Attachment 1 M and R SOW 5 Mar 2021.pdf

Attachment 1 – FA488721R0014 Statement of Work

STATEMENT OF WORK

FOR

BASE WIDE MAINTENANCE & REPAIR

AT

LUKE AIR FORCE BASE

LUKE AIR FORCE BASE

REV 2

5 March 2021

Table of Contents

1. Description of Work

2. Location

3. General Information

4. Pricing

5. Principal Features

6. Environmental Compliance

7. As-Built Drawings

8. Submittals

9. Security Requirements

10. Storage Shed and On-Site Accommodations

11. Occupancy

12. Conduct of Employees

13. Emergencies

14. Authority

15. Project Closeout Submittals

16. Contracting Officer’s Representative (COR)

17. Drawings Accompanying Specifications

18. Base Regulations

19. Coordination of Work Operations

20. Contractor Parking

21. Contractor’s Employee Restrictions

22. Delays During Work Execution

23. Schedule of Work

24. Radioactive Materials

25. Excavation (Dig) Permit

26. Utility Outages

27. Health and Safety Plan

28. Interpretation of the Drawings and Specifications

29. Erosion Protection

30. Landscape Protection

31. Work Performance

32. Sanitary Conveniences

33. Cleaning

34. Contractor Quality Control Plan

35. Quality Assurance

36. Submittals

37. Affirmative Procurement

1. Description of Work

1.1 The contractor shall provide all supervision, quality control, labor, tools, equipment, appliances, and materials, and perform all work necessary for maintenance and repair projects awarded under this contract.

1.2 Bulk funded Task Orders (TO) will be issued quarterly and on an as needed basis against the basic contract. Specific projects/work will be issued via work orders. The contractor shall furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the project. The jobs will include tasks in a variety of trades including, but not limited to: carpentry, excavation, electrical, steam fitting, plumbing, sheet metal, painting, demolition, concrete, masonry, welding, HVAC, asbestos removal, mold remediation, etc.

1.3 The contractor shall provide sufficient technical support and project management to:

assure quality and completeness of designs and drawings when applicable; accommodate a number of concurrent "active" projects; provide flexibility of staff and subcontractor pool to handle rapid increases in work volume; perform according to schedule with on time completion; process submittals in a timely manner; and present a professional demeanor and positive attitude of personnel.

1.4 If the Government's requirements set forth in the solicitation does not result in orders totaling the amount described as "maximum" this shall not constitute the basis for an equitable price adjustment under this contract.

1.5 The Government is not obligated to issue any particular type of work under this contract.

1.6 Projects shall be performed in strict accordance with the specifications and drawings forming parts thereof, subject to the terms and conditions of the contract.

2. Location The work sites include Luke AFB, Arizona, as well as its Geographically Separate Units: Gila Bend AF, Auxiliary Field, and Fort Tuthill Recreation Area, Flagstaff, Arizona.

3. General Information The following documents will be used in the execution of work under this contract. The contractor shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up.

3.1 Air Force Corporate Facilities Standards (http://afcfs.wbdg.org/) http://afcfs.wbdg.org/

3.2 Master Base Specifications

3.3 Luke AFB Installation Facility Standards

3.4 Unified Facilities Criteria (UFC), all that apply with particular attention to:

UFC 3-120-01, Air Force Sign Standard UFC 3-260-01, Airfield and Heliport Planning and Design UFC 3-260-02, Pavement Design for Airfields UFC 3-600-01, Fire Protection Engineering for Facilities UFC 4-010-01, DOD Minimum Antiterrorism Standards for Buildings UFC 3-410-01, Heating, Ventilation and Air Conditioning Systems UFC 4-021-01, Design and O&M: Mass Notification Systems UFC 3-420-01, Plumbing Systems UFC 3-530-01, Design: Interior, Exterior Lighting and Controls UFC 3-230-01, Interior Electrical Systems UFC 3-550-01, Exterior Electrical Power Distribution UFC 3-560-01, Electrical Safety

3.5 NFPA 70, National Electrical Code (NEC)

3.6 NFPA 72, National Fire Alarm and Signaling Code

3.7 NFPA 101, Life Safety Code

3.8 NFPA 780, Installation of Lightning Protection

3.9 AFI 32-1065

3.10 AFOSH 91-501 and 91-66

3.11 Mil HDBK 419A, Military handbook- grounding, bonding and shielding

3.12 National Fire Code

3.13 International Mechanical Code

3.14 International Plumbing Code

3.15 “RS MEANS Facilities Maintenance and Repair Costs” Database

4. Pricing

4.1 Priced Line Items: The current year “RS MEANS Master Composite Bare Cost” Database and the “RS MEANS Facilities Maintenance and Repair Costs” Database will be used by both the Government and Contractor to develop pricing for each task order including modifications.

4.2 Non-Priced Line Items: Any item of work not found in RS Means but required under an individual Task Order may be issued by the Contracting Officer as a Non-Priced Item (NPI). There is no limit on NPIs.

4.3 If the contractor's Task Order proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor. The Contractor shall provide a minimum of three independent written price quotes on subcontractor letterhead which shall include; material(s) description with unit price, installation cost and subcontractor contact information. The price quotes must be submitted on the contractor’s letterhead and be signed by the owner or authorized representative of the company. NPIs are priced for the local market and therefore are not adjusted by the local city cost index in the calculation of the total cost for non-priced items.

4.4 Although non-priced items (NPI) of work will be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

5. Principal Features The work to be performed includes the principal features listed below. This general outline of principal features does not in any way limit the responsibility of the contractor to perform all work and furnish all plant, labor, and material required by the specifications and drawings to perform a complete and permanent job to adequately fulfill the intent of these specifications and to deliver work products that are fit for their intended purpose. The inspection clause of any resultant contract for this work shall not in any way be interpreted as waiving the Government’s requirement that the work product(s) be fit for its intended purpose. Government progress inspections do not in any way constitute acceptance of work quality or fitness until the final acceptance inspection is conducted.

6. Environmental Compliance

6.1 Contractor shall comply, and assure that all sub-contractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards and their supplements related to environmental matters. These regulations take precedence if they conflict with the Statement of Work. Copies of local policies and procedures can be reviewed at the office of the Base Environmental Coordinator (BEC), Bldg. 302, phone (623)856-3621. The use of materials which have been identified by Governmental agencies as being hazardous or creating potentially hazardous conditions will not be allowed on any project. Specifically, products containing lead, asbestos, polychlorinated biphenyl (PCB), and Ozone depleting chemicals are prohibited. The contractor shall assume a strict and cautious position in responding to reports of other materials which may be identified as hazardous during construction period. If any material originally specified or approved for use in the work should become listed as suspected or verified as being hazardous, the contractor shall immediately notify the Contracting Officer and initiate efforts to postpone the installation or use of the material until the matter can be investigated. Close out documents require affidavits from the general contractor as well as each subcontractor attesting to the fact that products prohibited for use in public facilities have not been incorporated into the work.

6.2 Solid and Liquid Waste: The Contractor shall be responsible for the proper disposal of all solid, liquid, and gaseous contaminants including asbestos in accordance with all applicable Federal, State, and Local codes and regulations, as described elsewhere herein.

All chutes for refuse, and the like, shall be covered or of such a design to fully confine the material to prevent dust dissemination. The contractor shall not dispose of any waste or residual material on the ground or in any storm sewer or drainage system. This includes but is not limited to paints, coatings, solvents, petroleum products, etc.

Discharge of any material or diluted material into sanitary or industrial sewer systems shall be coordinated with the Staff Civil Engineer Environmental Coordinator through the Contracting Officer, and shall be approved by the Base Environmental Engineer (USAF CLINIC/SGPB). Waste material for disposal shall be disposed of in accordance with Federal and State waste regulations and with local base policies. If in doubt, consult with the Staff Engineering Environmental Coordinator, Luke AFB, through the Contracting Officer. The Contractor shall report monthly the amount of Construction & Demolition (C&D) material generated and recycled to 56 CES/CEIE Hazardous Materials Management Office using LAFB Form 317, Contractor Environmental Reporting Entry Worksheet. C&D debris is defined as material produced during the construction, renovation, demolition or deconstruction of residential and commercial buildings and its infrastructure. C&D debris typically includes concrete, wood, metals, gypsum wallboard, asphalt, and roofing material. If the contractor generates a potential waste or hazardous waste during the contract period, the contractor shall refer to the Hazardous Waste and

Hazardous Materials section of this contract, and contact the base Hazardous Waste Manager at (623) 856-6501 for proper reporting and disposal procedures.

6.3 Hazardous Waste and Hazardous Materials: The Contractor shall identify, characterize, store and dispose of any hazardous waste generated during work in strict accordance with Federal and State guidelines found in the Code of Federal Regulations. In accordance with FAR Clause 52.223-3, the Contractor shall provide completed LAFB Form 316, Contractor Hazardous Material Questionnaire Worksheet, and Safety Data Sheets (SDS) to 56 CES/CEIE Hazardous Materials Management Office, Bldg. 843, for all hazardous materials (HAZMAT) to be used during the project prior to contract award. The contractor shall inventory all HAZMAT, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on Luke AFB. A HAZMAT inventory shall be maintained at all times and contain the nomenclature, manufacturer, part number, quantity, storage location, and the process in which the material is used. All HAZMAT stored at Luke AFB shall be managed in accordance with federal, state, local, and Air Force regulations. Identified HAZMAT shall be managed and tracked in the installation's approved HAZMAT tracking system. If a HAZMAT is required to be tracked, the contractor shall complete required documents to support installation requirements. Contractor shall report monthly HAZMAT inventories/usage on LAFB Form 317, Contractor Environmental Reporting Entry Worksheet, to the 56 CES/CEIE Hazardous Materials Management Office. All containers shall be labeled and the Contractor shall provide the Environmental Coordinator, the Fire Department, and Readiness Flight with a listing of all Extremely Hazardous Substances (as defined in 40 CFR Part 355, Appendix A), approximate volumes of petroleum based substances (i.e., lubricants, fuels, etc.) and hazardous materials as defined in 40 CFR Part 302.4. This information will be updated any time different materials are brought on base. The Contractor shall handle and store hazardous liquid materials in approved areas/buildings.

Hazardous Waste generated by the contractor shall be disposed of by the contractor. The contractor shall notify the Contracting Officer upon encountering any material thought to be hazardous that was not generated by the contractor during the work. The Government will be responsible for characterization, transportation, storage and disposal of the material if it is determined to be hazardous.

6.4 Materials Containing Lead: Lead based paint shall not be used during any painting process. A SDS shall be submitted for all paint products. If lead paint and/or lead containing materials are to be abated or removed pursuant to this contract, the contractor, at their expense, shall have those substances tested by a certified laboratory in accordance with the protocol set forth in Arizona and Federal law. If the contractor positively identifies these materials at the action level set forth in the law and regulations, he must notify the CO in writing with exact date by providing the laboratory results and cease work in those areas that might disturb those items until abatement issues are addressed and resolved. Work may continue as long as the suspected or identified materials are not disturbed. The Contractor or subcontractor performing lead paint removal must be licensed/certified, show proof of acceptable Federal/State approved dump site and must have access to qualified crews for work with lead paint removal. Contractor must perform in strict compliance with all applicable State, Local and Federal regulations. The Contractor must provide three (3) sets, copies of documentation and invoices for removal and disposal of lead base paint to 56th CES/CEIEA, prior to final project inspection.

6.5 Asbestos Containing Materials: The Contractor and/or sub-contractor are prohibited from using any asbestos containing materials (ACM) on any assigned project. In the event the Contractor encounters previously unidentified ACM or suspected ACM during work, the Contractor shall take all necessary precautions to ensure the ACM is not disrupted. The Contractor shall immediately notify the Contracting Officer and await further guidance.

The Government will take steps, as necessary, to ascertain the material's composition and determine any necessary remedial action. The Contractor or subcontractor performing asbestos removal must be licensed/certified by the State of Arizona, show proof of acceptable Federal/State approved dump site, and must have access to qualified crews for work with asbestos removal. Contractor must perform in strict compliance with all applicable State, Local, and Federal regulations. The Contractor must provide three (3) sets, copies of documentation and invoices for removal and disposal of asbestos containing materials and Asbestos Manifest to 56th CES/CEIEA, prior to final project inspection. Separate asbestos disposal sites will not be provided. The Contracting Officer, in coordination with Civil Engineering and the Legal Office, reserves the right to pre-qualify any subcontractors. The Contracting Officer, in coordination with Civil Engineering and the Legal Office, reserves the right to require contractor insurance and review the policy before any work is started. The Contracting Officer, in coordination with Civil Engineering and the Legal Office, reserves the right to require a work plan and review the plan before any asbestos abatement or removal work is started.

6.6 Electrical Equipment Containing PCB’s: It is imperative that electrical equipment containing PCB’s removed from service are properly disposed of. New electrical equipment shall not contain PCBs, shall be certified to this effect, and shall be stamped or labeled "NO PCB."

6.7 Notification of Environmental Spills: In the event that the contractor spills or releases any unpermitted substance, hazardous substance or hazardous waste into the environment, the contractor shall comply with the spill prevention and response requirements of Luke AFB. Copies of the Spill Prevention, Containment and Countermeasures Plan (OPLAN 19-8) will be provided to the Contractor by the Contracting Officer upon request. The contractor shall immediately report the incident to the Fire Department, the CO, and the Contracting Officer Representative (COR). The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment.

6.8 Fuel Storage: Gas or diesel fuels shall not be stored on the construction site, or on Base, without prior written approval from the CO. Appropriate containers shall be utilized.

7. As-Built Drawings During work execution, the contractor shall prepare and continuously maintain in their field office, one working set of contract drawings, legibly marked up in red pencil or ink to show deviations, addenda and change orders which modify the work scope. These drawings shall be reviewed by the Government for currency prior to all payment requests. One copy of the in-process working drawings shall be submitted to the CO and COR at both the 30% and 70% actual construction completion levels. On completion of work and before final acceptance inspection, the contractor shall review this set for neatness and legibility and correct or replace them as necessary to identify in red pencil or ink, showing all variations or changes made to the construction design. The drawings shall be delivered to the CO prior to requesting final payment.

If a choice of materials and/or methods is permitted, the as-built drawings shall define the construction actually provided. Representation of such variations shall conform to standard drafting practice and include short supplementary notes, legends, and details as required to fully describe the actual conditions. Utilities shall be dimensioned from two known points or an existing permanent object, to the centerline of the ditch. Legibility and clear portrayal of the as-built construction and marked prints shall be subject to review and approval by the CO. All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software, using AutoCAD 2017. Drawing files shall be compatible with AutoCAD, without any need for translation or modification by the government. AutoCAD drawings shall comply with the Tri-Service Center’s A/E/C and Spatial Data Standards. Custom menus, line types and text styles shall NOT be used without prior approval of the Contracting Officer. All external reference drawings if used must be provided with the basic drawing and be modifiable if required.

7.1 The Contractor shall submit electronic AutoCAD files and pdf files for review at the end of the project. Once approved, deliver all AutoCAD files along with pdf versions on three discs that follow the as-built submittal guidelines and deliver one full size hardcopy.

7.2 Electronic Record Drawings: provide electronic drawing files in a format compatible with AutoCAD 2017 including all external references required to view and print the drawing files properly. Include all necessary *.ctb, *.pc3 or similar files needed to properly set line weights for printing. Drawing files should be organized in accordance with the Department of Defense A/E/C CAD Standard (ERDC/ITL TR-12-6) available in PDF format on many federal websites.

7.3 Hardcopy As-built Drawings: Printed drawing must use the AEC plot style to create a black and white full size print.

8. Submittals Items shall be submitted after receipt of Notice of Award, within time limits prescribed on the Material Approval Submittals List and in accordance with Section 01300 SUBMITTALS.

Materials or equipment shall not be ordered, released for production, shipped, or installed until submissions have been approved by the CO. All submittals shall be verified by the contractor as being in full compliance with requirements of these project specifications and/or drawings.

Submittals received without the contractor’s certification will be returned, without action, for the contractor’s certification and re-submittal. The CO will not accept partial submittals for approval of materials and/or equipment for review. The CO reserves the right to accept for review partial submittals (in order to expedite construction if necessary) under the condition that the review timeframe is waived. The contractor shall be responsible for submitting for approval, at one time, all items of material and / or equipment that are part of a given system, i.e. for an air conditioning system. The submittal schedule shall include, among other items, the work schedule. All material submittals and shop drawings shall be attached to an AF Form 3000 with the Project Title, Project Number, and Task orders Number clearly indicated. Three copies of each submittal shall be submitted to the Contracting Officer for approval. One copy will be returned to the Contractor. The Contractor may submit a catalog of standard material data sheets for selected items.

9. Security Requirements

9.1 The Contractor shall comply with security regulations imposed by the Installation Commander and/or the agency occupying the space where the work is to be performed, including adhering to or obtaining any security clearances IAW DOD/AF guidelines as applicable. IAW AFI 10-245, the installation Anti-Terrorism Officer (ATO) offers Anti- Terrorism Level 1 Training. Coordination for this training may be completed by the requiring unit after contract award. 56 CES/ATR is the POC for compliance as applicable.

9.2 The Contractor shall sign an agreement stipulating the security requirements of this contract as provided for in DOD 5200.22-R, Industrial Security Regulation. The following provisions of DOD 5220.22-M, Industrial Security Manual, for safeguarding classified information shall apply to this contract as applicable.

9.3 The Contractor shall obtain favorable Tier 1, or higher, background investigation.

9.4 Upon termination of any employee the Contractor shall notify the Contracting Officer of the action by the next duty day and shall return all Government identification for that person to the Contracting Officer by no later than one additional duty day. The Contracting Officer must ensure that person is removed from TASS (if applicable) and out-processed through the appropriate Unit Security Manager (USM).

9.5 The Contractor shall ensure that all vehicles used in the course of this contract have a valid state inspection sticker correctly posted on the vehicle and comply with base and state insurance requirements. Contractor shall obtain vehicle passes from Pass and Registration Section of Security Forces prior to being allowed base access. Current vehicle registration and current vehicle insurance are required, and shall be presented to Security Forces. The Pass and Registration Section telephone number is (623) 856-4759.

9.6 The Contractor shall notify the Security Forces, via the Contracting Officer, at each operating location at least 14 days before on-base performance of the contract. The notification shall be submitted to the Contracting Officer, and must include:

Name, address, and telephone number of company representatives.

The contract number and contracting agency.

The reason for the contract (i.e. work to be performed).

The location(s) of contract performance, and future performance if known.

The date contract performance begins.

Days of the week (i.e. Monday – Friday) Hours of access (i.e. 7:00 am – 4:00 pm) Any change to information previously provided under this clause.

Luke AFB Form 338 Two forms of ID

9.7 The Contractor shall maintain a current listing of employees. The list includes employees name, social security number and level of security clearance. The list is provided to the Contracting Officer and servicing Security Forces organization at the contract start date.

Updated listings are provided upon change of employees or upon request.

9.8 The Contractor shall comply with Communications Security (COMSEC) requirements as outlined in DOD 5200.1R, TO 00-33B-5001, CNSSI 4005 and Operations Security (OPSEC) requirements as outlined in AFI 10-701 and AETC 10-701.

9.9 The Contractor shall be responsible for safeguarding all Government property including controlled forms provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

9.10 All Contractors, including all subcontractors, are to be properly screened/vetted and cleared IAW DTM 09-012. The Contractor must coordinate all base work requests through Security Forces (i.e. Resource Protection, Physical Security and/or Anti- Terrorism Offices).

9.11 Key Control: The Contractor shall establish and implement key control procedures in the

Quality Control Plan to ensure keys issued to the Contractor by the government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the Government. Lost keys will be immediately reported to the Contracting Officer. The Government will replace lost keys or perform rekeying. The total cost of lost keys, rekeying or lock replacement shall be deducted from the final payment due the Contractor. The Contractor is responsible to ensure Contractor employees do not allow Government issued keys to be used by personnel other than current Contractor employees authorized to use the keys. Contractor employees do not use keys to open work areas for personnel other than contract employees engaged in performance of duties, unless authorized by the Functional Area Chief.

9.12 Work in Special Areas: Government shall provide all escorts required for access to secure areas while working on construction projects at Luke AFB. The following security regulations will apply to construction projects within the Luke AFB complex: AFI 31- 101, Chapter 5, Restricted Area Programs and AFI 31-101, Chapter 8, Resource Protection for Mission Support and Other Assets. All Contractor personnel must be escorted at all times in a controlled/restricted area by an escort furnished by the Government. Work requiring escorts will be scheduled 15 calendar days prior to starting work unless this requirement is waived by the Contracting Officer. Escorts will be provided by the Government only during normal working hours. Projects in a secured area may require additional local agency checks of the Contractor, his employees, and all subcontractors prior to commencement of on-site work. The Contractor should allow approximately 30 calendar days to accomplish this check.

9.13 Unauthorized Reconnaissance: The Contractor shall inform all personnel working under his/her jurisdiction that access to areas outside of the immediate work area (excluding cafeterias and restrooms near the work site, direct haul and access routes, Contracting and Civil Engineering offices, and points of supply and storage) is prohibited. Circulation of said personnel will be limited to official business only. Persons engaged in unauthorized reconnaissance of other Contractor's or Government activity will be referred to the Contracting Officer for disposition. Infractions involving possible compromise of national security will be turned over to the Air Force Office Special Investigation (AFOSI) for disposition.

9.14 At all times during the performance of work, the contractor and his or her employees shall remain cognizant of the security regulations imposed by the Installation Commander and/or the agency occupying the space where the work is to be performed.

The contractor’s employees shall ensure that any doors, windows, or access panels which may have been opened for them during the course of the work period are secured at the end of the day. The contractor and his or her employees may store tools and equipment within the work area, however, recognizes that they do so at their own risk even if the area can be secured. Circumstances which appear unusual, unhealthy, or otherwise hazardous shall be reported to the COR immediately. Other circumstances which should be reported to the COR shall include, but not limited to the following: Lack of an Escort:

The contractor shall report any incident in which no escort is provided for scheduled work within secured areas of the building or any occurrence during which an escort leaves the contractor’s employees while within a secure area.

10. STORAGE SHED AND ON-SITE ACCOMODATIONS

There is NO REQUIREMENT for the contractor to establish and maintain a management office on Luke AFB, AZ in order to receive Requests For Proposals and provide other management services related to accomplishing individual task orders. If the contractor would like to establish and maintain an on-base management office, lot space will be provided if available. If the contractor wants to place a trailer on base it will be at the contractor’s expense, in addition to the cost of providing any utilities to the trailer.

11. Occupancy The areas in which the work is to be done may be occupied during the performance of work under this contract. Other maintenance and repair construction may also be concurrently performed in the building. The contractor shall not receive any additional compensation due to the conditions brought about by this occupancy and usage by the Government. It shall be the contractor’s responsibility to coordinate with the COR, and to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the areas. The contractor shall not block more than one access of the building at any time, nor shall he disrupt the existing parking arrangement at any of the building(s) parking areas.

12. Conduct of Employees The contractor is fully responsible for the performance and conduct of his employees at all times while on Luke AFB performing under the contract. The contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct, which endangers the health or safety of people or property or for reasons of security. In addition, the Base Commander may bar an individual from entering the post under the authority of 18 U.S.C.

1382. Removal from post of a contractor employee in accordance with above shall not relieve the Contractor from the requirement to meet all of the terms and conditions of the contract.

13. Emergencies In case of emergencies, the Contracting Officer, Security Forces personnel, Base Fire Chief, and Base Operations Officer, or their representatives, shall have the authority to order the Contractor to stop work and clear the area of personnel and equipment. The Contractor shall comply with such an order with all possible speed. After clearing the work site as instructed, the Contractor shall immediately inform the Contracting Officer of all verbal or written stop work orders. In case of being halted by Security Forces personnel, the Fire Chief or Base Operations Officer, the

Contractor shall notify the Contracting Officer in writing and provide explanation for the stoppage.

14. Authority Except as noted below, the term “Contracting Officer” as used in this specification includes the authorized representative of the Contracting Officer acting within the limits of his / her authority.

With respect to all paragraphs of the specification citing “approval by the Contracting Officer” and all paragraphs cited in Material Approval Submittals, of the solicitation, the term “Contracting Officer” means only those individuals properly appointed as a Contracting Officer within the Contracting Squadron; no other Government personnel has the authority to grant such approval. The COR has the authority to review Material Submittal packages and recommend approval by the Contracting Officer. At Final Acceptance Inspection, the COR will perform the inspection and recommend acceptance or conditional acceptance to the Contracting Officer.

15. Project Closeout Submittals At the completion of construction and before final payment, the Contractor shall submit to the Contracting Officer the following information, if required, for record and operation purposes.

Close out submittals shall be submitted as specified in the various sections of the specifications and as one (1) complete package.

15.1 As-Built drawings as specified in the Statement of Work

15.2 Operation and maintenance data manuals

15.3 Guarantees, warranties

15.4 Capitalization data on Real Property installed

16. Contracting Officer’s Representative (COR) A member of the 56th Civil Engineer Squadron may be designated as the COR. This designation includes, but not limited to the following specific functions of this contract:

16.1 Technical administration and review of work in progress

16.2 Recommending approval / disapproval of shop drawings, samples and materials

16.3 Reviewing and recommending approval / disapproval by the Contracting Officer all applications for progress payments

16.4 Reporting to the Contracting Officer any work stoppage or discovered non-conformance work items

16.5 Recommending to the Contracting Officer destructive testing of work to be performed by the Contractor. Tests not otherwise specified shall be accomplished by the contractor.

Testing materials not otherwise specified shall be provided by the Contractor.

16.6 Conducting Pre-Final and Final Acceptance Inspections to develop a recommendation to the Contracting Officer for accepting / not accepting the work

17. Drawings Accompanying Specifications Drawings accompanying the specifications are the property of the Government and shall not be used for purposes other than those contemplated by the specifications.

18. Base Regulations The Contractor shall conform to all Base regulations and directives, as identified specifically at the pre-construction conference, that pertain to security, safety, traffic, fire and personnel clearances insofar as they apply to the Contractor’s activities or as directed by the Contracting Officer. The Contractor shall be responsible for providing and placing barricades, lighting and safety devices during construction activities.

19. Coordination of Work Operations The work to be performed under this contract is on an active military base. The Contractor shall coordinate work operations with the COR prior to starting work under this contract. The Contractor shall have a liaison who speaks, reads, writes and understands the English language;

has the authority to act for the Contractor and to be available on the job site throughout each work day. The Contractor shall be responsible for his quality control at all times. A specific individual shall be designated as the Contractor’s quality control at all times. A specific individual shall be designated as the Contractor’s quality control inspector and identified to the COR at the pre-construction conference.

20. Contractor Parking The Contractor’s employees shall park in the areas assigned by the COR.

21. Contractor’s Employee Restrictions The Contractor’s employees shall be restricted to areas within this scope of work plus direct routes to and from the site as approved in the pre-construction conference with regard to scheduling and material handling.

22. Delays During Work Execution If at any time should a situation be encountered which delays the execution of all work for an indefinite period of time, the contractor shall notify the contracting officer immediately. Upon receipt of a written suspension notification from the Contracting Officer, the Contractor shall demobilize his work crews as well as those of his subcontractors as soon as possible. In that event, the Contracting Officer will furnish advance notice for restarting the job and allow a remobilization period (the length of which to be commensurate with delay period, but no longer than 60 days) prior to required work recommencement. Otherwise, the length of work suspension will be identified in the written suspension notification. The Contractor shall not be required to “standby” for an indefinite duration unless specifically directed to do so. (Note: this paragraph does not apply to national emergencies, sovereign acts or Force Majeure, which are covered under other contract provisions.)

23. Schedule of Work

23.1 The designated contractor work hours shall be between the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday. Federal holidays (New Year’s Day, Martin Luther King Jr’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, Christmas Day), that fall within the work week will not be considered work days. Whenever a Federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday shall be observed as a holiday.

23.2 Prior to the contractor performing any work during hours other than those specified in paragraph 23.1, the contractor shall submit a written request to the COR for approval by the CO. Requests for deviation shall be submitted no less than 24 hours prior to the time the contractor desires to work.

23.3 The Contractor shall notify the Contracting Officer or his representatives two (2) working days prior to moving to the work site to commence work and one (1) working day prior to resumption of work at the site after an interruption of more than two (2) working days.

23.4 Emergency Repairs: Some Task Orders may be labeled as Emergency Work; in these cases work shall start within two (2) days of Work Order Issuance and be completed within ten (10) days of issuance. In this case if necessary, the Contractor shall provide the COR a work schedule that may include hours outside of those listed in Section (a) above.

The Contracting Officer must approve work outside these standard hours at least one (1) workday prior to proposed work.

24. Radioactive Materials Radioactive materials (RAM) permitted by the Nuclear Regulatory Commission are not permitted on Air Force installations without prior approval from the base Radiation Safety Office

(RSO).

25. Excavation (Dig) Permit The contractor shall apply for and obtain a properly approved and coordinated excavation permit(s) (AF Form 103) prior to any excavation. The 56 CES, upon request, will provide the contractor with a blank AF Form 103 which is to be filled in by the contractor. The contractor shall attach to the AF Form 103 drawings and/or details showing the exact location and description of the type of excavation to be accomplished. The contractor shall insure that the location of all underground utilities, once located and marked by the government, are adequately maintained to preclude re-marking by government personnel. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the contractor's drawing, by field pointing, or by flagging, the contractor shall be responsible for protection of each of the items indicated. If the Contractor damages any of the items indicated, he shall be responsible for prompt repair of the damage to return the item to its original workable condition. Excavations for street and existing utility will also include the following requirements unless waived by the Contracting Officer. Prior to the start of work, all valve locations will be identified/located so the utility can be shut off in the event of accidental damage. To preclude accidental damage, the Contractor shall ‘pothole’ the entire area that will be excavated to locate any unmarked utility lines. Any utilities discovered during excavations that are not shown on the drawings or staked by the government will be marked on the contract drawings and will be identified on the Contractor's as-built drawings.

26. Utility Outages All utility outages (gas, electricity, water, etc.) will be coordinated with the agency affected by the outage(s) and requested in writing no less than four weeks prior to the required outage. All requests will be sent to the Contracting Officer specifying the type of utility to be shut down, the date and time the outage is required, and the estimated duration of the outage. All work shall be coordinated and arranged to insure that the outage will be of minimum duration. In the event the utility outage cannot be performed on any base related work be performed on non-duty hours.

The Government reserves the right to cancel or reschedule the contractor’s proposed outage if its deemed necessary, and if the Government provides such notification to the contractor at least 24 hours in advance of the time for the outage to start, the contractor waives his right to any claim for equitable adjustment or increased cost of performance under this contract as a result of this cancellation or rescheduling. Once a utility outage is arranged and work begins, work must go on until the utilities are restored and the affected facility is operational. If emergency shutdown of a utility system is required the Contractor must notify the Base Fire Department, Contracting Officer, and 56 CES Customer Service Desk prior to shutdown of the utility system.

27. Health and Safety Plan Prior to commencing work, the contractor shall prepare and submit a site/contract specific health and safety plan in accordance with Occupational Safety and Health Act (OSHA) 1910 standards, that are applicable to construction, for approval by the CO. The plan will include worker’s safety, confined spaces, OSHA training, handling of hazardous materials (including Material

Safety Data Sheets (MSDS)) such as asbestos and fuel discharges, and other site safety considerations. Government approval of plan is required prior to starting work.

28. Interpretation of the Drawings and Specifications

28.1 It shall be understood that specifications and drawings are complementary and are to be taken together for a complete interpretation of the work. Anything mentioned in the specifications and not shown on the drawings, or shown on the drawings and not mentioned in the specifications, shall be of like effect as if shown or mentioned in both.

In case of a difference between the drawings and specifications, the specifications shall govern. In case of discrepancy in the figures, in the drawings, or in the specifications, the matter shall promptly be submitted to the CO who shall, in consultation with COR, promptly render a decision in writing. Normally, the items of higher standard shall govern. See FAR 52.236-21 Specifications and Drawing for Construction.

28.2 No exclusions from, or limitations in, the language used in the drawings or specifications shall be interpreted as meaning that the appurtenances or accessories necessary to complete a required system or item of equipment are to be omitted.

28.3 The drawings of necessity utilize symbols and schematic diagrams to indicate various items of work. Neither of these have any dimensional significance nor do they delineate every item required for the intended installations. The work shall be installed, in accordance with the diagrammatic intent expressed on the electrical and mechanical drawings, and in conformity with the dimensions indicated on final architectural and structural working drawings and on equipment shop drawings.

28.4 No interpretation shall be made from the limitations of symbols and diagrams that any elements necessary for complete work are excluded.

28.5 Certain details appear on the drawings which are specific with regard to the dimensioning and positioning of the work. These details are intended only for the purpose of establishing general feasibility. They do not prevent field coordination for the indicated work.

28.6 Information as to the general construction of a facility shall be derived from existing structural and architectural drawings and specifications only as available at the Base Civil Engineering print room.

28.7 The use of words in the singular shall not be considered as limiting where other indications denote that more than one item is referred to.

29. Erosion Protection

29.1 Reduction of Exposure of Unprotected Erodible Soils: Earthwork brought to final grade shall immediately be finished as indicated and specified. Side slopes and back slopes shall be protected immediately upon completion of rough grading. Earthwork shall be planned and conducted in such a manner as to minimize the duration of exposure of unprotected soils.

29.2 Temporary Protection of Erodible Soils: Methods as required shall be utilized to effectively prevent erosion and control sedimentation.

29.3 Mechanical Retardation and Control of Runoff: The rate of runoff from the construction site shall be mechanically retarded and controlled. Diversion ditches shall be constructed to retard and divert runoff protected drainage courses.

30. Landscape Protection Provide protection for all existing landscape features such as trees, shrubs, bushes, plantings and sod in and around the area of construction. No existing trees, shrubs, bushes, or other items shall be affected in any way, by contractor actions, unless required by specifications. Prior to any demolition or construction in proximity to any existing landscape feature; the feature shall be protected by fencing, barricades, temporary removal and/or other approved devices. When construction requires heavy machinery work in close proximity to existing mature trees, the trees shall be protected with a strong 2" x 4" frame with 3/4" plywood sheeting barricades or enclosure. No movement or operation of heavy equipment within a tree shadow area or drip line shall be permitted. Any features which require pruning or trimming in order to place new construction materials or to allow clearance for new materials or equipment, shall be pruned or trimmed in a manner that provides a neat and clean appearance. All damaged items shall be replaced in kind with new items, by the contractor.

31. Work Performance All work performed under this contract shall conform to the best practices of the trade or class of work involved and shall be executed in a careful and orderly manner by workmen skilled in their respective trades. All work shall be performed in strict accordance with the drawings and/or specifications or to current industry standards when not specified.

32. Sanitary Conveniences The COR may permit the contractor’s personnel to use a toilet room at the building, if available.

The contractor shall ensure that the toilet premises are maintained in a clean and sanitary condition on a daily basis. When working where toilet facilities are not available, the contractor shall furnish portable toilet facilities. The COR will approve the location.

33. Cleaning The contractor shall at the end of each working day remove from the site all debris resulting from the performance of work. The debris shall not be dumped on Government property unless a non-government owned dumpster is issued. If the contractor uses a dumpster, it shall be emptied before becoming full as to spill onto the surrounding area. The area around the dumpster shall be kept free of debris. The daily cleaning work shall not alleviate the contractor from the responsibility of the final cleaning for acceptance, upon completion of all work.

34. Contractor Quality Control Plan

34.1 The contractor shall provide and maintain an effective quality control program that complies with the contract clause in FAR 52.246-12 entitled “Inspection of Construction” in addition to all quality control measures established in this contract. The Contractor shall prepare and submit the quality control program no later than the pre-performance conference.

34.2 The contractor shall establish a quality control system to perform sufficient inspection and test of all items of work, including that of his sub-contractors. The quality control system shall ensure conformance with applicable specifications and drawings with respect to materials, workmanship, construction, finish, functional performance, and identification. The quality control system shall be established for all construction except where the technical provisions of the contract provide for specific Government control by inspections, tests, or other means. The contractor’s control system shall specifically include the surveillance and tests required in the technical provisions of the contract specifications. For purposes of the above description, a shop manufacture or standard product is not defined as construction. Quality control personnel shall also be charged with the responsibility of policing contractor’s Safety Program. This duty shall be clearly set forth in the quality control program.

34.3 The contractor’s quality control system is the means by which he assures himself that his construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication and shall be keyed to the proposed construction sequence and shall include as a minimum at least three phases of inspection for all definable items or segments of work as follows:

34.3.1 Preparatory Inspection: To be performed prior to beginning any work on any definable segment of work. To include a review of contract requirements; a check to assure that all materials and / or equipment have been tested, submitted, and approved; a check to assure that provisions have been made to provide required control testing; examination of the work area to ascertain that all preliminary…