ATTACHMENT 3 - San Pedro FSA PWS 12.31.2024.pdf

APPENDIX F

FACILITY SPECIFIC APPENDIX:

Defense Fuel Support Point (DFSP) San Pedro

Environmental Services California

SPE603-25-R-0503

December 31, 2024

DFSP San Pedro PWS Facility Specific Appendix SPE603-25-R-0503 ATTACHMENT #3

SECTION 1.0 INTRODUCTION

1.1 Defense Logistics Agency Mission

1.2 General Description

1.2.1 Facility Location

1.2 Scope of Environmental Services

SECTION 2.0 FACILITY-SPECIFIC INFORMATION

2.1 Facility Information

2.1.1 DFSP San Pedro Administration Area

2.1.2 DFSP San Pedro Tank Farm Area

2.1.3 DFSP San Pedro South Control Area

2.1.4 DFSP San Pedro Facility-Wide

SECTION 3.0 GENERAL REQUIREMENTS

3.1 Contract Objectives

3.2 Technical Approach

3.3 Contract Administration

3.3.1 CLIN Structure

3.3.4 Payments

3.3.5 Payments for Travel Related Expenses

3.4 Notification Requirements

3.4.1 Environmental Spills/Releases and Regulatory Enforcement Actions

3.4.2 Contractor Manpower Reporting

3.4.3 Environmental Compliance and Data Reporting

3.4.4 Deliveries

3.5 Unauthorized Use of Facility Property

3.6 Contract Turnover

3.7 Hours of Operation and Holidays

3.8 Identification of Contractor Employees

3.9 Permits, Licenses, and Fees

3.10 Quality Assurance

3.11 Quality Control

3.12 Worksite Safety

3.13 Transportation, Storage, and/or Disposal of Wastes

3.14 Site Security

DFSP San Pedro PWS

3.15 Access and Identification Badges

3.16 Key Personnel

3.16.1 Project Manager (and Alternate)

3.16.2 Site Manager

3.16.3 Site Remediation System Operations Engineer

3.16.4 Chemist

3.16.5 Safety Officer

3.16.6 Risk Assessor

3.17 Organizational Chart

3.18 Government Furnished Information, Equipment, and Property (GFI, GFE, GFP)

3.19 Contractor Furnished Items and Responsibilities

3.19.1 General

3.19.2 Transfer of Ownership of Contractor Fixtures

3.20 Other Areas of Essential Support

3.21 Regulatory and Public Professional Interface

3.22 Meetings

3.23 Environmental Quality and Conservation

3.24 Green and Sustainable Remediation

3.25 Risk Management

3.26 Preparation of Remedial Designs with Permits

3.27 Laboratory Selection

3.28 Per- and Polyfluoroalkyl Substances (PFAS) Sampling

3.29 Analytical Data Management

SECTION 4.0 PERFORMANCE REQUIREMENTS

4.1 Project Management

4.4.1 Project Management

4.1.1 Project Management Plan

4.1.2 Meetings and Public Relations

4.1.3 Monthly Firm Fixed Price Utility Invoicing

4.1.4 DLA Monthly Time and Materials Utility Invoicing

4.1.4.1 Navy Facility Monthly Time and Materials Utility Invoicing

4.2 Restoration Tasks

4.2.1 Assessment

4.2.2 Remediation

DFSP San Pedro PWS

4.2.3 Groundwater Monitoring

4.2.4 Analytical Testing

4.2.5 Reports

4.2.6 Emergency Response

4.3 Compliance Tasks

4.3.1 Air Quality Management District Air Permits

4.3.2 Consolidated Permit

4.3.3 Environmental Management System (EMS) or Equivalent

4.3.4 Hazardous Materials

4.3.5 Hazardous Waste

4.3.6 Natural and Cultural Resource Support

4.3.7 Pest Management Support and Herbicide Management

4.3.8 Spill Response

4.3.9 Compliance Inspections and Audits

4.3.10 Waste Water

4.3.11 Off-Site Pipelines

4.3.12 Storm Water Sampling and Reporting

4.3.13 Storm Water Structures and Best Management Practices

4.3.14 Storm Water Pollution Prevention Plan Update

4.4 Facility Maintenance Tasks

4.4.1 Environmental Protection and Pest Management

4.4.2 Grounds Maintenance

4.4.3 Maintenance and Repairs

SECTION 5.0 CONTRACT DELIVERABLES

5.1 Technical Reports

5.1.1 Internal Draft Documents

5.1.2 Draft Documents

5.1.3 Draft Final Documents

5.1.4 Final Documents

5.1.5 Comments, Review and Response

5.1.6 Submittals

5.1.7 Approval of Submittals

5.4 Plans and Reports

5.5 Master Documents List

DFSP San Pedro PWS

5.6 Contractor’s Progress, Status, and Management Report

6.1 Ordering Process for Awarding Task Orders

6.2 Minimum Guarantee

APPENDIX A – ABBREVIATIONS AND ACRONYMS

APPENDIX B – UTILITY ACCOUNTS

APPENDIX C – TABLE C-1, COMPLIANCE-RELATED ITEMS AND FEES

APPENDIX D – FIGURES

SECTION 1.0 INTRODUCTION

1.1 Defense Logistics Agency Mission

As stated in the Performance Work Statement (PWS).

1.2 General Description

As stated in the PWS.

1.2.1 Facility Location

Defense Fuel Support Point (DFSP) San Pedro is an inactive gathering and distribution terminal on the West Coast. The terminal is located at 3171 North Gaffey Street on the eastern slope of Palos Verdes Hills, between Gaffey Street and Western Avenue, in the City of San Pedro, County of Los Angeles. The facility is comprised of approximately 300 acres surrounded by both residential and commercial property and includes a pier facility at the Long Beach harbor complex.

1.2 Scope of Environmental Services

SECTION 2.0 FACILITY-SPECIFIC INFORMATION

2.1 Facility Information

San Pedro Fuel Depot is located at 3171 North Gaffey Street, San Pedro, CA. The facility is near the harbor district of Los Angeles, CA, and was constructed in 1943 for the storage of fuels for the United States (U.S.) Navy. The facility was transferred to Defense Logistics Agency (DLA) Energy in 1980 and is currently being prepared for closure. Fuels stored at the facility included diesel and jet propellants (JP)-5 and JP-8. Jet Propellant (JP)-8 replaced JP-4 as a jet fuel stored at the facility in September 1993. Restoration sites at DFSP San Pedro are managed within three operational areas: the Administration (Admin) Area, the Tank Farm Area, and the South Control Area (formerly Pump House Area).

2.1.1 DFSP San Pedro Administration Area

The Admin Area includes the following remedial “sub areas”: Admin Area, Underground Storage Tank (UST) 52 area, Truck Rack area, Bulk Field Constructed Underground Storage Tank (BFCUST) 51, and Vapor Probe 46. Although the Tank 52 and the Truck Rack areas are outside of the soil vapor extraction/air sparging (SVE/AS) treatment area associated with the Admin Area, both systems were recently connected and are now included in the operations and maintenance (O&M) of the Administration Area system. Tank 51, also located in Administration area, was previously used to store tank bottom water (slop) and permanently closed in 2017.

Residual fuel contamination was determined to be present in subsurface soil after excavations were conducted in 1996 due to a fuel leak and in 1998 due to facility upgrades. In January 2005, a remedial action plan for an SVE/AS system was submitted to the Los Angeles Regional Water Quality Control Board (LARWQCB) for approval.

DFSP San Pedro PWS

In July 2007, soil and groundwater remediation commenced at the site. In May 2008, an SVE/AS system was installed and began operating. The system has been operating since that time. Treatment system operational data and vapor-phase analytical data indicate the SVE/AS system continues to be effective in remediating hydrocarbon impacted soils beneath the Admin Area. In 2016, the SVE/AS system was expanded. A total of 12 AS wells and two SVE wells were drilled, installed, developed, and connected to the existing SVE/AS system. In 2019, the SVE/AS system was expanded to include treatment at the Truck Rack.

In fall 2017, routine groundwater monitoring was conducted in the Administration Area. Free product was not observed in any of the wells during the monitoring event.

Groundwater samples were collected from 28 wells. The majority of the wells showed a general decrease in concentrations of diesel-range organics (DRO), gasoline-range organics (GRO), and benzene since April 2007 with the following exceptions: DRO showed a net increase in monitoring wells GTMW-40, GTMW-42, and WCW-06, and GRO showed a net increase in monitoring wells MW-06, WCW-06, and WCW-07.

Although concentrations may fluctuate over time, the majority of the wells (especially the wells closest to the treatment area) generally show a net decrease in concentrations over the last 10 years.

In July 2016, Tank 52 was removed and confirmation soil sampling was performed. No visible signs of damage or failures were observed on Tank 52 or the piping after they were removed from the excavation. However, laboratory analytical results indicated that soil present beneath the bottom of Tank 52 during excavation contained concentrations of total petroleum hydrocarbons (TPH) above the Los Angeles Fire Department (LAFD) action level. Based on the findings of the Tank 52 removal confirmation samples and subsequent investigation completed in 2017, localized treatment of soil and perched groundwater was initiated. Active treatment to address petroleum compounds was completed in April 2023. A remedial action completion report (RACR) and no further active remediation required (NFA) request will be submitted to the LARWQCB in fiscal year (FY) 2024.

Active treatment to address petroleum at BFCUST 51 was also completed in April 2023. A RACR and NFA request will be submitted to the LARWQCB in FY2024.

Excavation and offsite disposal of petroleum impacted soil is planned in FY2024 at the Truck Rack. Due to the presence of per- and polyfluoroalkyl substances (PFAS) in the remediation footprint, excavation and off-site disposal of soil is planned.

Active remediation in the Admin Area ceased in July 2023. The cessation of active remediation was deemed appropriate due to diminishing (less than 10 pounds per week) mass removal and in preparation of an upcoming soil gas survey is planned in November 2023. A remedial investigation (RI) for PFAS will be initiated in FY2024.

Following the soil vapor sampling and PFAS RI, an updated conceptual site model (CSM) and site closure request will be prepared for the Administration Area. The site closure request will encompass all Administration Area sub-areas (ex. Tank 52 area, DFSP San Pedro PWS

Truck Rack area, BFCUST 51, and Vapor Probe 46). The LARWQCB has indicated that PFAS soil data is a prerequisite to granting NFA status for these sites.

2.1.2 DFSP San Pedro Tank Farm Area

The Tank Farm Area occupies approximately 170 acres. It includes twenty 50,000-barrel USTs (Tanks 1 through 20) located south of the Central Ravine. Six 50,000-barrel USTs (Tanks 42 through 47) are located north of the Central Ravine. Three aboveground storage tanks (ASTs) (Tanks 48, 49, and 50) are located in the northwestern corner of the site. These tanks were historically used to store either JP-8, or JP-5, but they are currently empty. Additional remediation sub-areas in the Tank Farm Area include the North Road Plume, Northline Release, and Vapor Probe 47 areas.

A surface release of approximately 100,000 gallons of diesel fuel occurred in the Tank Farm Area in March 1979. Approximately 62,000 gallons of fuel were reportedly recovered at that time; however, fuel leaked into underlying soil and groundwater.

Since 1983, several environmental investigations have been conducted at the Tank Farm facility. Groundwater monitoring has been conducted at various tank locations since 1996. Groundwater and soil sampling in 1997 revealed hydrocarbon contamination in the Tank 1 and 3 areas.

In July 2007, a release of JP-8 fuel occurred near Tank 20. An investigation was initiated in the area and the line leak was repaired. Soil borings confirmed the release of total petroleum hydrocarbons (TPH) as JP-8 fuel. Investigations in January 2012 revealed that the groundwater plume was migrating south. Additional sampling off-site conducted in June 2012 revealed that there was no indication of off-site impact from fuels to soil, soil gas, or groundwater.

In support of DLA’s strategic goal to reduce infrastructure and lower costs, DLA conducted a comprehensive review of the DLA Energy supply chains and completed an analysis in 2014. This analysis determined that the regional mission in the Los Angeles Basin could be met with existing fuel facilities already in use. In June 2014, the fuel facility was placed into temporary closure status. In February 2016, a decision was made to permanently close the 26 USTs and associated infrastructure.

As part of permanent closure, a soil and groundwater assessment was required. The initial sampling was completed in January 2015, and contamination was found around 20 of the 26 Tank Farm USTs at varying degrees. A nature and extent site assessment was completed in September 2016, and it was estimated that 2.5 million gallons of petroleum fuel were inadvertently released into soil and groundwater under the USTs.

Multiple stakeholder meetings were conducted between September 2016 and February 2017 to present the findings from the nature and extent assessments and discuss remedial options. The soil and groundwater at the site must be remediated to industrial use standards for petroleum hydrocarbons.

Light non-aqueous phase liquid (LNAPL) removal is ongoing from Tank Farm Area wells that contain product. It is anticipated that LNAPL recovery will cease in FY2024.

A PFAS RI will be initiated in FY2024.

The LARWQCB approved Interim Remedial Action Plans (IRAPs) to implement remedial actions at the Tank Farm Area. The requirements of the IRAPs were solicited and awarded under contract SPE603-19-C-5014.

Tank Farm Area petroleum remediation and closure request status at the end of October 2023 are presented below. To date, the SVE, Electrical Resistance Heating (ERH), and Steam Enhanced Thermal Extraction (SETE) systems have cumulatively removed over two million pounds (or approximately 311,000 gallons) of petroleum at the Tank Farm Area.

Area Treatment

Technology Treatment Status Notes

BFCUST 1(*) ERH Complete Final Interim RACR submitted to LARWQCB Sept. 2023

BFCUST 2 SVE and Thermox Operating Anticipate treatment completion by end calendar year 2023

BFCUST 3 ERH Complete Soil confirmation sampling and RACR pending

BFCUST 4(*) SETE Complete Final Interim RACR submitted to LARWQCB March 2023

BFCUST 5(*) ERH Complete Additional confirmation sampling after focused treatment

Cluster 1 SVE and Thermox Operating Includes tanks 6, 8, 9, and 10;

anticipate treatment completion by end calendar year 2023

DFSP San Pedro PWS

Area Treatment Technology

Treatment Status Notes

Cluster 2 SVE and Thermox Operating Includes tanks 13, 16, 17, 18, and 19;

anticipate treatment completion in FY

BFCUST 7(*) ERH Operating Treatment system startup June 2023 BFCUST 11(*) ERH Complete Final Interim RACR submitted April

BFCUST 12(*) ERH Under construction Anticipate treatment completion in

FY2024

BFCUST 14 n/a n/a Closure request drafted FY 2022 BFCUST 15(*) SETE Operating Anticipate treatment completion in

FY2024

BFCUST 20 SETE Complete Final RACR submitted Oct. 2020;

NFA pending BFCUST 42 n/a Complete No Additional Action Required

(NAAR) request pending BFCUST 43 SVE and Thermox Operating Anticipate treatment completion in

FY 2024

BFCUST 44 n/a n/a NAAR request pending BFCUST 45 n/a n/a Path forward pending; closure report prepared BFCUST 46 n/a n/a Path forward pending; closure report prepared BFCUST 47 n/a n/a Path forward pending; closure report prepared

AST 48

AST 49

AST 50

n/a n/a Closure report submitted to LARWQCB Nov. 2020; NFA pending

North Road Plume

SVE and Thermox Under construction

Anticipate treatment completion in

FY 2024

Northline Release n/a n/a Closure report with NAAR request submitted to LARWQCB Dec. 2020;

NAAR pending

Vapor Probe 47 n/a n/a Path forward pending; possible NAAR request

(*) Response actions are addressed by SPE603-19-C-5014 and are not included as part of the scope of this contract.

ERH ‒ Electrical Resistance Heating SETE ‒ Steam-Enhanced Thermal Extraction Thermox ‒ Thermal oxidation

2.1.3 DFSP San Pedro South Control Area

The South Control Area occupies approximately 15 acres and is located in the southeast corner of the facility. Six underground pump houses, one aboveground pump house, eight valve pits controlling the on-site and off-site distribution of fuels, and one heater building were formerly operated in the South Control Area. Several historical leaks occurred from pump seals and pipelines used to transport fuel through the area.

Subsurface investigations have identified several areas with adsorbed-phase, dissolved-phase, and free-phase fuels contamination throughout the site.

Remediation of petroleum hydrocarbons in the vicinity of Valve Pit No. 86 (VP-86) is pending. The interim remedial strategy entails excavation and on-site bioremediation of impacted soil to further promote the remediation of groundwater and long-term monitored natural attenuation within the South Control Area. The LARWQCB and Navy concurred with the approach of sloped excavation and the use of trenching boxes (versus the originally planned shoring process) to allow access to the contaminated soil present near VP-86. Initiation of this action is pending issuance of a permit modification by the South Coast Air Quality Management District (AQMD). It is expected that the permit will be issued by the end of the 2023 calendar year and that the soil remediation project will be completed in 2024.

In addition to the aforementioned historical operations, the South Control Area comprises the North Gaffey Street Release Site (NGSRS). This localized plume is in the northern portion of the South Control Area, extending from a historical pipeline release along Gaffey Street.

The South Control Area remediation system currently comprises product recovery, groundwater and vapor extraction, bio-sparging, bioventing, and groundwater treatment. Extracted vapors are treated by granular activated carbon before being emitted to the atmosphere in accordance with a permit issued by the South Coast AQMD. The groundwater treatment system is composed of an oil/water separator, particulate filters, a clay filter, and (liquid-phase) granular activated carbon (LGAC).

The groundwater treatment system discharges treated water via re-injection to the shallow aquifer beneath the South Control Area in accordance with Waste Discharge Requirements of Order No. R4-2002-0030. Remedial operations are currently only active in the NGSRS. Significant reduction in the occurrence and measured thickness of free-phase product has been observed since remedial efforts were initiated in the South Control Area. South Control Area wells that have historically contained product can be grouped into three major plume areas (the North Gaffey Street Area Product Plume, the North-Central Pump House Area Product Plumes, and the Central Pump House Area Product Plume) with two “outliers” that are not associated with a major plume (monitoring wells GMW-19 and ITMW-01).

Significant progress was made in removing free product from the “North Gaffey Street” plume, with product no longer measurable in most recovery wells and less than two inches in the remaining three wells with measurable product. A PFAS RI will be initiated in FY 2024.

2.1.4 DFSP San Pedro Facility-Wide

Current land use at the DFSP San Pedro is commercial/industrial. Contractor assistance to develop supporting documentation for reasonably anticipated future land use, deed restrictions, land use control plan, and/or memorandum of agreement (MOA) with third-party landowner(s) and appropriate stakeholders is anticipated. A facility-wide CSM incorporating groundwater pathway is planned to be developed in FY 2024.

Response action to address releases of PFAS must be conducted in accordance with Department of Defense (DOD) policy, the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and the National Oil and Hazardous Substances Pollution Contingency Plan (NCP). Future PFAS response will be determined by Defense Logistics Agency Energy (DLAE), pending findings of the

PFAS RI.

The Site closeout approach is sufficient to meet the needs of DLA and other stakeholders considering remediation complexity for the Site. The DLA may arrange remedial systems evaluation and optimization studies to be conducted by an independent third party. Contractor will support and participate in the independent studies. Task orders may be issued for implementation of accepted recommendations from the independent studies.

DLAE restoration documents for the DFSP San Pedro are available on the California Water Resources Control Board GeoTracker data management system, accessible at:

GeoTracker (ca.gov) (https://geotracker.waterboards.ca.gov/). Records for DLAE response actions at the DFSP San Pedro may be accessed using Site Global Identification (ID) numbers T0603701609 and WDR100001279.

SECTION 3.0 GENERAL REQUIREMENTS

3.1 Contract Objectives

As stated in the PWS.

3.2 Technical Approach

3.3 Contract Administration

3.3.1 CLIN Structure

3.3.4 Payments

3.3.5 Payments for Travel Related Expenses

Facility Specific Appendix SPE603-25-R-0503 ATTACHMENT #3 https://geotracker.waterboards.ca.gov/ https://geotracker.waterboards.ca.gov/

3.4 Notification Requirements

3.4.1 Environmental Spills/Releases and Regulatory Enforcement Actions

3.4.2 Contractor Manpower Reporting

As stated in the PWS.

3.4.3 Environmental Compliance and Data Reporting

As stated in the PWS.

3.4.4 Deliveries

3.5 Unauthorized Use of Facility Property

3.6 Contract Turnover

As stated in the PWS.

3.7 Hours of Operation and Holidays

As stated in the PWS.

3.8 Identification of Contractor Employees

As stated in the PWS.

3.9 Permits, Licenses, and Fees

As stated in the PWS.

3.10 Quality Assurance

As stated in the PWS.

3.11 Quality Control

As stated in the PWS.

3.12 Worksite Safety

As stated in the PWS.

3.13 Transportation, Storage, and/or Disposal of Wastes

3.14 Site Security

As stated in the PWS. The contractor shall provide additional unarmed after-hours (normally 6 p.m. – 6 a.m.) site security for the entire DFSP San Pedro facility, specifically focusing on securing and protecting DLA remedial equipment; stored equipment, materials, supplies, and/or tools; and on-site work trailers and work vehicles. Note: Site security personnel will not engage with trespassers on DFSP San Pedro property. Should trespassers be observed or encountered, site security personnel must immediately contact the Contractor Project Manager via telephone and, if deemed necessary, dispatch law enforcement to the site.

3.15 Access and Identification Badges

As stated in the PWS.

3.16 Key Personnel

3.16.1 Project Manager (and Alternate)

3.16.2 Site Manager

As stated in the PWS.

3.16.3 Site Remediation System Operations Engineer

As stated in the PWS.

3.16.4 Chemist

As stated in the PWS.

3.16.5 Safety Officer

As stated in the PWS.

3.16.6 Risk Assessor

3.17 Organizational Chart

3.18 Government Furnished Information, Equipment, and Property (GFI, GFE, GFP) As stated in the PWS.

3.19 Contractor Furnished Items and Responsibilities

3.19.1 General

3.19.2 Transfer of Ownership of Contractor Fixtures

3.20 Other Areas of Essential Support

3.21 Regulatory and Public Professional Interface

As stated in the PWS.

3.22 Meetings

As stated in the PWS.

3.23 Environmental Quality and Conservation

As stated in the PWS.

3.24 Green and Sustainable Remediation

As stated in the PWS.

3.25 Risk Management

As stated in the PWS.

3.26 Preparation of Remedial Designs with Permits

As stated in the PWS.

3.27 Laboratory Selection

As stated in the PWS.

3.28 Per- and Polyfluoroalkyl Substances (PFAS) Sampling

As stated in the PWS.

3.29 Analytical Data Management

As stated in the PWS.

SECTION 4.0 PERFORMANCE REQUIREMENTS

Facility-specific requirements for the Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Defense Fuel Support Point (DFSP) San Pedro are provided in the following sections.

Reference Item Numbers for deliverables are provided in brackets for reference to the Pricing Proposal Worksheet (PPW).

4.1 Project Management

As stated in the PWS.

4.4.1 Project Management

As stated in the PWS.

DFSP San Pedro PWS

4.1.1 Project Management Plan

IAW Section 4.1.1 of the PWS, the Contractor shall prepare a Facility-specific Project Management Plan (PMP) to guide planned activities at DFSP San Pedro, including but not limited to collection of groundwater monitoring and operation and maintenance (O&M data), treatment system samples, and risk evaluation/assessment. The PMP shall include the following components:

1. Integrated Management Schedule;

2. Quality Control Plan;

3. Sampling and Analysis Plan; and

4. Health and Safety Plan.

Deliverable – Draft PMP Deliverable [001] The Contractor shall prepare a Draft PMP and submit to the DLAE Engineering, Environmental, and Property Division, Environmental Branch, Restoration Section (DLAE LEV) COR within forty-five (45) calendar days of the start of the contract POP. The deliverable can only be invoiced following acceptance by the DLAE LEV

COR.

Deliverable – Final PMP Deliverable [002] The Contractor shall prepare a Final PMP and submit to the Government within twenty-one (21) days of receipt of Government review comments. The deliverable can only be invoiced following acceptance by the DLAE LEV COR. The PMP shall be revised and updated on an annual basis, or as necessary and at no cost to the Government, to incorporate new information, methods, etc. PMP revisions shall be due within twenty-one (21) calendar days of receipt of Government direction to update the PMP to incorporate new information.

4.1.1.1 Integrated Management Schedule (IMS)

4.1.1.2 Quality Control Plan

4.1.1.3 Sampling and Analysis Plan

As stated in the PWS.

4.1.1.4 Health and Safety Plan

4.1.2 Meetings and Public Relations

4.1.2.1 Kickoff Meeting

In accordance with (IAW) Section 4.1.2.1 of the PWS, the Contractor shall hold one Kickoff Meeting for DFSP San Pedro.

DFSP San Pedro PWS

Deliverable – Kickoff Meeting Minutes [003] The Contractor shall prepare and provide detailed meeting minutes with a list of all attendees from the kick-off meetings and submit to the DLAE LEV COR within five

(5) business days after the meeting. The deliverable to document completion of this requirement is the Kickoff Meeting Minutes. The deliverable can only be invoiced following acceptance by the DLAE LEV COR.

4.1.2.2 Quarterly Project Management Review Meetings

In accordance with (IAW) Section 4.1.2.2 of the PWS, the Contractor shall hold one Quarterly Status Meetings for DFSP San Pedro.

Deliverable – Quarterly Project Management Review Meeting Minutes [004] The Contractor shall prepare and provide detailed meeting minutes with a list of all attendees from the meetings and submit to the DLAE LEV COR within five (5) business days after the meeting. All costs associated with the personnel and resources required for Project Management, including labor, overhead, profit, etc. shall be invoiced as part of the Quarterly Project Management Review. The deliverable can only be invoiced following acceptance by the DLAE LEV COR of minutes.

4.1.2.3 Regulatory Agency / Stakeholder Meeting Meetings

The Government will be present for all technical meetings with the regulatory agencies and other stakeholders; however, the Contractor shall coordinate the meeting, provide logistical support (e.g., facilities, audio/visual equipment), present materials, and lead technical discussions. The Contractor shall prepare the presentation materials and an agenda for meetings and submit them for review by the DLAE LEV COR not less than 5 working days prior to the meeting (unless otherwise approved by the DLA). The Contractor shall prepare summaries for all meetings attended and submit for approval by the DLAE LEV COR.

In accordance with (IAW) Section 4.1.2.3 of the PWS, the Contractor shall hold at least one Regulatory Agency Meeting each year with the Los Angeles Regional Water Quality Control Board (LARWQCB) for DFSP San Pedro. The meeting is anticipated to be held at the LARWQCB’s offices in Los Angeles, California with a duration of up to 4 hours.

These meetings may be held virtually with approval of the DLAE LEV COR. The DLAE LEV COR may change meeting frequency to accommodate issues of concern and/or restoration status.

Deliverable – Regulatory Agency /Stakeholder Meeting Minutes [005] The Contractor shall prepare and provide detailed meeting minutes with a list of all attendees from the Regulatory Agency /Stakeholder Meetings and submit to the DLAE LEV COR within five (5) business days after the meeting. The deliverable to document

DFSP San Pedro PWS completion of this requirement is the Kickoff Meeting Minutes. The deliverable can only be invoiced following acceptance by the DLAE LEV COR.

4.1.2.4 Public Meetings and Community Involvement

As stated in the PWS. At least one public meeting is anticipated each year. It is anticipated that the Contractor will, at a minimum, implement and manage the public involvement process through the completion of the following tasks:

1. Maintain Document Repository: Provide all final public documents (in portable document format [PDF] files) regarding DFSP San Pedro to the local repository.

For CERCLA response (e.g., PFAS investigation, removal action) Contractor shall maintain an Administrative Record File and Administrative Record Index if and as required by 40 Code of Federal Regulations (CFR) Part 300.

Contractor will also upload documents to the California State Water Resources Control Board GeoTracker website. Contractor shall ensure that personally identifiable information (PII) is redacted in documents loaded to or filed in publicly accessible repositories.

2. Plan and, as required, advertise public meetings. Public meetings for the DFSP San Pedro will be held at a local venue to be determined by the Contractor and DLAE LEV COR. The Contractor shall reserve the meeting room and required audio-visual equipment to facilitate presentations and the exchange of questions and answers between participants, such as projector, screen, laptop, and laser pointer. Alternatively, if the meeting is to be conducted virtually then the Contractor shall arrange for an effective virtual meeting space, allowing participants to join either by video or telephone. The virtual meeting requires the ability to receive comments from the public. This could include a collaboration-enabled conference room and cross-platform enabled messaging and file sharing. Contractor will prepare presentation materials summarizing investigation (e.g., groundwater monitoring) and remediation activities and results. Presentation materials shall be provided to the DLAE LEV COR a minimum of five days prior to public meetings. Contractor will provide as needed hard copies of meeting presentation materials, other materials (e.g., name tags), and light refreshments for public meetings.

3. Develop the required public notices and Fact Sheet. The Fact Sheet shall summarize the current status of the site, including remediation systems, and provide a summary of planned activities. The Fact Sheet shall be translated to Spanish and both English and Spanish versions will be posted to the repository, project website, and/or provided directly to participating community members.

4. Publish notices in local newspaper(s) of general circulation. Digital advertisements may also be required to reach wider audience.

5. Receive & prepare responses to public comments. Contractor will also arrange for meetings to be recorded and take sufficient notes to allow for the preparation of a full transcript and meeting minutes.

6. Contractor shall prepare a Community Relations Plan if and as required by 40 CFR Part 300 for CERCLA response to address PFAS. The plan shall be developed in accordance with guidance provided by the DLAE LEV COR.

DFSP San Pedro PWS

Draft and final versions will be required. For public meetings mandated by applicable regulations (e.g., CERCLA), court reporter and translation services may be required to support preparation of public meeting transcript, meeting materials, and/or meeting communications. A responsiveness summary that addresses public comments received during a mandatory public comment period may also be required. Task orders will be issued, as appropriate, for these activities.

Deliverables – Public Meeting Minutes & Fact Sheets [006] Contractor shall prepare minutes for public meetings, and Fact Sheets presenting summary of restoration progress. The draft meeting minutes, based on both meeting notes and a full transcription of the meeting, shall be distributed to the DLAE LEV COR for review and comments within 14 days of the meeting. Draft and final versions of Fact Sheets are required. Once all comments have been obtained and the DLAE LEV COR has accepted revisions, the Contractor shall finalize Fact Sheets and minutes and distribute to the RAB (if one exists) or interested community members, post to the project website, and file to the Administrative Record (AR) File or Information Repository.

4.1.2.5 Annual DLA Headquarters Briefing

In accordance with (IAW) Section 4.1.2 of the PWS, the Contractor shall hold one (1) Annual Briefing for the entire DFSP San Pedro project, to be held at the DLA Headquarters (HQ) Kingman Building, Fort Belvoir, VA.

Deliverable – Annual DLA Headquarters Briefing Meeting Minutes [007] The Contractor shall prepare and provide a detailed in-person meeting (at DLA HQ) presentation (typically in Microsoft PowerPoint (.ppt) that outlines all of the remedial work performed within the calendar year (usually presented in late October/early November). The Contactor shall provide an agenda, handouts, PowerPoint slide presentation, and meeting invites to all interested DLA HQ stakeholders. Contractor shall conduct presentation and be prepared for follow-on Q&A period, meeting minutes, and action item follow-ups, if required. All costs associated with the personnel and resources required for the presentation, including labor, travel, per-diem, overhead, profit, etc. shall be invoiced as part of the Annual DLA HQ briefing. The deliverable can only be invoiced following acceptance by the DLAE LEV COR of meeting minutes.

4.1.2.6 Contract Closure Meeting

In accordance with (IAW) Section 4.1.2.5 of the PWS, the Contractor shall hold one Contract Closure Meeting for DFSP San Pedro.

Deliverable – Contract Closure Meeting Minutes [008] The Contractor shall prepare and provide detailed meeting minutes with a list of all attendees from the Contract Closure Meeting and submit to the DLAE LEV COR within five (5) business days after the meeting. The deliverable can only be billed following acceptance by the DLAE LEV COR.

DFSP San Pedro PWS

4.1.3 Monthly Firm Fixed Price Utility Invoicing

In accordance with (IAW) Section 4.1.3 of the PWS, the Contractor shall submit monthly documentation that the utility services provided on a firm fixed price basis for DFSP San Pedro were paid. The utilities and account information to be provided on a firm fixed price basis are provided in updated Table B-1.

The Contractor shall prepare and provide a Monthly Firm Fixed Price Utility Invoicing (MFFPUI) Summary of all utility services maintained within a calendar month. All costs associated with the personnel and resources required for the processing and payment of utility invoices, including labor, overhead, profit, etc. shall be invoiced as part of the MFFPUI Summary. The MFFPUI Summary will be included as part of the DLA Facility Maintenance Monthly Summary Report described in Section 4.4.

4.1.4 DLA Monthly Time and Materials Utility Invoicing

In accordance with (IAW) Section 4.1.4 of the PWS, the Contractor shall submit monthly documentation that utility bill(s) related to DLA Facility costs for that billing period have been paid for DFSP San Pedro, including backup to invoices submitted.

The utilities and account information to be provided on a time and materials (T&M) basis are provided in updated Table B-2.

Deliverable – Monthly Time and Materials Utility Invoicing Summary [009] The Contractor shall prepare and provide a Monthly Time and Materials Utility Invoicing (MTMUI) Summary of all utility invoices received and paid within a calendar month related to DLA-Facility Maintenance costs. The MTMUI Summary shall include a detailed accounting for each account, including but not limited to, usage, cost, monthly invoice amount and total invoiced per account. The summary is due to the Government by the 10th day of the following month. If the 10th day of the month falls on a non-business day the Summary is due on the next business day. All costs associated with the personnel and resources required for the processing and payment of utility invoices, including labor, overhead, profit, etc. shall be invoiced as part of the MTMUI Summary.

4.1.4.1 Navy Facility Monthly Time and Materials Utility Invoicing In accordance with Section 4.1.4 of the PWS, the Contractor shall submit monthly documentation that utility bill(s) related to Navy- Facility Maintenance for that billing period have been paid for DFSP San Pedro, including backup to invoices submitted.

The utilities and account information to be provided on a T&M basis are provided in updated Table B-2

DFSP San Pedro PWS

Deliverable – Monthly Time and Materials Utility Invoicing Summary [009] The Contractor shall prepare and provide a MTMUI Summary of all utility invoices received and paid within a calendar month related to Navy-Facility Maintenance costs only. The MTMUI Summary shall include a detailed accounting for each account, including but not limited to, usage, cost, monthly invoice amount and total invoiced per account. The summary is due to the Government by the 10th day of the following month. If the 10th day of the month falls on a non-business day the Summary is due on the next business day. All costs associated with the personnel and resources required for the processing and payment of utility invoices, including labor, overhead, profit, etc.

shall be invoiced as part of the MTMUI Summary.

4.2 Restoration Tasks

4.2.1 Assessment

4.2.2 Remediation

4.2.2.1 North Road Plume Remediation System Operations and Maintenance Conduct O&M tasks associated with the Administration Area Remediation System in accordance with permit requirements, approved plans, and equipment O&M schedules.

The North Road Plume system combines vapor extraction and air sparging technologies. This work will include monitoring and sampling as well as preparation and distribution of reports as required by the South Coast Air Quality Management District (SCAQMD) permit and Los Angeles Regional Water Quality Control Board (LARWQCB) directive. O&M of the Administration Area (North Road Plume) Remediation System shall include, but is not limited to:

1. Weekly O&M: System monitoring and maintenance in accordance with the system permits, including collection and recording of air flow rates, temperature, vacuum/pressure, and up-time chart recorders and measuring and recording VOC concentrations via a photoionization detector (PID). Adjust equipment operations to with specifications provided in O&M Plan. Repair system components no longer functioning to specifications established in the O&M Plan.

2. Monthly O&M Tasks: testing the vacuum relief valve at the blower inlet, lubricating bearings as needed, cleaning the knock out tank demister pad, and isolating/dewatering condensate from conveyance lines, replacing filters (particulate, etc.) per manufacturers’ requirements. Perform system optimization in conjunction with site O&M activities, including monitoring and adjusting individual well operations with the objective of maximizing the recovery of petroleum hydrocarbons and evaluate methods to control government costs to maintain system optimal operation status.

3. Quarterly Sampling: Collect and analyze vapor monitoring samples (influent, DFSP San Pedro PWS midfluent, and effluent)

4. Annual O&M Tasks: ensure that fire extinguishers are inspected and certified, eye wash stations receive required maintenance, and all engineered safety controls are in place and fully functional. Renew applicable permits, including South Coast Air Quality Management annual operating and emission fees.

Identify changes in permit conditions, and permit-required reports. Perform annual compressor servicing and pay fee for Annual Compressor Operating Permit. Contractor shall track permit changes and reporting requirements and maintain a summary of permits, including, but not limited to, permit conditions, permit changes, and renewals. Contractor will secure and maintain necessary permits, pay applicable fees, and ensure compliance with permit conditions.

Compliance-related items include but are not necessarily limited to those identified in Table C-1.

5. Reporting: Prepare Quarterly Remedial Progress Reports submitted to the LARWQCB. Prepare Quarterly and Annual Monitoring Reports submitted to

SCAQMD.

Deliverable: Admin Area - North Road Plume Area Remedial System Quarterly Status Report [010] The Contractor shall provide the Remedial Status Report summarizing activities and progress toward operational goals for submission to the LARWQCB. The Remedial Status Report is due to LARWQCB on the 10th of the month following the end of the quarter. If the 10th day of the month falls on a non-business day the Remedial Status Report is due on the next business day. The Contractor shall provide materials, labor, equipment, and services necessary to operate and maintain the North Road Plume remediation system.

4.2.2.3 North Gaffey Street Release Remediation System Operations and

Maintenance

Conduct O&M tasks associated with the North Gaffey Street Release Remediation System in accordance with permit requirements, approved plans, and equipment O&M schedules. The North Gaffey Street Release system combines total fluids extraction and air sparging technologies. This work will include monitoring and sampling as well as preparation and distribution of reports as required by the South Coast Air Quality Management District (SCAQMD) permit and Los Angeles Regional Water Quality Control Board (LARWQCB) directive. O&M of the North Gaffey Street Release Remediation System shall include, but is not limited to:

temperature, vacuum/pressure, and up-time chart recorders and measuring and recording VOC concentrations via a photoionization detector (PID). Adjust equipment operations to ensure efficient operations in accordance with specifications provided in O&M Plan. Repair system components no longer functioning to specifications established in the O&M Plan.

DFSP San Pedro PWS

2. Monthly O&M Tasks: testing the vacuum relief valve at the blower inlet, lubricating bearings as-needed, cleaning the knock out tank demister pad, and isolating/dewatering condensate from conveyance lines, replacing filters (particulate, etc.) per manufacturers’ requirements. Perform system optimization in conjunction with site O&M activities, including monitoring and adjusting individual well operations with the objective of maximizing the recovery of petroleum hydrocarbons and evaluate methods to control government costs to maintain system optimal operation status.

3. Quarterly Sampling: Collect and analyze vapor monitoring samples (influent, midfluent, and effluent).

4. Annual O&M Tasks: ensure that fire extinguishers are inspected and certified, eye wash stations receive required maintenance, and all engineered safety controls are in place and fully functional. Renew applicable permits, including South Coast Air Quality Management annual operating and emission fees.

Identify changes in permit conditions, and permit-required reports. Perform annual compressor servicing and pay fee for Annual Compressor Operating Permit. The Contractor shall track permit changes and reporting requirements and maintain a summary of permits, including, but not limited to, permit conditions, permit changes, and renewals. Contractor will secure and maintain necessary permits, pay applicable fees, and ensure compliance with permit conditions. Compliance-related items include but are not necessarily limited to those identified in Table C-1.

5. Reporting: Prepare Quarterly Remedial Progress Reports submitted to the

Deliverable: South Control Area - North Gaffey Street Remedial System Quarterly Status Report [011] The Contractor shall provide the Remedial Status Report summarizing activities and progress toward operational goals for submission to the RWQCB. The Remedial Status Report is due to LARWQCB on the 10th of the month following the end of the quarter.

If the 10th day of the month falls on a non-business day the Remedial Status Report is due on the next business day. The Contractor shall provide materials, labor, equipment and services necessary to operate and maintain the Administration Area (North Gaffey Street Release Site) remediation system.

4.2.2.4 Tank Farm Area Remedial Systems Operation and Maintenance Conduct O&M tasks associated with the BFCUST 2, Clusters 1 and 2 and BFCUST 43 Remediation Systems in accordance with permit requirements, approved plans, and equipment O&M schedules. BFCUST Tank Cluster 1 services the following locations:

BFCUST 6; BFCUST 8; BFCUST 9; and BFUCST 10. BFCUST Tank Cluster 2 services the following locations: BFCUST 13; BFCUST 16; BFCUST 17; BFCUST 18;

and BFUCST 19. These Remediation Systems utilize vapor extraction technology. This work will include monitoring and sampling as well as preparation and distribution of reports as required by the Interim Remedial Action Plans, SCAQMD permit and Los

DFSP San Pedro PWS

Angeles Regional Water Quality Control Board (LARWQCB) directive. O&M of the Tank Farm Area Remediation Systems shall include, but is not limited to:

temperature, vacuum/pressure, and up-time chart recorders and measuring and recording VOC concentrations via a photoionization detector (PID). Adjust equipment operations to with specifications provided in O&M Plan. Repair system components no longer functioning to specifications established in the O&M Plan.

2. Monthly O&M Tasks: testing the vacuum relief valve at the blower inlet, lubricating bearings as-needed, cleaning the knock out tank demister pad, and isolating/dewatering condensate from conveyance lines, replacing filters (particulate, etc.) per manufacturers’ requirements. Perform system optimization in conjunction with site O&M activities, including monitoring and adjusting individual well operations with the objective of maximizing the recovery of petroleum hydrocarbons and evaluate methods to control government costs to maintain system optimal operation status.

3. Quarterly Sampling: Collect and analyze vapor monitoring samples (influent, midfluent, and effluent)

4. Annual O&M Tasks: ensure that fire extinguishers are inspected and certified, eye wash stations receive required maintenance, and all engineered safety controls are in place and fully functional. Renew applicable permits, including South Coast Air Quality Management annual operating and emission fees.

Identify changes in permit conditions, and permit-required reports. Perform annual compressor servicing and pay fee for Annual Compressor Operating Permit. The Contractor shall track permit changes and reporting requirements and maintain a summary of permits, including, but not limited to, permit conditions, permit changes, and renewals. Contractor will secure and maintain necessary permits, pay applicable fees, and ensure compliance with permit conditions. Compliance-related items include but are not necessarily limited to those identified in Table C-1.

5. Reporting: Prepare Quarterly Remedial Progress Reports submitted to the

Deliverables:

BFCUST 2 Remedial System Quarterly Status Report [012] BFCUST Cluster 1 Remedial System Quarterly Status Report [013] BFCUST Cluster 2 Remedial System Quarterly Status Report [014] BFCUST 43 Remedial System Quarterly Status Report [015]

The Contractor shall provide four Remedial System Status Reports summarizing activities and progress toward operational goals for submission to the RWQCB for each of the four remediation systems within the Tank Farm Area. The Remedial Status Reports are due to LARWQCB on the 10th of the month following the end of the

DFSP San Pedro PWS quarter. If the 10th day of the month falls on a non-business day the Remedial Status Report is due on the next business day. The Contractor shall provide materials, labor, equipment and services necessary to operate and maintain each of the four Tank Farm Area remediation systems. Pricing provided on the Pricing Proposal Worksheet is for each system separately and shall include all operational and reporting tasks required for the specified POP.

4.2.2.5 PFAS Response

PFAS Response. Characterization of PFAS in soil and groundwater is underway. A task order may be issued for CERCLA removal response, if DLAE deems appropriate.

This may include an Engineering Evaluation/Cost Analysis (EE/CA), public comment period, preparation of a decision document (Action Memorandum), and implementation of the selected removal action. Follow-on CERCLA Feasibility Study (FS), Proposed Plan, and Record of Decision (ROD) may also be ordered if necessary to document permanent remedy selection. PFAS response must be conducted in accordance with DOD policy and applicable regulations. PFAS response shall be scheduled in parallel to ongoing petroleum response actions so that the Response Complete milestones are not jeopardized.

4.2.3 Groundwater Monitoring

The Contractor shall gauge liquid levels in up to 246 groundwater monitoring wells on a semi-annual basis. The Contractor shall collect groundwater samples from designated groundwater monitoring well in accordance with the “Revised Groundwater Monitoring and Sampling Plan” (2018 SAP). As described in the 2018 SAP, low-flow purging techniques shall be utilized to collect representative groundwater samples from each well designated for sampling, with samples collected from up to 119 wells. Wells with measurable quantities of LNAPL are not sampled. Following the gauging event, the Contractor shall remove the free-product from the wells with more than 0.25-feet of LNAPL present in the well using a vacuum truck. The Contractor shall transport purge water generated during groundwater sampling to the South Control Area system for treatment and disposal. Free-product removed from wells shall be transported off-site for disposal at a facility licensed to accept the material.

DFSP San Pedro and the Philips Refinery exchange data to allow for the preparation of regional groundwater maps. Data from select Philips wells (those located along the western edge of the refinery) are included on equipotential and groundwater chemistry maps prepared for the Administration Area and South Control Areas of DFSP San Pedro.