Attachment 1_PWS.pdf

USAG Fort Sill Liquid Waste Pumping Services Performance Work Statement (PWS)

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LIQUID WASTE PUMPING SERVICES

PERFORMANCE WORK STATEMENT (PWS)

USAG Fort Sill, OK

01 April 2025

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Table of Contents

1.0 General

Description of Services/Introduction Background Objectives Scope Traffic Flow Restoration of Real Property Damage General Information

1.7.1 Place of Performance

Fort Sill Access

1.7.2 U.S. Holidays

1.7.3 Hours of Operation

Installation Closures Emergency Delays and Support

1.7.4 Type of Contract

1.7.5 Security Requirements

Access and General Protection/Security Policy and Procedures Physical Security Security Training Local Health Protection Conditions Key Control

1.7.6 Post Award Conference/Periodic Progress Meetings

1.7.7 Government Roles and Responsibilities

Contracting Officer (KO) Contracting Officer’s Representative (COR)

1.7.8 Specific Contractor Requirements, Roles, and Responsibilities U.S. Residency Contractor Hiring Restrictions Contractor Identification Standards of Conduct Contractor Key Personnel Phase In /Phase Out Period Emergency Services Accident Reporting Environment and OSHA

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Safety Safety Plan

1.7.9 Environmental Compliance

Spill Plan Safety Data Sheets

2.0 Definitions and Acronyms

Definitions

2.1.1 Acceptable Quality Level (AQL)

2.1.2 Call Outs

2.1.3 Classified Waste

2.1.4 Cleaning

2.1.5 Contractor

2.1.6 Contractor Acquired Property (CAP)

2.1.7 Contracting Officer (KO)

2.1.8 Contracting Officer’s Representative (COR)

2.1.9 Deficient Service

2.1.10 Deliverable

2.1.11 Environmental Protection Agency (EPA)

2.1.12 Equipment

2.1.13 Generation

2.1.14 Government Furnished Property (GFP)

2.1.15 Government Property

2.1.16 Government Project Manager

2.1.17 Legal and Other Requirements (LOR)

2.1.18 Loss of Government Property

2.1.19 Material

2.1.20 Non-Personal Services

2.1.21 Performance Requirements Summary (PRS)

2.1.22 Physical Security

2.1.23 Property

2.1.24 Property Records

2.1.25 Provide

2.1.26 Quality Assurance (QA)

2.1.27 Quality Assurance Surveillance Plan (QASP)

2.1.28 Quality Control (QC)

2.1.29 Real Property

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2.1.30 Sensitive Property

2.1.31 Service Calls

2.1.32 Sludge

2.1.33 Subcontractor

2.1.34 Wide Area Work Flow (WAWF)

2.1.35 Workday

2.1.36 Work Week

ACRONYMS

3.0 Government Furnished Property, Equipment and Services

General Property Equipment

3.3.1 Pump Trucks

Access Services:

4.0 Contractor Furnished Materials and Equipment

General Materials Equipment

4.3.1 Unserviceable Contractor Equipment

5.0 Specific Tasks for Liquid Waste Pumping Service

Overview

5.1.1 Deliverables

Description of Services

5.2.1 Scope

5.2.2 Schedules

Pumping Service Schedule

5.2.2.1.1 Weekly Refuse Work Schedule

5.2.3 Pumping and Cleaning

Grease Interceptors Pit Latrines Sand/Oil/Water Interceptors Deficient Service(s) Driving Pathways

5.2.4 Vehicles

Vehicle Appearance

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Vehicle Maintenance Unserviceable Vehicles Vehicle Equipment

5.2.5 Other Events

Inclement Weather Emergency Work

5.2.6 Reports

Weekly Summary Report Environmental Protection Plan Regulatory Agency Inspections

6.0 Applicable Publications (Current Editions)

Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

8.0 Attachment/Technical Exhibits (TEs)

List of Attachments and Technical Exhibits

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PART 1

GENERAL INFORMATION

1.0 General.

This is a non-personal services contract to provide Pumping Services to grease/sand/oil water interceptors and pit latrines for the U.S. Army Garrison Fort Sill, OK.

• The Government will not exercise any supervision or control over the contract service providers performing the services herein.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to pump/clean outside grease interceptors, sand/oil interceptors, and pit latrine service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment/Technical Exhibits, TE-C Estimated Workload, except for those items specified as Government furnished property and services in Part 3. The Contractor shall perform to the standards and frequencies in this

PWS.

Background.

Fort Sill is located in Oklahoma, Comanche County, Lawton. Fort Sill consists of approximately 94,000 acres. The population base consists of approximately 20,000 military and Government civilian and Contractor personnel, as well as, 33,000 resident family members.

Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, instructions, manuals, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

Scope.

The Contractor shall perform Pumping services in accordance with the PWS and the technical exhibits. The Contractor shall perform all functions to remove accumulated oily sludge, grease, putrescible materials, trash, liquid contents and sediment from grease interceptors, sand/oil interceptors and pit latrines.

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Traffic Flow.

The Contractor shall do their best to maintain the free flow of vehicular and pedestrian traffic while conducting their services.

Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al).

General Information.

1.7.1 Place of Performance

The work to be performed under this requirement will be performed in the identified locations in and around Fort Sill. A listing of building numbers and the name of the facilities, if applicable, is located in Part 8, Technical Exhibit Listing, TE-C Estimated Workload.

Fort Sill Access

Long Term, Unescorted Access Passes - Contractor will submit FS-118 to the Fort Sill Visitor Welcome Center (VWC). VWC will process and issue Long Term Unescorted passes and all associated Sub-contractors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DoD computer network. The expiration date of the access will be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. A National Crime Information Center (NCIC) Interstate Identification Index will be conducted for each employee submitted prior to issuance of the access pass. Contractor will submit FS-118 to the Fort Sill Visitor Welcome Center (VWC). VWC will process and issue Long Term Unescorted Passes. A fillable form is located at: http://sill-www.army.mil/USAG/forms.html.

1.7.1.1.1 Required Documentation for Access:

The Prime Contractor shall provide a completed FS Form 118 for each contract employee or sub-contract employee who requires a Long-Term Unescorted Access Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor to the Fort Sill Visitor Welcome Center (VWC) located at T6701 Sheridan Road (Bentley Gate) between 6:00 am- 6:00 PM hours Monday – Friday.

Required forms shall be provided to the VWC within ten (10) calendar days of contract award. A fillable form is located at: https://sill-www.army.mil/USAG/forms.html.

Failure to receive a Long-Term Unescorted Access Pass or Individual Temporary Pass will result in Contract personnel being denied admission to the installation.

Failure to receive required access shall not relieve Contractor from execution of Contract Requirements.

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1.7.1.1.2 Required Documentation for Appeal

Denial of a request can be appealed by completing FS 117 and submitting to the designated COR/POC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements. A fillable form is located at:

https://sill-www.army.mil/USAG/forms.html.

1.7.1.1.3 Post Access Compliance

Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.2 U.S. Holidays.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.7.3 Hours of Operation.

• Normal hours of operation are between the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work accomplished outside this time frame shall require prior approval of the COR or KO if a COR has not been designated.

Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

Emergency Delays and Support.

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If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR two (2) hours prior to curtailing operations (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.7.4 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract.

1.7.5 Security Requirements.

The Government may require the contractor to provide service to a HIGHLY CLASSIFIED area. In such instances, the contractor personnel shall be trained in security requirements and potentially escorted during the entire time needed to complete the tasks outlined in this PWS in such areas.

Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

Security Training.

In the event of a National Defense Emergency affecting Fort Sill, the Fort Sill POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Sill POC that National Defense Emergency conditions are no longer in effect.

1.7.5.3.1 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or

W9124L- Attachment 1 Page 10 of 39 controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or employee hire date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days of award or hire date and annually thereafter for all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

If access to a computer is not available, the Government will provide AT Level I training to Contractor employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either on line or as provided by the Government. The Contractor must present the training certificate to the KO or designated Government representative/COR within 30 calendar days (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

1.7.5.3.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to Fort Sill, Military Police and the COR. The Contractor shall complete the training within 30 calendar days after contract start date or within 30 calendar days of employees start date and annually thereafter. Certificate of completion will be sent to the COR or the KO if the COR is not designated. See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables). This training may be accomplished by viewing the video at the following website: USMEPCOM > Home > Contractors (army.mil) (Click on iWATCH ARMY video in center of page).

1.7.5.3.3 Operational Security (OPSEC) Awareness Training.

All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date or within 30 calendar days of employees start date and annually thereafter. The Contractor shall provide certificates of completion, for each affected contractor employee and subcontractor employee to the COR, or to the KO if a COR is not assigned after completion of training by all employees and subcontractor personnel See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables). OPSEC training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm.

Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area Fort Sill and in cooperation with local, state and national guidance. The Contractor shall comply with installation and

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Key Control.

The Government will issue no keys, key cards nor combinations to the Contractor.

1.7.6 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.7.7 Government Roles and Responsibilities.

Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be affected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

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• The COR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.7.7.2.1 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.7.7.2.2 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract;

o perform inspections necessary in connection with contract performance;

o maintain written and oral communications with the Contractor concerning technical aspects of the contract;

o issue written interpretations of technical requirements;

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies;

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

1.7.8 Specific Contractor Requirements, Roles, and Responsibilities.

U.S. Residency.

All CONUS Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 15 May 2024, change dated 17 November 2011.

Contractor Identification.

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The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

Contractor Key Personnel.

Key personnel shall be available during normal duty hours. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language. The Contractor shall provide a list of key personnel and their contact information to the KO and COR within 7 calendar days of the contract start date. (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

1.7.8.5.1 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information (e.g., phone number and email) of the PM shall be provided to the KO. The PM shall be available during normal duty hours and able to respond to any voice messages within an hour of receiving.

• The PM shall be available during normal duty hours and able to respond to any voice messages within an hour of receiving.

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

1.7.8.5.2 Quality Control Manager (QCM).

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The Contractor shall designate a full time QCM on site during normal duty hours.

• As a minimum, the QCM shall have at least two (2) years of documented relative experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

• For this contract, the PM may also serve as the QCM.

1.7.8.5.3 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

• For this contract, the PM/QCM may also serve as the QCI.

1.7.8.5.4 Quality Control Plan (QCP)

The contractor shall have an effective quality control program to ensure services are performed in accordance with this PWS. The QCP shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. The contractor shall provide the QCP to the KO and COR within 30 calendar days of the contract start date and within 10 calendar days of any changes going into effect (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. It must also contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The contractor shall upon request prove to the Government their quality control documentation.

Phase In /Phase Out Period.

The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor to the KO (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

• The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

• During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

• The Contractor shall commence all operations required by this PWS by the end of phase in period.

• On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

• During the ten (10) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract

• The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

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Emergency Services.

1.7.8.7.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The individuals should dial 911 and the Government will ensure access to the installation for the ambulance to transport to an off-post facility.

• Any costs incurred for emergency services will be the responsibility of the contractor or their employees and not the government.

• If injuries incurred while an employee is performing work under this contract, the contractor shall verbally notify the COR no later than (NLT) two (2) hours after an emergency medical event (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

Accident Reporting.

• The Contractor shall comply with Operational Safety and Health Administration

(OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email withing 48 hours documenting each such occurrence (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR).

• The Contractor shall notify the KO and COR NLT 2 hours of any violation and via email within 5 business days outlining the details for each said conflict such that a final resolution is derived (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety Program.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

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• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard such as, but not limited to, fire, hydraulic leak, or fuel spill, the Contractor shall immediately notify the COR verbally immediately followed up with an email summary withing 24 hours (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO and COR for review within 30 business days after contract award and within 5 business days prior to any revisions going into effect (See List of Attachments and Exhibits, paragraph 8.1,

1.7.9 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

Spill Plan.

The Contractor shall comply with the Fort Sill Spill Prevention Control and Countermeasure Plan (See Part 8, Attachment/Technical Exhibit Listing TE-G).

• The Contractor shall have a Spill Plan in place to coincide with the QCP and Fort Sill Spill Emergency procedures.

• In the case of an uncontrolled spill of oil or fuel, the Contractor shall follow Fort Sill’s Spill Emergency procedures by calling the Fire Department via the 911 system. Once the emergency is over the contractor will be responsible for cleanup.

• If the Contractor spills or releases any hazardous substances, the Contractor shall verbally notify the KO and COR within 30 minutes of the occurrence, followed by written summary of the occurrence within 48 hours (See List of

Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or COR for approval five (5) business days after contract award and NLT 5 business days before using any new product/chemical (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

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• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

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PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

Definitions.

2.1.1 Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Call Outs.

Call outs may be requested for tasks identified as a standard or enhanced service.

These can include nonrecurring requests for special events such as pumping service after facility or fire inspections which do not have a set, predetermined schedule.

2.1.3 Classified Waste

Waste material that has been given security classification in accordance with 50 U.S.C.

401 and Executive Order 11652.

2.1.4 Cleaning.

Removing accumulated oily sludge, grease, putrescible materials, liquid contents, solid waste materials, sediment, and spillage from grease interceptors, sand/oil/water interceptors and hard stand pit latrines.

2.1.5 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.6 Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.7 Contracting Officer (KO).

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.8 Contracting Officer’s Representative (COR).

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An employee of the U.S. Government appointed by the KO to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.9 Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.10 Deliverable.

Objective evidence that can be physically delivered but may include non-manufactured items such as meeting minutes or reports.

2.1.11 Environmental Protection Agency (EPA)

An independent agency in the executive branch of the federal government charged with controlling and abating environmental pollution.

2.1.12 Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.13 Generation

The act or process of producing liquid waste.

2.1.14 Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.15 Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government

W9124L- Attachment 1 Page 20 of 39 property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.16 Government Project Manager.

The DPW Engineering Division, Project Engineer/Technician assigned to manage this

PWS.

2.1.17 Legal and Other Requirements (LOR).

Applicable Federal, State, local, DoD and Army laws, codes, regulations, instructions, manuals, directives, memorandums, and other requirements.

2.1.18 Loss of Government Property.

Unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit to COR.

2.1.19 Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.20 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.21 Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

2.1.22 Physical Security.

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Actions that prevent the loss or damage of Government property.

2.1.23 Property.

All tangible property, both real and personal.

2.1.24 Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.25 Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.26 Quality Assurance (QA).

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.27 Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.28 Quality Control (QC).

All necessary measures taken by the Contractor to assure that the quality of an end-product or service shall meet contract requirements.

2.1.29 Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.30 Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.31 Service Calls.

Service calls are One-Time/On-call Services for standard service requirements, such as taking care of a container complaint.

2.1.32 Sludge

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The accumulated semiliquid suspension of settled solids deposited from wastewaters or other fluids in tanks or basins. It does not include solid or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved material in irrigation return flows or other common water pollutants.

2.1.33 Subcontractor.

One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.34 Wide Area Work Flow (WAWF).

A secure web system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.1.35 Workday.

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.36 Work Week.

Monday through Friday, unless specified otherwise.

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ACRONYMS.

ACC Army Contracting Command ACS Army Community Service ACOR Alternate Contracting Officer's Representative ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ATO Anti-Terrorism Officer CAP Contractor Acquired Property CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CY Cubic Yards DA Department of the Army DES Directorate of Emergency Services DFAC Dining Facility DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DOL Department of Labor DPW Directorate of Public Works ENV Environmental FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FPCON Force Protection Condition GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GOV Government HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive IAW In Accordance With IG Inspector General IMCOM Installation Management Command KO Contracting Officer LOR Legal and Other Requirements N/A Not Applicable NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operational Security OSHA Occupational Safety and Health Administration PAM Pamphlet PIEE Procurement Integrated Enterprise Environment PM Project Manager

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POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SAM System for Award Management SDS Safety Data Sheets SPM Surveillance and Performance Monitoring SSP Service Support Program TARP Threat Awareness and Reporting Program TE Technical Exhibit U.S.C. United States Code VIP Very Important Person WAWF Wide Area Workflow WD Wage Determination

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Property, Equipment and Services.

General.

The Government shall provide NO real property, equipment, or services under this contract.

Property

The Government will not furnish any office space for the Contractor under this contract.

Equipment

3.3.1 Pump Trucks

The Government will not provide pump trucks, or any other equipment required to fulfill the requirements under this contract.

Access

The Government shall provide access to the following areas to the Contractor for use in the performance of this contract:

• Sanitary Landfill – The Contractor will have access to the landfill located on Fort Sill for the disposal of refuse collected at the pumping sites.

• Wastewater Treatment Plant – The Contractor will have access to the Wastewater Treatment Plant located on Fort Sill for the disposal of waste collected from the pit latrines.

Services:

The Government shall provide NO utilities or water for the performance of the services stated in this contract.

Police and fire protection shall be provided by the Government when working on Fort Sill.

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PART 4

CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT

4.0 Contractor Furnished Materials and Equipment.

General.

The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

Materials.

The Contractor shall furnish all water, materials and supplies required to perform work under this contract except that which is furnished by the Government (see Part 3). The Contractor shall provide all supplies, tools, and clothing (including personal protective clothing and equipment for Contractor employees when required by OSHA regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract.

Equipment.

The Contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations, and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs.

Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract. Equipment shall include all necessary and customary hand and mechanical appliances routinely used for Solid Waste Management operations

4.3.1 Unserviceable Contractor Equipment.

The Contractor shall provide routine maintenance, repairs, and replacement to all equipment provided for this contract. Contractor furnished equipment or items, inoperable or unserviceable for whatever reason including failure to meet Federal, State, or local safety requirements, shall be removed from the installation within twenty-four

(24) hours.

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PART 5

SPECIFIC TASKS

5.0 Specific Tasks for Liquid Waste Pumping Service.

Overview.

Pumping services is a comprehensive approach to maintaining good working equipment while working towards a high quality of health and welfare standards for all soldiers, civilians, and contractors upon Fort Sill.

5.1.1 Deliverables.

The contractor shall compile historical data, prepare reports, and submit information as specified by the Deliverables or as directed by the KO. (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

Description of Services.

5.2.1 Scope.

The Contractor shall determine the best and most cost-effective method for pumping and cleaning the grease interceptors, sand/oil interceptors. The contractor’s performance shall be in compliance with all local, state, and federal environmental protection laws, regulations and standards. The cleaning method shall be approved by the KO. The Contractor shall pump/clean all designated locations IAW PWS performance standards.

The Contractor shall track and report to the COR all locations of interceptors and pit latrines that are NOT serviced per the service schedule as part of the weekly summary report (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables).

5.2.2 Schedules.

Pumping Service Schedule.

The Contractor shall develop a pumping schedule that encompasses all areas that shall be serviced each month. The schedule shall be in accordance with TE-C and cover a 12-month period. The Contractor shall submit the schedule to the COR no later than (NLT) 10 calendar days prior to contract performance start date and every subsequent option period. The Contractor shall submit changes to the schedule to the COR NLT 5 business days prior to the proposed implementation date of any change (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B, Deliverables). The Contractor shall not implement schedules or changes to the work schedule without prior written approval from the KO. The Contractor shall perform all work under the contract IAW the Contractor's schedule.

5.2.2.1.1 Weekly Refuse Work Schedule

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Normal hours of operation for the Contractor shall be between the hours of 7:00 am to 4:00 pm, Monday through Friday and 8:00 am to 12:00 pm on Saturdays, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

5.2.2.1.2 Scheduling Conflicts

The services specified in this contract shall be performed in occupied areas. The Contractor shall coordinate the work allowing for continued operations by both the Government and other Contractors.

5.2.3 Pumping and Cleaning.

Grease Interceptors.

The contractor shall pump and clean outside grease interceptors. Grease interceptor locations are identified in TE-C. It may be required to remove manway covers on grease interceptors. These covers will vary in size and shape and may weigh as much as 350 pounds. The contractor shall clean up any spillage prior to leaving each site location.

Pumping and cleaning shall include the removal of grease, putrescible materials, liquid contents and sediments from bottom, sidewalls and inspection chambers of the interceptor and rinsing the inside of the tank with a high-pressure spray. The high-pressure spray shall remove 99% of grease, putrescible materials, liquid contents and sediment from bottom, sidewalls, and inspection chambers of the interceptors.

5.2.3.1.1 Grease Interceptor Spills.

The contractor shall be required to divert his/her work force as necessary to support spill cleanup operations in the event of a large spill (over 5 gallons or in excess of 100 square feet of surface coverage) or a…