ATTACHMENT_3_Cost_Proposal_Form.pdf

This cost proposal form is for RFP 2026-30, issued by the District Board of Trustees of Valencia College, Florida, for HVAC Preventative Maintenance, Service and Repairs across eleven campus locations. The solicitation requests comprehensive services including quarterly and annual preventative maintenance for approximately 20 chillers and 14 Liebert cooling units, emergency repair services with a two-hour response requirement, and small projects not exceeding $300,000. A non-mandatory site visit/walk-through is scheduled for March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus, Orlando, Florida. The inquiry deadline is April 3, 2026, at 10:00 a.m. EST, with proposals due April 10, 2026, at 12:00 p.m. EST via VendorLink. Proposal evaluation is scheduled for April 23, 2026, with notice to award on April 27, 2026, and final Board approval on May 7, 2026. The contract term is three years with potential extensions for two additional one-year periods, not to exceed five years total.

The cost proposal form requires bidders to provide hourly rates for five labor classifications: Helper, Apprentice, Journeyman HVAC Technician, Technical Specialist, and Project Manager/Supervisor, with separate rates for regular, overtime, and weekend/holiday work. Materials, equipment rental, and subcontracted specialty services are provided at cost plus maximum markups of 10 percent for preventative and corrective maintenance categories and 0 percent for quarterly and annual preventative maintenance. Proposers must be State of Florida Certified Mechanical Contractors with five years of continuous HVAC service experience, active Business Tax Receipt, and minimum three-year Liebert Service Provider Network status. Required insurance includes General Liability of $1,000,000, Automobile Liability of $1,000,000, Workers' Compensation per statutory requirements, Employers Liability of $1,000,000, Umbrella coverage of $3,000,000, and Professional Liability of $4,000,000, with Valencia College District Board of Trustees and Valencia Foundation named as additional insureds. No specific budget values or award ranges are disclosed in the solicitation documents. Proposals remain firm and binding for 180 calendar days.