Attachment 2 - OET Overview 2025.pdf

Offer Entry Tool (OET)

Sean Lucas October 21, 2024

WARFIGHTER ALWAYSPEOPLE PRECISION POSTURE PARTNERSHIPS

What is it?

Offer Entry Tool (OET)

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A web-based tool for submission of offers against DLA Energy Requests for Proposals for petroleum products

Bulk Petroleum and Direct Delivery Business Unit procurements (selection after login)

Solicitation prescribes if use of OET is required

• Obligatory for Bulk Purchase Programs:

• Inland East Gulf (IEG)

• Atlantic, European, Mediterranean (AEM)

• Western Pacific (WESTPAC)

• Rocky Mountain West Coast (RMW)

• Deep Freeze

Rounds

Offer Entry Tool

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Initial Required for all OET solicitations Initial offer must be submitted prior to the published closing date/time to be eligible for later rounds

Interim Contracting Officer’s discretion There may be more than one interim round Participation is optional (previously offered data is retained if no Interim Submission) Data fields (product, mode, shipping point) locked

Final Proposal Revision Last round before Price Reduction Price Reduction Round at Contracting Officer’s discretion Only price can be changed

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Provisioning

Offer Entry Tool

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Obtain a CAGE CODE

• Register at SAM.gov | Home for a CAGE code

• Your OET account is linked to your CAGE code(s)

• Multiple users per CAGE code allowed

Create an account in the Account Management and Provisioning System (AMPS) (User ID and Password for AMPS are NOT the same as for OET)

1. https://amps.dla.mil/oim

2. Click “Energy Applications” on the Browse Roles by Application Tab

3. Select “Energy OET”

4. Select “Energy OET Prod – 100”

5. Complete all information and submit request

• Username and password will be sent via email

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Administration

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• Access

• Allow 1-2 weeks for OET access

• Account tied to your CAGE code

• DoD policy prescribes Login every 30 days per

• Do not share your username or password

• Only the Account holder can submit for reset of account/password

• Link for DoD Root Certificates available on the OET homepage

• Passwords expire every 60 days (users will be prompted to change)

• Account Settings

• Use the same company name as the one linked to your CAGE

• Select the purchase programs you’re interested in

• Use personal email (no group accounts)

• If you are not receiving emails, check your Junk mail and internal firewall setting

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Administration

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• OET URL (https://offerwizard.dla.mil/epst_oet/oet.htm)

• Establish New Password (Prompted)

• Minimum 15 characters

• At least 1 Upper Case, 1 Lower Case, 1 Number, 1 Special Character

• Update/Maintain ‘My Account’ information

• Use the exact Company Name as depicted in SAM

• E-mail address for notifications

• Company size status

• Select your purchase program under Buy Selection

Offer Entry Tool

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Components

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Three Primary Components/sections to OET Offer data:

1. My Account

• Update contact information

• Password Maintenance

• Business Status (i.e., Small/Large Business)

2. Offer Details (data that is sent to the Bid Evaluation Model (BEM))

• Shipping points, products, quantity and price

• Offer conditions

3. Offer Submission Package (OSP)

• Fill in clauses

• Exceptions

• Conditional Statements (take caution that conditions don’t conflict)

• Minimum / Maximum volumes may be entered, in total, by Product, Mode, and/or Shipping Point Products (Shipping points may not be tied together (see Solicitation “Section M”))

Offer Construction

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Best Practice

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Offer Submission

• Real time and auto-saved

• Review Offer Submission Package

• Review Bid Package Report

• Submit Offer Package (error message if obligatory data is missing)

• Confirmation email of offer submission

Post Submission

• Enter OET... VIEW/EDIT

• VIEW allows you to view the offer, not make changes

• EDIT will un-submit your offer! You will be able to make changes, but you must submit your offer

• Do not submit a “place-holder” offer/submit best offers in the initial round

• Do not wait until the last minute to submit

• Keep OET account current (log in once every 30 days)

• Familiarize with the solicitation, clauses, and schedule

Offer Submission

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Help Desk

Contact Information

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• Offer Entry Tool User Manual available @ https://offerwizard.dla.mil/epst_oet/oet.html

• If you are unable to access account is locked, contact the DLA Energy Bulk Technical Team: DESC-BTechTeam@dla.mil

• For questions concerning the functionality, contact Sean.Lucas@dla.mil

• For questions specific to the offer, please contact the Contracting Officer identified on the solicitation https://offerwizard.dla.mil/epst_oet/oet.html mailto:DESC-BTechTeam@dla.mil mailto:Sean.Lucas@dla.mil

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