Attachment 2.1 - Contractor Security Handbook 2021.pdf

Cannon AFB

Contractor

Handbook

Escort/Employee Pass Control

Sep 2021

Safe and secure daily operations on and around Cannon Air Force Base should be on the minds of all personnel working at Cannon and detached organizations assigned to Cannon. This includes contractor personnel performing base operational support services and construction services at Cannon, to include their subcontractors and suppliers. In order to adequately maintain these safety and security requirements, the following procedures have been adopted for the processing of contractor/subcontractor/supplier personnel entering Cannon AFB for the purpose of providing extended services.

1. Contractors/Vendors requesting access to Cannon AFB will follow all base security procedures. No year pass will be issued to individuals needing access once to twice a month;

these passes are for individuals needing access weekly, daily to perform their job. Vendors and contractors needing access monthly will stop for a daily pass from Pass and Registration.

2. The Prime Contractor, identified on the face of the contractual document, will determine who within their organization will be responsible for performing sponsorship duties. This will typically be the contractor's program manager or superintendent for the contract and may involve two or more individuals, depending on the size or coverage of the contract. Services involving multiple performance sites may require more than one designated sponsor. The prime contractor will identify individual(s), using the Request for Background Check and/or Base Pass form (Attachment 1). The form will be completed using the same instructions outlined in paragraph 5 below, with the exception that the Escort Block will be checked. The contractor will submit the completed form to the Contracting Squadron, who will in turn, submit the same to the Pass and Registration Section.

3. The contractor's approved escort shall complete the Request for Background Check and/or Base Pass form (Attachment 1) for all contractor employees and vendors requiring access to Cannon and submit the completed forms to 27th Security Forces Squadron, Pass and Registration Section (27 SFS/SFOXI) five (5) days prior to the needed pass date. Shorter turnaround (2 - 4 days) may be requested on a case-by case basis, only S-Badge holders can sign employees/vendors on to the installation. The contractor's E-badge holder, not the contract employee, shall be responsible for submitting the paperwork to Pass and Registration. Please note that Pass and Registration cannot accept faxes or copies of pass requests. During this approval period, Pass and Registration will conduct a Security Forces Management Information Systems (SFMIS) check, and Social Security Account Number (SSAN) verification. The SFMIS is a local data base of individuals who have been barred from entering the installation and is maintained by Security Forces. If an individual's SSAN cannot be verified, or if the individual name is found on the SFMIS listing, that individual will be denied access to Cannon.

4. Contract employees are required to personally pick up their respective passes after submission of paperwork, unless a shorter period has been arranged. Contract/Vendor employees must bring the following items with them when picking up their individual pass: a photo identification and proof of social security number. Any valid state or federal form of picture ID is sufficient. For proof of social security number, the following will suffice: original social security card, a notarized letter from the Social Security Office, an I-9 immigration form, pay stub, or any other official proof of social security number. At this time, the Pass and Registration Section will also conduct a National Criminal Investigation Check (NCIC) for each employee.

This process should only take a few minutes. The contractor/subcontractor/vendor should be aware that if any individual shows up on the NCIC with an active warrant, they will be arrested on the spot and turned over to the proper authorities.

5. Contractor is responsible for ensuring the Request for Background Check and/or Base Pass form is completed correctly, and shall insert "N/A" where a block is not applicable. Incorrectly completed paperwork will be returned for reaccomplishment. No pen and ink changes are authorized. The following instructions are applicable in completing the attached form:

From: Complete with your company name and complete address and phone number.

Date: Self explanatory.

Section 1: Check the applicable box or boxes.

Section 2 – Contract/Vendor Employee:

a. Contract Employee's Full Legal Name: Self explanatory.

b. SSAN: Social Security Number.

c. DOB: The employee’s date of birth in MM/DD/YYYY format only.

d. Employer: Contractor's Company Name (if employee is with a subcontractor, the sub-contractor's company name is inserted).

e. Complete Address: Employee's complete physical address.

f. Home Phone: Employee's home phone number to include area code.

g. Work Phone: Employee's work phone number to include area code.

h. Driver's License Number: Self explanatory. Verify by looking at the individual's driver's license. Also include if the credential is enhanced or not.

i. State: Self explanatory.

Section 3 - Pass Information:

a. Pass Dates: Pass to be issued for 1 year from the employee's expected start date, not to exceed the E-Badge holders access dates.

b. Authorized Days: Include the days that employee will be required to work, not to exceed the E-Badge holders access days (usually Monday thru Friday).

c. Authorized Hours: Include the work hours required in your contract, not to exceed the E- Badge holders access hours. Use military clock time. (i.e. 0700 to 1600).

d. Destination: Indicate location of contract work. If employee will be working on various projects on base, indicate "basewide." A "basewide" destination does not authorize contract employees free run of the entire base; they are authorized "basewide" access to fulfill contract work only.

Full Name of Person Authorized to Sign Requests: Only S-badge holders are authorized to request worker passes. S-badges are authorized by sponsoring agencies only (i.e., 27th Contracting Squadron or Army Corps of Engineers).

6. Please note, if a contract worker will be on base for only a short time for contract performance, Pass and Registration can issue a visitor's pass to the worker(s) with the S-badge holder as the sponsor. The visitor pass may be issued for a maximum of 30 days.

7. Temporary worker passes will usually not be issued at the Portales Gate. The only passes that may be issued at Portales gate will be on a case by case and will be approved by the Law Enforcement Desk only.

8. S-badge holders and individuals signing workers on and vendors must attend the S-badge class provided by Pass and Registration on annual basis (upon renewal of S-badge). The class is held the 1st Wednesday of every month at 0900 at a location to be determined by personnel from the Visitor Control Center.

Additional Information

Vehicle Entry:

1. Commercial vehicles, van size or smaller may enter the base through either the north(main) gate or south(Portales) gate. Passengers will need to show base access identification.

2. All larger vehicles, or vehicles with loaded trailers, must use the Portales gate, and proceed to the inspection area.

Miscellaneous:

1. Gasoline / Diesel fuel, tobacco products or alcohol Cannot be purchased by contractors, workers, or S-Badge holders on the installation.

2. Daily consumables may be purchased at the Shoppette.

3. Facilities serving food/drinks for purchase are: Burger King, Taco Bell Express, The Landing Zone, The Drop Zone, Bowling Lanes, Golf Course Grill, and the Base Exchange food court.

4. Firearms are not permitted on the installation.

5. Use of a cell phone unless using a hand-free device is not permitted while driving.

6. Use of seatbelts is required.

7. Motorcycle riders must abide by Air Force and local policies. See Pass and Registration personnel for guidance and instructions.

Please forward all questions to Mr. Scott Biekkola, Pass and Identification, (575)784-4499 e-mail, scott.biekkola@us.af.mil or Mr. Terry Vaughn at (575)784-2400, e-mail terry.vaughn.1@us.af.mil mailto:scott.biekkola@us.af.mil mailto:terry.vaughn.1@cannon.af.mil

REQUEST FOR BACKGROUND CHECK AND/OR BASE PASS

TO: FROM: (CONTRACTOR PROVIDE PHONE NUMBER) DATE:

27 SOSFS/S5P

Your Company Name or Squadron and Phone # Date completed

1. Request the individual and vehicle (if applicable) listed below be granted access to Cannon AFB for the performance of contract work. The following actions are requested (please check the applicable blocks below).

US Citizen: Y or N Worker Pass Sponsor Pass Renewal

2. CONTRACT EMPLOYEE AND VEHICLE INFORMATION

CONTRACT EMPLOYEE’S NAME SSAN DOB (MMDDYYYY) EMPLOYER (CONTRACTOR COMPANY)

As Appears on DL or ID

His/Her Company Name

COMPLETE ADDRESS HOME PHONE or CELL (TO INCLUDE AREA CODE) WORK PHONE (TO INCLUDE AREA CODE)

No PO Box, needs to be an actual address or description

DRIVER’S LICENSE OR ID NUMBER (State DL or ID) STATE OF ISSUE PLACE OF BIRTH

Enhanced Y or N

3. PASS INFORMATION

PASS DATES (NOT TO EXCEED 1 YEAR)

(00 XXX 2017)

AUTHORIZED DAYS (i.e., Mon-Fri) AUTHORIZED HOURS (i.e., 0700-1600) DESTINATION (i.e., Bldg xxx, R/W xxx)

The above named individual was instructed that this pass is to be used for entry onto Cannon AFB for the sole purpose of completing contract work assignments only. He/she was further instructed that this pass does not authorize any base privileges (i.e., Base Exchange, Shoppette, Golf etc.).

At the time of requesting above pass, the individual must have in their possession their social security card and a valid state, or federal form of picture identification. If requesting to drive on CAFB the individual must have a valid driver's license, insurance documents, and vehicle registration.

All sponsoring agencies are responsible for passes issued under their contract. When a contract is terminated or an employee is terminated or quits, the pass is to be recovered by the sponsoring agency and returned to Pass & Registration. In the event the sponsor is unable to retrieve the pass from a terminated employee, the sponsor must notify Pass & Registration in writing the next duty day.

FULL NAME OF PERSON AUTHORIZED TO SIGN REQUESTS DUTY PHONE SIGNATURE DATE (00 xxx 2016)

First M. Last

4. ENDORSER (TO BE COMPLETED BY PASS & REGISTRATION PERSONNEL)

CLERK WHO FILLED PASS PASS NUMBER DATE ISSUED

Please fill out below if the pass is a second issue (to be completed by Pass & Registration clerk).

SECOND ISSUE: CLERK WHO FILLED PASS PASS NUMBER DATE ISSUED

PRIVACY ACT NOTICE

Privacy Act 1974 as Amended may apply--this communication contains personal information which must be protected IAW DOD

5400.11R, and is FOR OFFICIAL USE ONLY (FOUO)