70LART21RPFB00001 Consolidated Sections.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FLETC AR

ATTN: Contracting Officer

1300 W RICHEY AVE

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

FLETC AR CODE 16. ADMINISTERED BYCODE

X

X

X

561210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORFLETC AR

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/23/2020 1400 MT

12/01/2020

575-746-8344Kathleen Martin-Asburay (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70LART21RPFB00001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 8 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

ARTESIA NM 88210

TELEPHONE NO.

17a. CONTRACTOR/

ARTESIA NM 88210

ATTN:

1300 W RICHEY AVE

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

15. DELIVER TO

ARTESIA NM 88210

ATTN: Contracting Officer

1300 W RICHEY AVE

FEDERAL LAW ENFORCEMENT TRNG CTR

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$41.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

DEPARTMENT OF HOMELAND SECURITY

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Facilities Support Services(FSS)for the U.S.

Department of Homeland Security(DHS), Federal Law Enforcement Training Centers (FLETC), field office at Artesia, New Mexico.

This is a competitive small business set-aside.

Period of Performance: 03/15/2021 to 09/30/2025

0001 Project Management Base Period 6 MO Product/Service Code: S299 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Stephen L. Foster

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

0001A Two Week Base Period Phase In 1 EA

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 03/15/2021 to 03/31/2021

0002 Environmental Support Base Period 6 MO

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

0003 Logistic Support Base Period 6 MO

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

0004 Ground Maintenance Support Base period 6 MO

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

0005 Custodial Services Base Period 6 MO

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

8 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LART21RPFB00001

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

0006 Maintenance Services Base Period 6 MO

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

0007 Biowaste Services Base Period 6 MO

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

Service Contract Work Ordering CLIN NTE

$75,000.00 1 lot.

0008 Base Period Service Contract Work Ordering CLIN 1 LO

NTE $75,000.00 1 lot.

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 04/01/2021 to 09/30/2021

1001 Project Management 12 MO

(Option Line Item)

09/30/2021

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

1002 Environmental Support 12 MO

(Option Line Item)

09/30/2021

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

1003 Logistic Support 12 MO

(Option Line Item)

09/30/2021

Product/Service Code: S299

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LART21RPFB00001

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

1004 Grounds Maintenance Support 12 MO

(Option Line Item)

09/30/2021

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

1005 Custodial Support 12 MO

(Option Line Item)

09/30/2021

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

1006 Maintenance 12 MO

(Option Line Item)

09/30/2021

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

1007 Biowaste 12 MO

(Option Line Item)

09/30/2021

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

1008 Service Contract Work

(Option Line Item)

09/30/2021

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2021 to 09/30/2022

2001 Project Management 12 MO

(Option Line Item)

09/30/2022

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LART21RPFB00001

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

2002 Environmental Support 12 MO

(Option Line Item)

09/30/2022

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

2003 Logistic Support 12 MO

(Option Line Item)

09/30/2022

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

2004 Grounds Maintenance Support 12 MO

(Option Line Item)

09/30/2022

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

2005 Custodial Support 12 MO

(Option Line Item)

09/30/2022

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

2006 Maintenance 12 MO

(Option Line Item)

09/30/2022

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

2007 Biowaste 12 MO

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LART21RPFB00001

09/30/2022

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

2008 Service Contract Work

(Option Line Item)

09/30/2022

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2022 to 09/30/2023

3001 Project Management 12 MO

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

3002 Environmental Support 12 MO

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

3003 Logistic Support 12 MO

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

3004 Grounds Maintenance Support 12 MO

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

3005 Custodial Support 12 MO

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LART21RPFB00001

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

3006 Maintenance 12 MO

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

3007 Biowaste 12 MO

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

3008 Service Contract Work

(Option Line Item)

09/30/2023

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2023 to 09/30/2024

4001 Project Management 12 MO

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

4002 Environmental Support 12 MO

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

8 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LART21RPFB00001

4003 Logistic Support 12 MO

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

4004 Grounds Maintenance Support 12 MO

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

4005 Custodial Support 12 MO

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

4006 Maintenance 12 MO

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

4007 Biowaste 12 MO

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

4008 Service Contract Work

(Option Line Item)

09/30/2024

Product/Service Code: S299

Product/Service Description: HOUSEKEEPING- OTHER

Period of Performance: 10/01/2024 to 09/30/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SECTION A – NOTICE TO OFFERORS

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C – STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F—DELIVERIES OR PERFORMANCE

SECTION G—CONTRACT ADMINISTRATION DATA

SECTION H—SPECIAL CONTRACT REQUIREMENTS

SECTION I—CONTRACT CLAUSES

SECTION J---ATTACHMENT TABLE OF CONTENTS

SECTION K--- REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

SECTION L---INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M--- EVALUATION FACTORS FOR AWARD

Page 1of 1

SECTION A

NOTICE TO OFFERORS

1. This is a competitive 100% Small Business Set-Aside. The NAICS code is 561210, the business size standard is $41.5 million.

2. This contract is for a base period (6 months) and four (4) 12-month option periods. The

Period of Performance is April 1, 2021 to September 30, 2025.

3. Services are for the Federal Law Enforcement Training Center (FLETC) located in Artesia, New Mexico as defined in the Statement of Work located in section C.

4. The Receipt of Offers is scheduled for December 23, at 2:00 PM Mountain Standard Time

(MST) at 1300 W. Richey Avenue, Artesia, New Mexico 88210. See Solicitation Section L.

5. A Conference/Site Inspection has been scheduled for a date to be determined after down select of offerors initial video submission. Offerors who wish to inspect the proposed work site shall meet with the Government Representatives at the scheduled time and place. See Section L, Provision 52.237-1 Site Visit. Visitors to the FLETC Artesia must obtain a visitor’s pass, which requires advance coordination. Point of contact for coordination is Kathleen Martin-Asburay, email request to: kathy.j.martin-asburay@fletc.dhs.gov.

NOTE: No cameras, video cameras, or recording devices are permitted.

6. Offerors shall submit proposals in strict accordance with Section K and Section L.

7. Facsimile or telephonic offers and/or modification to offers are NOT authorized. Email offers for submission of initial video is authorized; timely email modifications to offers are authorized. Telephonic inquiries are not authorized. Send inquiries by email to kathy.j.martin-asburay@fletc.dhs.gov.

8. Questions are due by NLT 9:00am MST on December 16, 2020. The government reserves the right to not answer all questions.

9. Pay careful attention to: Section J, Attachment 28 (Historical Data); Attachment 11 (Equipment List); 12 (Representative PM Task Example); Section C.4 Environmental Service and Support; Section C.2.1 Required Plans; Section C.3.4, C.2.2 Work Control;

Section C.8.2 Preventative Maintenance (PM); Section C.8.3.4 Firearm Ranges. Also, Offerors should pay special attention to the strict security requirements contained in Section H.29 PHYSICAL AND PERSONNEL SECURITY REQUIREMENTS of the solicitation.

Acceptance of an award certifies that the firm will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all employees and subcontractors at all levels.

NOTE: This is a competitive acquisition. Offerors are advised to pay particular attention to Proposal Requirements at Sections L and Evaluation Criteria at Section M.

(END OF SECTION A)

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. Schedule See SF-1449.

The price for each performance period has been split into Firm-Fixed Price (FFP) CLINs and one Indefinite Delivery Indefinite Quantity (IDIQ) Ordering CLIN x008. The quantities shown for IDIQ Ordering CLIN are considered maximum quantities.

Performance of IDIQ Ordering CLIN will require a task/delivery order issued by the Contracting Officer.

The not-to-exceed amount for IDIQ Ordering CLIN x008 will be $150,000.00 per 12 month performance period. This price shall not be included in Offeror’s price proposals as it will not be evaluated.

B.2 Task Orders

B.2.1. Work under CLINs x008 will be performed via a task/delivery order and will be on a firm- fixed price basis. The Government will solicit the Contractor for a quote prior to award of the task/delivery order.

B.3 Proposed Task Order Overhead

B.3.1. The Offeror shall propose a fixed rate (as a percentage) for the life of the contract to be utilized in task orders awarded under CLIN x008. This rate shall be inclusive of overhead, G&A, material handling, profit, and any other overhead rates not mentioned.

The offeror’s proposed rate is:

B.4 Pricing

This is a Firm-Fixed Price (FFP) contract which allows for Commercial Interim Payments. Task/Delivery Orders will be awarded on a Firm-Fixed Price basis.

(END OF SECTION B)

FACILITY SUPPORT SERVICE

C.1 ADMINISTRATIVE INFORMATION

C.1.1 Facility Descriptions and Mission

C.1.2 Projected Workload

C.1.3 Abbreviations, Acronyms and Definitions

C.1.4 References and Technical Documents

C.1.5 Government Furnished Facilities

C.1.6 Government Furnished Property/Equipment (GFP/GFE)

C.1.7 Contractor Furnished Property

C.1.8 Contractor Personnel Requirements

C.1.9 Types of Specifications

C.1.10 Phase-In (CLIN 0001)

C.2 PROJECT MANAGEMENT

C.2.1 Required Plans

C.2.2 Work Control

C.2.3 Security

C.2.4 Performance Evaluations

C.2.5 Sustainability Requirements IAW Executive Order 13834, Efficient Federal Operations

C.3 OCCUPATIONAL SAFETY AND HEALTH

C.3.1 Safety General Requirements

C.3.2 Safety Coordinator

C.3.3 Safety Program Management

C.3.4 Hazard Analysis

C.3.5 Safety Procedures

C.3.6 Safety Training

C.3.7 Safety Meetings

C.3.8 Ignitable, Corrosives, Reactive, and Toxic Materials

C.3.9 Control of Hazardous Energy

C.3.10 High Voltage and Lock-Out/Tag-Out Program

C.3.11 Confined Space

C.3.12 Blood Borne Pathogens

C.3.13 Medical Monitoring Program

C.3.14 RESPIRATORY PROTECTION PROGRAM and FIT TESTING

C.3.15 Fall Protection

C.3.16 Inspections

Section C Statement of Work

C.3.17 Procedures for Federal and/or State OSHA Inspections of Contractor Operations and Facilities 22

C.3.18 Unsafe Conditions

C.3.19 Fire Safety

C.3.20 Reporting Requirements

C.3.21 Safety Program Requirements

C.4 ENVIRONMENTAL SERVICE AND SUPPORT

C.4.1 Description of Services

C.4.2 References

C.4.3 Environmental Service Support Requirements

C.5 WAREHOUSE MANAGEMENT/LOGISTICS/ISSUE

C.5.1 Warehouse Management

C.5.2 Inventory

C.5.3 Shipping and Receiving

C.5.4 Mail Management/Courier/Delivery/Water

C.5.5 Mail

C.6 GROUND MAINTENANCE

C.6.1 Performance Requirements

C.7 CUSTODIAL SUPPORT

C.7.1 Performance Standards

C.7.2 Required Areas and Frequency Requirements

C.8 FACILITY AND BUILIDING MAINTENANCE

C.8.1 Maintenance and Repair Specifications

C.8.2 Preventative Maintenance (PM)

C.8.3 Maintenance and repair

C.9 PEST CONTROL

C.9.1 Standards

C.9.2 Integrated Pest Management

C.9.3 Dead Animal Carcass Recovery, Removal and Disposal

C.1 ADMINISTRATIVE INFORMATION

The purpose of this subsection is to provide general information, facility descriptions, mission statements, and definitions related to this specification and the Federal Law Enforcement Training Centers (FLETC), Artesia, New Mexico.

Except for Government-Furnished Property (GFP), the Contractor shall furnish all personnel, supervision, management, equipment, materials, transportation and supplies required to plan, schedule, coordinate and assure effective performance of all required services necessary to provide facility operational support services for FLETC, Artesia, New Mexico.

Unless otherwise stated in this description/specification/work statement, the normal work hours at FLETC shall be 0700 to 1700 (Monday -Friday), training days (Monday-Saturday).

The Contractor shall provide an on-site qualified contract manager (“Project Manager”) during the hours of 0700 to 1700 Monday through Friday, excluding Federal holidays, who will also be on-call 24 hours a day seven days a week, to administer all services described in the following specifications, receive any complaints concerning the contract requirements, and rectify the causes of the complaints.

C.1.1 Facility Descriptions and Mission

Location

FLETC is located at the corner of 13th Street and West Richey Avenue at approximately the northwest corner of the City of Artesia, New Mexico. The city is located at the intersection of U.S. Highways 285 and 82.

Description

A) FLETC encompasses approximately 2620 acres of Government real property, including firing ranges. The Center has limited access with a controlled gate. The Contractor may experience a delay in entering the Center due to vehicle inspection, registrations, failure to present proper identification, non-use of seat belts, etc. No price adjustments will be made for any delays resulting from gate controls.

B) Representative listings of existing buildings, structures, and facilities is in Section J Attachment 13.

Mission

FLETC or "the Center" is host to approximately 92 participating agencies/bureaus and responsible for providing certain core instructional law enforcement programs as well as a variety of support services. FLETC has on-facility housing for approximately 1800 students and occasionally houses additional students’ off-facility in local motel facilities. The Center and participating agencies have a staff of approximately 500.

Scope

Performance specifications describe the service to be performed and the result required and to provide the Contractor quantities, limits, or areas that services cover. The Contractor shall be responsible for achieving the results described in the specification.

C.1.2 Projected Workload A) The projected workload for this contract is delineated in the form of historical data (see Section J Attachment

28) or an estimated number of occurrences in each paragraph.

B) Monthly, the Government will provide the Contractor with a class schedule via the Student Administration and Scheduling System (SASS) (see Attachment 46), which the Contractor shall use in projecting his/her, requirements under this contract. The Contractor is responsible for supporting any Government changes to the class schedule at no additional cost. The Government will attempt to provide the Contractor five (5) days advance notice of any changes to the class schedule; however, changes sometimes occur at the last minute and the Contractor will be responsible for those changes.

C) Work required supporting new or changed facilities, not included in Section B, shall be added, as needed, by contract modification.

C.1.3 Abbreviations, Acronyms and Definitions Abbreviations, Acronyms and Definitions used throughout this document are defined in the Abbreviations, Acronyms and Definitions in Section J – Attachment 1

C.1.4 References and Technical Documents The Government will furnish all required forms and publications in Section J; publications include FLETC

Traffic Regulations (Section J, Attachment 41), Lock & Key Management Program (Section J, Attachment 43), and Environmental and Safety Requirements (various).

The Contractor shall maintain a technical library of all technical data related information to the services specified in the contract. The library will include such items as; FLETC directives, applicable Government publications and regulations, specifications, change orders, and trade reference materials. The Contractor shall maintain technical and reference materials and date supplied for the entire period of performance. The Contractor shall order, maintain, and update the publications and forms provided. The Contractor shall ensure that equipment manuals and other appropriate technical data are obtained as the materials become available.

All documents obtained and collected during the performance of this contract shall remain the property of the Government. When supplements or amendments to existing publications are issued, the Contractor shall immediately implement those changes, which result in a decrease, or no change in the cost of performance under this contract. Before implementing a change that will result in an increase in price, the Contractor shall submit to the CO a request for equitable adjustment (REA) within twenty (20) calendar days following receipt of the change by the Contractor. Failure of the Contractor to submit an REA within twenty (20) calendar days following receipt of the change implies concurrence with the changes at no additional price.

C.1.5 Government Furnished Facilities C.1.5.1 Office Space & Parking The Government will provide, without cost, approximately 7,000 square feet of Center space for Project Management (Bldg. 1005). The Contractor shall provide any additional facilities required. Land, facilities and utilities provided by the Government shall be used only for performance of work related to this contract. The Contractor shall not construct any new building facilities or structures on Government property nor make any structural changes or alterations on the provided buildings without the express written approval of the Contracting Officer. Structural repairs required during the term of the contract shall be reported to the Contracting Officer’s Representative (COR) for appropriate action. The Contractor shall reimburse the Government for repairs not attributable to fair wear and tear. Parking on FLETC is extremely limited, with Government staff and students having priority, the Government will designate areas for Contractor staff parking after award – lack of sufficient parking space does not relieve the Contractor from being fully staffed and available for the support required.

C.1.5.2 Storage The Government will furnish the Contractor available space for the storage of an inventory of bulk supplies, replacement parts, and the equipment, which is to be used in the performance of work under this contract. The Government will determine what space is available. Cited storage facilities shall be used exclusively for the purpose of this contract only. The Contractor shall maintain this space in a neat and orderly condition. The Government will not be responsible for damage or loss to the Contractor's stored supplies, materials, replacement parts, or equipment.

This storage space may not be adequate to meet the requirements of this contract.

C.1.5.3 Break Areas Breaks by Contractor employees shall not be taken in any Government staff or training areas. Contractor employee breaks shall not disrupt Government business, training, or staff areas, or other Contractor’s business or assigned areas.

C.1.6 Government Furnished Property/Equipment (GFP/GFE) C.1.6.1 Government Furnished Property/Equipment (GFP/GFE)

The Government shall provide, without cost, the facilities, equipment and materials listed in Section J Attachment 44. The listing of GFP shall not be construed as being sufficient or adequate to meet the requirements of this contract.

Government provided Computer Assets: The Contractor shall be furnished three (3) computers and (1) printer with monitor/keyboards for SASS and WebTMA access; one (1) computer with monitor/keyboard for WebControl (AutomatedLogic) building Operating HVAC System access; and another computer and scanners for the SCLogic tracking system located at Building 80. One (1) computer/laptop with Central Station software for use with Fire Alarm programming and interface. This GFP/GFE will remain on the inventory of FLETC IT Department. The Contractor shall furnish and order all consumable supplies.

At the beginning of the contract, the Contractor shall acknowledge in writing to the Inventory Management Specialist an inventory and receipt of all Government-furnished accountable property and non-accountable property; a copy of the acknowledgment shall be furnished to the COR. The Contractor shall assist in identifying excess, obsolete, or worn-out GFP by promptly initiating a form FTC-MRSD-44 "Survey Report" (Sample in Section J Attachment 20 and submitting it to the COR. The Contractor shall notify the COR and Property Administrator for verification and removal of excess/surveyed property.

Note: During the Phase-in and Phase-out period, the incoming and outgoing contractor with Government representatives present will conduct joint inventories.

GFP shall be managed in accordance with the guidelines set forth in the GFP clauses of this contract. The Contractor shall provide an updated quarterly listing for office supplies to the COR. The Contractor listing shall include:

• FLETC Bar Code and Nomenclature

• Value

Upon completion of this contract, the Contractor shall submit, in a form acceptable to the Contracting Officer (CO), inventory schedules covering all items of Government property not consumed in the performance of this contract.

The Contractor shall furnish all consumable supplies except for those specifically identified in the contract as Government furnished. The Contractor shall order consumable supplies and equipment specified as Government supplied using normal procurement ordering procedures and forms. Contractor Purchase Requisitions must be approved by the COR and CO (See C.2.2.4 for ordering guidelines and instructions).

Any Government property going off FLETC (for example, equipment to be repaired, equipment calibrations, etc…) requires a temporary hand receipt. The Contractor shall prepare FTC-MRSD-10 "FLETC Inventory Control Form" (Sample in Section J Attachment 24), when required and provide a copy to the COR.

C.1.6.2 Damage to Government Property Damage to Government property resulting from Contractor’s work or negligence shall be repaired or replaced by the Contractor at no cost to the Government.

C.1.7 Contractor Furnished Property The Contractor shall provide all collateral office furniture and equipment such as desks, file cabinets, calculators, computers, typewriters, copy machines, consumable and general office supplies. The Contractor shall be responsible for providing all facilities, equipment and materials, not provided as GFP, necessary to fulfill the requirements of the contract.

C.1.7.1 Equipment, Tools, Cleaning Gear, and Vehicles The Contractor shall furnish everything required to perform the work prescribed within this specification, except for those items specifically stated to be Government furnished (See Section J). All items are subject to inspection for compliance with all existing safety and health standards. Contractor's equipment shall be of a size and type suitable for accomplishment of the various types of work described (for example, landscape equipment, forklifts, cleaning equipment, etc…). At all times equipment shall be in operating condition as designed by the equipment manufacturer.

The Contractor shall ensure that all custodial equipment, tools and cleaning gear not in actual use are stored in designated storage areas in such a manner to ensure the safety of both Government and Contractor personnel. All vacuum cleaners and equipment used for vacuum pickup (wet and dry types) shall be equipped with air filter systems which will filter out all dust and bacteria particles in excess of three-tenths (.3) micron in size (i.e. used for vehicle cleaning). All of the Contractor's electrically operated equipment, which is used in occupied spaces, shall be equipped with hospital quiet-type motors.

C.1.7.2 Electrical Safety All electrical equipment shall be third-wire grounded or double insulated and equipped with 3-conductor electrical cord, which is approved and properly rated by the Underwriters Laboratory, Inc.; permanently attached to the machine; and equipped with proper fittings to operate from corridor outlets. Electrical equipment shall not exceed the rated capacity of the circuits from which they are operated. No Government equipment shall be unplugged from receptacles to accommodate Contractor cleaning equipment.

C.1.7.3 Cleanliness The Contractor shall maintain safe and efficient offices, buses/vehicles, shops, warehouses and outdoor areas to be clean, orderly and clutter free at all times. Employees shall clean, sanitize and rinse sponges after each use, and stow rakes shovels and other tools in a manner to prevent them from becoming fall and trip hazards both during and after use. Sponges and similar tools and cleaning gear shall be replaced with new or clean items when rinsing does not restore them to a reasonable state of cleanliness.

C.1.7.4 Inspection Equipment, vehicles, tools and cleaning gear used by the Contractor shall be subject to inspection by the

Government. The CO may reject use of equipment, vehicles, tools and cleaning gear determined to be in non-compliance with the requirements of this specification.

C.1.7.5 Materials and Supplies Unless specified otherwise in this specification, the Contractor shall furnish all materials and supplies required to perform the work prescribed in this contract.

Samples of all materials and supplies shall be submitted to the Government for approval prior to start of work. New, changed, or substituted materials and supplies shall be submitted and approved by the Government prior to being used. No materials or supplies shall be used which will cause damage to equipment, facilities or other items being cleaned. Materials and supplies which do not fully comply with FLETC Safety Regulations, or which are of a highly caustic or toxic nature, shall not be used or permitted in any building or areas covered by this contract. An inventory of all hazardous materials intended for use under this contract, and their respective SDS, shall be submitted IAW the Facility Hazardous Waste Management Plan (HWMP) for approval by the Facility FLETC Environmental Specialist.

Hazardous Material Management – All Hazardous Material acquisitions, receiving, distribution, storage and accountability shall be accomplished in accordance with FLETC-OAO HWMP provided in Section J – Attachment 29.

C.1.7.6 Trash Disposal The Government acquires trash containers and removal services from the City of Artesia. As part of the acquired services, the City provides city owned containers that are placed strategically throughout the Facility for collection of trash resulting from Government operations and training, and student residents/household activities. With the exception of scheduled Federal Holidays, the city empties their containers weekly on Monday, Wednesday, and Friday.

The Contractor shall be responsible for the collection, transport and disposal of off-site trash to the City of Artesia Transfer Station, located at 2507 N. Pecos Ave., at no additional cost to the Government. This includes all other trash resulting from services provided under this contract including but not limited to:

• Office, breakroom and other administrative and training areas trash collected during custodial services,

• Trash and debris collected during daily grounds and area policing, including that removed from outdoor trash and cigarette collection receptacles,

• Lawn clippings, weeds, branches, leaves and other debris resulting from ground maintenance activities. Note however, that the preferred method of disposal of items such as these is composting when economically feasible, and/or where such services are provided within the surrounding community,

• Construction and non-lead contaminated range debris resulting from routine facility operations and maintenance, or other individual service work request projects,

• Non-recyclable vehicle parts and components resulting from fleet operations and maintenance,

• Other wood products including broken pallets, tree stumps, etc…, not suitable for landscaping or composting.

On occasion, the Government shall request provision of thirty to forty (30-40) yard roll-off containers, these charges shall be reimbursed to the Contractor via an approved Service Contract Work Request and invoice.

Note that in every instance above, recycling is the preferred method of disposal. Therefore, the Contractor shall make every effort to recover and recycle all cardboard, metal, plastic, paper, and brass.

All Hazardous and Universal Waste generated by the contractor shall be managed and disposed of in accordance with FLETC-OAO HMWMP (refer to C.4.3.3).

C.1.7.7 Lost and Found Property Lost and Found property shall be placed in a contractor furnished bag along with identification information including the name of the owner (if known), location property was found and date found. Property shall be held by contractor for five (5) business days, if the property is not claimed on the sixth (6th) business day, the Contractor shall deliver the property to the Government (destination and point of contact to be determined after contract award).

This includes property found in any locker rooms, classrooms, training venues, etc… Lost and Found property does not include perishable items or consumables (i.e., foods, travel size toiletries, empty boxes, etc…).

C.1.8 Contractor Personnel Requirements NOTE: Portions of work under this contract may be performed at other than journeyman level; therefore, the Contractor shall structure his workforce to the level of work stated within these specifications.

The Contractor shall employ responsible, competent, and qualified onsite personnel to ensure services are continued without disruption to training and tenants. The Contractor shall be able to respond immediately to a variety of work request/work orders and trouble calls involving multiple trades, including the operation of building control and energy management systems. The Contractor shall employ persons able to speak, read, write, and understand English fluently for those positions interacting with Government personnel and customers in the performance of this contract. Contract employees shall wear distinctive uniform clothing for ready identification and shall ensure every employee wears their Government provided badge/card above the waist and below the neck at all times. Uniforms shall be clean, neat, without holes, rips, or large stains. Pant/slacks shall not be ripped or with holes. The CO shall approve uniforms prior to the start of the contract; colors shall not match those of students (royal blue).

The Contractor shall ensure all employees are courteous and conduct themselves in a professional manner at all times. Cellular phones and other electronic devices shall not be utilized during business hours unless they are in specific use for work described within this scope or during designated break and lunch periods.

If electronic databases/software’s become damaged, inoperable, offline, etc…, the Contractor shall ensure all transactions, reports, logs, and collections are performed manually until electronic interfaces are corrected/restored (i.e., SC Logic/receiving information , WebTMA/maintenance, etc…).

All welding services provided by the Contractor or Sub-contractors on or for facilities or equipment shall be performed by individuals who possess current, appropriate welder certification(s) from the American Welding Society.

C.1.8.1 Project Management The Contractor shall submit a resume for project management personnel and any proposed replacements. Project

Management shall maintain communication with the Government during normal duty hours and after hours for emergencies. Electronic Data Interchange (EDI)’s to direct computer-to-computer exchange of data that is machine-readable and can be processed using a public standard. FLETC is committed to the use of EDI to improve the quality and timeliness of program management data, establish consistent methods and streamline processes and procedures.

The required medium for delivery of reports, requests, and daily communication to the Government must be electronic and compatible with Microsoft Office PRO and AutoCAD formats. Any software provided by the vendor must be compatible with Windows 10. Both individuals shall be able to compile and submit cost estimates and information to the Government in a precise and detailed format. Neither, the Project Manager (PM) or Assistant Project Manager (APM) shall be cross utilized for other service related requirements (i.e. quality control, general maintenance, tradesmen, etc…).

These personnel shall be subject to the CO’s approval. The Project Manager and Assistant Project Manager must meet the minimum requirements as follows:

A) Project Manager

a) The on-site Project Manager (PM) shall have previously had experience as a PM on Federal Contracts.

b) Demonstrated experience and a working knowledge typical of work under this contract (for example; Scheduling, Inventory, Maintenance, Logistics, Lawn Care, Custodial, etc…).

c) Demonstrated experience and working knowledge with cost estimating and project planning.

B) Alternate Project Manager

a) The on-site Alternate Project Manager (APM) shall have previously had experience as an APM on Federal Contracts.

b) Demonstrated experience and a working knowledge typical of work under this contract (for example; Scheduling, Inventory, Maintenance, Logistics, Lawn Care, Custodial, etc…).

c) Demonstrated experience and working knowledge with cost estimating and project planning.

1) The Project Manager shall have the full and unobstructed authority to speak and act for the Contractor in all matters related to financial obligations in order to maintain facility operations and services under this contract. This delegation of authority includes, but is not limited to all matters concerning the day-to-day effective operation of Support services such as personnel supervision, training, purchasing, and cost controls.

2) A designation letter shall be included with the resume(s) and cite any limitations to the Project Manager's/Alternate Project Manager's ability to bind the Contractor to changes or adjustments. The letter shall cite specific dollar levels PM and APM may bind the contractor to.

3) The Project Manager shall be on-call and available at all times when not on duty. The Contractor shall provide the CO, in writing, the name(s) of the designated on-site Project Manager and Alternate Project Manager(s) who shall act for the Contractor when the Project Manager is absent, the telephone number(s) where contact may be made at all times and the assigned normal area of responsibility.

NOTE: Either the Project Manager or Alternate Project Manager(s) shall be on site at FLETC during all times when work is being performed. During normal duty hours, the Project Manager or Alternate(s) shall be available within thirty (30) minutes notice to meet on the Center with Government personnel designated by the Contracting Officer to discuss contractual issues. After normal duty hours, the Project Manager or designated Alternate shall be available on-Center within two (2) hours.

The Project Manager and Alternate(s) shall be able to read, write, speak, and understand English and shall be capable and experienced in the type of work they are assigned under this contract, be physically able to perform their assigned work and shall be free of communicable disease(s).

C.1.8.2 Quality Control Technician (QCT) Prior to assignment to the contract, the Contractor shall submit for review by the Government, a resume for a Quality Control Technician and any proposed replacements. These personnel shall be subject to the Contracting Officer's approval.

A) The Quality Control Technician (QCT) shall have previously had a minimum of two (2) years QC/lead technician experience utilizing formal QC systems/processes in industry and/or business related to functions to be performed under this requirement (For example: General Maintenance, Logistical Support, Scheduling, Inventory, Custodial and Ground Support, etc…). (Note that the QCT may perform other duties under the contract, e.g. safety officer and Environmental Coordinator if quality control is maintained).

B) The QCT shall be able to read, write, speak, and understand English and shall be capable and experienced in the type of work as assigned under this contract, be physically able to perform their assigned work and shall be free of communicable disease(s). A monthly QC report shall be due the third (3rd) business day of each month and given to the COR. Report should show all areas inspected, findings, the solution and/or recommended solution to correct the problem, and the date problem was corrected or the status.

C.1.8.3 Warehouse Specialist The warehouse/logistics Manager shall have a high school diploma or GED certification. The individual shall have previously had a minimum of two (2) years of consecutive employment in a position with comparable responsibilities (directing, coordinating, and planning the warehouse storage and distribution of products and materials within an organization) within the past four (4) years. The warehouse specialist supervises the activities of employees;

engages in shipping and receiving; coordinates the movement of materials and products; maintains on hand inventory of required materials; and validates current inventories of multiple warehouse locations. The individual shall be responsible for safety development, along with implementing security, safety, and environmental programs.

C.1.8.4 Tradesman (General) Portions of work under this contract may be performed at other than journeyman level with exception of

HVAC, Electrician, and Plumbing. The Contractor shall structure workforce to the level of work stated within these specifications. Additionally, due to the nature of business FLETC conducts, Contractor personnel may be required to complete a Non-Disclosure Agreement.

C.1.8.5 Heating Ventilating Air Conditioning (HVAC) Tradesmen The Contractor shall provide Heating Ventilating Air Conditioning (HVAC) tradesmen that must be currently licensed Journeyman level, by the State authority and is/are Environmental Protection Agency (EPA) universal Chlorofluorocarbon (CFC) certified. The HVAC tradesmen shall be responsible for all of the preventative maintenance and repair on the mechanical systems. Copies of licenses and certifications shall be provided to the COR at contract award and at renewals.

C.1.8.6 Electrical Tradesmen The Contractor shall provide Electrical tradesmen that are currently licensed Journeyman level by the State authority. The Electrical tradesmen shall be responsible for all the preventative maintenance, testing, and repair of the electrical systems. Copies of licenses and certifications shall be provided to the COR at contract award and at renewals.

C.1.8.7 Plumber Tradesmen The Contractor shall provide Plumber tradesmen that are currently licensed Journeyman level by the State authority, backflow/cross-connection certification as required by the Department of Health (DOH) as a Cross Connection Specialist (CCS). The Plumber tradesmen shall be responsible for all of the preventative maintenance, testing, and repair of the plumbing systems. Copies of licenses and certifications shall be provided to the COR at contract award and at renewals.

C.1.8.8 Fire Intrusion Technician The Contractor shall provide the Fire Intrusion Technician(s) that are trained and certified to work on Fire

Alarm Systems, such as the Bosch Radionics Series 9000 systems, other UL certified manufactured products (i.e.

Silent Night/Honeywell), but not limited to the installed radio and internet protocol addressable communications systems. This individual will inspect, test, maintain, and repair fire alarm detection and suppression systems in accordance with the manufacturer’s specifications and National Fire Protection Association (NFPA) standards. This includes visual inspections, replacement of components, test initiating and signal circuits, detectors, and system transmitter repair/replacement. Check pressure gauges and recharge/replace suppression system storage containers as needed. Copies of licenses and certifications shall be provided to the COR at contract award and at renewals.

C.1.8.9 Environmental Technician(s) The Contractor shall provide Environmental Technician(s) for the performance of; hazardous material and waste services; recycling services; environmental training and database management; environmental report preparation; and Facility spill response. The Environmental Technicians(s) shall be qualified and trained in Resource Conservation and Recovery Act (RCRA), U.S. Department of Transportation (DOT) (Ground Shippers), OSHA 40 hour Hazwoper, and Hazardous Communication Training within six (6) months of hiring per 40 CFR 262 through 40 CFR 265, 49 CFR 172.700, 29 CFR 1910.1200, 29 CFR 1910.1201, 29 CFR 1920.12 and 29 CFR 1912.1200. After initial training requirements are met, annual refresher courses will be required to maintain the above standard of certifications. Technicians shall possess a High School Diploma (or equivalent), and two (2) to four (4) years’ experience in the chemical handling/environmental field is suggested.

Facilities that manage hazardous waste must comply with the RCRA regulations. Under RCRA, employers are required to train personnel on proper hazardous waste management and comply with stringent requirements for generating, storing, treating, inspection requirements, waste storage limits, basic chemical hygiene, chemical spill response procedures, infectious waste rules, and disposal of hazardous waste. Proposed Environmental technician(s) shall also have knowledge of Environmental Protection Agency (EPA) and U.S. DOT regulations as related to the proper classification, segregation, packaging, labeling, transportation, and disposal of waste generated by maintenance and industrial processes. Individual(s) must be proficient in the use of SharePoint and Microsoft word processing and data management applications. Copies of licenses and certifications shall be provided to the COR at contract award and at renewals.

C.1.8.10 Administrative Support Position(s) The administrative support staff, designated in writing by the Contractor, shall serve as the individual filling the Service Request and Administrative Support position.