Attachment 1 - PWS - Solid Waste Management (FY25-FY30).pdf

SOLID WASTE MANAGEMENT SERVICES

PERFORMANCE WORK STATEMENT (PWS)

USAG Fort Sill, OK

01 April 2025

USAG Fort Sill Integrated Solid Waste Management Services Enterprise-wide Performance Work Statement (PWS) (Service 403 – Solid Waste Management Services) (U) i

Table of Contents

1.0 General

Description of Services/Introduction

Background

Objectives

Scope

Traffic Flow

Restoration of Real Property Damage

General Information

1.7.1 Place of Performance

Fort Sill Access

1.7.2 U.S. Holidays

1.7.3 Hours of Operation

Installation Closures

Emergency Delays and Support

1.7.4 Type of Contract

1.7.5 Security Requirements

Access and General Protection/Security Policy and Procedures

Physical Security

Security Training

Key Control

1.7.6 Post Award Conference/Periodic Progress Meetings

1.7.7 Government Roles and Responsibilities

Contracting Officer (KO)

Contracting Officer’s Representative (COR)

1.7.8 Specific Contractor Requirements, Roles, and Responsibilities

U.S. Residency

Contractor Hiring Restrictions

Contractor Identification

Standards of Conduct

Contractor Key Personnel

Phase In /Phase Out Period

Emergency Services

Accident Reporting

Environment and OSHA ii

Asbestos Awareness

1.7.9 Environmental Compliance

2.0 Definitions and Acronyms

Definitions

2.1.1 Agricultural solid waste

2.1.2 Acceptable Quality Level (AQL)

2.1.3 Baler

2.1.4 Bulk container

2.1.5 Call Outs

2.1.6 Classified Waste

2.1.7 Cleaning

2.1.8 Collection

2.1.9 Compartmentalized Vehicle

2.1.10 Construction and Demolition (C&D) Waste

2.1.11 Contractor

2.1.12 Contractor Acquired Property (CAP)

2.1.13 Contracting Officer (KO)

2.1.14 Contracting Officer’s Representative (COR)

2.1.15 Corrugated Box

2.1.16 Cost Analysis

2.1.17 Deficient Service

2.1.18 Deliverable

2.1.19 Disinfect

2.1.20 Environmental Protection Agency (EPA)

2.1.21 Equipment

2.1.22 Food Waste

2.1.23 Generation

2.1.24 Government Furnished Property (GFP)

2.1.25 Government Property

2.1.26 Government Project Manager

2.1.27 High-grade Paper

2.1.28 Industrial Solid Waste

2.1.29 Infectious Waste

2.1.30 Legal and Other Requirements (LOR)

2.1.31 Loss of Government Property

2.1.32 Material

iii

2.1.33 Materials Recovery Guidelines

2.1.34 Municipal Solid Waste (MSW)

2.1.35 Non-hazardous solid waste (NHSW)

2.1.36 Non-Personal Services

2.1.37 Performance Requirements Summary (PRS)

2.1.38 Physical Security

2.1.39 Post-Consumer Waste (PCW)

2.1.40 Property

2.1.41 Property Records

2.1.42 Provide

2.1.43 Public Traffic Areas

2.1.44 Quality Assurance (QA)

2.1.45 Quality Assurance Surveillance Plan (QASP)

2.1.46 Quality Control (QC)

2.1.47 Real Property

2.1.48 Recoverable Resources

2.1.49 Recyclable Materials

2.1.50 Residential Solid Waste

2.1.51 Sensitive Property

2.1.52 Separate Collection

2.1.53 Service Calls

2.1.54 Sludge

2.1.55 Soil

2.1.56 Storage

2.1.57 Subcontractor

2.1.58 Wide Area Work Flow (WAWF)

2.1.59 Workday

2.1.60 Work Week

ACRONYMS

3.0 Government Furnished Property, Equipment and Services

General

Property

Equipment

3.3.1 Dump Trucks

Services:

4.0 Contractor Furnished Materials and Equipment

iv

General

Materials

Equipment

4.3.1 Serialized Containers

4.3.2 Container Inventory

4.3.3 Unserviceable Contractor Equipment

5.0 Specific Tasks for General Solid Waste Management

Overview

5.1.1 Deliverables

5.1.2 Co-mingling Waste

Outside Normal Duty Hours

Description of Services

5.2.1 Scope

Ordnance

Hazardous Materials

Scavenging

5.2.2 Schedules

Recycle/Refuse Collection Schedule

Specific Tasks Routes/Schedules

Weekly Refuse Work Schedule

5.2.3 Recycle Support

5.2.4 Collection Containers

Container Management

Container Placement

HAZMAT in Containers

Container Markings

Serviceable Containers

Container Lids

Evaluating Containers

Container Replacements

Container Spillage

Condition Complaints

Container Cleaning Schedule

5.2.5 Collection Vehicles

Vehicle Maintenance

Unserviceable Vehicles v

Vehicle Requirements

5.2.6 Special Events/Tasks

Special Events Planning

Additional Services

5.2.7 Other Events

Storms and Natural Disasters

Inclement Weather Delay

Unscheduled Clean-Ups

Examples of Scheduled and Unscheduled Requirements

Emergency Work

Installation Closures

5.2.8 Reports

Work Control, Records, and Reports Plan (WCRRP)

Regulatory Agency Inspections

System for Award Management (SAM) Service Contract Report (SCR).

Other Reports

6.0 Applicable Publications (Current Editions)

Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

8.0 Attachment/Technical Exhibits (TEs)

Attachment 1/TE-1 – Performance Requirements Summary

Attachment 2/TE-2 – Deliverables Schedule

Attachment 3/TE-3 – Estimated Workload Data

Attachment 4/ TE-4 Enterprise Municipal Solid Waste Management Services Performance—Tasks and Frequency Standards

Attachment 5/TE-5 – Location of Designated Collection Stations Map (s)/Layouts

Attachment 6/TE-6 – Ft. Sill Spill Plan

1.0 General.

This is a non-personal services contract to provide Solid Waste Management Services for the U.S. Army Garrison Fort Sill, OK.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all solid waste management service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment/Technical Exhibits, TE-4 Enterprise Municipal Solid Waste Management Services Performance Task and Frequency Standards. The Contractor shall perform to the standards and frequencies in this PWS.

Background.

Fort Sill is located in Oklahoma, Comanche County, Lawton. Fort Sill consists of approximately 94,000 acres. The population base consists of approximately 20,000 military and Government civilian and Contractor personnel, as well as, 33,000 resident family members.

Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, instructions, manuals, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

Technical Exhibit (TE-4) identifies USAG Fort Sill solid waste and recyclables collection stations and any constraints as to when during the day or week scheduled services can be performed. TE-4 Solid Waste Management Services Performance Task and Frequency Standards identifies tasks and frequencies for minimum performance standards.

Scope.

The Contractor shall perform Solid Waste Management services in accordance with the PWS and the technical exhibits. During performance of the contract, the Government reserves the right to relocate, combine, or eliminate pick-up stations and/or add/delete level of maintenance services required. A modification to the contract will be executed to incorporate these changes.

• Services include:

o Scheduled solid waste collection and diversion/disposal, and maintenance services (for all specified collection stations and equipment).

o Special Event Support.

o As Ordered / Requested Task.

• Services do NOT include:

o Collection of any type of waste other than non-hazardous solid waste, recyclables other than cardboard, and waste for fuel.

Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting Solid Waste Management service tasks.

Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al).

General Information.

1.7.1 Place of Performance

The work to be performed under this requirement will be performed throughout the entire area occupied by Fort Sill and at any pertinent locations in and around Fort Sill. A map of Fort Sill and listing of container/collection stations is located in Part 8, Attachment/Technical Exhibit Listing, TE-3. The Contractor shall provide the KO and COR a schedule and route no later than (10) workdays prior to commencing work (See Deliverables Schedule, paragraph 8.2, Deliverables 01). Schedule shall outline tasks to be performed at specific collection stations and identify the timeline for maintenance task to be accomplished. The KO will provide the Contractor with requirements to make changes to the schedule as they occur.

Fort Sill Access

Long Term, Unescorted Access Passes are Contractor will submit FS-118 to the Fort Sill Visitor Control Center (VCC). VCC will process and issue Long Term Unescorted passes and all associated Sub-contractors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DoD computer network. The expiration date of the access will be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. A National Crime Information Center (NCIC) Interstate Identification Index will be conducted for each employee submitted prior to issuance of the access pass. Contractor will submit FS-118 to the Fort Sill Visitor Control Center (VCC). VCC will process and issue Long Term Unescorted Passes. A fillable form is located at: http://sill-www.army.mil/USAG/forms.html.

1.7.1.1.1 Required Documentation for Access:

The Prime Contractor shall provide a completed FS Form 118 for each contract employee or sub-contract employee who requires a Long-Term Unescorted Access Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor to the Fort Sill Visitor Welcome Center (VWC) located at T6701 Sheridan Road (Bentley Gate) between 6:00 am- 6:00 PM hours Monday – Friday.

Required forms shall be provided to the VWC within ten (10) calendar days of contract award. A fillable form is located at: https://sill-www.army.mil/USAG/forms.html.

Failure to receive a Long-Term Unescorted Access Pass or Individual Temporary Pass will result in Contract personnel being denied admission to the installation.

Failure to receive required access shall not relieve Contractor from execution of Contract Requirements.

1.7.1.1.2 Required Documentation for Appeal

Denial of a request can be appealed by completing FS 117 and submitting to the designated COR/POC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements. A fillable form is located at:

https://sill-www.army.mil/USAG/forms.html.

1.7.1.1.3 Post Access Compliance

Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.2 U.S. Holidays.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th http://sill-www.army.mil/USAG/forms.html http://sill-www.army.mil/USAG/forms.html https://sill-www.army.mil/USAG/forms.html https://sill-www.army.mil/USAG/forms.html

1.7.3 Hours of Operation.

Normal hours of operation for the Contractor shall be between the hours of 6:30 am to 4:00 pm, Monday through Friday and 8:00 am to 12:00 pm on Saturdays, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• The Contractor shall coordinate with COR to establish a schedule to conduct business if services are required outside of normal hours of operation.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when installations are not closed for the above reasons.

• The Contractor shall only enter the Fort Sill installation at the Fort Sil Apache gate with any refuse container vehicle.

Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

Emergency Delays and Support.

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR two (2) hours prior to curtailing operations (See Deliverables Schedule, paragraph 8.2, Deliverables 02). The Contractor shall obtain COR approval to resume operations.

The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.7.4 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract.

1.7.5 Security Requirements.

The Government may require the contractor to provide service to a HIGHLY CLASSIFIED area. In such instances, the Solid Waste Management contractor personnel shall be trained in security requirements and potentially escorted during the entire time needed to complete the tasks outlined in this PWS in such areas.

Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

Security Training.

In the event of a National Defense Emergency affecting Fort Sill, the Fort Sill POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Sill POC that National Defense Emergency conditions are no longer in effect.

1.7.5.3.1 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or employee hiring date and annually thereafter. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the COR after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf (See Deliverables Schedule, paragraph 8.2, Deliverables 03).

1.7.5.3.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to Fort Sill, Military Police and the COR. The Contractor shall complete the training within 30 calendar days after contract start date or employees start date and annually thereafter. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the COR after completion of training by all employees and subcontractor personnel on a recurring annual basis (See Deliverables Schedule, paragraph 8.2, Deliverables 04). This training may be accomplished by viewing the video at the following website: USMEPCOM > Home > Contractors (army.mil) (Click on iWATCH ARMY video in center of page).

1.7.5.3.3 Operational Security (OPSEC) Awareness Training.

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://www.mepcom.army.mil/Home/Contractors/

All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date or effective date of incorporation of this requirement into the contract. The Contractor shall provide certificates of completion, for each affected contractor employee and subcontractor employee to the COR, or to the KO if a COR is not assigned after completion of training by all employees and subcontractor personnel (See Deliverables Schedule, paragraph 8.2, Deliverables 05). OPSEC training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm.

1.7.5.3.4 Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area Fort Sill and in cooperation with local, state and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

Key Control.

The Government will issue no keys, key cards nor combinations to the Contractor.

1.7.6 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.7.7 Government Roles and Responsibilities.

Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be affected by the KO.

https://securityawareness.usalearning.gov/opsec/index.htm

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.7.7.2.1 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.7.7.2.2 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract;

o perform inspections necessary in connection with contract performance;

o maintain written and oral communications with the Contractor concerning technical aspects of the contract;

o issue written interpretations of technical requirements;

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies;

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

1.7.8 Specific Contractor Requirements, Roles, and Responsibilities.

U.S. Residency.

All CONUS Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

Contractor Key Personnel.

Key personnel shall be available during normal duty hours. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language. The Contractor shall provide a list of key personnel and their contact information to the KO and COR within 7 calendar days of the contract start date. (See Deliverables Schedule, paragraph 8.2, Deliverables 06).

1.7.8.5.1 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

• A minimum of two (2) years of documented experience of relative Solid Waste Management service and scheduling of workflow is required.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information of the PM shall be provided to the KO and COR. The PM shall be available during normal duty hours. They shall be available by phone during normal working hours and able to respond to any voice messages within an hour of the message being left.

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

1.7.8.5.2 Quality Control Manager (QCM).

The Contractor shall designate a full time QCM on site during normal duty hours.

• As a minimum, the QCM shall have at least two (2) years of documented relative Solid Waste Management services experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

• For this contract, the PM may also serve as the QCM.

1.7.8.5.3 Quality Control Plan (QCP)

The contractor shall have an effective quality control program to ensure services are performed in accordance with this PWS. The QCP shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. The contractor shall be able to provide the QCP to the KO and COR within 30 calendar days of the contract start date and within 10 calendar days of any changes going into effect (See Deliverables Schedule, paragraph 8.2, Deliverable 07). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. It must also contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The contractor shall upon request proved to the Government their quality control documentation.

1.7.8.5.4 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

• For this contract, the PM/QCM may also serve as the QCI.

Phase In /Phase Out Period.

The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor (See Deliverables Schedule, paragraph 8.2, Deliverables 08).

• The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

• During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

• The Contractor shall commence all operations required by this PWS by the end of phase in period.

• On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

• During the ten (10) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract

• The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

Emergency Services.

1.7.8.7.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The Government may provide 911 emergency support ambulance service and/or DoD medical facility, if available.

• If injuries incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Deliverables Schedule, paragraph 8.2, Deliverables 09).

• The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

Accident Reporting.

• The Contractor shall comply with Operational Safety and Health Administration

(OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email withing 48 hours documenting each such occurrence (See Deliverables Schedule, paragraph 8.2, Deliverables 10).

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR).

• The Contractor shall notify the KO and COR via email within 5 business days outlining the details for each said conflict such that a final resolution is derived (See Deliverables Schedule, paragraph 8.2, Deliverables 11).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.7.8.9.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety Program.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard such as, but not limited to, fire, hydraulic leak, or fuel spill, the Contractor shall immediately notify the KO and COR verbally immediately followed up with an email summary withing 24 hours (See Deliverables Schedule, paragraph 8.2, Deliverables 12).

1.7.8.9.2 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award and within 5 business days prior to any revisions going into effect (See Deliverables Schedule, paragraph 8.2, Deliverables 13).

1.7.8.9.3 Spill Plan.

The Contractor shall comply with the Fort Sill Spill Prevention Control and Countermeasure Plan (See Part 8, Attachment/Technical Exhibit Listing TE-6).

• The Contractor shall have a Spill Plan in place to coincide with the QCP and Fort Sill Spill Emergency procedudres.

• In the case of an uncontrolled spill of oil or fuel, the Contractor shall follow Fort Sill’s Spill Emergency procedures by calling the Fire Department via the 911 system. Once the emergency is over the contractor will be responsible for cleanup.

• If the Contractor spills or releases any hazardous substances, the Contractor shall verbally notify the KO and COR within 2 hours of the occurrence, followed by written summary of the occurrence within 48 hours (See Deliverables Schedule, paragraph 8.2, Deliverables 14).

Asbestos Awareness.

IAW 29 CFR 1910.1101 Asbestos, all personnel that may come into contact with asbestos while performing work duties shall attend asbestos awareness training annually.

• This training course is targeted for employees who may disturb asbestos containing materials while performing normal work duties.

• This includes all Solid Waste Management personnel.

1.7.9 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

http://www.biopreferred.gov/

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

Definitions.

2.1.1 Agricultural solid waste

The solid waste that is generated by the rearing of animals, and the producing and harvesting of crops or trees

2.1.2 Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.3 Baler

A machine used to compress solid wastes, primary materials, or recoverable materials, with or without binding, to a density or from which will support handling and transportation as a material unit rather than requiring a disposable or reusable container.

This specifically excludes briquettes and stationary compaction equipment which is used to compact materials into disposable or reusable containers.

2.1.4 Bulk container

A large container that can either be pulled or lifted mechanically onto a service vehicle or emptied mechanically into a service vehicle.

2.1.5 Call Outs.

Call outs may be requested for tasks identified as a standard or enhanced service.

These can include nonrecurring requests for special events, spills, and events that may be reoccurring however on an unscheduled basis such as solid waste management before and after flights which do not have a set, predetermined schedule.

2.1.6 Classified Waste

Waste material that has been given security classification in accordance with 50 U.S.C.

401 and Executive Order 11652.

2.1.7 Cleaning.

Removing waste materials, spillage, stains, soil, and dirt. May be accomplished by chemical or mechanical means.

2.1.8 Collection

The act of removing solid waste (or materials which have been separated for the purpose of recycling) from a central storage point.

2.1.9 Compartmentalized Vehicle

A collection vehicle which has two or more compartments for placement of solid wastes or recyclable materials. The compartments may be within the main truck body or on the outside of that body as in the form of metal racks.

2.1.10 Construction and Demolition (C&D) Waste

The waste building materials, packaging, and rubble resulting from construction, remodeling, repair, and demolition operations on pavements, houses, commercial buildings, and other structures.

2.1.11 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.12 Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.13 Contracting Officer (KO).

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.14 Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the KO to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.15 Corrugated Box

A container for goods which is composed of an inner fluting of material (corrugating medium) and one or two outer liners of material (linerboard).

2.1.16 Cost Analysis

A study that compares the costs of the present waste collection and disposal system with segregation and sale of recyclable materials. It shall includes all capital, operating and overhead costs (i.e., separation methods, storage and transportation costs and costs to upgrade collection and disposal practices to comply with EPA's requirements) taking into account credits for revenue from sales of military recyclables and savings from diverting recycled materials from disposal..

2.1.17 Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.18 Deliverable.

Objective evidence that can be physically delivered but may include non-manufactured items such as meeting minutes or reports.

2.1.19 Disinfect.

This is the process of removing dirt and bacteria, with physically removing debris and bacteria with a chemical solution, killing any remaining germs on surfaces, which further reduces any risk of spreading infections and/or diseases.

2.1.20 Environmental Protection Agency (EPA)

An independent agency in the executive branch of the federal government charged with controlling and abating environmental pollution.

2.1.21 Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.22 Food Waste

The organic residues generated by the handling, storage, sale, preparation, cooking, and serving of foods; commonly called garbage.

2.1.23 Generation

The act or process of producing solid waste.

2.1.24 Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes

Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.25 Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.26 Government Project Manager.

The DPW Engineering Division, Project Engineer/Technician assigned to manage this

PWS.

2.1.27 High-grade Paper

Letterhead, dry copy papers, miscellaneous business forms, stationery, typing paper, tablet sheets, and computer printout paper and cards, commonly sold as “white ledger,” “computer printout” and “tab card” grade by the wastepaper industry.

2.1.28 Industrial Solid Waste

The solid waste generated by industrial processes and manufacturing.

2.1.29 Infectious Waste

(1) Equipment, instruments, utensils, and fomites (any substance that may harbor or transmit pathogenic organisms) of a disposable nature from the rooms of patients who are suspected to have or have been diagnosed as having a communicable disease and must, therefore, be isolated as required by public health agencies;

(2) laboratory wastes, such as pathological specimens (e.g. all tissues, specimens of blood elements, excreta, and secretions obtained from patients or laboratory animals) and disposable fomites attendant thereto;

(3) surgical operating room pathologic specimens and disposable fomites attendant thereto and similar disposable materials from outpatient areas and emergency rooms.

2.1.30 Legal and Other Requirements (LOR).

Applicable Federal, State, local, DoD and Army laws, codes, regulations, instructions, manuals, directives, memorandums, and other requirements.

2.1.31 Loss of Government Property.

Unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit to COR.

2.1.32 Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.33 Materials Recovery Guidelines

Guidelines applicable to the source separation of residential, commercial, and institutional solid wastes. Explicitly excluded are mining, agricultural, and industrial solid wastes; hazardous wastes; sludges; construction and demolition wastes; infectious wastes; classified waste. If a determination is made to not source separate as described in 40 CFR §§ 246.200-1, 246.201-1, and 246.202-1, for whatever reason, the analysis and rationale used in making that determination shall be made available to the EPA Administrator as soon as possible after such determination.

2.1.34 Municipal Solid Waste (MSW)

Household, commercial/retail, or institutional waste. Household waste includes material discarded by residential dwellings, hotels, motels, and other similar permanent or temporary housing. Commercial/retail waste includes material discarded by stores, offices, restaurants, warehouses, nonmanufacturing activities at industrial facilities, and other similar establishments or facilities. Institutional waste includes materials discarded by schools, by hospitals (nonmedical), by nonmanufacturing activities at prisons and government facilities, and other similar establishments or facilities. Household, commercial/retail, and institutional waste DOES include yard waste and refuse-derived fuel. Household, commercial/retail, and institutional waste DOES NOT include used oil;

sewage sludge; wood pallets; construction, renovation, and demolition wastes (which include railroad ties and telephone poles); clean wood; industrial process or manufacturing wastes; medical waste; or motor vehicles (including motor vehicle parts or vehicle fluff).

2.1.35 Non-hazardous solid waste (NHSW)

Includes both non-hazardous MSW, construction, renovation, and demolition waste.

2.1.36 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.37 Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

2.1.38 Physical Security.

Actions that prevent the loss or damage of Government property.

2.1.39 Post-Consumer Waste (PCW)

A material or product that has served its intended use and has been discarded for disposal or recovery after passing through the hands of a final consumer.

2.1.40 Property.

All tangible property, both real and personal.

2.1.41 Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.42 Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.43 Public Traffic Areas.

Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

2.1.44 Quality Assurance (QA).

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.45 Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.46 Quality Control (QC).

All necessary measures taken by the Contractor to assure that the quality of an end-product or service shall meet contract requirements.

2.1.47 Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.48 Recoverable Resources

Materials that still have useful physical, chemical, or biological properties after serving their original purpose and can, therefore, be reused or recycled for the same or other purposes

2.1.49 Recyclable Materials.

Materials that are separated from mixed municipal solid waste for the purpose of reuse, donation, recycling, or composting, including paper, glass, plastics, metals, automobile oil, batteries, source-separated compostable materials, and sole source food waste streams that are managed through bio-degradative processes. Please see the Army QRP Handbook (May 2020 or most current) for a list of recyclable materials.

2.1.50 Residential Solid Waste

Wastes generated by the normal activities of households, including but not limited to, food wastes, rubbish, ashes, and bulky wastes.

2.1.51 Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.52 Separate Collection

Collecting recyclable materials which have been separated at the point of generation and keeping those materials separate from other collected solid waste in separate compartments of a single collection vehicle or using separate collection vehicles.

2.1.53 Service Calls.

Service calls are One-Time/On-call Services for standard service requirements, such as taking care of a container complaint.

2.1.54 Sludge

The accumulated semiliquid suspension of settled solids deposited from wastewaters or other fluids in tanks or basins. It does not include solid or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved material in irrigation return flows or other common water pollutants.

2.1.55 Soil.

Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed mechanically, chemically, manually, or by a combination of three. Manual soil removal is getting rid of soil with a broom/scrub brush. Mechanical is with a pressure washer. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination is a pressure washer with a cleaning agent added to breakdown and loosen soil then the manual method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is determined by the Contractor.

2.1.56 Storage

The interim containment of solid waste after generation and prior to collection for ultimate recovery or disposal.

2.1.57 Subcontractor.

One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.58 Wide Area Work Flow (WAWF).

A secure web system for electronic invoicing, receipt, and…