Attachment 10 - Past Performance Questionnaire.docx

Controlled Unclassified Information When completed, this document is Source Selection Information IAW FAR 2.101 and 3.104.

ATTACHMENT 10

SAMPLE QUESTIONNAIRE COVER LETTER

SUBJECT: Present/Past Performance Questionnaire for the AN/FPS-117 Radar Sustainment Solicitation Concerning Contract Numbers(s) (CONTRACT AND ORDER NUMBER (IF APPLICABLE) TO BE EVALUATED). The effort was performed by (SPECIFIC ENTITY THAT PERFORMED THE WORK) under (CAGE CODE).

(a) We are currently responding to the Air Force Life Cycle Management Center, Homeland Surveillance, Hill Air Force Base, Utah, Request for Proposal (RFP) FA8217-25-R-B0XX for the Sustainment of the AN/FPS-117 Atmospheric Radar Early Warning System (AEWS). This acquisition is being conducted as a trade-off source selection. The RFP specifically requires that we, as an Offeror, send the attached questionnaire to several points of contact (POC) on recent and relevant efforts that we (or a proposed team member) have performed. As such, please take a few moments of your time to fill out the attached questionnaire.

(b) DO NOT RETURN THE COMPLETED QUESTIONNAIRE TO US. The information contained in the completed Present/Past Performance Questionnaire is considered sensitive and cannot be released to us, the Offeror. The completed Present/Past Performance Questionnaire shall be sent directly to the Government no later than two weeks from receipt of this letter. The questionnaires shall be e-mailed to the following addresses: christopher.jarman@us.af.mil and cameron.tucker.6@us.af.mil.

(c) If you have any questions regarding the source selection, contact the Contracting Officer, Chris Jarman and the Contracting Specialist Cameron Tucker. If you have questions regarding the clarification of contract number, POC or program title on the questionnaire, please contact (CONTRACTOR’S POC AND PHONE NUMBER FOR PAST PERFORMANCE ISSUES).

(d) Thank you for your timely assistance.

Sincerely, (TITLE AND NAME OF COMPANY OFFICIAL)

Attachment: Present/Past Performance Questionnaire NOTE: Offeror to insert information where there is (italics text surrounded by parentheses) in the sample letter.

PAST PERFORMANCE QUESTIONNAIRE

IMPORTANT: If any data fields would contain classified data, please ensure to fill in the field as data- masked and provide the evaluation based on what can be shared.

Section 1: Contract Identification

A. Program Title or Nickname:

B. Contractor:

C. Cage Code of Contractor contract was awarded to:

D. Contract Number:

E. Type of Contract:

F. Percent Complete:

G. Period of Performance:

H. Initial Contract Cost: $ I. Current/Final Contract Cost: $ J. Reason for Difference Between Initial Cost and Final Contract Cost:

K. Description of Services Provided:

Section 2: Agency Identification

A. Customer or Agency name:

B. Geographic Description of Services Under this Contract, i.e. Local. Nationwide, Worldwide, Other Commands:

Section 3: Respondent Identification

A. Respondent’s name:

B. Respondent’s title:

C. Respondent’s phone number / e-mail address:

D. Respondent’s position (e.g., Program Manager, PCO/ACO, etc.):

E. Length of time (number of years/months) respondent worked on subject contract and description of responsibility/position/role:

Section 4: Performance Information

In the tables below, indicate your rating for the contractor’s performance by placing an “X” in the appropriate block to the right of each question. Provide supporting information for each response in the space provided. Attach additional pages if more space is needed. The performance rating scale is defined as follows:

Code Performance Rating

E EXCEPTIONAL – Performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD – Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE – Unable to provide a rating. Contract did not include performance for this aspect, performance was not observed, or information was not available. Do not know.

Technical Knowledge and Experience

1. How would you rate the contractor's ability to apply technical knowledge and experience in radar systems sustainment and modification, particularly in disciplines such as electrical, mechanical, and RF/Radar engineering, to maintain, troubleshoot, and design/modify L-Band Radar Systems?

Supporting Information (examples of why this rating was selected):

2. How would you assess the contractor's implementation of a cybersecurity framework and governance structure, including their ability to identify and assess potential cybersecurity threats, respond to incidents, and ensure compliance with industry standards such as the DOD Risk Management Framework (DoDI 8510.01)?

3. How would you evaluate the contractor's ability to produce high-quality technical data packages, such as Technical Orders, manuals, and drawings, to support the maintenance and modification of legacy and newly developed systems, and their understanding and application of Model-Based System Engineering (MBSE) principles at the LRU to System Level?

Logistics and Asset Availability

4. How would you rate the contractor's ability to provide comprehensive logistics and asset availability support, to include their ability to supplying and sustaining spare hardware, inventory management, and quality control measures?

5. How effective was the contractor in identifying and mitigating Diminishing Manufacturing Sources and Material Shortages (DMSMS) risks?

6. How would you evaluate the contractor's performance in providing Testing, Teardown, and Evaluation (TT&E) and repair services, including their troubleshooting and repair processes?

7. How would you rate the contractor's ability to provide emergency engineering support services, including their responsiveness to on-site support requests?

Quality Control and Training

8. How would you rate the contractor's development and implementation of a quality control strategy, including their ability to integrate reliability into radar components, develop quality metrics and monitoring processes, and identify and address trends or anomalies in quality data?

9. How would you evaluate the contractor's configuration management process, supply chain quality control, corrective action and continuous improvement process, and their overall ability to ensure that all work was performed to standards?

10. How effective was the contractor in producing and sustaining quality control procedures, including the qualifications and experience of key personnel?

Contractor Resources and Stakeholder Engagement

11. How effective was the contractor in ensuring transparency and compliance through regular meetings, monthly status reports, and how would you rate their overall level of communication and collaboration with stakeholders?

12. How would you rate the contractor's ability to effectively utilize personnel, equipment, and facilities to support the contract?

Cost/Price Performance

13. Did the contractor perform cost within the FFP parameters? In not, please explain.

14. Did the contract experience any cost overruns/underruns, billing issues, claims, etc.?

15. Did the contractor submit timely proposals for additional customer and/or unscheduled requirements and perform within the proposed price? If not, please explain.

16. Overall, the contractor’s Cost/Price performance is rated?

Government Contracts Only: Was this contract partially or completely terminated for default or convenience, or are there any pending terminations?

☐ Yes ☐ Default ☐ Convenience ☐ Pending Terminations ☐ No

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules):

SECTION 5: GENERAL COMMENT

What were the contractor’s most positive aspects in the performance of the contract?

What were the contractor’s most negative aspect in the performance of the contract?

Given what I know today about the contractor’s ability to execute what they promised in his proposal, I [ click and select an item ] award to him today given that I had a choice.

Please provide any additional remarks or comments concerning this contractor’s performance, as desired.

[click and pick the date]

Respondent’s Signature Date

Thank you for your prompt response and assistance!

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