Attachment 3 Provisioning Requirements Introduction.pdf

ATTACHMENT 3

PROVISIONING REQUIREMENTS INTRODUCTION

This section provides requirements/specifications for Contractor’s use in submitting

Provisioning Data Products and participating in the provisioning process with the

Government.

1. Prime Provisioning Activity. The Prime Provisioning Activity (PPA) will be the

Government Activity that is listed on the Contract Data Requirements List (CDRL) for delivery of the LMI Data Products for DID DI-ALSS-81529. The PPA may be re-negotiated at the PGC. The PPA (Address and Zip Code):

Commander

NSWC Carderock Division (Code 9450)

Building 4

Philadelphia, PA 19112-5083

2. Correspondence. Address all correspondence, Provisioning Data Products, Engineering Data for Provisioning (EDFP) documentation, etc., pertaining to spare/repair parts provisioning and related data items to the PPA.

3. Conferences. The requirements for provisioning related conferences will be determine at the PGC or by the PPA. The PGC is / is not required.

4. Sample Article. A sample article of the component/end item is required / is not required at the provisioning conference. A sample article of the component/end item will be viewed / disassembled at the provisioning conference.

5. Commercial Manuals. Manufacturers or commercial manuals are /are not required.

6. Incremental Submission. Incremental submission concentrates provisioning efforts on portions of the system which are considered design stable. By authorizing incremental submission, the Provisioning Data Products for the stable aspects of the system can be processed while waiting for the remainder of the system to mature. Incremental submission of Provisioning Data Products is / is not authorized. This will be determined at the PGC.

7. Statement of Prior Submission (SPS). SPS is not required.

8. Engineering Data for Provisioning (EDFP). EDFP is required for the first appearance of each support item appearing on all Provisioning Data Products, and in accordance with the CDRL and PGC comments.

9. Special Tools and Test Equipment. STTE will / will not be included in the

Provisioning Data Products.

ATTACHMENT 3

10. Vendors/Subcontractors. When the prime contractor buys end articles or a portion thereof from a vendor/subcontractor, the prime contractor shall impose this specification upon its vendors/subcontractors. The inclusion of the requirement for such data on contractor’s subcontracts/purchase orders to its vendor/subcontractors does not relieve the prime contractor of its obligation to insure timely delivery of the required

Provisioning Data Products and EDFP.

11. Design Change Notices (DCN). Submission of DCNs requires the same delivery format as other Provisioning Data Products. Clarification of format requirements may be provided by the PPA or at the PGC. DCNs are to be accompanied by applicable EDFP.

The DCNs will include all changes required to an item previously presented to the

Government and approved by the Government.

12. Ordering of Spare/Repair Parts. Provisioned Item Order (PIO) will be used by the

Government if the Government elects to procure spares/repair parts from the prime contractor. The Government reserves the right to place additional orders for spare/repair parts during the life of the contract. PIOs will be placed directly with vendors if it is determined that such purchase will reduce acquisition costs without compromising the integrity of the system in which the parts are to be used.

13. Delivery of Spare/Repair Parts. Spare/repair parts shall be delivered in accordance with the delivery schedule provided in the PIO unless specified otherwise. The delivery schedule provided to the contractor in the PIO will become the definite/firm schedule unless the contractor takes exception and provides an alternative delivery schedule with which the government agrees within 60 calendar days from receipt of the PIO.

14. Interim Support Items. The requirement for Interim Support Items is a contract option that the Government may exercise at any time during the life of contract. The

Interim Supply Support (ISS) process will be discuss at the PGC.

15. NAVSEA Addendum for Provisioning is attached.

16. Interim Release. Interim release should be employed when there are spares required that take longer to manufacture than the time available in the normal provisioning process. By requiring the use of interim release, the contractor shall prepare a listing of items which fall into this category. These items comprise the Long Lead Time Items List

(LLTIL). Interim Release is /is not required.

17. Provisioning Performance Schedule. The Provisioning Performance Schedule (PPS) is used to consolidate all provisioning-related requirements of the contract into a time-sequenced format. If required, the contractor shall complete the PPS and submit it as part of their offer. The schedule shall be finalized at the PGC. The Provisioning Performance

Schedule is / is not required.