Attachment_2_-_PWS_Boiler_Inspection___PM.pdf

Attachment 2 – Boiler Inspection and PM Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Boiler Inspection and PM

Performance Work Statement for

Boiler, Inspection, Testing and Preventive Maintenance Service

1.0. SCOPE

The scope of this work is to provide inspection, testing, technical consulting, equipment condition assessment, and preventive maintenance performance evaluations for a condensing hot water boiler system. The Contractor shall provide all management, supervision, labor, materials, supplies/equipment, and shall plan, schedule, coordinate, and ensure effective completion of all services described herein. The Contractor shall also provide customer service, quality control, and all other services as listed herein. The Contractor shall, without additional expense to the Bureau of Reclamation, obtain and maintain necessary licenses and permits, and be responsible for complying with manufacturers’ recommendations, American Society of Mechanical Engineers (ASME) Boiler & Pressure Vessel Code, National Board Inspection Code (NBIC), and any Federal, State, and County codes and regulations which are applicable to the performance of boiler system inspection, testing, and preventive maintenance work under this service agreement.

2.0. BACKGROUND

The work to be performed under this task order is for the hot water condensing boilers for Bureau of Reclamation Lower Colorado Regional Office Date Street Campus. There are five

(5) natural gas-fired hot water condensing boilers in this facility: two boilers, model AERCO Benchmark 1000, Boiler #1 (SN#G-12-0956), Boiler #2(G-12-0966), are located in the Central Plant, and two boilers, model XTherm 1005, (Boiler #1 SN#1102320052, Boiler #2, SN# 1102320051), one boiler, model Lochnivor (SN#C11H2026584) are located in the penthouse of Building 1400. The Bureau of Reclamation is seeking comprehensive routine inspections and testing, as well as preventive maintenance services for these boiler systems.

Regular Office hours are Monday through Friday, 7:00 a.m. through 4:00 p.m. local (Pacific) time, excluding weekends and holidays. The work to be performed under this agreement shall be performed during normal working hours. The boilers will not be taken offline during normal business hours. Work that requires the boiler to be taken offline will be conducted after hours or on weekends, unless requested by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR).

Job Site – The area within the Bureau of Reclamation property lines which are defined as:

Job Site A – 1300 Reclamation Way, Building 1400.

Job Site B – 1300 Reclamation Way, Central Plant.

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Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Boiler

3.0 QUALITY CONTROL PLAN

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure requirements of the contract are provided as specified. One copy of the Contractor’s QCP shall be provided for approval within 20 business days after the Post-Award Conference. A revised copy of the QCP shall also be provided to the CO for approval as changes occur. No payments will be made under the contract until the initial QCP is approved by the Government. The plan shall include, but is not limited to, the following:

3.1 The plan shall also include details covering all the services listed in Section 5.0. It shall specify the areas to be inspected/tested, a schedule of inspection/testing, and the qualification of individual(s) who will perform the inspections, testing and maintenance activities.

3.2 It shall specify the areas and work plan, and schedule for preventive maintenance, and the qualification of individual(s) who will perform the activities.

3.3 The methods for identifying and preventing defects in the quality of service performed before the level of performance become unacceptable.

3.4 A method of maintaining records (onsite/as requested) of all inspections/testing and preventive maintenance activities conducted by the Contractor and necessary corrective action taken. These records shall be made available to the Government upon request during the term of the contract.

3.5 Contractors Qualifications:

Contractor shall work in accordance with all current national codes and standards, and follow Federal, State and local government rules and regulations.

4.0 SPECIFIC TASK

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to perform inspections, testing and preventive maintenance, as necessary, to ensure the proper and continuing operation of the boiler, burner, and all associated equipment during the term of this contract, including, but not limited to, hot water tanks, pumps, steam traps, and piping at all Reclamation job sites. The Contractor shall comply with the latest version of ASME (including CSD-1), NFPA, NBIC (ANSI/NB 23), as well as any Federal, State, and County codes and regulations.

4.1 The Contractor shall implement comprehensive inspection, testing and preventive maintenance programs incorporating the manufacturer’s instructions, and complying with the current version of ASME (including CSD-1), NFPA, NBIC (ANSI/NB 23), as well as any Federal, State, and County codes and regulations.

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Document Title Facilities IDIQ – Task Order – Boiler

At a minimum, the inspection, testing and preventive maintenance program shall include the following:

a. Periodic inspections, testing and preventive maintenance frequency and schedule.

b. Written comprehensive maintenance procedures and schedule incorporating the manufacturer’s instructions to define the tasks and skills required.

c. Qualifications of personnel performing the task.

d. Tools and instruments to perform the work.

e. Inspection and testing checklist including equipment history and record of dates of service, conditions found, maintenance performed, and changes made.

f. Equipment condition assessment before and after maintenance and testing.

g. Supply of spare parts to perform required maintenance.

Housekeeping is essential for prevention of fires or explosions.

4.2 Periodic Inspection, Testing, and Maintenance Service:

The Contractor shall perform routine (semi-annually and annually) inspections, testing and maintenance of the boiler systems. The inspection and testing shall be performed by a certified inspector. The tasks include, but are not limited to:

a. Frequency - Semi-Annual

i. Inspections/testing of safety and control devices per applicable codes and manufacturer recommendations.

ii. Perform firing rate control testing.

iii. Test high and low gas pressure interlocks.

iv. Check flame failure safeguard control for pilot and main flame ignition.

v. Check and calibrate combustion components.

vi. Survey the vent terminations and air inlet to make sure they are unobstructed and clear.

vii. Inspect burner components and burner flame.

viii. Check operating conditions (e.g., pressure, temperature) and operating set-point as required. Operation, set points, and adjustments shall be verified by testing at specified intervals, and the results shall be documented.

ix. Check low water level cutoff and alarm and perform slow drain test.

b. Frequency - Annual

i. Clean and inspect gas pilot assemblies and re-install in accordance with manufacturer specifications.

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Document Title Facilities IDIQ – Task Order – Boiler

ii. Check operation and adjust all low water and or feed water pump controls, draw down water column and check low water controls and or water pump control.

iii. Check operation of blower motor and control circuitry.

iv. Perform leakage test on gas valves, safety shut-off valves, regulators and switches.

v. Test purge air switch in accordance with manufacturer’s instructions.

vi. Test air/fuel valve purge position and air/fuel valve ignition position switches per manufacturer’s instructions.

vii. Conduct combustion testing and calibration for optimum air/fuel mixture and tune and adjust to maximum efficiency level throughout entire modulation range. Conduct flue gas analysis and monitoring of temperature, O2, CO2, NOX, and CO.

The Contractor shall submit an inspection/testing report including all findings upon completion of any inspections and or testing. Boiler rooms shall be left in the same clean condition as existed prior to the start of work. All materials shall be removed from the premises at the Contractor’s expense.

*Note: Inspection/testing frequency of safety/safety relief values shall be determined per-applicable ASME codes and manufactures’ recommendations

*Note: Inspection/testing frequency of safety/safety relief values shall be determined per-applicable ASME codes and manufactures’ recommendations

4.3 Preventive Maintenance Services:

The Contractor shall perform routine preventive maintenance of the boiler systems. All work shall be performed by qualified licensed technician. The tasks include, but are not limited to:

a. Frequency – Semi Annually

i. Recalibrate all indicators and recording gages, record original settings and settings after calibration.

ii. Check piping and wiring of all interlocks and shutoff valves.

iii. Inspect, clean and or replace air filter, as required.

iv. Inspect for proper operation of the condensate system. Repair any leaks if observed.

b. Frequency – Annual

i. Examine boilers/fireboxes and perform preventive maintenance tasks as per manufacturer recommendation.

ii. Check and clean burner assembly including flame sensor, ignitor and heat exchange and reassembly with manufacturer instructions.

1. Check flame safeguard controls.

2. Check all pilot valves and cutoffs for proper operations.

3. Clean and adjust burners on each unit.

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Document Title Facilities IDIQ – Task Order – Boiler

4. Clean and adjust the pilot assembly.

5. Check flame sensor.

iii. Inspect fuel systems and perform preventive maintenance. Tasks included, but are not limited to:

1. Check all gas pressure valves, safety valves, regulators, switches, and cutoffs for proper operation.

2. Leak test all gas pressure valves.

3. Adjust fuel systems using combination test instruments for complete combustion on forced draft boilers to 8.5 to 9.0% at full fire.

4. Clean drip leg and strainer as required.

iv. Check for any leakage and perform preventive maintenance tasks as indicated:

1. Tighten linkages, provide gaskets, as required.

2. Clean and unclog pipes.

3. Clean boiler breeching and stack and inspect it for corrosion.

4. Clean strainers, blow downs and drip legs.

5. Check all piping for leaks and missing insulation and lagging

(insulation on feed water and hot water pipes).

6. Scrutinize the venting system for deterioration, corrosion, or blockage to ensure all pipe and joint connections are secure.

7. Check all feed water and condensate systems and perform preventive maintenance as required. Tasks included, but are not limited to:

8. Check for unusual noise and vibration for pump/motor.

9. Check for leaks and repair, as required.

10. Clean and flush the condensate system.

11. Lubricate motor bearings.

12. Run diagnostic check, as required.

v. Check boiler control system and perform preventive maintenance as required. Tasks include but are not limited to:

1. Test all safety devices and alarms for proper operation.

2. Clean and verify operation of all pressure, and high/low limit controls interlocks and gauges.

3. Clean and verify operation of all draft controls.

4. Inspect electrical wiring, tighten connections, and replace damaged wire.

5. Check burner management on boiler systems for warnings or alarms.

vi. Check low- and high-water cutoff and perform preventive maintenance as required.

1. Clean and recondition or replace low- and high-water cutoff and water-feeding devices.

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Document No.

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Document Title Facilities IDIQ – Task Order – Boiler

2. Check proper operation of cutoff control valves, switches and alarms.

vii. Inspect the outside finish on the units and all components for blemishes and signs of corrosion. Clean the area and apply protective, color-matched finish as needed.

viii. Identify any potential major repair and replacement of boiler system components and equipment and provide a written report with a cost breakdown for all labor, equipment, parts and materials for the job.

ix. Boiler rooms shall be left in the same clean condition as existed prior to the start of work. All materials shall be removed from the premises at the Contractor’s expense.

x. The Contractor shall notify the COR when the final work is ready for inspection. The COR or authorized government representative(s) shall make a final inspection of all work accomplished by the Contractor.

4.4 Repairs

The contractor shall carry out all identified repairs after being notified by the Contracting Officer to proceed, which typically will be via the issuance of a separate task order to carry out repairs.

*General Notes: If a piece of equipment cannot be repaired within the scope of this task order, then the unit shall be reassembled back to its original state and left in “as found” conditions. Any unit or component disassembled must be reassembled with new gasket materials. If a unit is rendered inoperative by the scope of this task order, the Contractor should not start work on the next piece of equipment without the prior permission of the

COR.

5.0 GENERAL INFORMATION

5.1 Duration of Task Order

Duration of this agreement starts when a task order is awarded. This task order will run from award date to one (1) year of service.

5.2 Cancellation

This agreement may be cancelled in its entirety after thirty (30) days with prior written notification.

a. The Bureau of Reclamation may cancel for non-compliance and/or poor performance by the Contractor or inappropriate conduct by Contractor service personnel.

b. In either instance, the responsibilities of both parties shall be fulfilled up to date of termination.

c. Any payment will be made proportional to work completed and approved.

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Document Title Facilities IDIQ – Task Order – Boiler

5.3 Contractor’s Representative (CR)

The Contractor shall provide, in writing, the names, telephone numbers and addresses of onsite or offsite supervisor(s) to the CO at the Post-Award Conference. The term “onsite supervisor” is defined as the person(s) designated in writing by the Contractor who has the authority to represent the Contractor on a day-to-day basis in all matters under this task order The Contractor’s Representative (CR) shall be available by telephone during normal commercial business hours and shall be available at the worksite within four (4) hours of notification that such presence is required onsite.

The Contractor shall designate an alternate supervisor or CR to act in the absence of the designated supervisor. The alternate shall have full responsibilities and authorities under the contract to allow satisfactory performance.

5.4 Pre-Inspection Meeting and Follow Up

The Contractor must give at least one (1) week (five [5] workdays) notice for any inspections/maintenance conducted for any job site by contacting the COR. This is to ensure that Reclamation maintenance department has the personnel available to provide an escort for that day or time period. On the day of the inspection/maintenance work to be performed, the Contractor shall meet the COR or authorized designee and escort at the Maintenance Shop, Building 1200 on the Date Street Campus. The escort will then escort the Contractor to the job site(s) to perform the assigned task(s). Once all inspections/maintenance activities have been accomplished, the Contractor will report the findings to the COR.

5.5 Documentation and Reporting

5.5.1 The Contractor must document findings on the inspection checklist form to include before and after values/settings of any devices or equipment that require adjustments to be in compliance with applicable codes and standards.

5.5.2 The Contractor shall provide one original and one copy of the completed inspection checklist by close of business on the day the inspection or re-inspection is performed.

5.5.3 The COR shall be notified in writing and in person immediately of any safety code violation, requiring a unit to be placed out of service or which may cause damage or personal injury.

5.5.4 The Contractor shall provide the COR with a Compliance Letter no later than five (5) business days following the completion of an inspection certifying to the Bureau of Reclamation that all units covered under this contract were and PM Task Order

Document No.

140R3026Q0036

Document Title Facilities IDIQ – Task Order – Boiler inspected and are/or are not in compliance with the appropriate inspection or tests requirements. The letter shall be on Contractor’s company letterhead and shall identify, at a minimum: Equipment ID (as applicable), location of the unit, the type of inspection, applicable codes that the unit was inspected by, and the date the inspection was performed.

5.6 Method of Payment

5.6.1 The Contractor must submit a combined invoice for all service completed to the satisfaction of the respective COR at the end of the month in which the services were performed. Reclamation shall incur no obligation for out-of-scope work that is not authorized in advance. Invoices shall be itemized to provide a breakdown of costs to include all labor, material, and parts for all contract Base Services work.

5.6.2 The Contractor must invoice Reclamation for the services at the end of each calendar month in which the work was performed and completed in accordance with this agreement.

5.7 Contractor’s Evaluation

Reclamation will monitor the performance of the Contractor and document any discrepancies, bi-annually, from the start of the contract. If at least three (3) discrepancies are identified, the Reclamation will evaluate and review each documented discrepancy and determine if there are grounds for termination of the contract.

5.8 Liability of Contractor

The Contractor shall be responsible for any damage to the boiler system and or any other systems, structure, and components during performance of the work due to negligence by its employees or representatives.

5.9 Insurance

With respect to performance of work under this agreement, the Contractor shall maintain insurance.

5.10 No Government furnished equipment will be provided. The Contractor will provide 100% of the materials deemed necessary to meet the requirements of this contract.

6.0 SAFETY

6.1 Contractor employees shall operate equipment in compliance with all Federal, State, and local safety codes, and in accordance with the manufacturer's guidelines and manuals. Contractor will also follow all applicable sections of the Reclamation Safety and Health Standards (RSHS), available on-line at:

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Document Title Facilities IDIQ – Task Order – Boiler https://www.usbr.gov/ssle/safety/RSHS/rshs.html.

6.2 In the performance of this task order, the Contractor shall not require any Contractor employees to work under conditions which are unsanitary, hazardous, or dangerous to the Contractor employees’ health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107, of the contract Work Hours and Safety Standards Act (40 U.S.C 327 et seq), as amended, and RSHS (2014 Edition).

6.3 The Contractor shall maintain a binder containing labels and Safety Data Sheets (SDS) for all chemicals used to perform the work. The binder must be available for inspection whenever chemicals are on Reclamation property.

6.4 The Contractor shall comply with all applicable safety and occupational health requirements set forth in 29 CFR 1910, OSHA's General Industry Standards, and with the RSHS (2014 Edition), including the ERRATA dated 2014, published by the Bureau of Reclamation. In the case of a conflict between 29 CFR 1910, OSHA's General Industry Standards, and the RSHS (2014 Edition), including the ERRATA dated 2014, the more stringent requirements apply.

6.5 If the Contractor fails or refuses to promptly comply with safety requirements, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

6.6 The Reclamation Regional Safety Office will review the Contractor’s “Safety Program” for compliance with the RSHS. Job Hazard Analyses (JHA) submitted for approval must be site-specific and follow guidelines set forth in the RSHS. Both the Safety Plan and JHAs must be submitted for approval at least two (2) weeks prior to the start of work.

6.7 The Contractor shall require that all employees wear personal protective equipment in accordance with RSHS, OSHA, and all other Federal, State, and local regulations and policies whenever conducting services on Reclamation property.

6.8 Safety Measures

The Contractor shall require that all employees wear personal protective equipment in accordance with RSHS, OSHA, and all other Federal, State, and local regulations and policies whenever conducting services on Reclamation property.

The Contractor will ensure that all employees or subcontractors assigned to perform work within the chiller plant exercise caution when working in the area. Some examples of hazards are tripping, slipping, pressurized systems, overhead piping, energized electrical circuit/systems, etc.

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The Contractor shall ensure that all employees or subcontractors follow all applicable RSHS, OSHA, Federal, State, and local regulations or policies associated with working in industrial plants or areas.

Contractor will make sure employees or subcontractors have a signed Job Hazard Analysis for processes they are performing.

7.0 SECURITY

7.1 General

Contractor shall not employ persons for work on this task order if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

Following the submittal to the COR of the investigation package for each employee, the employee will receive an invitation to provide additional information required for their background investigation through the on-line e-QIP process. The background investigation will be conducted by the Lower Colorado Region Security Office.

Contractor employees may not be assigned to a Reclamation facility until advised by the COR that a preliminary favorable suitability determination by the Government has been completed.

Once a favorable determination has been made, Contractor personnel shall be invited to visit the Reclamation Credentialing Center at:

Lower Colorado Regional Security Office 200 Date Street Boulder City, NV 89005

(702) 293-8008

The Contractor shall be responsible for ensuring that its employees comply with all established security rules and regulations. Task Order personnel shall not be permitted to enter established or designated restricted areas unless authorized by the Government.

Entry shall be in accordance with and subject to the security regulations established in the area. It shall be the Contractor’s responsibility to ensure that its personnel do not enter these areas unless authorized.

7.2 Onsite Security Requirements

Restricted areas are designated and may be modified or changed by the CO. All necessary security measures required by this contract shall be subject to the approval of the CO. The Contractor shall initiate necessary measures to ensure that its employees comply with all established security rules and regulations, including but not restricted to, the following:

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7.2.1 The Contractor shall ensure by appropriate and effective means that its personnel do not enter any Reclamation facilities without being escorted by a Reclamation-assigned escort.

7.2.2 Restricted areas: Contractor personnel are only permitted onsite for maintenance of the systems identified in this Performance Work Statement.

7.2.3 Identification of Contractor employees: The Contractor shall issue all personnel who will require access to the facilities an identification badge with photograph that clearly identifies the employee and its employer. Such identification shall be required for all employees on the jobsite and shall be worn at all times.

7.3 Physical Security of Work Areas

The Contractor will contact the Maintenance Department 48 hours prior to arriving onsite to perform any maintenance unless they have been called out for an emergency. The Contractor will check in with the Maintenance Department located in building 1200, on the Date Street Campus as soon as they arrive onsite. They will be provided an escort. The Contractor or Contractor's subcontractor shall not access any Reclamation facility without an escort.

Work Control Desk – The unit where the Contractor shall check in and check out when arriving at or departing the job site. This is located at the Bureau of Reclamation Maintenance Department. Points of contact are as follows:

• Contracting Officer Representative, Lori Martinez – Office: (702) 293-8038;

Cell: (702) 283-6747

• Maintenance Foreman, Pete Gonzales – Office: (702) 293‑8024

Cell: (702) 575‑0041

8.0 PERFORMANCE REQUIREMENT SUMMARY

Required Service

Performance Standard (PS)

Acceptable Quality Level (AQL) Surveillance Method Actions if AQL is not satisfied

Restore existing system, equipment, and components to full operation by

System, component, and equipment repairs are completed.

Repairs are completed on time and all repaired items perform to full nominal operation.

COR surveillance; final test-verification measured data results on each item of work; verify all repairs are (a) complete, and (b) operational.

COR review of report verifies all work is

Additional work effort or re- performance of work to ensure final tests and observations show that work items are fully operational.

Performance issues will be reported in and PM Task Order

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complete and final tests are consistent with task order requirements.

CPARS and possible contract termination.

Perform Semi-Annual Boiler Inspections & Testing

Complete semi-annual inspections and testing per manufacturer instructions and applicable codes.

Inspections and testing to be completed on time and in accordance with manufacturer instructions and applicable codes.

COR surveillance; final test-verification measured data results on each item of work; verify all repairs are (a) complete, and (b) operational.

COR review of report verifies all work is complete and final tests are consistent with task order requirements’

Additional work effort or re- performance of work to ensure final tests and observations show that work items are fully operational.

Performance issues will be reported in

Annual Boiler Inspections & Testing

Complete annual inspections and testing per manufacturer instructions and applicable codes.

Including:

• Combustion tuning

• Leak testing

• Burner assembly inspection

• Flue gas analysis

Inspections and testing to be completed on time and in accordance with manufacturer instructions and applicable codes.

COR surveillance; final test-verification measured data results on each item of work; verify all repairs are (a) complete, and (b) operational.

COR review of report verifies all work is complete and final tests are consistent with task order requirements.

Additional work effort or re- performance of work to ensure final tests and observations show that work items are fully operational.

Performance issues will be reported in

Semi-Annual preventative Maintenance

Complete semi-annual preventative maintenance per manufacturer instructions and applicable codes.

Including:

• Perform recalibration

• Interlock inspection

• Air filter service

• Condensate system checks

Maintenance is to be and in accordance with manufacturer instructions and applicable codes.

measured data results on each item of work; verify all repairs are (a) complete, and (b) operational.

COR review of report verifies all work is complete and final tests are consistent with task order requirements.

Additional work effort or re- performance of work to ensure final tests and observations show that work items are fully operational.

Performance issues will be reported in and PM Task Order

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Annual preventative Maintenance

Complete annual preventative maintenance per manufacturer instructions and applicable codes.

Including:

• Burner cleaning

• System servicing

• Fuel system testing

• Control verification

Maintenance is to be and in accordance with manufacturer instructions and applicable codes.

measured data results on each item of work; verify all repairs are (a) complete, and (b) operational.

COR review of report verifies all work is complete and final tests are consistent with task order requirements.

Additional work effort or re- performance of work to ensure final tests and observations show that work items are fully operational.

Performance issues will be reported in

Routine Call-out response times

Contractor shall be available during business hours. The contractor must respond (via phone or email) within four

(4) hours of the initial call/email from the government.

Contractor is onsite and responds in the period of time the performance standard indicates.

Log the time of the initial call and compare it to the response time.

Negative CPARS

9.0 CONTRACT PHASE OUT

Upon task order termination or the end of the task order period, all records and documentation, including, but not limited to inspection and testing report, Databases, Drawings, O&M Manuals, Equipment History Data, etc. shall remain the sole property of the Bureau of Reclamation.