Attach. 7 Section L - SSP B707.pdf

Section L - Instrs., Conds., and Notices to Offerors

L-1. GENERAL:

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of proposal submission. The offeror’s proposal must include all data and information listed in Section L and must be submitted in accordance with (IAW) the instructions. Any offeror who submits an incomplete Request for Proposal (RFP) or does not conform to the instructions provided in Section L may be considered non-responsive and may not be evaluated or considered eligible for award. Offerors shall submit only one proposal for the Design and Build, Repair Façade and Roof, B707 project as the Government will review only one proposal per offeror.

B. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a solicitation requirement may result in an offeror’s proposal being ineligible for award.

C. Offerors are advised to submit adequate information to enable evaluators to fully ascertain the offeror’s capability to perform the requirements of the solicitation. The proposal shall be clear and include sufficient detail for effective evaluation and for substantiating the validity of the past performance information. The data submitted in the proposal shall be accurate, complete, and concise.

D. Joint Ventures

1. Joint Venture (JV) offerors shall provide a copy of the Joint Venture Agreement. The Agreement shall include information that identifies the responsibilities for each entity under this contract, demonstrate the relationship between firms, and identify contractual relationships and authorities to bind each entity of the Joint Venture. The Joint Venture also needs to complete the online representations and certifications for each Joint Venture member, as well as for the Joint Venture itself.

2. Joint Ventures, Limited Liability Companies (LLC), Limited Partnerships (LTD), or other affiliate company partnerships shall submit the following additional documentation regarding their business entities:

a. A copy of the JV, LLC, LTD, or other formal teaming agreement.

b. A detailed statement outlining the following in terms of percentages, where appropriate:

• The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution, or loss sharing.

• The management approach in terms of who will conduct, direct, supervise, and control.

• The structure and decision-making responsibilities of the partners/parties, in terms of who will control the manner and method of performance of work.

• Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to execute the contract documents and bonds).

c. A list of partners/parties, to include company name, Unique Entity Identification (UEI) number and Commercial and Government Entity (CAGE) code, physical address, point of contact, email address, telephone number, and facsimile number.

E. Teaming/Partnering

1. If the offer is based on a teaming/partnering (prime contracting/ subcontracting) relationship, the offeror shall provide all required solicitation information including a copy of the signed and dated Teaming/Partnering (prime contracting/ subcontracting) Relationship Agreement. The offeror shall include in their proposal subcontractor required information to include the subcontractor’s citations, consent letter, client authorization letter, and CPARS or Similar Industry Project Evaluations, if applicable. The agreement shall include information which identifies the responsibilities for each entity under the subsequent contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering (prime contracting/ subcontracting) relationship.

2. Teaming/Partnering performance will be evaluated and rated based on either party’s performance. The team/partner shall submit as one offeror.

3. If a company has multiple business ventures, only one of their business ventures will be allowed to submit a proposal. The intent is to receive multiple offers with independently prepared proposals that foster competition.

L-2. COMMUNICATIONS:

A. Exchanges of source selection information between the Government and offerors will be controlled by the Procuring Contracting Officer (PCO). Exchanges with industry will be via email with proper markings and controls to preserve the integrity of the source selection process.

B. This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to this solicitation and award of this requirement to SAM.gov. It is the responsibility of each offeror to review the website for posting of amendments, updates and/or changes to current information. Potential offerors are encouraged to subscribe for real-time email notifications for updates to this solicitation.

C. Discrepancies: If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing via email with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the error or omission. Offerors are reminded the Government reserves the right to award this effort based on the proposal, as received, without discussions.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale supporting the exception no later than ten (10) calendar days prior to the closing date of the solicitation.

D. The deadline for all questions, concerns, and/or requests for clarification is no later than 5 calendar days from the date of scheduled site visit. The decision whether to respond to questions, concerns, and requests for clarification made more than 5 days after the date of solicitation scheduled site visit shall be at the sole discretion of the Contracting Officer (CO). All timely questions will be answered officially through posting on Contract Opportunities website (https://sam.gov/). Failure of a prospective offeror to submit any questions will be construed that the prospective offeror fully understands all requirements of the solicitation.

E. The PCO and Contract Specialists (CS) are the only points of contact for this acquisition.

Address any questions or concerns regarding this solicitation in writing via email to the following:

PCO/CS: Chin Dahlquist chin.dahlquist.1@us.af.mil

F. Proposals must be received by chin.dahlquist.1@us.af.mil and no later than 27 March 2026 at 3:00 PM CST.

G. 934th ARS, Minneapolis Minnesota email file size limitations: Emails containing proposal submission attachments shall not exceed ten megabytes (10-MB) of data;

recommend all offerors confirm the receipt of all emailed proposals via telephone call or email response. Proposal packages exceeding the file size limit for email transmission, may request to CS and CO for DoDSafe file drop off.

H. Incurred Expenses: The Government is not responsible for any costs incurred or associated with the preparation and submission of a proposal in response to this solicitation.

I. Volume Organization

The Proposal Volume shall contain a table of contents. Tab/subtab indexing shall be used to identify sections. The proposal shall consist of one (1) volume as set forth in Table 1, Proposal Volume. Tab titles, subtab titles, copy quantities, and page limits shall comply with Table 1.

TABLE 1 – PROPOSALVOLUME

VOLUME TITLE/SUBTITLE

NUMBER OF

COPIES

I Contract Documents 1 Executive Summary

Title/Subtitle Pages, Tabs/Subtabs, Table of Contents, and Glossary

Standard Form (SF) 1442, Solicitation, Offer, and Award

SF 30, Amendment of Solicitation/ Modification of Contract (if applicable)

II Price Document 1

III Technical Proposal 1

Construction Plan & Qualifications Construction Schedule

IV Past Performance Documents 1 mailto:chin.dahlquist.1@us.af.mil mailto:chin.dahlquist.1@us.af.mil

Unique Areas

Past Performance Information CPARS or Similar Industry Project Evaluations

V

V Bonding Capacity, Bid Guarantee and Financial Letter, Etc. 1 Financial Good Standing Letter

Bonding Capacity

Bid Guarantee

Consent Letter(s)

Joint Venture Agreement

J. In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

• All submitted pages shall be single sided, typed, standard 8.5" x 11" pages. Type shall be no smaller than size 12 font. If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

• Each volume within the proposal shall be separately identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings or color presentations are not desired or required.

L-3. PROPOSAL VOLUME:

A. Each offeror shall submit a Proposal Volume to include the following tabs/subtabs:

Volume I: Contract Documents

General: Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require "fill in" information are appropriately completed.

1. Executive Summary: Offerors shall submit a brief summary of the company, the company/division name, address, county, Commercial and Government Entity (CAGE) Code, Unique Entity ID Number, small business status/category, and the name(s), email address(es), and telephone number(s) of the principal person(s) authorized to contractually bind the offeror.

2. Title/Subtitle Pages, Tabs/Subtabs, Table of Contents, and Glossary: Each offeror shall submit title/subtitle pages, tabs/subtabs, table of contents, and glossary of all abbreviations and acronyms used with an explanation for each.

3. Standard Form (SF) 1442, Solicitation, Offer, and Award:

a. Submission Time/Date: IAW Section L, L-2., I., Table 1, one (1) electronic copy must be submitted prior to the time and date to the names listed above in section F.

b. Proposal Acceptance Period: The proposal acceptance period is specified in SF 1442

Section A, Block 13.d. The offeror shall make a clear statement in their proposal that the proposal is valid through this date.

c. The offeror shall complete SF 1442 Section A, Blocks 14 – 20.c., as applicable and sign and date. Block 20.a. must be signed by an official authorized to contractually bind the offeror. By signing, dating, and submitting the SF 1442, the offeror accedes to the contract terms and conditions as written in the solicitation and all amendment(s), with attachments and constitutes an offer in which the Government may accept. The hard copy SF 1442 shall have an original wet signature or electronic signature. If proposing as a joint venture, offerors shall provide the Unique Entity ID Number and CAGE Code for each member of the joint venture.

d. Offerors shall acknowledge receipt of any amendment in SF 1442 Section A, Block

19. Any unacknowledged amendments in the offeror’s proposal may be considered non- responsive and thus ineligible for award.

e. The offeror shall complete the necessary fill-ins and certifications for Sections F through I, and K. For Sections F through I, the offeror shall only submit those pages requiring a fill-in and for Section K, the offeror shall submit the section in its entirety. If the offeror identifies that paragraph (d) of FAR 52.204-8, Annual Representations and Certifications, does not apply, the offeror shall submit all applicable representations and certifications identified as applicable under the provision.

4. SF 30, Amendment of Solicitation/Modification of Contract: The offeror shall complete

SF 30 Section A, Blocks 8 and 15 (A – C) for each amendment issued under this solicitation and provide a signed copy with the offeror’s proposal.

Volume II, Price Documents

1. Complete solicitation fill-in section B. Insert proposed unit and extended prices in Section B for each Contract Line Item, including all option line items. Offerors shall provide a price proposal in their own format with a breakout of individual elements identified as follows:

a) Material Price shall contain nomenclature, quantities, unit price, and extended price. All prices shall be limited to two decimal places

b) Labor Price shall contain labor classifications, rates, and the number of hours per classification

c) Travel Price shall contain air fare, per diem, and auto rental.

d) Other Direct Cost (i.e. equipment rental).

2. Organizational Conflict of Interest (OCI): In accordance with (IAW) DAFFARS 5352.209-9001 offerors shall identify any conflict of interest or appearance issues that might be a potential OCI.

Volume III, Written Technical Proposal

General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government's requirement, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror's technical proposal.

1. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Section M, Evaluation Basis for Award. Note: Subfactor 1 information may be displayed within the construction plan or separately identified.

Subfactor 1: Qualifications and prior experience identifying at least three (3) years’ experience of related work: roof and façade repair projects. Specifically, experience with Ethylene Propylene Diene Monomer (EDPM) roofing and precast-prestressed concrete roof structure. Project experience shall include brick tuckpointing and brick façade repair, metal panel restoration, EDPM roofing and stone coping replacement.

Subfactor 2: Preliminary schedule shall outline general tasks that meet the period of performance in calendar days. Indicate major milestones and expected construction periods for Phase I and Phase II.

Subfactor 3: Provide proposed Designer of Record (DOR) qualifications for roof replacement and façade restoration. DOR shall be licensed professional in the State of Minnesota

Subfactor 4: Explain how costs will be controlled and potential cost savings that will repair the facility.

Subfactor 5: Provide DOR prior experience of at least three (3) years’ with Unified Facilities Guide Specifications (UFGS) using SpecsIntact specification writing software.

Subfactor 6: Provide at least three (3) years’ of experience with UFGS submittal processes.

Volume IV - Past Performance

Past Performance Information (PPI) – All offerors shall provide a minimum of 3 latest relevant to maximum of 5 contracts/projects. Only references for same or similar (relevant) type contract desired. Submit one (1) electronic original. It is the responsibility of the offeror to ensure digital copies are able to be opened on a Government systems. If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

1. Quality and Satisfaction Rating for Contracts Completed in the Past five (5) years (within five years of issuance of the solicitation date): Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

2. PPI Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government reserves the right to use information submitted by the offeror and other sources such as other Federal Government offices and systems (i.e. Past Performance Information Retrieval System, PPIRS.gov or Contractor Performance Assessment Reporting System, CPARS) and commercial sources, to assess performance. Please see Section M for relevancy qualifications. Furnish the following information for each contract listed:

a) Company/Division name

b) Product/Service

c) Contracting Agency/Customer

d) Contract Number

e) Contract Dollar Value

f) Period of Performance

g) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

h) Comments regarding compliance with contract terms and conditions

i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

3. The offeror must provide the name of the company or Government agency, point of contact and phone number for each reference. The Government may contact these organizations and individuals to verify information and/or gather additional information. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Higher relevancy will be assessed for those contracts that are most similar to the effort, or portion of the effort, for which that contractor is proposing. The Government is not bound by the offeror's opinion of relevancy.

Volume V - Bonding Capacity, Bid Guarantee and Financial Letter, Etc.

1. Financial Information Request: The offeror shall submit an electronic copy of a letter of good standing from the offeror's financial institution.

2. Bonding Information Request: The Offerors shall demonstrate its capability to provide payment and performance bonds. Offeror shall submit proof of bonding capacity for 100% of the proposal price. To be considered, the contractor must have a letter from an approved surety that states the contractor has a relationship with the company and required bonding capacity has been obtained or will be obtained upon award. Letters must be notarized and signed by someone who can represent the surety. Letters signed by agents are unacceptable unless accompanied by a Power of Attorney granting proper authority to the agent.

3. The offeror shall submit an electronic copy of the Bid Guarantee for the government requirement/project in this section of the proposal in accordance with FAR 52.228-1 (specified in the solicitation).

4. Consent Letter(s): The offeror shall complete and submit Attachment 9, Consent Letter, executed by any potential subcontractors and/or teaming partners (if applicable), authorizing release of adverse past performance information to the offeror so the offeror can, in turn, respond to such information.

5. Joint Venture, Teaming/Partnering, Offeror shall submit a copy of the signed and dated agreement with the offeror’s proposal.