Attachment 01 - Construction SOW 689-408 SPS Relocation and Renovation.docx

STATEMENT OF WORK

Supplement A, B & C

VA Minor Construction Project Number: 689-408

STERILE PROCESSING SERVICE RELOCATION: RENOVATION AND/OR BUILDING ADDITION

VA Connecticut Healthcare System (VACHS) – West Haven Campus West Haven Campus

950 CAMPBELL AVENUE WEST HAVEN, CT 06516

689-408 Minor Project Sterile Processing Service Relocation: Renovation & Building Addition

TABLE OF CONTENTS:

BACKGROUND SCOPE OF WORK

VA PROJECT STAFF

BID PRICING

COORDINATION OF TRADES

OWNER SUPPLIED -GC INSTALLED FIXTURES

OWNER SUPPLEIED – OWNER INSTALLED EQUIPMENT

GC SUPPLIED – GC INSTALLED

FURNISHINGS

IT EQUIPMENT

CONTRACT MODIFICATIONS

COMMISIONING

PERFORMANCE REQUIREMENTS

WARRANTY

Drawing 1: VACHS WEST HAVEN CAMPUS MAP Drawing 2: DEDUCT ALTERNITIVE AREA PLAN – G LEVEL Drawing 3: DEDUCT ALTERNITIVE AREA PLAN – 1ST LEVEL

I. BACKGROUND

The VA Medical Center Surgical Department at the VA Connecticut Healthcare System; West Haven currently lacks a dependable Sterile Processing Service (SPS). The existing space is outdated, and the existing HVAC system is undersized, not designed to current standards, and failing along with other building systems that service the space.

The VA Medical Center West Haven plans to relocate the Sterile Processing Service (SPS) space from the existing space on the Sub-Ground Floor of Building 1.

The existing location of the Sterile Processing Service is problematic as it is directly located above large sub-grade confined spaces with failing and leaking steam systems that contribute to high temperature and high humidity in the sterile processing space.

Other remedial efforts include temporary SPS trailers, on site RME/Sterile Storage safe areas, New Cart Wash equipment, Sterilizers, and an Existing SPS Workload Capacity Study.

VAMC West Haven is seeking full construction services, and Activation support to relocate the SPS to a new space that will integrate the most current VA Standards for SPS, Space & Arrangement, Building Systems, Equipment, and Technology.

II. SCOPE OF WORK

The scope of this project is for construction of the SPS addition and renovation of existing connections to OR lifts in Building 1. VA Connecticut Healthcare System requires a new SPS facility on the West Haven Campus in to include the renovation and/or new construction and relocation of the Sterile Processing Service.

The space will include administrative, Scopes cleaning, Soiled and sterile work rooms & support areas. Work includes, but is not limited to, general construction, alterations, mechanical and electrical work, utility systems, necessary demolition, and removal of existing structures, associated appurtenances and certain other items necessary to project completion.

All work shall be performed in accordance with solicitation, contract terms and conditions, specifications and drawings, and all applicable VA and local codes. Contractor shall furnish all supervision, tools, labor, materials, equipment, transportation and testing necessary.

Any questions that arise during the solicitation regarding this project shall be sent to the Contracting Officer (see section III) in writing for a resolution.

During pre-construction bid walkthrough bidders shall submit any questions to Contracting Officer (CO) in writing through email; questions will not be answered during the pre-construction bid walkthrough. One and only one pre-construction bid walk through will be hosted for interested bidders. If any bidders are found walking the campus in preparation of bid submittal before pre-construction bid walkthrough, they shall be removed from the site immediately by VA Police. This also holds true for any currently mobilized Contractors and Sub-contractors.

Michael Avramides Architect is the Architect of record and all RFI’s and submittals shall be sent to them for resolution through the COR/CO.

After Contract Award the General Contractor (GC) is required to provide a Payment Bond, a Performance Bond and an Insurance certificate within 10 days. Once received and confirmed, the period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued at a Pre-Construction Meeting (Pre-Con). As part of this solicitation the GC shall submit a preliminary Gantt Chart schedule showing the methodology for accomplishing the project.

Construction shall be sequenced so that demolition of building and footings and construction of retaining/footing is done first. Simultaneously interior demolition and construction to reconfigure exiting and barricades. Existing exiting will remain during the initial phase. Once complete the fence will be extended to the building for construction.

The Construction period of performance for the above-mentioned base scope of work is 560 calendar days. It is anticipated that the Administration portion (Safety submittals, RFI’s, product submittal review/approval, Cx etc.) of the project will add an additional 120 calendar days to the schedule. The overall Period of Performance for the job will be 560 calendar days which will begin 14 days after the Pre-Construction meeting. The schedule shall show project being executed over the 560 calendar days; early completion of schedule shall not be shown at this time. If GC feels the period of performance for the project is not accurate, they shall submit an adjusted schedule showing their timeline(s) as well as a summary of why the period of performance needs adjusting.

III. VA PROJECT STAFF

CONTRACTING OFFICER (CO)

Dean W. Flanders VHA/Program Contracting Activity – Central 6150 Oaktree Blvd, Suite 300, Independence, OH 44131 Phone 330.252.1670 x5861| Email dean.flanders@VA.gov

CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE (COR):

Peter Sandor Healthcare Engineer 950 Campbell Ave. West Haven CT 06516 Phone 203.627.6698| Email peter.sandor@va.gov

IV. BID PRICING

BASE BID

The GC is to bid project according to the drawings and specifications (as well as this SOW) without substitutes. The job shall be bid using 560 calendar days as the period of performance.

DEDUCT ALTERNATES

The GC shall bid the following eight (8) Deduct Alternates individually. An approved dollar amount must be adhered by VA for this construction project. If the base bid comes in over budget, some or all of these deduct alternates shall be implemented. The incorporation of any Deduct alternates shall not change the overall period of performance.

Deduct Alternate #1 – Remove one elevator:

Description: Provide shafts only. Remove cab, oil-minder, sump pump, power to elevator and cab, stunt trip breaker, elevator service light and power. Provide shafts only. Remove cab, oil-minder, sump pump, power to elevator and cab, stunt trip breaker, elevator service light and power.

Deduct Alternate #2 – Remove second elevator Description: Future construction: Provide shafts only. Remove cab, oil-minder, sump pump, power to elevator and cab, stunt trip breaker, elevator service light and power.

Deduct Alternate #3 – Place EIFS vs. New metal panels Description: Future construction: See elevations for metal panel locations to be replaced by EIFS.

Deduct Alternate #4 – Relocate condensing unit to alternate site location.

Description: This unit shown to be relocated to roof. Relocate to alternate location on site. See Civil plans.

Deduct Alternate #5 – Remove entry canopies Description: Remove metal entry canopies.

Deduct Alternate #6 – Remove installation and acquisition of equipment noted.

Description: Services to remain no MEP/FP/Civil roughing deducts. Remove 1-3sink unit and 1 washer in Decontamination area, 1 Sterilizer and 1 Medivator from scopes area.

Deduct Alternate #7 – Remove Administration area from program.

Description: (See attached for area locations) (Area A) Relocate showers, locker rooms and toilets (Area B) to (Area A).

Eliminate renovation at south portion of site from existing exterior wall (Areas B&C). No demolition of exterior wall. Eliminate AHU1/EF-1. Remove VAV-1 through VAV-7 and associated coils, piping and controls. Reduce heat skid size, chiller capacity and reduce pump size 15%. Relocate AHU-4/EF-4 and VAV 20 through 25 to new area. Relocate lighting, power, data FA Devices from (Area B) to (Area A). Delete MEP/FP demolition of area B.

Deduct Alternate #8 – Remove Scopes decontamination area from program.

Description: Remove (Area D) and relocate HVAC Penthouse (Area A) equipment to this area. Eliminate AHU-2/EF-2 and VAV’s 8 through 11 and associated coils, piping and controls. Relocate AHU-4 from penthouse to main floor, reduce chiller size, heat skis and hot and chilled water pumps by 10%. Eliminate UH-4 and MEP/FP services to this area. Penthouse reduced approx. 825sf.

V. COORIDNATION OF TRADES

No trade shall start installation until coordination drawings have been signed off by the project manager/foreman of each trade. If installation requires removal due to poor coordination of that trade, the VA shall not reimburse for any type of, labor, removal, installation or refabricating of material required to make the installation fit.

PHASE 1: FENCING AND BARRICADES AND DEMOLITION

FENCING AND BARRICADES

General contractor shall enclose construction site including dumpster, lay down areas and storage Conex boxes with 7’ high (minimum) construction fence. Fence shall be secured at all times and locked outside or work hours. Proper construction signage shall be installed on fence by GC that says CONSTRUCTION SITE. Refer to specifications for required site construction signage. GC shall supply a padlock in which VA shall install the construction core. GC shall supply all hardware that shall be Best 6-pin compatible to allow for VA issued core to be installed. VA shall supply GC with key(s) (GC to request number of keys needed) and VA COR shall have key also.

Snow removal and grounds upkeep (mowing and weed whacking) is by GC. Grounds are to be neat and tidy during the entire duration of construction.

Prior to any excavation (including driving of fence posts) a VA issued excavation permit shall be filed and approved by the VA Safety manager through the COR. This excavation permit (as well as OSHA) requires ground penetrating radar survey (GPRS) to occur in which markings and flags are utilized. Dig Safe will not mobilize for a Federal facility and the GC is required to cover costs. These markings shall be maintained by the GC during the excavation/construction process.

Construct fencing to enclose area to demolish 1 story building addition, retaining wall and loading dock. Fencing in this phase will allow all exiting from main building until all interior barricades and exiting is complete. Install insulated weathertight barriers in corridor prior to demolition.

Construct weatherproof barricades prior to building envelope being compromised. Barricades to be insulated with access door.

Parking of contractor vehicles and laydown areas to be coordinated with COR and VA security and logistics. No parking will be allowed such that it will block the active use of the main loading dock.

DEMOLITION

Demolish portion of existing building 1 interior after safety barricades, fencing and signage are installed. Exterior 1 story building addition shall be removed to including footing and slab. Elevated loading area and retaining wall to be removed to accommodate new footing/retaining.

EXCAVATION OF GROUNDS

All excavation shall occur behind construction fence for the safety of patients and employees. Temporary environmental controls shall be in place and maintained during the excavation/construction process. If controls are not being maintained the CO has the right to stop construction (stop work order) until environmental controls are established. Note that adjacent to this space are air intakes for building 1. All ledge removal shall be planned accordingly to minimize disturbance to the Medical Center as well as to adjacent residential properties.

CORE DRILLING

Geotechnical drilling to be done after demolition. Coordinate with geotechnical engineer for location and type. Coordinate with COR for time. Bedrock removal shall be required as part of this contract. It is likely that much of the bedrock removal can occur using a mechanical or hydraulic hoe ram, the Geotechnical engineer recommends planning for blasting.

PHASE 2: RETAINING WALLS, INTERIOR EXITING AND STAIR TOWER REMOVAL PREP

RETAINING WALL/FOOTING

Once demolition is complete, construct new retaining wall/footing.

EXIT PASSAGEWAYS, EXIT ROUTING AND SIGNAGE

Construct 2-hour passageway to route exiting around construction zone. Construct new exit into passageway from electrical room. This will require relocation of some electrical equipment.

Once passageway and electrical room door is complete barricade all exits to construction area. This includes all doors to exit stairs on each floor. Barricades to be insulated and weathertight.

Once routing is complete relocate construction fence to building tower. Full construction area should now be enclosed.

VA COR will issue ILSM for closure of egress. Part of this ILSM will be the 1-hour separation as well as proper signage letting building occupants know NO EXIT.

PHASE 3: DEMOLISH STAIR TOWER. BASEMENT OPENING

BARRICADES AND SIGNAGE

Barricades to be installed in sub-grade for new passageway.

Weatherproof barricades to be placed at every exit door to work area on ground level and every stair door prior to its removal. GC to verify all exiting with COR. VA COR will issue ILSM for closure of egress. Part of this ILSM will be the 1-hour separation as well as proper signage letting building occupants know NO EXIT.

SUB-GRADE PASSAGEWAY

Construct 2-hour passageway to route exiting around construction zone prior to opening exterior wall opening. Construct walls and place doors to create a dust and weatherproof space.

DEMOLITION

Demolish existing stair tower and footing to bedrock. Remove opening to existing building 1 sub-grade level. GC to coordinate with COR and VA to verify no dust or debris is to enter adjacent building intakes. Work with COR to schedule noise mitigation and scheduling.

PHASE 4: CONSTRUCT STAIR TOWER. BASEMENT OPENING

CORE AND SHELL CONSTRUCTION

Construct basement foundation core and shell as well as elevator shafts.

Open foundation wall at sub-grade level. Construct egress stair and build exit corridor. existing stair tower and footing to bedrock. Remove opening to existing building 1 sub-grade level.

REROUTE EXITING VIA NEW STAIR AND CORRIDOR

Once complete finish and open exit stair and corridor. Open all openings to stair on all floors. Place signage as required to show new exit path. Modify construction fence to allow free exiting.

PHASE 5: CONSTRUCT INTERIOR AND MECHANICAL PENTHOUSE

INTERIOR FIT-OUT CONSTRUCTION

Construct interior finish and utilities.

Open foundation wall at sub-grade level. Construct egress stair and build exit corridor. existing stair tower and footing to bedrock. Remove opening to existing building 1 sub-grade level.

REROUTE EXITING VIA NEW STAIR AND CORRIDOR

Once complete finish and open exit stair and corridor. Open all openings to stair on all floors. Place signage as required to show new exit path. Modify construction fence to allow free exiting

ELECTRICAL TIE-IN

The GC shall prioritize the installation of the new electric main(s) due to the location and egress that it will affect. All electrical main work shall be completed within 7 calendar days of start; GC shall closely work with COR to ensure schedule is met. If GC cannot complete work in 7 days they shall submit a schedule for COR approval prior to start of work.

This work shall be carefully coordinated with COR to allow for proper ILSM documentation due to a stair egress discharging to finish grade being closed during installation. COR shall coordinate all internal ILSM’s with Medical Center staff. GC shall provide proper signage, barricades, and fencing required during the shutdown of this egress.

COR shall work with VA Infection Control to develop and ICRA and document an action plan to deal with fumes that will be generated by equipment during the excavation area. Whatever requirements are established in the ICRA (cover fresh air intake louvers, closing and labeling of windows, etc.) the GC shall implement.

VA COR will issue ILSM for closure of egress. Part of this ILSM will be the 1-hour separation as well as proper signage letting building occupants know NO EXIT.

EXISTING UTILITIES & EQUIPMENT

EXTERIOR OF EXISITNG BUILDING: As part of the Site Removals Plan CD101 (but not shown) includes relocation of all; utility, equipment or conduits that will interfere with the construction of the new building. The GC is to take notes of the area of where the new building will connect to the existing building.

NATURAL GAS: GC must coordinate installation of new gas line with Liberty Utilities who own the natural gas piping. Liberty will most likely want to install gas piping up to the gas meter. All piping after the gas meter will be by the GC. Point of contact for Liberty Utilities is:

VI. GOVERNMENT SUPPLIED - GC INSTALLED FIXTURES

All fixtures (paper towel, soap, toilet paper, etc.) are supplied by the VA and are to be installed by the GC. GC shall coordinate in field with COR of where blocking shall be installed in preparation of fixture installations. Contractor to notify COR, in writing, 60 days in advance of date contractor is ready to install. Upon delivery the contractor shall arrange for joint inspection of condition of materials.

VII. GOVERNMENT SUPPLIED - GOVERNMENT INSTALLED EQUIPMENT

All equipment including carts, etc., (including televisions and phones) shall be supplied by owner and installed by owner, unless noted otherwise. GC shall coordinate in field with COR of where blocking shall be installed in preparation of installation of wall mounted equipment. GC shall provide required utilities (cable and power for televisions, connection for phone, etc.) to support all owner supplied and installed equipment.

GC shall leave adequate room for required bracing and attachment of ceiling mounted lifts to structure above. Coordinate trades with COR to ensure installation of ceiling lifts can occur.

VIII. GC SUPPLIED – GC INSTALLED

GC shall supply and install all case work including the furniture system that houses; sink, linen cabinet, glove dispenser, and lockable patient storage. Refer to sheet AS600, AS602.

GC shall supply and install all casework, refer to sheet AS604 for details.

FURNISHINGS

All furniture is owner provided and owner installed. This furniture includes desks, cubicles, tables, chairs, lockers, etc.

IT EQUIPMENT

All IT equipment (switches, servers, and patch panels) is owner supplied and owner installed. GC is responsible for all appropriate colored cabling and fiber (Coordinate with COR prior to install) required to support the owner supplied IT equipment. Owner shall supply IT equipment and GC to tie into equipment. GC shall make all proper required terminations and shall tie into switches/patch panels and provide adequate length patch cables.

IX. CONTRACT MODIFICATIONS

The CO is the only person authorized to modify the Contract. Any contract modifications shall be sent to the CO in writing including a justification of why the contract requires modification. Modification to contract shall be authorized by the CO prior to the start of additional work, or GC will be executing additional work at own risk.

X. COMMISIONING

VA owns official commissioning of the building through their 3rd party contract. It is strongly encouraged that the GC refers to the Commissioning Specification 01-91-00 to ensure project will meet the commissioning requirements set forth by the specification. It is also strongly urged that the BMS programmer (Johnson Controls) verify that programing and trends meet the commissioning requirements as well as the specification.

GC may hire their own commissioning agent if they wish to verify functioning of systems prior to the VA conducting their own 3rd party commissioning.

XI. PERFORMANCE REQUIREMENTS

All work is to be completed with minimal disturbance to the Medical Center and close coordination will be required with the VA COR.

Any work that is occurring in roadways shall leave a clear path for emergency vehicles. A flagger shall be used at all times when work or heavy equipment travel occurs in a roadway or spans the limit of the construction site.

All tools must be kept in eye contact at all times, when workers are taking breaks or leaving the site, tools must be removed and stored in a safe place.

All work shall be performed between the hours of 7:00am to 3:30 pm Monday thru Friday, excluding all recognized federal holidays. If after hours work is needed, a formal request is to be sent to the COR of the project with at least a 2-week notice, in which the VA shall approve or deny.

All labor rates will comply with applicable Wage Rate Determinations by the Department of Labor.

All work shall be in accordance with the project specifications and drawings.

The contractor shall have the capability of producing electronic documents that shall be able to interface with the systems used by the VA, Facilities Management Service (FMS) at the VAMC-Wet Haven. The contractor shall submit electronic copies of all drawings, documents, and submittals via email whenever possible to the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

GC shall submit Activity Hazard Analysis (AHA) as part of Safety plan outlining any hazardous work that may occur and how the associated work will be handled.

· A blank AHA form is available at http://www.swf.usace.army.mil/About/Organization/SafetyandOccupationalHealth.aspx An updated schedule for completion of work is to be submitted with each invoice and is to be broken down by a schedule of values. An invoice not accompanied by a revised schedule may not be approved for payment. If the schedule has not changed since the last invoice, the GC shall note that when sending invoice in for approval. All invoices shall be approved by both the CO and the COR, invoices uploaded to OB10 not containing dual signatures will be rejected for payment. This rejection will add additional time to the payment process and VA shall not be held liable for late/interest payments.

Safety Data Sheets (SDS’s) must be submitted to the COR for approval for all hazardous materials before they are brought to the work site.

Work shall not begin until engineering has reviewed and approved all submittals for safety and product material/equipment. Refer to section 01 35 26 for additional safety requirements.

All submittals shall be sent to the COR and the CO for review and signature approval.

XII. WARRANTY

All work shall be warranted for a period of one year, as specified under Warranty of Construction FAR clause 52.246-21, to be free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

Contractor shall also, as specified under Warranty in FAR clause 52.246-21, obtain all warranties that would be given in normal commercial practice executed, in writing, for the benefit of the Government.

This contract shall be subject to all parts of FAR clause 52.246-21 and it’s Alternate I.

-END OF SCOPE OF WORK-

Drawing 1: VACHS West Haven Campus Site Map

Drawing 2: DEDUCT ALTERNITIVE AREA PLAN – G LEVEL

Drawing 2: DEDUCT ALTERNITIVE AREA PLAN – ROOF LEVEL image4.jpeg image3.png image4.png image5.png image1.jpeg image2.jpeg image3.jpeg