Attachment_3_-_PWS_Chiller___Cooling_Tower.pdf

Attachment 3 – Chiller & Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & Cooling Towers

Central Chiller Plant, Chillers & Cooling Tower Maintenance/Inspection and Repairs, Task

Order

1.0 Background

The Central Chiller Plant was constructed in 2011 to provide HVAC for three (3) buildings at the Bureau of Reclamation’s (Reclamation) Lower Colorado Basin Regional Office’s (LCBRO) Date Street Campus located in Boulder City, NV. The Central Chiller Plant consists of several pieces of equipment which includes the chillers and cooling towers required for the HVAC needs of the three (3) buildings. The two cooling towers are a 2-cell configuration manufactured by SPX Cooling Technologies/Marley. The two (2) chillers are Smardt-brand, oil free centrifugal water-cooled chillers.

2.0 Scope of Work

This is a requirement for semi-annual (to occur every six-months) inspections and maintenance, and call-out for repairs and emergency repairs for two Model NC8401K SPX Cooling Technologies/Marley cooling towers and two Model SWA046-1HG6-44C Smardt chillers. The Contractor shall furnish all personnel, management, equipment, tools, and labor necessary to inspect, maintain, and perform, as required, emergency repairs in a manner that will ensure the continuous and reliable operation of the cooling towers and chillers. The services generally outlined in this Performance Work Statement (PWS) shall be performed as directed by the CO.

In performing required services, the Contractor shall provide all professional, technical, and related services necessary in receiving assignment, planning and supervising work, estimating costs, checking work progress, checking completed work and reporting results.

2.1 Term of the Task Order. The contractor must be able to respond to an emergency call-out by being at the facilities location within twenty-four (24) hours of the call. The contractor must respond (via phone or email) within eight (8) hours of the initial call from the government.

2.2 Facilities Location. The chillers and cooling towers are located within the LCBRO Date Street Campus at 500 Date St., Boulder City, NV 89006.

2.3 Facility Hours of Operation. Facility operation hours are 7:00 A.M. to 4:30 P.M. PT. The Buildings and Grounds department, who will coordinate the on-site work, has hours of operation of 6:00 A.M. to 2:30 P.M., Monday through Friday. All operation hours listed exclude weekends and federal holidays.

2.4 Cooling Towers and Chillers Information

Cooling Towers:

OEM Manufacturer: Marley/SPX Cooling Technologies Model Number: NC8401KAN2SGF West Cell Cooling Tower Serial Number: NC-10034559-A1 East Cell Cooling Tower Serial Number: NC-10034559-A2 Nominal Capacity: 139 Tons

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller &

Chillers:

OEM Manufacturer: Smardt Model Number: SWA046-1HG6-44C Chiller #1 Serial Number: FF0010G089Q0772 Chiller #2 Serial Number: FF0010G089Q0773 Nominal Capacity: 125 TR

2.5 Contractor Personnel

2.5.1 Service/Repair Technician. The Contractor shall provide a service/repair technician who shall be qualified by submission of a Statement of Professional Qualifications, Training and Experience that is accepted by the COR.

2.5.1.1 This Statement may be in Contractor format but must provide identifying information, contact information, and a summary record of relevant education, training, and experience that qualifies the proposed individual to serve as Service/Repair Technician on assigned task orders.

2.5.1.2 The Service/Repair Technician assigned by the Contractor to complete the on-site work, must have a minimum of three (3) years of chiller and cooling tower systems maintenance, repairs, and servicing experience.

3.0 Task Requirements

3.1 The Contractor shall provide inspection, maintenance and repair service calls (routine and emergency) under the full maintenance service agreement at pre-negotiated rates. The Contractor shall schedule and perform the following maintenance at the semi-annual and annual intervals dictated by the equipment manufacturers service manuals. The service manual for the chillers is the Smardt Water-Cooled Chiller Manual IOM-WC TD0061R-C. The service manual for the cooling towers are the Marley NC Steel Cooling Tower User Manual 09-1150A and the Marley Gear Reducer Models 1800-2000 User Manual Z0493661_A. The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation and incidentals necessary to perform the repairs, maintenance and services as described herein at all Job Sites (as required) listed under Section 2.2 Facilities Location.

3.2 Requests and Quotations. The CO or their authorized representative will provide the Contractor with a description of the services to be provided for any work request. The Contractor shall respond to the Cooling Tower within the specified time, after notification by the CO or the COR, by: (1) visiting the proposed work site in the company of the CO or his authorized representative (as necessary), or (2) establishing verbal contact with the CO or his authorized representative to further define the scope of the requirement. The Contractor shall then furnish a priced quote to the CO, in accordance with the requirements of this task order, for each work item request and provide in the quote an estimate of the period of performance, a completion date, and milestones. Except where otherwise authorized by the CO in specific incidents, the Contractor shall provide this quote within 10 business days of receiving the scope of work of the proposed task order, or within the required reporting timeframe cited by the task when responding on an urgent or emergency basis.

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller &

3.2.1 Quotation Development and Content. The Contractor's quote shall be supported by the necessary documentation to allow cost analysis by the Government. The quoted price shall be based on the established rates for services and personnel incorporated in the contract Price Schedule for the period (current contract year) of the task order performance; and shall clearly identify and explain any identified services, material, equipment, and subcontractor costs not already incorporated in the price schedule.

3.2.2 Execution. The Government will review the quote for completeness and may negotiate the task price with the contractor. The CO will then issue task orders in accordance with procedures and standards described in the clauses of this base contract. The Contractor shall commence any mobilization, familiarization or sub-contracting activities prior to actual work on individual task orders as soon after task order award as practicable. The contractor shall be required to commence work required at the time specified, prosecute the work, and complete the entire work not later than the completion time specified on the task order. The time stated for completion shall include final cleanup of the premises. The Contractor shall notify the COR upon completion of each individual task order.

3.2.3 Content. This task order will be defined as to the scope and cost, by mutual agreement of the parties, prior to commencing work. Notwithstanding this requirement for firm priced orders, the CO may, for urgent matters, authorize the Contractor to proceed within a limited initial scope of work for immediate assessment and emergency management of the problem – such scope to be limited to stabilizing situations and protecting the general public and the environment. Thereafter, a modification or follow-on task order shall be required to address complete handling of the problem beyond the temporary emergency work, including relevant records and documentation. Work performed under emergency/urgent authorizations shall not exceed the cost and schedule limitation imposed by the CO except by the express permission of the CO in response to the Contractor’s submission of revised cost and schedule requirements with relevant justification.

3.2.3.1 This task order shall include the following as distinct line items, as applicable:

3.2.3.1.1 An item reflecting the initial site contact, assessment, and report with cost and schedule recommendations for semi-annual or annual maintenance.

3.2.3.1.2 An item providing for initial site contact, assessment and report with cost and schedule recommendations for routine repairs.

3.2.3.1.3 An item providing for initial site contact, assessment and report with cost and schedule recommendations for emergency repairs.

3.3 Planning and Scheduling. The Contractor shall prepare and submit a Work Plan and Schedule including:

3.3.1 Work Plan: Identify by required task details of task to be accomplished, in particular, key equipment and tool requirements, utilities, access needs, material or scheduling lead time, outage or lockout/tagout/HECP requirements, and coordination requirements.

3.3.2 Schedule: Identify key dates and periods of time required to perform task order scheduled

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & tasks, including key coordination milestones, by individual task, formatted such that the Government can readily identify critical path and any schedule flexibility that may be needed to accommodate or de-conflict ongoing general operations.

3.4 Technical Documentation. The Contractor shall develop and submit:

3.4.1 Planned (Furnished) Material Data. As part of the Work Plan, provide data on planned materiel to be furnished as part of the scheduled tasks, including all information needed so that the Government can verify that proposed equipment, devices, fluids and materials conform to the design requirements of plans and technical specifications included with this Task Order.

3.5 Reporting and Deliverables

3.5.1 All plans and reports shall be completed in a timely manner. All records and permits delivered by the Contractor are required to be error free and in compliance with federal and state regulations. The Contractor may be responsible for correcting errors.

3.5.2 All deliverable documentation under each task requiring Government approval prior to performance of any work shall be delivered no later than 14 calendar days prior to the expected date of physical performance of the relevant work under said task order.

3.5.3 The Contractor shall furnish the original or one legible copy of all computations, reports, permit application, approved permits, public notices and comments, and other documents for compliance with Federal and local regulations. Written reports, when required, shall include maps, drawings, graphs, forms, tables, photographs, and other illustrative materials, etc., as appropriate.

3.5.4 When required, reports and documents shall generally be in a format compatible with Microsoft Office 2010, in suitable file formats, and/or in Adobe Acrobat, Version 6.0 or later, portable document file (PDF) format. All drawings submitted electronically shall be in Adobe Acrobat, Version 6.0 or later, portable document file format.

3.5.5 The contractor shall prepare and submit a written report within 10 business days after semi-annual, routine repairs, or emergency repairs completed. The report shall include the date and time of the service call, the repairs performed, conditions observed, conditions corrected, and the name of the technician performing the repairs.

3.5.6 Draft reports may be submitted by conventional mail or electronic means; one copy, reproducible, is required if submitted in hard copy, PDFs are also accepted. The Government will review each submittal and provide comments and/or acceptance or rejection within 21 days after receipt. The Contractor will provide written annotations to all written review comments received concerning the draft reports. Annotations shall be "Concur," "Do not concur," or “Exception." "Do not concur" or "Exception" must be supported by written justification and submitted to the Government.

3.5.7 The Contractor shall provide training to operations and maintenance (operators and maintainers) personnel on any replaced equipment that was not replaced with in-kind or OEM parts. The Contractor shall provide this training within 10 business days of completion of work

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & under the task order directing the work.

3.6 Payment Requests

3.6.1 The contractor must submit an invoice for all maintenance/repair services completed at the end of the month in which the services were performed. Reclamation shall incur no obligation for out of scope work that is not authorized in advance. Invoices shall be itemized to provide a breakdown of cost for all work completed.

3.7 Task Types

3.7.1 Bi-Annual and Annual Maintenance and Inspections (See Base Contract Section 2.4.2) The Contractor shall provide all materials, tools, and equipment needed to perform the necessary maintenance and inspections, in accordance with their respective user manuals, on the equipment listed below. These services shall occur on-site twice per year (biannually). Maintenance listed in the user manuals at intervals more frequent than biannually (e.g. quarterly or monthly), shall be performed biannually under this contract.

3.7.1.1 Chillers: There are 6 categories of maintenance for the chillers. The maintenance inspections, condenser barrel maintenance, cleaning instructions, evaporator barrel maintenance, component maintenance and compressor maintenance. Refer to “Smardt Water-Cooled Chiller User Manual IOM-WC TD0061R-C” for all maintenance items. An inspection checklist for the chiller and compressor are listed in the Smardt Water-Cooled Chiller Manual IOM-WC TD0061R-C manual.

3.7.1.2 Cooling towers: Refer to “Marley NC Steel Cooling Tower User Manual 09-1150A” and “Marley Gear Reducer Models 1800-2000 User Manual Z0493661_A” for all maintenance items to be performed during the semi-annual maintenance interval and the items under the monthly maintenance intervals. Inspection is covered in the maintenance portion of the Marley NC Steel Cooling Tower User Manual 09-1150A manual.

The Contractor shall submit a report of the condition of the equipment at the time of the inspection and any anomalies/comments are to be documented.

3.7.2 Repair Service Calls

The Contractor shall provide repair services (routine and emergency) under the full maintenance service agreement, at the predetermined labor rates established at award. All repair work shall be done in accordance with standard commercial practices and OEM recommendations and requirements. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency).

Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the previous parts originally complied with.

3.7.2.1 Routine Calls

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller &

A routine repair is defined as a service call-out in which the work or adjustments do not qualify as an emergency repair and are not identified by the Government as an emergency.

3.7.2.1.1 The CO or designated representative will notify the contractor of repairs to be made. The Contractor shall report to the work location within two (2) days of notification to survey the repair. The Contractor shall provide to the CO a cost estimate to include firm pricing of any repairs not covered in the basic service contract. The Contractor shall only commence repair work after notification to do so from the CO. All repair work shall be in accordance with normal commercial practices using parts specified by the cooling tower manufacturer or items of equal or better quality. Downtime of the cooling tower will be kept to an absolute minimum. The contractor must notify the customer of all projected downtime and estimated time for repair.

3.7.2.1.2 The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the cooling towers back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within 21 business days after the repair. The report shall include the date and time of the service call, the location of the cooling towers, the repairs performed, and the name of the technician performing the repairs.

3.7.3 Emergency Service Calls

3.7.3.1 Emergency calls. Emergency calls are defined as calls made for services when components of the cooling tower fail and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training.

3.7.3.2 The Contractor shall report to the work location within twenty-four (24) hours after notification, survey the repair, and provide the COR an estimate of time to repair and cost of repairs. The contractor must respond (via phone or email) within three

(3) hours of the initial call/email from the government. The Contractor shall commence repair work only after authorization from the CO.

3.7.4 Clean-up of work area. Upon leaving any work area, contractor shall ensure that all litter, as described under Section 2.0 Definitions - Litter, is removed and properly disposed

of. Contractor shall dispose of all refuse materials in accordance with local, state and federal laws.

4.0 Occupational and General Public Health and Safety

4.1 Site Safety and Health Plan (SSHP).

4.1.1 SSHP Requirements. The Contractor shall prepare and submit a written site-specific, Site

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller &

Safety and Health Plan (SSHP) with Job Hazard Analysis (JHA) as outlined in Reclamation Safety and Health Standards (RSHS) and in compliance with OSHA regulations and protocols.

This shall be a one-time submittal generally addressing the type(s) of work expected to be performed, and common hazards that may be encountered doing such work, at each location subject to this task order. The Contractor shall supplement this SSHP with a task-specific Job Hazard Analyses for each individual task orders, as directed by the CO.

4.1.2 The Reclamation Safety and Health Standards (RSHS) can be found at:

https://www.usbr.gov/ssle/safety/RSHS/rshs.html

4.1.3 Program Review and Acceptance. Acceptance of the Contractor's SSHP and/or JHA is required prior to the start of the first field activity; and acceptance of a task-specific JHA if included in each individual task order is required prior to any field activity under said task order. Acceptance is conditional and will be predicated on satisfactory performance during field activities. No change in the approved plan shall be implemented without written concurrence of the CO. Reclamation reserves the right to require the contractor to make changes in the SSHP and operations as necessary to assure the safety and health of all persons on or near the site.

4.1.4 Safety Violations. Any safety violation(s) by the contractor identified by Reclamation will be documented by Reclamation and corrected at the contractor’s expense to correct the violation.

After safety violation(s) has been corrected; Reclamation will review the safety violation(s) and may issue a termination of contract.

4.2 Hazardous Energy Control Program

4.2.1 Lockout/Tagout Requirements. The Contractor shall comply with Reclamation’s Hazardous Energy Control Program (HECP) and the Lower Colorado Region’s Campus Facility HECP (F-HECP). The Contractor shall coordinate all work that requires de-energization with the COR prior to arriving on-site to perform work, except for being called on-site for emergency repairs. The Contractor shall submit the request in accordance with the submittal requirements listed in Section 6.3 Submittals.

4.3 Waste Management

4.3.1 Hazardous Waste Disposal:

4.3.1.1 In the event that work under this task order generates or is likely to generate Hazardous Waste Materials, the Contractor shall immediately notify both the CO and the COR, including recommendations regarding immediate handling of waste already generated or for which generation is unavoidable. The Contractor shall provide an estimate of the cost and schedule impacts associated with planning, characterizing, manifesting, handling, and disposition of the generated waste, within 48 hours of providing such notification. All Hazmat plans and actions shall comply with relevant requirements of OSHA (29 CFR, et al) and RSHS regarding workforce and environmental health and safety; and 40 CFR as applicable for manifesting, permitting, and disposition actions;

and other appropriate regulations and laws.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller &

4.3.1.2 Hazardous Waste generation and disposal shall be coordinated through the COR with the Regional Hazmat Coordinator. Disposal actions and documentation shall conform with the appropriate standards under RCRA, CERCLA, and other applicable Acts.

4.3.2 Non-Hazardous and Universal Waste Disposal. The Contractor shall dispose of general, non-hazardous wastes and wastes below published action thresholds as directed by the COR, either by deposition locally in an approved container or by transport to an approved public waste repository appropriate to the type and volume of waste generated. Upon leaving any work area, contractor shall ensure that all litter, as described under Section 2.0 Definitions - Litter, is removed and properly disposed of. Contractor shall dispose of all refuse materials in accordance with local, state and federal laws.

4.4 Environmentally Compatible Materials, Processes, and Products. To the extent practicable the Contractor shall identify and apply materials, products and constructive and de-constructive processes and methods that are environmentally compatible and compliant with the requirements of WBR Part 1423.4, Use of Recovered Materials and Bio-Based Products, implementing Executive Orders 13423 and 13514, and related Federal regulations. The extent of such requirements shall be defined in this task order. Contractor shall refer to Government websites to identify any compliant products available under this task order, as follows:

4.4.1 U.S. EPA Comprehensive Procurement Guidelines published at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

4.4.2 USDA Biobased/Biopreferred product listings published at https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.

xhtml

4.5 Energy Conservation Programs. Equipment and Devices selected and installed under rehabilitation that require replacement of existing equipment shall comply with the Energy Star Program and Federal Energy Management Program, including but not limited to compliant energy-efficient products and low-standby-energy products. Contractor shall refer to and identify products where practicable at the Government’s websites as follows:

4.5.1 Energy Star® product listings published at www.energystar.gov/products.

4.5.2 FEMP Low Standby Power product listings published at

https://www1.eere.energy.gov/femp/technologies/standby_faq.html

4.6 Cultural and Historic Preservation Requirements. Work on Reclamation properties in Boulder City, NV, is generally subject to the “Programmatic Agreement for the Management of Historic Bureau of Reclamation Properties in Boulder City, Nevada”.

4.7 Physical Security

4.7.1 General. The contractor must be responsible for safeguarding government property in the Contractor’s possession off-site, and for safekeeping, protection, and compliance with access http://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program http://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml http://www.energystar.gov/products

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & controls for all areas and equipment authorized when working on-site. Opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas is prohibited. The contractor will be escorted by a designated Reclamation employee while performing work onsite.

4.7.2 Access Device Controls. The contractor must establish and implement methods of making sure all access devices issued to the contractor by the government, if any, are not lost or misplaced and are not used by unauthorized persons, in accordance with requirements of WBR 1452.237-80, Security Requirements, and instructions/guidance provided by the CO or designated representative. The contractor must not duplicate any access devices issued by the government. Lost or duplicated devices must be reported to the COR immediately. The contractor must prohibit the use of keys issued by the government by any persons other than the contractor’s employees.

5.0 Additional Conditions & Requirements

5.1 Meetings: Meetings shall be held whenever requested by the CO or Representative, the customer, or the Contractor for discussion of questions and problems relating to the work required under this task order. Meetings between the contractor and the customer shall be coordinated with the COR prior to scheduling.

5.2 Site Visits, Inspections and Investigations. The Contractor or his representative(s) shall visit and inspect or investigate the site as necessary and required during the preparation and accomplishment of the work. All work and data developed under this task order shall be related to current site conditions and to other proposed work within the specific scope of the relevant task order. The Contractor, if required by this task order, shall record site conditions by photograph or other means. One copy of each such conditions record taken shall be furnished to the CO at the time of the first review of this task order. All travel, costs, and expenses incurred by the Contractor, sub-contractor or his representative(s), including consultants, for such site visits, inspections, and investigations shall be included in the lump sum price.

5.3 Releases of Information. Neither the contractor nor his representative shall release any sketch, photograph, report or other material of any nature obtained or prepared under this task order without the specific written approval of the CO. Public, media and other queries shall be referred to the COR and/or the regional External Affairs Office.

6.0 Contractor Quality and Performance

6.1 Contractor Quality Control Program. The Contractor shall establish and maintain an internal quality control program, including information and performance feedback practices that ensure continued quality and correction of practices where quality is inadequate. The Quality Control Program shall include quality performance and corrective action reporting that will be incorporated into the task order reporting when and as required by Subsections 4.5 and 4.6, above.

6.2 Work Performance Analysis. The Government will monitor the Contractor’s Quality

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & Cooling Towers

Page 10 of

Control Program in accordance with the standards referenced and listed in the Performance Requirements Summary (PRS) table, below. The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. The Government will evaluate the Contractor’s performance under this task order using the methods of oversight specified in the PRS. All oversight observations will be recorded by the Government. When an observation indicates defective performance, the COR will request the Contractor’s Representative to initial the observation and provide a plan for correction by the Contractor.

6.3 Government Quality Assurance Surveillance. Each phase of the work rendered under this task order is subject to Government inspection during any or all times of the Contractor’s work and after completion of the tasks. The Government’s QA program is not a substitute for the Contractor’s quality control. In the event a serious breach of assigned duty by the Contractor’s employee(s) is identified during a quality assurance exercise, the CO or COR will immediately contact the Contractor to discuss the Government’s findings and the steps the Contractor shall take to correct the problem(s).

6.4 Government Inspection. The Contractor’s Representative (CR) shall perform periodic inspections to ensure the Contractor is performing in accordance with this task order requirements. The Government may use a variety of scheduled and unscheduled surveillance methods as determined necessary to ensure a sufficient evaluation of the Contractor’s performance. In all cases, the Government shall observe and examine completed work to the extent necessary to verify that the required tasks result in a fully operable and functional Cooling Tower system based on actual, practical operation of the system, as part of its inspection of performance.

6.5 Performance Evaluation Meetings. Meetings will be held as often as deemed necessary by the COR. The written minutes of these meetings shall be signed by the CR and the inspector.

Should the Contractor not concur with the minutes, the Contractor shall state any areas of nonoccurrence in writing to the COR within 3 calendar days of receipt of the signed minutes.

6.6 Performance Requirements Summary

6.6.1 General. The Performance Requirements Summary (PRS) chart for each functional area of this task order identifies the work requirement, task order reference, standard, method of surveillance, and work requirement weight. The Contractor’s performance of each requirement is evaluated on the basis of a number of performance elements such as Quality of Work, Quality Control, Scheduling, response, timely completion, and compliance with safety or labor standards. The applicable performance elements of each requirement are identified in the PRS and each element is weighted in terms of its relative importance to the contract requirement. The elements and associated weights are established in the PRS.

6.6.2 The PRS chart:

6.6.2.1 Lists those requirements (column 1, Required Service) which are paid for under this

Task Order. The absence of any requirement from the PRS, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any other clause of this task order, including the paragraphs entitled

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & Cooling Towers

Page 11 of

“Inspection/Acceptance” and “Termination for cause” of clause FAR 52.246-04, Inspection of Services -Fixed Price.

6.6.2.2 Defines the Performance Standard for each listed service (column 2).

6.6.2.3 Sets forth the Acceptable Quality Level (AQL) (column 3) of acceptable performance for each listed type of service.

6.6.2.4 Sets forth the primary surveillance methods the Government will use to evaluate the Contractor’s performance in meeting the contract requirements (column 4, Method of Surveillance).

6.6.2.5 Sets forth the government’s requirements and expected actions in the event that the observed quality is less than acceptable (column 5, Actions if AQL is Not Satisfied).

Performance Requirements Summary (PRS) Table

Required Service

Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance Actions if AQL is not satisfied.

(001) Restore existing system, equipment, and components to full operation by repair processes.

System, component, and equipment repairs are completed.

Repairs are completed on time and all repaired items perform to full nominal operation.

Project Engineer (PE) and/or Project Manager (PM) surveillance; final test-verification measured data results on each item of work; verify all repairs are (a) complete, and (b) operational.

COR review of PE/PM report verifies all work is complete and final tests are consistent with task order requirements.

Additional work effort or re-performance of work to ensure final tests and observations show that work items are fully operational;

negative past performance record.

(002) Perform semi-annual maintenance of the existing chillers.

System and its components are to undergo maintenance defined by the referenced manual(s).

Maintenance is to be completed on time and in accordance to the referenced manual(s).

Project Engineer (PE) and/or Project Manager (PM) surveillance; final test-verification measured data results on each item of work; verify all specified maintenance items have been completed by (a) report of maintenance performed.

COR review of PE/PM report verifies all work is complete with task order requirements.

performance of work to maintenance items are completed;

negative past

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & Cooling Towers

Page 12 of

(003) Perform semi-annual maintenance of the existing cooling tower.

System and its components are to undergo maintenance defined by the referenced manual(s).

Maintenance is to be completed on time and in accordance to the referenced manual(s).

Project Engineer (PE) and/or Project Manager (PM) surveillance; final test-verification measured data results on each item of work; verify all specified maintenance items have been completed by (a) report of maintenance performed.

COR review of PE/PM report verifies all work is complete with task order requirements.

performance of work to maintenance items are completed;

negative past

(004) Emergency Call-out response times

The Contractor shall report to the work location within twenty- four

(24) hours after notification, survey the repair, and provide the COR an estimate of time to repair and cost of repairs. The contractor must respond (via phone or email) within eight (8) hours of the initial call/email from the government.

Contractor is onsite and responds in the period of time the performance standard indicates.

Log the time of the initial call and compare it to the response time.

Negative past performance record.

(005) Routine Call-out response times

The Contractor shall report to the work location within five (5) days of notification to survey the repair.

The contractor must respond (via phone or email) within forty-eight

(48) hours of the initial call/email from the government.

Contractor is onsite and responds in the period of time the performance standard indicates.

Log the time of the initial call and compare it to the response time.

Negative past performance record.

Cooling Tower Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Chiller & Cooling Towers

Page 13 of

(006) Training for Operators and Maintainers

New equipment and device training is completed within 10 working days of installation.

Maintenance staff demonstrates understanding of the new equipment at the end of training.

PE/PM oversight of training in progress, and report of training completion with any test or verification results;

COR review of training report, prior to training task invoice approval.

Contractor re-performs training, targeting operator and/or maintainer training weaknesses.

7.0 References

The following SPX Cooling Technologies/Marley cooling tower manuals are listed as a reference. These reference materials may or may not constitute a comprehensive list of all manuals required for OEM specific maintenance and repair of the cooling towers.

7.1 Marley NC Steel Cooling Tower User Manual 09-1150A

7.2 Marley Gear Reducer Models 1800-2000 User Manual Z0493661_A

The following Smardt chiller manuals are provided for reference. These reference materials may or may not constitute a comprehensive list of all manuals required for OEM specific maintenance and repair of the chillers.

7.3 Smardt Water-Cooled Chiller Manual IOM-WC TD0061R-C

7.4 Danfoss Turbocor Compressor Specification Sheet.

7.0 References