Attachment 3 - Portland EHRM Phase 2 Specs - Final.pdf

Issued For Construction Docs Submittal -Volume 2

Specifications Project No. 648-24-701 EHRM

Infrastructure Upgrades – Phase 2 - Portland HCS

Contract Number: 36C776-24-C-0080

Service Disabled Veteran Owned Small Business Set-Aside

Blue Trident, LLC Project Delivery Team

7829 NE Esperione LN Bainbridge Is, WA 98110

206.972.0645

06-01-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 26 Safety Requirements 05-24 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 29 Testing Laboratory Services 11-18 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 04-22 01 81 13 Sustainable Construction Requirements 10-17 01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 01-21 02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 01-21

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21 08 14 00 Interior Wood Doors 01-21 08 31 13 Access Doors and Frames 04-22 08 71 00 Door Hardware 03-24

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-21

648-24-701 EHRM Infrastructure Upgrades -Phase 2 Issued For Construction

00 01 10-2

SECTION NO DIVISION AND SECTION TITLES DATE

09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 65 19 Resilient Tile Flooring 05-18 09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 44 13 Fire Extinguisher Cabinets 08-18

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural

Components 01-21

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16 21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23 23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23 23 07 11 HVAC and Boiler Plant Insulation 02-20 23 08 00 Commissioning of HVAC Systems 03-22 23 09 23 Direct-Digital Control System for HVAC 03-23 23 21 13 Hydronic Piping 03-23 23 23 00 Refrigerant Piping 03-24 23 31 00 HVAC Ducts and Casings 03-23 23 37 00 Air Outlets and Inlets 03-23 23 81 00 Decentralized Unitary HVAC Equipment 03-24

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22 26 05 73 Overcurrent Protective Device Coordination Study 11-22 26 08 00 Commissioning of Electrical Systems 11-22 26 09 23 Lighting Controls 11-22 26 22 00 Low-Voltage Transformers 11-22 26 24 16 Panelboards 11-22 26 27 26 Wiring Devices 11-22 26 29 21 Enclosed Switches and Circuit Breakers 11-22 26 41 00 Facility Lightning Protection 11-22

00 01 10-3

SECTION NO DIVISION AND SECTION TITLES DATE

26 43 13 Surge Protective Devices 11-22 26 51 00 Interior Lighting 03-24

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19 27 05 26 Grounding and Bonding for Communications Systems 06-15 27 05 53 Identification For Communication Systems 12-22 27 08 00 Commissioning of Communications Systems 11-16 27 10 00 Structured Cabling 12-22 27 11 16 Communications Cabinets, Racks, Frames, and Enclosures 12-22 27 11 19 Communications Termination Blocks and Patch Panels 12-22 27 11 26 Communications Rack Mounted Power Protection and Power

Strips 12-22

27 13 23 Communications Optical Fiber Backbone Cabling 12-22 27 13 23.13 Communications Optical Fiber Splicing and Terminations 12-22 27 15 13 Communications Copper Horizontal Cabling 12-22 27 16 19 Communications Patch Cords, Station Cords, and Cross-

Connect Wire 12-22

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12 31 23 23.33 Flowable Fill 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16 32 12 16 Asphalt Paving 09-15 32 17 23 Pavement Markings 08-16

11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for 648-24-701_EHRM

Infrastructure Upgrades - PHASE 2 - PORTLAND HCS (Vancouver)as required by drawings and specifications.

B. Visits to the site by Bidders may be made only during the published site walk or by appointment with the contracting officer (CO).

C. Offices of Blue Trident, LLC, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the

Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by the Contractor, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel and VA Personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission

01 00 00 -2 of the VA police, be identified by project and employer, and restricted from unauthorized access.

F. Training:

1. All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course.

The site superintendent shall have the 30-hour OSHA certified

Construction Safety course.

2. All employees of general contractor or subcontractors shall attend a 1-hour Contractors Orientation training at the VA prior to commencing work. This is required prior to the start of any new project. All personnel associated with the project are required to attend even if they have attended for another project.

3. Submit training records of all such employees for approval before the start of work.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID All work as defined within the project drawings and specifications.

BASE BID:

1. This project will add to the facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system in accordance with VA OEHRM Site Infrastructure

Requirements (provided by VHA).

2. The Vancouver Washington facility project shall include, but is not limited to, provide a redundant fiber run from the Main

Computer Room (MCR) to each (TR) in buildings

1,2,3,4,11,12,13,14,15,17,18,20,21,25,and 27. Add primary fiber home run in buildings 1 (TR’s), 2 (1 TE), 17 (3 TR’s), and 18 (1 TR). Add approximately 25 additional data drops in building 2 sterile processing, upgrade facility power distribution as required, upgrade facility HVAC distribution as required, physical security assessment and upgrades, and hazardous material abatement.

648-24-701 EHRM Infrastructure Upgrades -Phase 2 Issued For Construction

G. Core Hours:

1.All interior work shall occur between 5pm to 5am.

2.All exterior work shall occur between 5am to 5pm.

01 00 00 -3

3. The firestopping in many of the existing TR is sagging and, in some cases, has completely been displaced. This project will include details for new firestopping in these locations.

4. The Portland Oregon facility project shall include, but is not limited to, add primary fiber home run in buildings 100 (2

TR’s), 103 (4 TR’s) and 104(1 TR), provide two new (TR’s) in building 100 and relocate existing TR equipment, upgrade facility power distribution as required, upgrade facility HVAC distribution as required, add redundant fiber home run in buildings 100 (2 TR’s), 103 (4 TR’s), and 104 (1 TR).

01 00 00 -4

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

3. Contractor shall submit a Security Management Plan for approval which covers all security aspects of the project.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer’s Representative so that security arrangements can be provided for the employees.

01 00 00 -5

This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer’s Representative.

Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

2. The General Contractor shall install all cylinders at completion of the work. VA locksmith will obtain and install permanent cores at the end of the project.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

01 00 00 -6

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer’s Representative and Site Security

Officer immediately when there is a loss or compromise of

“sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer’s Representative. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the

Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer’s Representative and shall be built with labor and materials furnished by the Contractor without

01 00 00 -7 expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer’s Representative. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

01 00 00 -8

1. Do not allow exhaust fumes or other pollutants to enter building air intakes. Work occurring in these areas may require the use of propane fueled equipment or other alternatives to diesel or gas. It is the contractor’s responsibility to prevent this from happening.

a. Building 2 is considered high risk for this project and therefore intakes are shown on drawings. The air intakes for this building are located in close proximity to the fence. Contractor to develop plan and submit to COR for approval prior to any work occurring in this area.

2. Do not store materials and equipment in other than assigned areas.

3. Schedule delivery of materials and equipment to immediate construction working areas in use by Department of Veterans

Affairs in quantities sufficient for not more than the duration of the specific phase. Provide unobstructed access to

Medical Center areas required to remain in operation.

4. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

All such actions shall be coordinated with the COR or Utility

Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

01 00 00 -9

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

a. CONTRACTOR SHALL PREPARE AND SUBMIT A PHASING PLAN TO

INCLUDE NARRATIVES AND PLANS TO FULLY DESCRIBE THE WORK

PROPOSED TO BE PERFORMED IN EACH PHASE FOR APPROVAL PRIOR

TO THE START OF ANY PHASE OF WORK

b. Break phases into max 90 Day phases-the amount of fence which can be demolished and replaced within a 90 day period

c. PHASING PLAN SHALL INCLUDE THE LOCATION OF TEMPORARY

FENCING, GATES AND PROPOSED LAYDOWN AREAS

d. A SECURE 7’ TEMPORARY FENCE WILL BE INSTALLED AND

MAINTAINED IN ANY AREAS WHERE THE EXISTING FENCE IS DAMAGED

OR REMOVED DURING CONSTRUCTION ACTIVITIES

e. UNLESS OTHERWISE NOTED, EACH PHASE OR CYCLE OF WORK SHALL

BE STARTED AND COMPLETED IN A 90-DAY WORK CYCLE TO MINIMIZE

IMPACT TO THE FACILITY

f. CONSTRUCTION ACTIVITIES SHALL NOT INTERFERE WITH OR

OBSTRUCT EMERGENCY VEHICLE ACCESS TO FIRE HYDRANTS UNLESS

COORDINATED WITH THE FIRE DEPARTMENT

g. DUST CONTROL IS CRITICAL AND MUST BE MAINTAINED AT ALL

TIMES DURING EXCAVATION, DEMOLITION AND GRADING WITH EITHER

CONTAINMENT OR APPLIED WATER SPRAY

h. WORK CAN BE STOPPED BY THE VA IF INADEQUATE DUST CONTROL IS

OBSERVED

i. CONSIDERATION MUST BE MADE FOR NOISE AND VIBRATION AROUND

SENSITIVE FACILITIES AND MAY NEED TO BE PERFORMED OFF HOURS

IF COMPLAINTS ARE RECEIVED

01 00 00 -10

LANDSCAPING (DEMO CLEAR & GRUB):

j. REFERENCE PHASING NOTE #3 REGARDING TEMP FENCING

REQUIREMENTS

k. LANDSCAPING, TREE PRUNING & REMOVAL, CLEAR & GRUB CAN BE

PERFORMED AHEAD OF CONSTRUCTION PHASES AS LONG AS SECURITY

FENCING CAN BE MAINTAINED

ELECTRICAL:

l. ANY AND ALL UTILITY OUTAGES ARE TO BE COORDINATED WITH COR a MINIMUM of 72HRS AHEAD OF ANY OUTAGE

m. UTILITY LOCATE AND MARK-OUT TO BE COMPLETED PRIOR TO ANY

EXCAVATION

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

J. Building(s) will be occupied during performance of work.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the

01 00 00 -11 construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

K. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m

(seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum

375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

L. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to ensure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, 01 00 00 -12 etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 21 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, 01 00 00 -13 electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

O. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

P. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting

Officer. This report shall list by rooms and spaces:

01 00 00 -14

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: fourteen days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

01 00 00 -15

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

01 00 00 -16

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. A National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an

"operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office.

01 00 00 -17

The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials;

and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and

01 00 00 -18 refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

B. Subsurface conditions have been developed by core borings and test pits. Logs of subsurface exploration are shown diagrammatically on drawings.

C. A copy of the soil report will be made available for inspection by bidders upon request to the COR and shall be considered part of the contract documents.

D. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

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1.12 PROFESSIONAL SURVEYING SERVICES

A. A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the

Contractor shall perform services specified herein and in other specification sections. The Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contractor, and that the land surveyor or civil engineer has no financial interest in this contract.

1.13 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work.

The Contractor shall be responsible for executing the work to the lines and grades as indicated on the contract documents. The

Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the

Contracting Officer until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting

Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the

Contractor.

B. Establish and plainly mark lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for each such structure and/or addition, fences, gates, sidewalks, mow strips, roads, are in accordance with lines and elevations shown on contract drawings.

C. Following completion of general mass excavation and before any other permanent work is performed, establish and plainly mark

(through use of appropriate batter boards or other means) sufficient additional survey control points or system of points

01 00 00 -20 as may be necessary to assure proper alignment, orientation, and grade of all major features of work. Survey shall include, but not be limited to, location of lines and grades of footings, fence post footings, fence segments, fortification segments, mow strips, gates, and major utilities:

1. Such additional survey control points or system of points thus established shall be checked and certified by a registered land surveyor or registered civil engineer. Furnish such certification to the COR before any work (such as footings, floor slabs, columns, walls, utilities and other major controlling features) is placed.

D. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

E. Upon completion of the work, the Contractor shall furnish the COR one electronic copy and reproducible drawings at the scale of the contract drawings, showing the finished grade on the grid developed for constructing the work, and fifty foot stationing along new road centerlines. These drawings shall bear the seal of the registered land surveyor or registered civil engineer.

F. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of Article "Professional Surveying Services".

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

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C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan.

Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved.

Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

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3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

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8. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

9. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

10. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

B. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer’s Representative, the

Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty

01 00 00 -24 work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

C. Contractor’s Response to Construction Warranty Service

Requirements:

1. Following oral or written notification by the Contracting

Officer’s Representative, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the

Government will perform the work and back charge the construction warranty payment item established.

I. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

II. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within

8 hours, initiate work within 24 hours and work continuously to completion or relief.

III. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

IV. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

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Security Cameras

b) Code 2-Electrical

Power failure (no power to a room or part of building).

Receptacle and lights not operational (in a room or part of building).

c) Code 3-Electrical

Exterior lights not operational.

d) Code 1-Gas

Leaks and pipeline breaks.

e) Code 3-Interior

Floors damaged.

Paint chipping or peeling.

Casework damaged.

f) Code 1-Roof Leaks Damage to property is occurring.

g) Code 2-Water (Exterior) No water to facility.

h) Code 2-Water (Hot) No hot water in portion of building listed.

i) Code 3 All work not listed above.

D. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the

Contracting Officer’s Representative. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. Create and submit a report of all warranty tags to include warranty tag information and location of each tag. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

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Warranty Tags

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

B. When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations.

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed electrical equipment to provide light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following

01 00 00 -27 provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2020 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

B. Prior to final inspection, the equipment or parts…