Attachment 2.5 - Mobile District Design Manual.pdf

MARCH 2007

US Army Corps of Engineers Mobile District

Design Manual

T A B L E O F C O N T E N T S

CHAPTERS TITLES

i REVISIONS SUMMARY

1 GENERAL INSTRUCTIONS

2 PRESENTATION OF DATA

3 SPECIFICATIONS

4 SITE DEVELOPMENT

5 SURVEYING AND MAPPING

6 GEOTECHNICAL

7 LANDSCAPING, IRRIGATION, PLANTING AND TURFING

8 WATER, WASTEWATER AND ENVIRONMENTAL PROTECTION

9 ARCHITECTURAL

10 INTERIOR DESIGN

11 STRUCTURAL

12 PLUMBING

13 HEATING, VENTILATING, AND AIR CONDITIONING

14 FIRE SUPPRESSION SYSTEM

15 OTHER MECHANICAL SYSTEMS AND EQUIPMENT

16 ELECTRICAL AND ELECTRONIC SYSTEMS

17 CORROSION CONTROL AND CATHODIC PROTECTION

SYSTEMS

18 COST ESTIMATING

19 ANTITERRORISM/FORCE PROTECTION

20 SUSTAINABLE DESIGN AND DEVELOPMENT

21 QUALITY MANAGEMENT

22 DESIGN-BUILD REQUEST FOR PROPOSAL DEVELOPMENT

23 CHARRETTES

24 MILCON TRANSFORMATION

25 ACRONYMS AND ABBREVIATIONS

i

REVISIONS SUMMARY

1. Design Manual is prescriptive for both in-house and A-E use.

2. Added new Chapters:

22 Design-Build Request for Proposal Development 23 Charrettes 24 MILCON Transformation 25 Acronyms

3. Incorporated A-E TO SOW requirements in Chapter 1.

4. Suspended use of previous Mobile District Lessons Learned procedures in Chapter 21.

5. Added the Design Analysis as a submittal requirement at RTA.

6. Added requirements for new chapters VI-1 Antiterrorism/Force Protection, XIII-1 Sustainable Design, and XIV-1 Notes to the Resident Engineer as part of Design Analysis. Moved Foundation Conditions to

II-1.

7. Require redlined marked up specifications at Interim design submittal with final edited specs at Final submittal, or redlined marked up specifications at Final submittal if an Interim submittal was not made with final edited specs at the RTA submittal.

8. Added requirements in Chapter 21 for in-house Quality Control Plan and A-E Quality Assurance Plan in accordance with ER 1110-1-12.

9. Updated technical chapters.

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CHAPTER 1

GENERAL INSTRUCTIONS

INDEX

1.1 GENERAL

1.1.1 Purpose

1.1.2 Proponent

1.1.3 Military Construction (MILCON) Transformation

1.1.4 A-E Task Order (TO) Statement of Work (SOW)

1.1.5 Acronyms and Abbreviations

1.1.6 Discipline Coordination

1.2 APPLICABLE PUBLICATIONS

1.3 INSTRUCTIONS

1.3.1 Pre-design Conference

1.3.2 Quality Management

1.3.3 Studies, Renderings and Models

1.3.4 Charrette

1.3.5 Life, Health and Safety Standards

1.3.6 Design for the Physically Handicapped

1.3.7 Topographic Surveys, Basements and Utilities

1.3.8 Foundation Investigation

1.3.9 Environmental Regulatory Permits

1.3.10 Sustainable Design

1.3.11 Anti-Terrorism/Force Protection (AT/FP)

1.3.12 Lessons Learned

1.4 DEFINITIONS

1.4.1 Design Analysis

1.4.2 Drawings

1.4.3 Specifications

1.5 SUBMITTAL REQUIREMENTS

1.5.1 General

1.5.2 Project Definition (10-15%)

1.5.3 Concept Design (30-35%)

1.5.4 Value Engineering

1.5.5 Interim Design (50-65%)

1.5.6 Final Design (Unreviewed 100%)

1.5.7 Ready-To-Advertise (RTA) (Reviewed 100%)

EXHIBITS

1-1 Sample Architect-Engineer (A-E) Task Order (TO) Statement of Work

(SOW)

1-2

CHAPTER 1

GENERAL INSTRUCTIONS

1.1 GENERAL

1.1.1 Purpose

This Mobile District Design Manual prescribes standard procedures and instructions to accomplish the required design, drawings, specifications, project definition narrative, design analyses, cost estimates, and related support tasks for Military, Support For Others Projects, and, in as far as is applicable, Civil Works construction projects under the direction of the US Army Corps of Engineers (USACE), Mobile District. This manual is written for the purpose of assisting designers, both In-House (I-H) and Architect-Engineer (A-E) consultants, with a consistent logical approach to performing design and developing design related documents. The format presented is for:

the development of fully detailed 100% complete design drawings and fully edited Unified Facility Guide Specifications (UFGS) for use in a Design-Bid-Build (D-B-B) or a Performance-Price-Trade-Off (PPTO) construction contract acquisition; and Design-Build (D-B) Request for Proposal (RFP) construction contract acquisition including subsequent D-B Contractor design after award. A D-B RFP may include performance and or/prescriptive specifications which allow/require technical criteria that do not follow the specific requirements of this manual.

Chapter 22 DESIGN-BUILD REQUEST FOR PROPOSAL DEVELOPMENT addresses D-B requirements.

1.1.2 Proponent

The Chief, Design Branch, Engineering Division, Mobile District is responsible for maintaining this Design Manual. Comments on, proposed corrections or improvements to, or discrepancies in the Manual should be addressed to: John Higby, john.d.higby.jr@sam.usace.army.mil, 251- 694-4465.

1.1.3 Military Construction (MILCON) Transformation

Designated Army MILCON and Army Base Realignment and Closure (BRAC) 2005 Act projects are subject to Army Transformation and supporting U.S. Army Corps of Engineers (USACE) MILCON Transformation (MT) procedures. These designated projects will be completed in cooperation with USACE Centers of Standardization (CoS). CoS roles, responsibilities and duties, and geographic district (GD) roles, responsibilities and duties in MT designated projects are described in Chapter 24 MILCON TRANSFORMATION.

1.1.4 A-E Task Order (TO) Statement of Work (SOW)

(a) For A-E professional and technical services under A-E Indefinite Delivery contracts with Mobile District or through capacity provided by other organizations, the A-E Task Order (TO) Statement of Work (SOW) will provide project specific execution criteria in conformance with

1-3 the current version of the Mobile District Design Manual. See Exhibit 1-1.

(b) A preliminary TO SOW will be issued to the A-E prior to conduct of the pre-design conference. While not mandatory, A-E attendance at the pre-design conference is considered essential in ensuring an understanding by the A-E of project, user and installation requirements. See paragraph 1.3.1(b) for additional instructions.

(c) As issued, the TO SOW will take precedence over the standard procedures and instructions in this Manual. The A-E shall document any conflicts between this Manual and the TO SOW in writing and bring them to the immediate attention of the Mobile District Project Manager (PM) or Project Architect Engineer (PAE) for projects in the design phases and to the Resident Engineer for D-B projects that have been awarded.

(d) The A-E shall furnish sufficient technical, supervisory, and administrative personnel to insure satisfactory accomplishment of the work specified in the SOW including accomplishment of work by agreed milestone dates and progress schedule. Additionally, the A-E shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with the SOW.

(e) The A-E shall accept directions only from the Mobile District

Contracting Officer (CO) or the Authorized Representative of the Contracting Officer (ARCO). Requests or desires of the users or using agency made directly to the A-E will be immediately brought to the attention of the PM or PAE, and CO. Any changes to the project scope or other provisions of the SOW must be authorized in writing by the CO.

(f) A-E Actions Required Prior to TO SOW Approval

(1) The A-E shall submit a proposal detailing anticipated costs for conduct of the SOW. The A-E shall follow the “Fee Proposal Guide for Task Orders” issued by EN-DW.

(2) The A-E shall prepare and submit to the COR for approval a progress chart showing the various items included in the work as a percentage of the total fee, the order in which the work will be carried out, and the dates on which the items of work will be started and completed. Significant milestones such as review submittals will be shown. The schedule will provide for completion of all work within the time specified in the SOW. This progress chart may incorporate the requirements of paragraph 21.3.2(c).

(g) A-E Negotiation. Negotiations shall be held to insure a mutual understanding of the SOW and to reach an agreement on a fair and reasonable fee. During negotiations, the SOW shall be thoroughly reviewed and revised as necessary; and the designer's fee proposal shall be examined and discussed in detail.

(h) A-E Actions Required During Conduct of the TO SOW

(1) Updated Progress Chart. An updated progress chart will be submitted with each payment estimate.

(2) Payment Estimate. ENG Form 93 will be used, and may be

1-4 found on the Internet at:

http://www.usace.army.mil/inet/usace-docs/forms/

All ENG Forms 93 shall be submitted for payment processing to: US Army Corps of Engineers, Mobile District, ATTN: CESAM-EN-DW (Mary Breland), PO Box 2288, Mobile, AL 36628.

(3) Final Payment. When submitting for final payment include a Release of Claims Statement on the ENG 93. The following statement is acceptable:

“The work under the above numbered task order having been completed and finally accepted, I hereby release the United States of America, it’s officers and agents from all claims whatsoever arising under or by virtue of this contract upon payment of a balance due of $__________.”

(4) The A-E will use those individuals designated in their SF 330 submission. If any of these individuals are changed, Mobile District will be immediately notified in writing. The SF 330 will be resubmitted with these personnel changes and those person’s individual qualifications. Government approval for these changes will be required.

(5) Needs List. Throughout the life of the TO SOW the A-E shall furnish the PAE a "needs" list every two weeks until all open issues are resolved. The needs list will also be included in each formal submittal. The needs list will be an itemized list of design data required by the A-E to advance the design in a timely manner. This list will be maintained on a continuous basis with satisfied action items checked off and new action items added as required. Action items in the needs list will include a sequence number, description of action item, name of the individual or agency responsible for satisfying the action item, and remarks.

(6) Site investigations must be sufficiently thorough to ensure that design details are compatible with the project site. Siting will not be changed without approval of Mobile District. At the Final Design submittal stage the A-E shall make a plan-in-hand site inspection to ensure that the final design accurately reflects existing site conditions. Any changes in site conditions that were made by the Government during the design period shall be annotated and brought to the attention of the Contracting Officer for direction.

(7) Should the project cost estimate exceed the funding limitation, the A-E shall make recommendations for reducing the project scope and/or identifying optional bid items of work. Upon receiving written approval from the COR, the A-E shall modify the contract drawings and specifications to incorporate all changes necessary to reduce the base bid cost estimate below the funding limitation. If any criteria provided to the A-E during design prevents him from meeting the cost limitations, the AE shall notify the COR immediately. The A-E shall list the specific criteria and explain the negative impact on the design cost.

(8) Construction Schedule.

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a. The A-E will develop and submit for review a schedule for construction, as a part of each design submittal phase. The schedule shall be task oriented, indicating the number of calendar days, after Notice to Proceed, by which milestones are to be achieved.

The critical path Method (CPM) of network calculation shall be used to generate the construction schedule. The schedule will be either the Precedence Diagram Method (PDM) or the Arrow Diagram Method (ADM). The schedule will be a network analysis and will be based on the technical and contractual requirements of the contract and estimated construction durations of the project. The schedule will clearly show the critical path for the overall completion of construction. All activities shall have an estimate of the average number of workers per day that are expected to be used during the execution of that activity. Schedules for construction of buildings shall contain, as a minimum, the milestones shown in the table below at each design submittal phase.

Schedules for construction projects which do not contain buildings shall include milestones detailed enough to allow analysis of the proposed durations and critical path of the work required to complete the contract.

b. The schedule will clearly identify procurement and Government activities (submittals, approvals, fabrication, delivery, installation, start-up, testing, balancing, commissioning, inspections, utility tie-ins and Government furnished equipment). Also constraints (materials availability, weather, permits, access/work restrictions at the construction site, etc.) shall be clearly identified on the schedule. The network analysis will include major milestones, activities, durations, phased construction, and partial turnovers which describe the construction schedule.

c. The Government will review the schedule and provide comments, at each scheduled design or BCOE review. The A-E will address the comments, make revisions to the schedule and provide the revised schedule to the Government. Services and pricing for preparation of the construction schedule will be a separate line item in the A-E’s proposal.

DESIGN SUBMITTAL PHASE

A Phase I - Project Definition B Phase II - Concept C Phase III - Interim D Phase IV - Final E Phase V - Ready-To-Advertise

MILESTONES FOR BUILDINGS

No. A B C D E

1 NTP X X X X

2 Grade site –bldg pad X X 3 Foundation X X X X X 4 Under slab utilities X X 5 Slab on Grade X X 6 Structural fame X X X X X 7 Roof framing-deck X X 8 Roofing X X X X 9 Exterior walls-windows X X X 10 Bldg dry-in X X X X X

1-6

11 Interior walls-framing X X 12 Permanent power X X 13 Wall finish X X X 14 Prime paint X X 15 Mech/elect RI X X X X 16 Plumbing X X 17 Mech/elect above ceiling X X 18 Flooring (VCT-ceramic) X X 19 Doors-hardware X X 20 HVAC -ductwork-controls X X X 21 Ceiling finish X X 22 Finish paint X X 23 Mech/Elect systems X X X X 24 Site work-utilities - paving X X 25 Carpet X X 26 QC system test (debugging) X X X X 27 QA system test (acceptance) X X X 28 CQC inspection X X X X 29 HVAC Test and Balance X X X 30 Landscaping-grassing X X 31 Prefinal Inspection X X X X X 32 Commissioning-HVAC X X X X X 33 Final/acceptance inspection BOD X X X X X

d. Construction Duration Targets. The following are construction duration targets from acknowledgement of the Notice to Proceed (NTP) by the Construction Contractor to Beneficial Occupancy Date (BOD) of the project. The A-E will address these targets in the Construction Schedule and the Construction Cost Estimate. The schedule activities and logic used, that extends construction durations in excess of these targets, will be discussed and provided in a narrative with each design submittal.

CONSTRUCTION DURATION TARGETS

PROGRAMMED AMOUNT CONUS PROJECTS OCONUS PROJECTS

Less than $5M 365 Calendar Days 455 Calendar Days PA > $5M and PA < $20M 540 Calendar Days 630 Calendar Days Greater than $20M 730 Calendar Days 820 Calendar Days

(9) The A-E shall not correspond either in writing or verbally, with any prospective bidder during the advertisement period. All requests for information from a prospective bidder shall be submitted to the person specifically identified in the solicitation.

(10) Design Errors/Deficiencies: The provisions of the contract clause entitled "RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR" will be fully enforced by the Government. Of particular note are the A-E responsibilities noted below:

a. The A-E is completely responsible for the professional quality, technical accuracy, and coordination of all designs, drawings, specifications, and other work or materials produced and furnished by his own staff and that of consultants, and will be required to correct or revise any errors or deficiencies in his work, notwithstanding any review, approval, acceptance, or payment by the Government. Thus the

1-7 responsibility continues after final payment is made to the A-E.

Corrections and changes resulting from review of the A-E's completed work will not be made by the Government but will be returned to the A-E for correction. Further, the A-E shall be liable to the Government for damages to the Government caused by negligent performance by the A-E.

These responsibilities apply equally to any consultant used by the A-E and in no way relieve the consultant from a similar responsibility and accountability to the A-E.

b. During the construction period, the A-E shall provide an evaluation of any problem resulting from what the Government considers to be a design error or deficiency. The evaluation will be provided within 10 days of notification by the Government and will be in the following format:

Problem: Provide a brief description of the problem and the status of the construction at the time of its discovery.

Analysis: Provide a complete and detailed analysis of the problem. Background facts such as circumstances, conditions, dates, personnel involved, and cost data should be included if pertinent.

Design conflicts, errors, omissions, and/or ambiguities contributing to the problem should be identified. Describe recommended corrective actions. Attach sketches or drawings if appropriate.

A-E Evaluation: Provide the rationale and justification for whether or not the problem should be considered a design deficiency.

The determination of A-E liability in connection with this problem will be made by the Mobile District A-E Liability Review Board. Any evidence or information the A-E wishes the Board to consider should be addressed here.

(11) During the construction period the A-E shall furnish advice as may be requested. During the construction period, limited construction phase services may be required. If construction phase services are required, appropriate modifications to the contract will be made.

1.1.5 Acronyms and Abbreviations

Acronyms and abbreviations are generally written out on first use in each chapter. Chapter 25 ACRONYMS AND ABBREVIATIONS provides a summary listing.

1.1.6 Discipline Coordination

(a) Individual design team members are responsible for coordinating their efforts with those of other design team disciplines.

(b) The A-E shall prepare a written record of each site visit, meeting, or conference, either telephonic or in person, and shall furnish this record within five working days to the COR with copies to all parties involved. The written record will include the subject, the names of participants, an outline of discussion, and the recommendations or conclusions reached.

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(c) Chapter 2, PRESENTATION OF DATA includes new requirements for Antiterrorism/Force Protection, Sustainable Design and Development, and Notes to the Resident Engineer chapters in Project Definition narratives and Design Analyses. These require cross discipline coordination for which no primary discipline is designated. For in-house designs, the Project Architect-Engineer will initiate these chapters and ensure input by appropriate discipline members.

1.2 APPLICABLE PUBLICATIONS

Applicable publications are listed in various chapters of this Manual.

The most recent editions of the cited publications at the start of Concept Design (30-35%) for D-B-B or Interim Design (50%) for D-B will be referenced and incorporated (as appropriate) in work prescribed by this manual. The publications cited in individual chapters, but referred to thereafter by basic designation only, form a part of this manual. These publications are supplemented by the Unified Facilities Guide Specifications (UFGS) to form design criteria. Unless specifically stated otherwise in this Manual or the SOW, the designer shall be responsible for obtaining all publications applicable to the design of the project including, but not limited to, the cited publications. The recommended source for many publications is the Construction Criteria Base (CCB) which contains USACE Technical Manuals (TM), Unified Facilities Criteria (UFC), Engineering Regulations (ER), Engineering Technical Letters (ETL), and industry and other government standards. The CCB is at the following web site:

http://www.wbdg.org/ccb.

For A-E projects, additional project specific customer and user requirements, or additional publications and references may be listed in the SOW. The A-E shall furnish copies of all instructions, manuals, and other documents pertaining to design requirements to all consultants to insure a completely coordinated design.

1.3 INSTRUCTIONS

1.3.1 Pre-design Conference

The PM shall request that designers attend a pre-design conference at the project site and participate in discussions prior to the preparation of a design budget for in-house designs, or fee proposal and negotiation for a project designed by A-E. During these discussions, all aspects of the required effort, which shall affect the designer’s effort, will be addressed.

(a) I-H Design. The PM or PAE will be responsible for recording minutes from the pre-design conference.

(b) A-E Design. The A-E will be responsible for recording the minutes from the pre-design conference. Upon submission, review and approval by the PM, these minutes will be incorporated as part of the TO SOW. The A-E designer shall be furnished a draft SOW which will contain project specific design criteria and instructions. Subsequent to the predesign conference, the A-E designer shall receive a request to furnish a fee proposal for accomplishing the work agreed upon during the conference. The PAE in coordination with EN-DW will develop a

1-9 government estimate for anticipated A-E costs to assist EN-DW in negotiations.

1.3.2 Quality Management

An I-H Quality Control Plan (QCP) or A-E Quality Assurance Plan (QAP) is required for all projects. See Chapter 21 QUALITY MANAGEMENT for specific requirements.

1.3.3 Studies, Renderings and Models

(a) Studies. At various times, studies will be required that do not conveniently fit into the design phases and procedures required in this Manual. In such cases, requirements will be detailed in the TO SOW.

(b) Models and interior/exterior color renderings necessary for a visual presentation to the customer shall be furnished only as determined during the pre-design meeting, funded, and as directed in the SOW for A-E projects.

(1) Renderings. The style of rendering and number of views required will be determined at the Pre-Design conference. Final rendering size/s, matting, framing and glazing will also be established at that conference. Each framed rendering will include: project name, project location, U.S. Army Corps of Engineers, Mobile District, and the A-E firm name. The number and size of unframed photographs of the rendering/s will also be determined at the Pre-Design Conference.

These requirements will be incorporated in the final TO SOW issued to the A-E.

(2) Models. The size, scale, construction method and materials, and functions of the model will be determined at the Pre-Design conference. These requirements will be incorporated in the final TO SOW issued to the A-E.

1.3.4 Charrette

Charrette conduct will be determined during the pre-design meeting.

The requirements for a charrette will be as specified in the SOW.

Chapter 23 CHARRETTES provides additional information.

1.3.5 Life, Health and Safety Standards

The most recent version of the International Building Code (IBC) will be used as the basis of design of facilities unless specifically exempted by the customer and documented. In addition, the most recent version of NFPA 101 Life Safety Code and other NFPA Codes shall be incorporated into the design as appropriate. UFC 1-200-01 will be used by all designers as the basis for determination of code requirements.

(Changes mandated in use of codes in UFC 1-200-01 will be adjusted based on use of the most recent IBC and NFPA codes until UFC 1-200-01 is updated.) The facilities, systems, and equipment design standards of the Occupational Safety and Health Act, Code of Federal Regulations, Title 29, Chapter XVII, Parts 1910 and 1926, as applicable, shall be incorporated by the designer into all design and analyses. Other customer-specific health and safety regulations will be determined during the pre-design conference, and incorporated in the design

1-10 effort. Any problem in incorporating these standards due to conflicts with other technical criteria shall be promptly submitted to the PAE for resolution.

1.3.6 Design for the Physically Handicapped

Unless specifically stated otherwise in the SOW, all facilities shall be designed to be accessible to and usable by handicapped persons in accordance with the Americans With Disabilities Act (ADA) Accessibility Guidelines (ADAAG) and the Uniform Federal Accessibility Standards (UFAS). Consolidated ADA - Architectural Barriers Act (ADA-ABA) guidelines were published in 2004 but have not been adopted by USACE.

A draft UFC 1-200-01, General Requirements dated 4 August 2006 will provide final guidance when adopted.

1.3.7 Topographic Surveys, Easements, and Utilities

Unless otherwise specified during the pre-design conference, topographic, hydrographic, and utility surveying and mapping data will be funded and obtained. Chapter 5 SURVEYING AND MAPPING provides specific instructions. Specific requirements for A-E designs will be included in the SOW. Subsurface utility investigation using Ground Penetrating Radar or other means of determining the three dimensional location of underground utility lines will be specifically addressed in the SOW.

1.3.8 Foundation Investigation

Unless otherwise determined during the pre-design conference, foundation investigations shall be funded and completed (including soil and rock borings, sampling, laboratory testing, and pile load tests, where applicable), as well as tests such as percolation tests for septic tanks, soil resistivity tests for grounding and cathodic protection systems and infiltrometer test for storm water detension ponds. Chapter 6 GEOTECHNICAL provides specific instructions.

Specific requirements for A-E designs will be included in the SOW.

1.3.9 Environmental Regulatory Permits

Responsibilities for environmental permits include:

(a) The designer shall contact the appropriate Federal, State, local, and interstate pollution and environmental control agencies to determine the permits required and the procedures and documentation necessary to obtain them. A written record of each such contact shall be prepared and furnished within five working days to the Project Manager with copies to all parties involved.

(b) Where formal documents are required to be submitted to obtain permits, the designer shall prepare all such documents and provide them in a "ready for signature" condition. This includes necessary copies of the plans, specifications, design analyses, and other required supporting documentation. After review by the COE and comment incorporation, the corrected documents will be forwarded by the COE to the installation for signature by the appropriate official and submission to the appropriate agency. Permit requirements shall be

1-11 ascertained and documented by the designer during the Concept Design stage.

(c) The designer shall provide the following information and data for each required permit with the Concept submittal:

(1) Permitting authority (State, local, etc.).

(2) Type of permit required (construction, operation, etc.).

(3) Procedure and time necessary to complete the permit application.

(4) Fees required.

(5) Statement that the project is covered by variances or that permits are not required. If a variance is required, the procedures for obtaining the variance shall be provided. If a permit is not required, reasons and supporting justification (i.e., cite State, local, and/or other regulations) shall be furnished.

(6) An evaluation of all State and/or local regulations to determine if monitoring devices are needed. Where required, monitoring devices shall be included in the project design.

(d) The designer shall provide the completed permit applications not later than the Interim submittal or 60 days prior to the Final submittal, whichever is earlier. Permit applications shall be ready for signature by the appropriate official and submission to the approving authority.

(e) With the Final submittal, the designer shall provide all supporting documents, plans, and specifications. The designer shall also have accomplished the necessary coordination to obtain permit application approvals.

1.3.10 Sustainable Design

Sustainable design is an integrated approach to planning, designing, building, operating and maintaining facilities in a collaborative and holistic manner among all stakeholders. It is meant to provide resource efficient, environmentally friendly and healthy facilities with emphasis on renewable energy and recycled materials. The project specific criteria and rating level will be determined during the pre-design meeting. The SOW will identify requirements for A-E projects.

See Chapter 20 SUSTAINABLE DESIGN for specific requirements.

1.3.11 Anti-Terrorism/Force Protection

Anti-Terrorism/Force Protection is an inherent part of all projects.

See Chapter 19 ANTI-TERRORISM/FORCE PROTECTION for specific requirements.

1.3.12 Lessons Learned

See Chapter 21 QUALITY MANAGEMENT for specific requirements.

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1.4 DEFINITIONS

1.4.1 Design Analysis

(a) The design analysis shall be provided with each submittal including RTA (unless it is determined during the pre-design conference that it is not required at a specific design submittal phase).

(b) At RTA, the design analysis is not a contract document, but rather a final documentation of the basis of design for the Resident Engineer, and digital archival document for Engineering Division. The design analysis should be developed from Concept Design to include a discussion of any new or unfamiliar products, critical product features, critical milestones that may require designer consultation, items of particular customer interest revealed in design meetings, shop drawings of particular interest or criticality, anticipated difficult construction features

(c) The design analysis is a written explanation of the project design and is expanded and revised for each submission. The design analysis shall contain a summary of the criteria for and the history of the project design, including criteria designated by the customer, letters, codes, references, conference minutes, and pertinent research.

The justification for each major selection and design decision shall be clearly stated. Design calculations, computerized and manual, shall be included in the design analysis in digital format. Narrative descriptions of design solutions shall also be included. Diagrams and sketches to convey design concepts may be provided to illustrate all written material. Design phase review comments and the specific actions (annotations) taken in response to each comment from the preceding design phase review shall be included with each submission of the design analysis. A separate section with pertinent notes to the Resident Engineer shall also be included. Specific requirements for the design analysis are provided in other chapters of this manual.

1.4.2 Drawings

Drawings are required in each design submittal. The drawings at each submittal stage shall be complete, thoroughly checked, and coordinated.

Specific drawing requirements are defined below and in other chapters of this Manual.

1.4.3 Specifications

The Construction Specifications Institute (CSI) 48 division format is mandatory. The specifications shall be developed in accordance with guidance provided below and in other chapters of this Manual.

1.5 SUBMITTAL REQUIREMENTS

1.5.1 General

Requirements for each submittal are generally described below.

Additional requirements are contained in other chapters of this Manual.

Specific instructions for A-E design projects for number of copies, addressing, and other instructions are provided in the SOW. Covers for all submittals shall be white with black letterings. (Colored covers on

1-13 plans and spec books are reserved for advertised solicitations only).

Submittals will not include the solicitation number on the drawings, specs or covers. (Solicitation numbers on plans and spec books are reserved for advertised solicitations only.)

1.5.2 Project Definition (10-15%)

This submittal represents approximately 10 to 15% of the design effort, and shall be used to document and validate projects requirements and the construction cost. The submittal shall include preliminary schematic plans, a narrative describing each aspect of the project including a sustainable design points assessment checklist and narrative, and a parametric cost estimates. This level of design effort equates to the final report prepared to document charrette completion (see Chapter 23 CHARRETTES).

1.5.3 Concept Design (30-35%)

This submittal represents approximately 30 to 35% of the design effort and shall be of sufficient detail to show how the users' functional and technical requirements will be met, indicate the designer's approach to the solution of technical problems, show compliance with design criteria or provide justification for noncompliance, and provide a valid estimate of cost. The Concept Design consists of:

(a) Design Analysis:

(1) Design narrative, notes to the Resident Engineer, and design calculations for all disciplines.

(2) Intended (outline) specifications list.

(3) Environmental permitting memorandums

(b) Concept drawings.

(c) Bidding schedule with Bid Options identified when applicable.

(d) Concept cost estimate.

(e) Required information and data for each required permit.

(f) Annotated Project Definition review comments.

1.5.4 Value Engineering

(a) Shortly after or in conjunction with the Concept Design submittal, the designer shall perform a Value Engineering (VE) Study as directed. It is strongly recommended that the VE Study be conducted at the installation for which the project is intended, and involve user and installation representatives such as representatives from the Base Civil Engineer or Directorate of Public Works organizations.

(b) VE Study. This effort shall include study of design memorandum documents, cost data, and other information furnished as the basis of the design. The VE study shall develop alternate designs to achieve the required mission(s) or function(s) at the lowest overall cost

1-14 consistent with performance for structures, structure or facility siting, site development, equipment, electrical and materials or methods. The study includes examination of high cost items including life cycle cost, anticipated construction time, and conservation of energy. Design details and analysis will be considered and alternatives developed as appropriate. The VE team should consider the latest technology in development of alternatives to achieve maximum results for life cycle cost, energy conservation, functional use, maintainability, and first cost (construction) savings.

(c) The VE Team. The VE Team Leader shall be headed by an architect with no prior input/knowledge of the design. Other disciplines required for participation are civil, structural, mechanical, electrical, and cost engineering. Similarly, VE team members shall have no prior input to, or knowledge of the design. Selected team members will be different from the design team. All members should have past experience performing VE analysis.

(d) VE Report. The results of the study shall be prepared and submitted on 8 1/2" x 11" bond paper. Back-up data and detailed estimates shall be included. Sketches may be 8 1/2" x 11" or 11" x 17" fold-outs. Pages must be sequentially numbered in the lower right-hand corner for assembly purposes. Report will include as a minimum:

(1) Transmittal letter.

(2) Cover Sheet.

(3) Table of Contents.

(4) Summary of existing and proposed design.

(5) Study Methodology.

(6) Tabulation of proposed changes with first cost savings, operations and maintenance costs, and energy savings displayed separately. Life cycle coat analysis shall be included. Present worth and annualized cost shall be computed using ten percent (10%) per annum.

(7) Advantages and disadvantages of proposed changes.

(8) Appropriate drawings for each proposed change showing the existing conditions and proposed alternatives.

(9) Estimates comparing the existing design with all proposed changes.

(10) Results and conclusions.

(11) Recommendations shall include comments concerning the feasibility of implementation of each proposal. A separate summary tabulation will be included in the front of the report indicating if the change is minor of major with recommendations concerning the most efficient way to accomplish each change.

(12) List of possible design conflicts.

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(13) Summary of VE Actions.

(e) VE Report Distribution. The report summarizing the VE proposals shall be submitted to those listed in the TO SOW Design Submittal Distribution List, or as determined by the PM and PAE in prepared in-house.

(f) Presentation of VE Study Results. The VE team leader shall attend a ½ day meeting at the start of the Concept Design (30%) Review Conference at the project site to present the VE proposals. The presentation shall be scheduled with the Corps of Engineers Project Manager at least 14 days prior to the proposed presentation date.

(g) Implementation of Approved VE Changes. VE proposals accepted by the Government will be incorporated into the subsequent submittals of the design project. The designers will be required to validate savings for accepted proposals for their final impact on the project cost estimate.

(i) The Value Engineering Proposals and ideas become the property of the Government and may be used on future contracts or designs without additional compensation to the A-E.

1.5.5 Interim Design (50-65%)

This submittal, if required, is intended to insure that funding limitations are not being exceeded and that the drawings, design analysis, specifications, and cost estimate are proceeding in a timely manner and that the design criteria and previous review comments are being correctly interpreted. Redlined marked up specifications will be submitted at this design phase. The Interim Design shall consist of:

(a) Design Analysis developed to approximately 60% completion.

(b) Approximately 60% complete drawings including those addressing construction phasing.

(c) Detailed cost estimate developed to approximately 60% completion including Bid Options where applicable.

(d) Redlined marked up specifications.

(e) Annotated Concept review comments.

(f) Completed permit applications (if an Interim submittal was not required, the completed permit applications are required 60 days prior to the Final submittal).

1.5.6 Final Design (Unreviewed 100%)

This submittal represents a 100% complete design with the exception of the incorporation of any review comments resulting from the review of the submittal. The Final Design shall consist of:

(a) Design Analysis with all items l00% complete. It shall include all backup material previously submitted and revised as necessary, all

1-16 design calculations, all explanatory material giving the design rationale for any design decisions which would not be obvious to an engineer reviewing the Final drawings and specifications, and any information for the Resident Engineer that will assist in administering the construction contract.

(b) 100% complete drawings including those addressing project construction phasing.

(c) Specifications. Redlined marked up specifications if an Interim submittal was not made. Final edited specifications if an Interim submittal was made. The contract front-end (boiler plate) will be completed by the Mobile District Project Support Section (EN-DW) and forwarded to the AE for inclusion in the Final Design Submittal.

(d) Bidding schedule and an Explanation of Bid Items. Identify Bid Options where applicable.

(e) Detailed 100% complete cost estimate.

(f) Annotated Interim review comments.

(g) All supporting documentation required for permit application approvals.

1.5.7 Ready-To-Advertise (RTA) (Reviewed 100%)

This submittal represents a complete design (design analysis, specifications, and drawings) including annotated design submittal review comments that answer and/or incorporate review comments resulting from the review of the Final design submittal.

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Sample D-B-B and D-B A-E TO SOW

Appendix “A” Contract Number [??????-??-D-????], Task Order Number [???] {Determine Contract Number and Task Order Number from EN-DW}

Task Order Statement of Work

1. Project Description:

[Design-Bid-Build (D-B-B) description of project/effort, i.e.: The A-E is responsible for Design of a Tactical Operations Center for the 20th Special Forces Group at Camp Swampy, FL including [one story structure, administrative areas, SCIF, etc.}[, Project Number (PN)] [, other project specific designator].

[Design-Build (D-B) description of project/effort, i.e.: The A-E is responsible for preparation of Design-Build Solicitation (Request for Proposal) for a Tactical Operations Center for the 20th Special Forces Group at Camp Swampy, FL [, Project Number (PN)] [, other project specific designator]. The solicitation will result in the award of a construction contract for design and construction. The A-E will prepare technical requirements, cost estimates, [technical specifications,] [design drawings to an approximate [10% - preliminary site and floor plans] [35% -preliminary site and floor plans, elevations, roof plan] [other site information {see para. 22.6.4 of the Design Manual] [other] level of design.] [Specifications will [not] be prepared for this RFP [in SpecsIntact format] [in nationally recognized commercial specifications format {recommend gaining concurrence on specification use and format}.] The project will be advertised as a [one-step][two-step] solicitation.

[The A-E in cooperation with the Government will conduct reviews of the D-B Contractor’s Design After Award submittals at [Project Definition (10-15%)] [Concept Design (30-35%)] [Interim Design (50-65%)] and [Final Design (100%)] [submittals on a fast track schedule including [list {PAE should coordinate anticipated use of fast track submittals with the PDT}].

[MILCON Transformation Design-Build description of project/effort, i.e.:

The A-E is responsible for preparation of Design-Build Solicitation (Request for Proposal) for a Tactical Operations Center for the 20th Special Forces Group at Camp Swampy, FL [, Project Number (PN)] [, other project specific designator]. The solicitation will result in the award of a construction contract for design and construction. The A-E will prepare technical requirements in accordance with the MT Model RFP Implementation Guide and MT Model RFP Field Execution Guide using the USACE Model RFP Wizard, and cost estimates. Please note: the requirements in the two Model RFP Guides conflict with certain technical provisions in the Design Manual.] The project will be advertised as a [one-step][two-step] solicitation.

EXHIBIT 1-1 (Continued)

Notes:

{ } indicates guidance to the preparer [ ] indicates data to be added or selected by preparer

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2. Mobile District Points of Contact: The Mobile District Project Manager (PM) for this work is [name, office symbol, telephone number, fax number, E-mail address]. The Mobile District technical point of contact, Project Architect-Engineer (PAE) for this work is [name, office symbol, telephone number, fax number, E-mail address]. [The Resident Engineer to contact for access to work described in this TO SOW is: name, office symbol, telephone number, fax number, E-mail address.]

3. Scope and Cost Limitations. The completed design will not exceed [the scope limitation (e.g., 39,000 square feet)] and [the construction cost limit or percentage thereof {verify percentage with PM}] in accordance with the enclosed [DD Form 1391, or design directive]. Bid options [will] [may] be required to ensure that the project is within the cost limitation. The base bid plus all options should not exceed 110% of the construction cost limitation.

4. The CADD Code for this project [MXXXXX] [or] [will be provided by the PAE]. The PAE will provide the official project CADD title blocks and drawing border format [if required]. The PAE will provide the A-E with the project solicitation number and advertising date to be shown on each drawing following final submittal and before the RTA submittal. [The PAE will provide the amendment number for two-step Design-Build solicitations.]

5. At the Ready-to-Advertise (RTA) submittal, the A-E shall submit all drawing files using only [MicroStation 5.0] [AutoCad 14/2000]. One complete set of CADD files and one complete set of CAL files shall be submitted on a CD, or via the Mobile District FTP site.

6. Drawing/Specification Units

[English Units: This project shall be accomplished using English units.]

[Metric Units: This project shall be accomplished using metric units.]

7. Conferences: The A-E shall attend a [Pre-design Conference] [Concept Design review meeting] [Interim Design review meeting] [Interim Design 50% D-B review meeting] [Final Design review meeting]. Conference/s shall be held at [provide location].

8. Work performed by the A-E will conform to the additional criteria and data listed below. {The PAE should list below any user, installation, or command information relevant to the project not already identified in the Design Manual, and sources for that information. If none, indicate none.}

9. Topographic Survey

[The Government will furnish the A-E with the topographic survey for use in preparation of the [design] [RFP].

[The A-E shall obtain all topographic surveys required to design the project. The area to be mapped is approximately [??] acres (hectares).

The area shall be mapped at a scale of 1"= [??]'. The subsurface utilities investigation shall be performed to a Quality Level [A] [B] [C] [D].] {PAE shall coordinate with EN-DA (Civil/Site) and the survey section to determine survey requirements, utility investigation quality level required, and subsurface exploration methods.}

EXHIBIT 1-1 (Continued)

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10. Foundation Investigation

[Design-Bid-Build: The Government will furnish the A-E with the appropriate subsurface data and a written report with foundation parameters to be used in the design.]

[Design-Build: The Government will furnish the A-E with the appropriate subsurface data and a written report with foundation parameters to be used in the design. In the RFP it should be made explicitly clear that the D-B Contractor is fully responsible for an acceptable foundation.]

[Design-Bid-Build: It is the AE’s responsibility to obtain all subsurface information and associated test data required for preparation of the Geotechnical Report, the design and construction of the project in accordance with the Design Manual. The AE shall be responsible for obtaining all required drilling permits.]

[Design-Build: The A-E shall obtain all subsurface and associated test data required for design of the project. The scope of the investigation will include as a minimum the following [provide scope details] {PAE to coordinate with EN-GG for requirements}. In the RFP it should be made explicitly clear that the D-B Contractor is fully responsible for an acceptable foundation.]

11. Sustainable Design and Development

[The certifiable Sustainable Design and Development rating to be achieved with this project is:

[ ] None Required [ ] LEED Silver [ ] SPiRiT Gold.]

[The project [ ] will [ ] will not be registered with the USGBC. {PAE to determine in cooperation with the PM.}]

[The project [ ] will [ ] will not be certified. {PAE to determine in cooperation with the PM.}]

12. Environmental Permit Fees

[The A-E is responsible for payment of all environmental permit fees up to an amount of [_________].] {PAE to determine dollar amount in coordination with EN-GE.}

13. The following schedule of Architect-Engineer services is required for this task order. Work performed by the A-E will be performed in accordance with the requirements (including applicable references and publications listed) in the Mobile District Design Manual, March 2007 available at the following web site. Design Manual references (for example paragraph 1.3.4 indicates Chapter 1, paragraph 1.3.4) shown in the table below provide essential but not all inclusive references. Refer to individual technical chapters in addition to those references shown. It is the A-E’s responsibility to extract and ensure incorporation of requirements from the Design Manual in this effort.

http://www.sam.usace.army.mil/en/guides/DesMan/desman.htm

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TO SOW

Requirement {Indicate specific requirement/s}

Design Manual Paragraph and/or Chapter Requirement

Architect-Engineer Services

[X][1] 1.3.4, Chapter

Planning Charrette Submittal

[X][1] Chapters 18 and

Parametric Cost Estimate

[X][1] 1.3.3(a) Study Submittal [X][1] Chapters 1, 2, 22 and 23 Preparation of Design-Build Request for Proposal (Nominal Criteria)

[X][1] Chapters 1, 2, 22 and 23

Preparation of Design-Build Request for Proposal (Partial Criteria)

[X][1] Chapters 1, 2, 22 and 23

Preparation of Design-Build Request for Proposal (Full Criteria)

[X][1] 1.3.4, Chapter

Design Charrette Submittal

[X][1] Chapters 1, 2, and 3

Project Definition (10-15%) Submittal

[X][1] Chapters 1, 2, and 3

Concept Design (30-35%) Submittal [S-3]

[X][1] Chapters 1, 2, and 3

Interim Design (50-65%) Submittal [S-4]

[X][1] Chapters 1, 2, and 3

Final Design (Unreviewed 100%) Submittal [S-5]

[X][1] Chapters 1, 2, and 3

Ready-To-Advertise (Reviewed 100%) Submittal [S-6]

[X][1] Chapters 1 and

Sustainable Design and Development

[X][1] 1.5.4 Value Engineering Study [X][1] Chapter 10 Structural Interior Design Submittal [X][1] Chapter 10 Furniture, Fixtures and Equipment

Submittal [X][1] 1.3.3(b)(1) Architectural Rendering/s [X][1] 1.3.3(b)(2) Architectural Model/s [X][1] 1.3.7, Chapter

Topographic Survey

[X][1] 1.3.8, Chapter

Subsurface Investigation

[X][1] Chapters 2 & 18 Cost Estimate [X][1] 1.1.4(8) Construction Schedule [X][1] [Reference] [Other]

Note 1 above in TO SOW…