is in place to fill the void. Can you please verify that the FTE count matches the interim companies FTE count?

Govt. Answer: Current Contract Award Number: GS-10F- 0186R Task/Delivery Order Number: 70LART20FPFB00021 Erica Lane Enterprises.

Only part of the question was answered.

Based on the historical data provided we believe it would be very difficult to meet the contractual requirements at those levels. Are we to assume that the current interim contractor is operating with roughly the same number of FTE’s as was Omni? If they aren’t operating at the same level of staffing what are they operating at?

Government Answer: The Government does not control contractor staffing, historical information is only provided for record, staffing would be determined by the contractor to ensure requirements are met.

Requirements have changed and all staffing should be reconsidered when providing proposal.

General Can you please verify the contractors vehicle count matches the interim company.

Govt. Answer: Current Contract Award Number: GS-10F-0186R Task/Delivery Order Number:

70LART20FPFB00021 Erica Lane Enterprises

Only part of the question was answered.

What is the # of vehicles Erica lane currently has on site as the #’s given are what Omni the company that is no longer on site had.

Reviewing FPDS Erica Lane was awarded a short term contract in February of 2020.

Government Answer: The Government does not control contractor vehicles, historical information is only provided for record, vehicles would be determined by the contractor to ensure requirements are met. GFP has changed and all vehicles should be considered when providing proposal.

General Purchasing Fuel or Install Tank Will contractors be allowed to install fuel tanks onsite for refueling of equipment and vehicles? If not, will contractors be allowed to purchase fuel directly from the onsite government tanks? Government Answer: No on both questions.

C.6.1.13

Acts of Nature – Snow/Ice Please confirm that no government furnished equipment is available for clearing snow from parking lots, roads, tracks, etc. Government Answer: No, not furnished, see updated attachment 44 posted to solicitation on 12/17/2020.

Is space available for contractors to store bulk snow melt products and / or snow-clearing equipment? Government Answer: Government provides building 10, half of building 1005, and limited space next to building 10 to be utilized by this contract.

General Handheld Radios Will contractors be allowed to use their own handheld radios for onsite coordination and communication or is this prohibited? Government Answer: If the two-way radios have a FCC ID number, which means it complies with Part 90 of the FCC regulations; there would be no need for certification or anything preventing contractor from using the radios on the installation. The radios operates in FCC Band which should not cause any harmful interference to DHS RF Operations in the Artesia, NM area or to FLETC/CBP operations. There may also be prohibited federal, state, or local channels or additional requirements unknown to

FLETC.

General Electric powered transportation Will contractors be allowed to use the government’s electric charging stations for charging its electric-powered vehicles? Government Answer: No.

General Reference Attachment 48 2015-10-28

CBA

The Collective Bargaining Agreement provided in the solicitation identifies Omni Corporation, yet the incumbent is Erica Lane. Is there a bridge agreement or new CBA in place and if so, will the government please provide a copy?

Government Answer: The government is not aware or has been notified of any new CBA or bridge agreement.

General Reference Attachment 44 – GFP Is the Vehicle Cherry Picker – Hidro- Grubert Model BL-50 man lift in safe working condition and has there been a recent lift certification inspection performed? Government Answer: This is not on the government GFP per solicitation amendment 0003 revised attachment 44 and will not be provided.

Please note that GFP listing has changed significantly on this solicitation due to contract requirements and government need, updated Attachment 44 was posted to beta.sam.gov on 12/17 per amendment 0003.

General CMMS Is all equipment at the Center location and the Range properly entered and verified in the government’s WebTMA data records? Government Answer:

FLETC has recently created a working group for all sites to ensure the CMMS is accurate and being utilized by all sites.

In addition, FLETC Artesia has been actively reviewing the CMMS to ensure it is accurate and capturing all equipment accurately. It is estimated that the FLETC Artesia site CMMS is approximately 95% accurate. Any future additions/deletions will be addressed as changes are identified.