Amendment 0001_W9124L-24-B-0004_Refuse Services.pdf

0012126330

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The Purpose of this Amendment is to provide answ ers to industry questions in Attachment 3, update the Wage Determination, update TE-C Estimated Workload and to extend the Bid due date to February 11, 2025 at 1:00 p.m. CST. Please see summary of changes for further details. All other terms and conditions remain the same.

Contracting Officer: Jesslyan Ortiz Albino Email: jesslyan.m.ortizalbino.civ@army.mil Phone:(520)-944-1756

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 10

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 24-Jan-2025

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W9124L24B0004

X 9B. DAT ED (SEE IT EM 11)

27-Dec-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jan-2025

CODE

MICC - FORT SILL

1803 NW MACOMB ROAD

FORT SILL OK 73503

W9124L 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

W9124L24B0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Jan-2025 02:00 PM to 11-Feb-2025 01:00 PM.

The following have been modified:

ATTACHMENTS & EXHIBITS

Attachment 1 PWS – Solid Waste Management (FY25-FY30) Attachment 2 Wage Determination 2015-5313_REV 25 Attachment 3 Questions and Answers Technical Exhibit A Performance Requirements Solid Waste (FY25-FY30) Technical Exhibit B Deliverables Solid Waste (FY25-FY30) Technical Exhibit C Estimated Workload (FY25-FY30) Technical Exhibit D Solid Waste Management Services Performance Task and

Frequency Technical Exhibit E Fort Sill Cantonment-Dumpsters Map Technical Exhibit F Ft Sill Spill Plan

NOTICE TO BIDDERS INSTRUCTIONS

BID PREPERATION INSTRUCTIONS

All bid prices submitted in response to this Invitation for Bid (IFB) must remain for 120 calendar days following the bid opening.

A. Bid Submittal and Inquiries.

1. Either a hard copy bid, or an electronic bid shall be submitted prior to the closing date and time identified in block 8 of the SF 1449 to the following address.

1.1 ELECTRONIC SUBMISSION: Bid shall be submitted as an Adobe Acrobat PDF attachment to the Contract Specialist and the Contracting Officers via email.

Contract Specialist: Linda Greer Email: linda.j.greer2.civ@army.mil

Contracting Officer: Jesslyan Ortiz Albino Email: jesslyan.m.ortizalbino.civ@army.mil

NOTE: Please include “Bid Submission” and the solicitation number, W9124L-24-B-0004, in the subject line of your email. Bids received after the due date and time will be handled in accordance with FAR 52.214-7. Example Subject Reference: “Bid Submission W9124L-24-B-0004 Fort Sill Refuse”.

1.2 COMMERCIAL CARRIER OR HAND CARRIED

MICC – Fort Sill 1803 Macomb Road Fort Sill, Oklahoma 73503

1.2.1 Acceptance by Contracting of Hand Carried Bids. Should the bidder choose to deliver a bid to the above address, note that the bid cannot be accepted outside of normal business hours (i.e.)

Monday – Friday 7:30 a.m. – 4:00 p.m. CST.) Bids will not be accepted on Federal Holidays. Bids must be accepted by a member of the MICC-Fort Sill contracting office. Bids left with any other Federal employee or contractor at the above listed address will not be considered to have been received. Time of receipt of hand delivered bids will be when the bid is handed to a member of the MICC-Fort Sill contracting team. Bids received by members of the MICC-Fort Sill contracting team after the close of the solicitation shall be deemed “late” unless any of the FAR exceptions in FAR 52.214-7(b) apply.

1.2.2 Unexpected closures: If, at the time of scheduled bid opening, MICC Fort Sill is closed due to uncontrolled events as fire, snow, ice or building evacuation, the bid opening will be postponed until 2:00 p.m. CST on the next normal business day. Bids will be accepted until that date and time.

2. Facsimile bids will not be accepted or considered.

3. The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer via the Contract Specialist. Address all questions or concerns the bidder may have to the Contract Specialist (CS) – Linda Greer and Contracting Officer (KO) – Jesslyan Ortiz Albino.

Email: linda.j.greer2.civ@army.mil Subject Reference: Questions W9124L-24-B-0004

Email: jesslyan.m.ortizalbino.civ@army.mil Subject Reference: Questions W9124L-24-B-0004

All questions received will be answered by Amendment to the solicitation. If the Government responses to questions affect the Performance Work Statement (PWS) requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued.

4. Site Visit. The Government will hold a site visit at MICC Fort Sill on January 14 2025 at 9:00 a.m. CST in building 1803 Macomb Road, Fort Sill, OK. All interested firms may attend with a limit of two attendees per firm. All interested firms are urged and expected to inspect the site where the work will be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the contract performance, to the extent that the information is reasonably obtainable. Please submit, in writing, the names of attendees to the KO and CS identified at paragraph 3 above by 13 January 2025 @ 2:00 p.m. CST. Technical questions will be addressed during the course of the site visit but will not be binding. If the Government responses to technical questions affect the PWS requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued. All comments and/or questions must be submitted, preferably in Microsoft Word documents attached to e-mail to the points of contact in paragraph 3 above not later than the 17 January 2025 @ 2:00 p.m. CST.

5. Bid Opening. It shall be the duty of each bidder to see that their bid is delivered within the time and at the place prescribed in this IFB. Bids (including modifications) received prior to the time fixed in this IFB for opening of bids will be securely kept unopened. No bid, modifications, or withdrawal, received after the time fixed in this IFB for opening of bids will be considered except as provided in accordance with FAR 52.214-7. After the time fixed for the opening of bids, their contents will be made public by announcement for the IFB, and others properly interested who may be present either in person or by representative. The Government will hold a public bid opening on 11 February 2025 @1:00 p.m. CST in building 1803 Macomb Road, Fort Sill, OK. All bidders may attend with a limit of two attending per firm.

6. Modify or withdrawal of bid: A bidder may correct, modify or withdraw a bid by written notice received by the KO prior to the time and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled Modification No. _____. Each modification must be numbered in sequence and must reference the original IFB. See paragraph 1.1 above for electronic submission.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing sealed bidding procedures as delineated in FAR Part 14.4. Bidders will be evaluated using the criteria under provision 52.212-2, “Evaluation—Commercial Products and Commercial Services.” Noncompliance with the Invitation for Bid (IFB) requirements may hamper the Government’s ability to properly evaluate the bid and may result in elimination of the bid from further consideration for contract award. Once the winning bid(s) is selected, the Contracting Office must determine if the price is fair and reasonable and if the contractor meets the responsibility criteria in FAR Part 9 (Contractor Qualifications) Subpart 9.4- Debarment, Suspension, and Ineligibility.

2. This requirement is a total HUBZone set-aside, pursuant to the requirements of FAR section 19.1305.

3. North American Industry Classification System (NAICS) Code: The NAICS code for this acquisition is

561790. It is the Bidder’s responsibility to ensure that its System for Award Management (SAM) registration includes this NAICS. If it does not, contract award may be delayed.

4. The Bid. The submission of the documents specified below will constitute the bidder’s acceptance of the terms and conditions of the IFB, concurrence with the Performance Work Statement, specifications, and contract type. The Government will evaluate bids and award a contract without discussions. Bidders are encouraged to present their best prices in their initial bid submission.

5. Contract Type: This will be a firm fixed price contract. The period of performance is a one-year base and four option years consisting of:

Base Period – 1 April 2025 through 31 March 2026 Option Year One: 1 April 2026 through 31 March 2027 Option Year Two: 1 April 2027 through 31 March 2028 Option Year Three: 1 April 2028 through 31 March 2029 Option Year Four: 1 April 2029 through 31 March 2030

6. Instructions outline in paragraph C below, prescribe the format for the bid and describe the approach for the development and presentation of bid data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of bids.

The evaluation of bids will include the Base Year, Option Year One, Option Year Two, Option Year Three, and Option Year Four with a 6-month extension. Please note that the calculation for the 6-month extension will be half the amount of Option Year Four.

7. After the opening of bids, KO shall examine all bids for mistakes. In cases of apparent mistakes and in cases where the KO has reason to believe that mistake may have been made, the KO shall request from the bidder a verification of the bid, calling attention to the suspected mistake. If a bidder alleges a mistake, the matter will be processed in accordance with FAR 14.407.

8. Receipt of an unreadable electronic bid: If a bid received at the Government facility by electronic data interchange is unreadable to the degree that conformance to the essential requirements of the IFB cannot be ascertained, the KO immediately will notify the bidder that the bid will be rejected unless the bidder provides clear and convincing evidence of the content of the bid as originally submitted;

and that the unreadable conditions of the bid was caused by Government software or hardware error, malfunction, or other Government mishandling.

9. System for Award Management (SAM): To be eligible for award of a Department of Defense (DoD) contract, Contractor registration in the SAM data base is required (see FAR Clause 52.204-7). Failure to register with SAM shall make the Contractor ineligible for award. New registration in SAM can take a few weeks. Therefore, it is critical that Bidders interested in this solicitation complete their SAM registration in sufficient time to meet solicitation representation and certification requirements.

10. Amendments: No bidder’s mailing list will be maintained. It is the responsibility of all interested parties wishing to bid on this requirement to monitor SAM.gov website at ttps://sam.gov/content/home for any/all amendments to this solicitation. The Bidder is required to acknowledge amendments in block 15 of the SF 30. Failure to respond to an amendment shall render the bid ineligible for award and thereby rejected.

11. Information to bidders: The KO will notify unsuccessful bidders in accordance with FAR 14.409-1.

C. Bid Preparation Instructions

1. Bid shall consist of IFB Documents/Price. Bidder shall submit an original and the number of copies stated in block 28 of the SF 1449 by the date and time stated in block 8 of the SF 1449.

2. Bid Format: The bid format shall be standard 8.5 x 11 layout in portrait orientation. This applies to both hard copy and electronic copy. Bids shall be filled out legibly with all erasures, strikeovers, and corrections initialed by the person signing the bid and the bid must be manually signed. If submitting electronically, the contractor’s bid should be submitted through the provided emails as an Adobe Acrobat PDF attachment(s) and open in a portrait orientation position without having to be rotated to the right-side up position. The size of the attachment(s) should be less than 25 megabytes in order to be accepted through the Army email server. The PDF attachment(s) can be either manually or digitally signed.

3. Bid Envelopes: Envelopes containing bids shall be sealed and addressed to the bid receiving office stated in this IFB. The name and address of the bidder must be shown in the upper left corner of the bid envelope, and invitation number, date and hour of bid opening and the phrase “Bid for W9124L-25-B-0002” must be shown in the lower left corner of the envelope. No responsibility will attach to any officer of the Government for the premature opening of or failure to open a bid not properly addressed and identified.

4. Electronic Bid: See paragraph 1.1 above for subject line marking.

5. Bid Content:

5.1. SF1449 Offer-blocks 17a, 30a, 30b, and 30c. The bidder shall provide the name, address, email address, Unique Entity ID code, title and telephone number of the company/division point of contact regarding decisions made with respect to your bid and who can obligate your company contractually. The bidder is cautioned that blocks 30a shall contain an original signature on the form.

5.2. SF 1449 Continuation page (Representation, Certifications, and Other Statements of Bidders):

Provision 52.209-7, 52.209-13, 52.232-40, and 252.204-7017 shall be submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. The bidder shall ensure that they have completed the Representation and Certifications sections within their SAM record. Representations and certifications shall be updated within the SAM system as necessary, but as a minimum, an annual update is required.

5.3. Failure to comply with the foregoing requirements may eliminate the bid from further consideration.

5.4. A small business joint venture bidder must submit, with its bid, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212- 3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business.”

The Bidder shall submit a copy of the JV agreement with the bid. In addition, the bidder shall provide the following with its bid if not stated in the agreement: A description of who will have control over the JV and the percentage of control, the management structure of the JV, who will manage the contract, the relative amount of work to be performed by each party, and who will perform each contract task. The names, signature, and titles of each participant in the JV shall be set forth in the bid. As a JV, all members of the JV shall sign the SF 1449.

5.4.1. Failure to comply with the foregoing requirements may eliminate the bid from further consideration.

ADDENDUM TO 52.212-4 Contract Terms and Conditions -- Commercial Items

APACHE GATE DELIVERY INFORMATION

All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate.

Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway 49 (approximately 0.5 mile). Entrance to Apache Gate is on the left (south).

Hours for Scott Gate are: Mon- Fri/5 a.m.-9 p.m., Sat/6 a.m. – 2 p.m., closed on Sunday.

CONTRACTUAL AUTHORITY

No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

CHANGES

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.

PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS

Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this contract, and are responsible for all applicable state sales and use taxes.

CONTRACT PERIOD

Any contract awarded as a result of offers submitted under this IFB shall extend from 01 April 2025, or date of contract award, whichever is later, through 31 March 2026, unless sooner terminated under the terms of the contract.

NOTE: Exercise of the Government's option(s) to extend this contract may extend the above 01 April 2026 DATE to as late as 30 September 2030 .

OPTION TO EXTEND SERVICES

a. Services described herein may be extended as described at FAR 52.217-8 by the Contracting Officer’s written notice to the Contractor any time before contract expiration. This option is intended to protect the Government from disruption of mission essential services in the event of unusual administrative problems or other extenuating circumstances.

b. No legal liability on the part of the Government for payment of any money for performance under any option beyond 31 March of the contract year shall arise unless and until funds are made available to the Contracting Officer for such performance and notice of such availability, to the be confirmed in writing by the Contracting Officer, is given to the Contractor

AWARD FOR BASE PERIOD ONLY

Any award made as a result of this solicitation will be for the Base period only and will not include any Option period

INSURANCE REQUIREMENTS

In addition to any Insurance which may be legally required, the Contractor and any subcontractors shall procure and maintain during the entire period of performance under this contract the following minimum insurance coverage:

(See FAR 28.307-2)

a. COMPREHENSIVE GENERAL LIABILITY INSURANCE: Bodily injury liability insurance in the minimum limits of $500,000 per occurrence and property damage liability insurance in the minimum limits of $100,000 per occurrence shall be required on the comprehensive form of policy.

b. AUTOMOBILE LIABILITY INSURANCE: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

c. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE: As required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman's Compensation Insurance shall extend to cover employer's liability for accidental bodily insurance or death and for occupational disease with a minimum liability limit of $100,000.

PROOF OF INSURANCE

1. At all times during performance, the Contractor shall maintain with the Contracting Officer either:

(a) A current Certificate of Insurance (COI) showing at least the insurance required above and providing for a firm 30 day written notice to the Contracting Officer by the Insurance Company prior to cancellation or any material change in policy coverage. The statement that "failure to provide such notice relieves the insurance company of any liability" shall not be written into the COI.

(b) A Certificate of Compliance, executed by an officer of the Contractor's firm, certifying that the firm will comply with the insurance requirements stated in this contract at all times during performance of this contract.

2. A Certificate of Insurance from the Contractor's insurance company or a Certificate of Compliance shall be furnished to the Contracting Officer 10 calendar days prior to contract performance.

3. Failure to maintain the required coverage may result in termination of the contract.

APPLICABLE WAGE DETERMINATION (S)

The following U.S. Department of Labor Wage Determination (s) is (are) applicable to this procurement:

Wage Determination No Date 2015-5313 Revision 25 12/23/2024

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

In accordance with FAR Clause 52.222-42 “Statement of Equivalent Rates for Federal Hires” incorporated into this contract by reference by FAR Clause 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items,” the following information is furnished:

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

EMPLOYEE CLASS MONETARY WAGE-FRINGE BENEFITS*

Motor Vehicle Mechanic $26.73 - 53.6% - WG-10 Truck Driver, Heavy $24.12 – 53.6% – WG-8 Refuse Collector $15.85 – 53.6% - WG-2

The following will be physically removed from the resultant contract, but will be deemed to be incorporated by reference in the awarded contract.

ADDENDUM TO 52.212-1-Instructions to Offerors---Commercial Items

COMMERCIAL ITEM ACQUISITION PROCEDURES

This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Test Program For Certain Commercial Items.

CLARIFICATION OF THIS SOLICITATION

Prospective bidders/offerors are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation. Any desired explanation of this solicitation should be made in writing to points of contact (POCs) below. Clarifications and/or questions are due 17 January 2025. Sufficient time should be allowed for a reply to reach bidders/offerors before submission of their quote/proposal. No phone calls, email only. Oral explanations will not be binding.

Contracting Officer (KO): Jesslyan Ortiz Albino, jesslyan.m.ortizalbino.civ@army.mil Contract Specialist (CS): Linda Greer, linda.j.greer2.civ@army.mil

SITE VISIT: Offerors/bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

SITE VISIT ARRANGEMENTS

The Government will hold an organized site visit to inspect the site where these services are to be performed. The site visit will be on 14 January 2025 at 9 a.m. local time. Persons attending the site visit should be at Mission and Installation Contracting Command (MICC), Building 1803 Macomb Road, Fort Sill, OK no later than 8:45 a.m.

CST on 14 January 2025. Due to the limited space available, each concern should limit the number of their representatives attending to two (2) persons. Written notification of attendance shall be received by the Government not later than 13 January 2025, @ 2:00 p.m. to the POCs (KO and CS) identified above.

INTERRUPTION OF GOVERNMENT PROCESSES

If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., CST for the designated Government office.

Army Contract Writing System (ACWS) Transition Information for Offerors

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

(End of Summary of Changes)