ATTACHMENT_3_Cost_Proposal_Form.pdf

This is a Cost Proposal Form for RFP 2026-30 issued by the District Board of Trustees of Valencia College, Florida, for HVAC preventative maintenance, service and repairs across eleven campus locations. The solicitation seeks a State of Florida Certified Mechanical Contractor to provide quarterly and annual preventative maintenance for approximately 20 chillers and 14 Liebert cooling units, with each unit requiring three quarterly visits and one annual visit per year, along with 24-hour emergency repair services with a two-hour response requirement. The non-mandatory site visit/walk-through is scheduled for March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus (1800 S. Kirkman Road, Orlando, FL 32811), with an inquiry deadline of April 3, 2026 at 10:00 a.m. EST and proposal submission due April 10, 2026 at 12:00 p.m. EST via VendorLink. Proposal evaluation occurs on April 23, 2026, with notice to award on April 27, 2026, and final Board approval on May 7, 2026. The contract term is three years with potential extension for two additional one-year periods, not to exceed five years total.

Proposers must submit cost proposals using the provided form with hourly rates for five labor classifications: Helper, Apprentice, Journeyman HVAC Technician, Technical Specialist, and Project Manager/Supervisor. Materials, equipment rental, and subcontracted specialty services are provided at cost plus maximum markups of 10 percent for preventative and corrective maintenance categories and 0 percent for quarterly and annual preventative maintenance. No incumbent vendor information is disclosed, and specific budget values or award ranges are not disclosed in available documentation. The solicitation does not impose specific set-aside designations; however, proposers may voluntarily declare minority business enterprise (MBE) or woman business enterprise (WBE) status if applicable. Mandatory minimum qualifications include active Florida Certified Mechanical Contractor status, current Business Tax Receipt, five years of continuous HVAC service experience, and current Liebert Service Provider Network (LSPN) status for a minimum of three years.