Attachment 10 - J and A - redacted.pdf

OFOC SOP Revision 10 Page 1 of 5 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval For

Other Than Full and Open Competition (>SAT)

Emergency Department (ED) and Specialty Care Clinic Addition

1. Contracting Activity:

Department of Veterans Affairs, Program Contracting Activity Central (PCAC), Independence, OH.

The proposed procurement, Acquisition Plan Action ID: 36C776-21-AP-0190, is for the 2-story, 27,000 square foot Emergency Department and Specialty Care Clinic expansion at the VISN 10, Louis Stokes Cleveland VA Medical Center, Cleveland, OH.

2. Description of Action Being Processed:

This justification is to support the use of brand name items for the expansion of the Emergency Department and Specialty Care Clinic at the Cleveland VA Medical Center. Providing for other than full and open competition for the procurement of certain items supports the need for safety and standardization throughout the facility.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the expansion of the Emergency Department and Specialty Care Clinic at the Cleveland VA Medical Center. The scope includes everything necessary to construct a functional building that meets the requirements of the Department of Veterans Affairs. There are brand name items listed below for which the VA is not able to accept equal or alternate items.

a. Door Lock Cylinders:

i. Corbin Russwin

ii. Value:

iii. Unique Qualifications:

Russwin HO keyway great grand master key system”, single master key system is a requirement of VA engineering policy MP – 3.

b. Temperature Controls:

i. Tridium

ii. Value:

iii. Unique Qualifications: The Tridium system is currently operational and requires that on each subsequent project where there is a need for HVAC control, Automation for Lighting, Power Monitoring, Energy Metering, etc. that Tridium will be the platform required in these contracts. The software, programming/analytics, Vykon JACE 8XXX are proprietary.

c. Fire Alarm System:

i. Notifier

ii. Value:

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iii. Unique Qualifications: The fire alarm notification system and all associated equipment are required by NFPA 72 (National Fire Alarm Code). “Notifier” is the existing fire alarm system in the hospital, and only parts, software and firmware from the same manufacturer will work with the system.

d. Nurse Call System:

i. Hill-Rom

ii. Value:

iii. Unique Qualifications: Extending the existing system must be done with the same manufacturer (Hill Rom) in order to have a complete operational system.

e. Access Controls:

i. Lenel

ii. Value:

iii. Unique Qualifications: The Lenel system is currently operational and requires Lenel field panels to be installed on each subsequent project where there is a need for access controls, and CCTV. These Lenel panels and software are proprietary.

f. Pneumatic Tube Station and Piping:

i. Swisslog Healthcare

ii. Value:

iii. Unique Qualifications: The current pneumatic tube station system throughout the hospital is Swisslog. The pneumatic tube stations are networked together and talk via a proprietary programming language. This is an additional station to that existing system and needs to be of the same manufacturer.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; 38 U.S.C 8153 Public Law 104-26 ( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Cleveland VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Door Lock Cylinders:

i. Corbin Russwin

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ii. Impact: To change to a different locking system would require numerous master keys potentially causing delays in accessing all area of the campus in event of emergencies. The lock set requested allows the facility to expand and renovate as required and maintain the ability to meet patient and staff safety requirements.

b. Temperature Controls:

i. Tridium

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Temperature Controls system and subsequent retraining of facility staff on operation.

c. Fire Alarm System:

i. Notifier

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Fire Alarm System and subsequent retraining of facility staff on operation.

d. Nurse Call System:

i. Hill-Rom

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Nurse Call System and subsequent retraining of facility staff on operation.

e. Access Controls:

i. Lenel

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Access Controls and subsequent retraining of facility staff on operation.

f. Pneumatic Tube Station and Piping:

i. Swisslog Healthcare

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Pneumatic Tube Station and Piping system and subsequent retraining of facility staff on operation.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

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b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.