Atch 1. SOW MXDP 10-A058 Repair Roof Flight Simulator - B328.pdf

STATEMENT OF WORK

Project Title: Repair Roof Flight Simulator, B328

Project Number MXDP 10-A058

Project Location: Laughlin AFB, TX

Submission Date: 27 April 2020

Table of Contents

1. INTRODUCTION

2. DESCRIPTION OF WORK

3. INFRASTRUCTURE WORK

3.1. FAA Determination

4. DESIGN AND CONSTRUCTION

4.1. Removal of the existing roofing system

4.2. Single-Ply White EPDM Roofing System

4.3. Rigid Insulation

4.4. Roof Drains

5. CONSTRUCTION/SITE REQUIREMENTS

5.1. Working Hours

5.2. AF Form 103, Work Clearance Request Form

5.3. Laydown Area

5.4. Environmental Safety and Standards

5.5. Worksite Cleaning and Standards

5.6. On-Site Field Oversight

6. CONTRACT INFORMATION

6.1. Period of Performance

6.2. Submittals and Order & Delivery Phase

6.3. Construction Work Phase

6.4. Construction Meetings

6.5. Deliverables

6.6. Transfer and Acceptance of DoD Real Property

6.7. Contracting Points of Contact

ATTACHMENTS

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1. INTRODUCTION

Repair and replace an approximately 45,800 SF single-ply roofing system located on Building 328 with a similar, new white colored single-ply ethylene propylene diene terpolymer (EPDM) roofing system. The completed project shall provide a newly fabricated, fully functional roof. Failure to provide this project will allow for continued deterioration of an already damaged roofing system. This could create additional costs for interior repairs and potential damage to equipment.

This contract includes a secondary project SOW for HVAC (Heating, Ventilation, Air Conditioning) and UPS (Uninterrupted Power Supply) work which must be phased into the roofing work. See Attachment 1. It is incumbent upon the prime Contractor to coordinate and schedule all roofing work, HVAC and UPS work such that all work requirements are met to the satisfaction of the Government.

Within the below documents, the following shall be consistent. When “the Government” is mentioned, it is a representation of: the Civil Engineer Project Manager (PM), the Contracting Officer (CO), and the Contract Administrator (CA), and the 47th Contracting Flight (CONF). When “the Contractor” is mentioned, it is a representation of: the prime contractor, all sub-contractors, and all other parties working with/for the prime contractor.

2. DESCRIPTION OF WORK

The Contractor shall provide all labor, equipment, materials, transportation, and all other incidentals required to repair and replace the roof of Building 328. Work shall include the removal of the existing roofing system from roof membrane down to the metal deck and the installation of the new roofing system. In the case of unforeseen substructure damage, the Contractor shall make all necessary replacements and repairs to restore structural integrity. All work shall be approved by the CO. The Contractor shall be responsible for ensuring the accuracy of all measurements. All damaged metal decking shall be replaced as required. All trims, flashing/counter flashing, and accessories shall be replaced with new.

The Contractor shall ensure that construction complies with all state, federal and Air Force requirements, codes and standards. The Contractor shall be responsible for sampling all components of the existing roofing system for presence of asbestos. The Contractor shall utilize an independent, licensed third party to conduct the sampling work. The Contractor shall sample all roof levels. Sampling shall be conducted in a manner that is representative of the entire roofing system. The Contractor shall ensure that all sampled roofing areas are patched and weather proofed after sampling activities.

The above list is not necessarily all encompassing. The Contractor shall always provide supplemental work to ensure the listed items are accomplished in a neat and orderly manner and shall provide a complete and usable product.

All work shall comply with the Whole Building Design Guide (WBDG), Unified Facilities Criteria (UFC), and Laughlin AFB Division 01 Specifications. In addition, work shall comply with all local, state, and federal codes where applicable. If any conflicts arise between the regulations, the most stringent shall be enforced as determined by the CO.

The Contractor shall follow all security requirements represented within Attachment A, 47th Security Force Squadron Pre-contract Briefing.

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The Contractor shall be responsible for roof integrity and functionality. The Contractor shall be responsible for all damages to the facility’s infrastructure, interior, and equipment. This includes, but is not limited to, the flight simulator systems.

3. INFRASTRUCTURE WORK

The Contractor shall coordinate all construction work and submit in Attachment G, AF Form 3064-Progress Schedule.

The Government reserves the right to disapprove the schedule. The Contractor shall take all necessary steps and precautions to ensure safety of users and pedestrians during construction.

3.1. FAA Determination

No filing with FAA is required if the Contractor’s equipment does not exceed 200’ above ground level or the transitional slope ratio. [An example would be a crane.] Should the Contractor require FAA approval, the Contractor shall provide all information required to coordinate Attachment A, FAA Form 7460-1, Notice of Proposed Construction or Alteration. The Contractor shall submit the form to the CO to request an FAA determination. This process can take up to 60 days; therefore, it is recommended that the Contractor begin the FAA coordination process immediately after NTP 1 is issued. It is the Contractor’s responsibility to ensure the construction schedule is maintained. For more details reference CFR Title 14 Part 77.9.

4. DESIGN AND CONSTRUCTION

The new roof shall be a cool roof design, single-ply EPDM roofing system with a reflective white colored surface. Cool roof design shall follow the requirements in UFC 3-110-03, Roofing, and ASHRAE 90.1 – SI ASHRAE 90.1 – IP Chapter 5, for the design of insulation and energy performance of the building. The Contractor shall submit cut sheets (Column K) and data sheets (Column M) for Government approval as prescribed in Attachment E, Schedule of Submittals.

4.1. Removal of the existing roofing system

The Contractor shall remove the existing single-ply roofing system down to metal decking. Any damaged or severely rusted decking shall be replaced with new. The Contractor shall notify the CO when activities are scheduled and allow Government representatives time to inspect the condition of the decking before covering up. In the event that repairs are needed, the Contractor shall use decking that matches the existing to provide the same performance as required by the system. The Contractor shall replace whole pieces or only cut where there is proper support. The Contractor shall notify Government representatives and get approval before proceeding with construction progress. The Government approval does not release the Contractor from responsibilities and warranties for the work. It is the Contactor’s responsibility to follow proper codes and regulations for all work requirements. Existing roof

MXDP 10-A058, Repair Roof Flight Simulator B328 Page 4 of 12 penetrations shall not be demolished unless directed by the CO. Roof penetrations that no longer serve any purpose shall be reported to Government representatives prior to removal. Approval must be granted to the Contractor before any removal work is carried out.

4.2. Single-Ply White EPDM Roofing System

The new roofing system shall be a fully adhered single-ply EPDM roofing system with a cool roof design. The finished surface shall be reflective “white” in color.

Membrane thickness shall be 60 mils minimum. The Contractor shall install the roofing system per manufacturer’s instructions/recommendations. Qualified installation personnel shall accomplish all roofing work. The contractor shall exercise extra care during installation at all roofing/parapet wall intersections and roofing/wall intersections and ensure proper installation of cant materials (where needed), roofing plies and flashing and counter-flashing details at all parapets and walls.

4.3. Rigid Insulation

Rigid insulation board (polyisocyanurate) shall be mechanically fastened to the decking. A minimum value of R-30 shall be provided. The rooftop surface shall be sloped to ensure proper drainage. The contractor shall reconstruct existing slope and valley roof structure configuration in order to ensure proper drainage to existing drains. Ponding or standing water in any finished roofing area shall not be acceptable.

The Contractor may use tapered cover board or tapered insulation board if there is no built-in slope in the building structure. The Contractor shall introduce crickets as needed to eliminate dead spots in order to avoid ponding.

4.4. Roof Drains

Contractor shall check the condition of all existing roof drains and ensure proper function. Any drains that are blocked, broken or not functioning as designed shall be repaired or replaced with new. Quality of new items shall be greater than or equal to that of replaced items.

5. CONSTRUCTION/SITE REQUIREMENTS

The construction plans and specifications shall be as stated within section 4 Design and Construction.

5.1. Working Hours

All work shall be performed during normal duty day hours (0730 – 1630) Monday through Friday. Observance of retreat ceremonies on Friday evenings after duty hours during graduation weeks are held at the base amphitheater across from Building 328.

These ceremonies occur every 3 weeks. Should the situation arise, the Contractor shall ensure that construction operations are conducted in a manner that will not disrupt the ceremonies (such as with noise, running equipment, delivery trucks, etc.).Work shall not be performed during federal holidays and AETC Family Days.

No work shall be performed on Family days in 2021, specific dates will be provided after contract award.

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Federal Holidays

- New Year’s Day

- Birthday of Martin Luther King, Jr.

- Presidents’ Day

- Memorial Day

- Independence Day

- Labor Day

- Columbus Day

- Veterans Day

- Thanksgiving Day

- Christmas Day

AETC Family Days, 2020

-Thursday, January 2, 2020 -Friday, May 22, 2020 -Monday, July 6, 2020 -Friday, September 4, 2020 -Friday, November 27, 2020 -Monday, December 28, 2020

The Contractor shall submit requests for work outside the designated duty day hours to the 47th Contracting Flight (CONF) for approval. Any requests of this type shall be submitted no fewer than three working days in advance to when the Contractor plans to work outside the designated hours. The request shall be submitted with a description of the type of work, the days requested, and the hours for those days.

Note: No approval is guaranteed. The Government reserves the right to approve or deny any request.

Existing Site Conditions

The Government shall provide all documentation owned for the construction site.

However, it shall be the Contractor’s responsibility to survey the site to ensure understanding and knowledge of construction site limitations/capabilities.

The location of the project is in a more densely populated, heavily trafficked area of the base. It is important for the Contractor to adhere to the approved plans relating to laydown area, haul routes, safety precautions, protect existing site/environmental conditions. Prior approval and arrangement must be in place before taking any action that deviates from initial plans. The Contractor shall maintain housekeeping measures at the work site and laydown areas in order to prevent materials debris scattered by occasional high winds. This is in an effort to prevent Foreign Object Damage (FOD) to aircraft due to the construction site’s close proximity to the airfield.

In addition, the Contractor shall ensure that access to the facility by the base Fire Department personnel is not hindered by construction equipment or materials during

MXDP 10-A058, Repair Roof Flight Simulator B328 Page 6 of 12 project duration. Under no circumstances may the fire department’s response time be delayed in the event of an emergency.

The Contractor shall comply with all rules and regulations governing the project site.

5.2. AF Form 103, Work Clearance Request Form

The Contractor shall be responsible for requesting, filling out, and submitting an AF Form 103 to the 47th Civil Engineer Squadron (CES) Customer Service (COMM line: 830-298-5488/5489, e-mail: CEWork_Laughlin@us.af.mil) with a sketch of the work area and a description of the work to be performed. Once an approved/signed AF 103 is received, the Contractor shall submit this form with Attachment E, AF IMT Form 3000, Material Approval Submittal, to the CO for tracking purposes. For general awareness, the AF Form 103 has an allotted 30 days to be completed. If the Contractor does not submit the form within 30 days prior to the start of construction date the Government shall not be held liable for any delays.

5.3. Laydown Area

The Contractor shall maintain a neat and organized laydown area. The Contractor shall secure the laydown yard with construction fencing that allows clear visibility into the yard. Every effort shall be made by the Contractor to preserve the grass/grounds throughout the duration of the usage of the laydown area. Upon the completion of the project, the Contractor shall be responsible for restoring the laydown area to its original condition or better. The Contractor shall accomplish all cleaning before the Government accepts the laydown area.

5.4. Environmental Safety and Standards

Reference Attachment B, Environmental Quality Construction Specifications LAFB.

5.5. Worksite Cleaning and Standards

Reference Attachment C, Division 01 Specifications, for additional information on worksite cleaning procedures and standards.

The Contractor shall be responsible for leaving the worksite weather tight/protected at the end of each work day. The Contractor shall be responsible for maintaining awareness of incoming inclement weather. To assist, the Government may send out notifications as well, but these notifications do not alleviate the Contractor from responsibility.

The Contractor shall be responsible for maintaining the cleanliness of the site. There shall not be any trash/rubbish strewn about the grounds. There shall be designated trash disposal areas that shall be secured and able to withstand high winds. Dumping on the installation shall not be permitted.

The offsite disposal location shall be provided in writing. If the proposed disposal location is not a previously approved disposal site, the Contractor shall receive approval from the city and/or county. Approval documents shall be submitted to 47 CONF before the site may be used. The Contractor shall report quantities of construction debris (in tons) to the CO.

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Upon completion of the project, the Contractor shall be responsible for restoring the surrounding area to its original condition or better. Any grass that has been ruined shall be restored. The Contractor shall remove and properly dispose of any debris within the construction site. All leftover material that has not been used shall be removed. All extra, discarded, and waste materials shall be removed from the installation and properly disposed of by the Contractor. The Contractor shall remove all equipment from the site and take down any fencing and/or barricades that have been placed to cordon off the site. The Contractor shall accomplish all cleaning before the Government accepts the completed product.

5.6. On-Site Field Oversight

The Contractor shall provide manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout the completion of the contract are present. A Superintendent and Quality Control (QC) manager, approved by the Government, shall be on site whenever work is being performed.

The Superintendent and the QC manager shall not be the same person. It is the responsibility of the Contractor to establish and maintain open communication between salient authorities associated with completion of this contract. Also, on-site supervisor(s) shall submit their credentials and verifiable experience to the CO for review and approval.

6. CONTRACT INFORMATION

6.1. Period of Performance

This project shall require two Notices to Proceed (NTP); the Government reserves the right to not issue NTP 2 until the full period of performance (PoP) for NTP 1 has completely expired.

- NTP 1 shall be for the submittals, material orders, deliveries and asbestos testing.

This NTP shall have a PoP of 60 calendar days. Submittals are listed on Attachment E, Schedule of Submittals, to include all material and safety data sheets (SDS). The contractor shall use Attachment D, AF IMT 3000, for all materials approval. The Contractor shall refer to the LAFB Specific Environmental Requirements for requirements on hazardous material approval. All construction materials shall be approved prior to the issuance of NTP 2. If all submittals are not approved within the specified timeframe, liquidated damages may be assessed.

NTP 1 may be extended up to 60 days total for an FAA Determination on cranes exceeding 200 feet.

- NTP 2 shall be for the installation of the new roof per the contract. However, NTP 2 shall be issued after a pre-construction meeting is held, reference section 6.4, Construction Meetings. NTP 2 shall have a PoP of 210 calendar days.

6.2. Submittals, Order, and Delivery Phase

The Contractor shall provide required submittals as indicated on Attachment E, AF IMT Form 3000, Material Approval Submittal. The Contractor shall provide electronic copies of all required submittals to the CO. The Contractor shall provide

MXDP 10-A058, Repair Roof Flight Simulator B328 Page 8 of 12 submittals on the schedule, materials, and Safety Data Sheets (SDS) for Government review. All construction materials and submittals shall be approved prior to issuance of NTP 2. The Government has 14 days to review each submittal in order to approve or disapprove.

6.3. Construction Work Phase

Upon the issuance of NTP 2 by the CO, the Contractor may commence onsite construction activities.

6.4. Construction Meetings

Preliminary site walk: Meant to allow the Contractor to see the site and develop any questions they may have to further their understanding of the project.

Pre-construction meeting: CONF will host a pre-construction meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The CO will schedule the pre-construction meeting after NTP 1 is issued but before NTP 2 is issued. No submittal is required for this meeting. At this point in the process, the Contractor shall have a full understanding of the scope of work. This meeting will be an opportunity for the Contractor to meet with stakeholders, end users and maintainers and to present any minor details or questions that the Contractor may have. The CO will ensure the appropriate base agencies attend the pre-construction meeting to provide necessary information or briefings to facilitate the success of the contract effort. This shall include stakeholders such as the base Fire Department, Bioenvironmental Engineering Flight, Wing Safety, Civil Engineer Squadron, the user, etc. During the meeting the Contractor shall present a complete overview of the project, review the schedule, highlighting any issues (review periods, material submittals, etc.) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list and the Contractor shall send the meeting minutes to the CO.

Bi-weekly partnering meetings: Partnering meetings shall begin at the time of contract award and continue until project completion. These meetings shall be held in person or via telephone. The Government shall not pay travel expenses for the Contractor to attend these meetings. The Contractor shall provide a two-week look ahead at each meeting along with any expected outages or work requests.

Government site visits: The Government shall inspect the construction site at irregular intervals to check on progress, safety, and to acquire updates.

Pre-Final site walk: The Contractor shall schedule the preliminary-final site walk no later than two weeks prior to the project contractual end date. Inspection party members shall check for compliance with regulatory requirements and work completion. All inspection findings shall be compiled into a list of action items for the Contractor to address and finalize. A draft of Attachment I, DD Form 1354, Transfer and Acceptance of DoD Real Property, shall be provided to the Government during or shortly after the preliminary-final meeting.

Final site walk: The final site walk meeting is for the express purpose of verifying that all pre-final inspection items have been addressed by the Contractor to the

MXDP 10-A058, Repair Roof Flight Simulator B328 Page 9 of 12 satisfaction of the Government according to the contractual documents. All final documentation for the project shall be submitted to the CO once all items are accepted, including the final DD Form 1354.

6.5. Deliverables

The Contractor shall provide required submittals as indicated on Attachment E, AF IMT 3000, Material Approval Submittal and Attachment E, Schedule of Submittals.

Submittals shall be in accordance with Attachment C, Division 1 Specifications, Paragraph 2.3.1.2, Requirements for the Schedule of Material Submittals. All materials shall be submitted within the specified time after issuance of NTP 1 and approved within the performance period of NTP 1.

The Contractor shall submit all shop drawings to the Government for approval per the requirements stated on Attachment D, AF IMT 3000, Material Approval Submittal and Attachment E, Schedule of Submittals. Shop drawings shall be in accordance with Attachment C, Division 1 Specifications, Paragraph 2.3.1.1, Requirements for Drawings. All as-built drawings submitted shall be in the AutoCAD Version 2020 format or any file compatible with AutoCAD Version 2020. Drawings shall also be A/E/C CAD Standard compliant. All AutoCAD files submitted shall be accompanied by a PDF version. All as-built drawings shall be submitted in hard copies (1 – D size). All references to AMRDEC throughout the SOW and attachments shall be disregarded. DOD SAFE shall be used in its place.

See Section 01 33 00 Paragraph 1.4.3, Electronic File Format, of Attachment 3, B328 Design Specifications for more information.

Progress Schedule: The Contractor shall submit Laughlin AFB’s contract progress schedule, depicting an overall contract progress schedule for the main elements of work for the PoP, as described in Attachment G, AF IMT 3064, Contract Progress Schedule.

The Contractor shall provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the PoP.

The progress schedule shall be signed by the CA or the government inspector recommending approval, and approved by the CO.

Payment for materials stored on- or off- site will not be authorized.

The progress schedule shall be submitted to 47 CONF no later than stated in Attachment E, Schedule of Submittals, and shall be approved by the Government prior to commencement of construction operations.

Progress Reports: The Contractor shall submit Laughlin AFB’s contract progress report every two weeks during construction as described in, Attachment H, AF IMT 3065, Contract Progress Report.

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TABLE OF DELIVERABLES

Document Title Delivery Date

Kick-Off Meeting Prior to NTP 1

Pre-Construction Meeting Before issuance of NTP 1

Progress Schedule (AF Form 3064) NLT 7 days after NTP 1

Material Approval (AF IMT Form 3000) In accordance with Schedule of Submittals

Schedule of Submittals NLT 30 days after NTP 1

Meeting Minutes NLT 3 days after each meeting

Draft Transfer & Acceptance of Military Real Property (DD 1354)

14 days before Pre-Final Inspection

Shop Drawings During period of performance for NTP 1

Progress Report

(AF 3065 or approved equivalent) Every 14 days

Pre-Final Inspection Report 7 days before Final Inspection

Daily Logs (AF Form 1477 or approved equivalent)

Every 7 days

As-built Drawings NLT 14 days after Final Inspection

Final Transfer & Acceptance of Military Real Property (DD 1354)

At Final Inspection

Final Inspection Report 7 days after Final Inspection

6.6. Transfer and Acceptance of DoD Real Property

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. The Contractor shall prepare and submit an approved draft of Attachment I, DD Form 1354, Transfer and Acceptance of DoD Real Property, at least 14 days prior to the pre-final inspection. The Contractor shall incorporate the Government’s comments from the approved draft DD Form 1354 and submit a finalized version at the final inspection.

6.7. Contracting Points of Contact

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to, in any way, amend or modify the terms of this contract.

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Contracting Officer (CO) Mr. Kurt Armbruster

47 CONF/PKA

171 Alabama Ave.

Laughlin AFB, TX 78843-5102 Office: (830) 298-5115 kurt.armbruster@us.af.mil

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ATTACHMENTS

For Project MXDP 10-A058, Repair Roof Flight Simulator B328

A. FAA Form 7460-1 B. Environmental Quality Construction Specifications LAFB C. Division 01 Specifications D. AF IMT 3000, Schedule of Submittals E. Schedule of Submittals Flight Simulator Bldg 328 F. AF Form 3952- Chemical/Hazardous Material Request G. AF Form 3064-Progress Schedule H. AF Form 3065-Progress Report I. DD 1354-Transfer and Acceptance of DoD Real Property J. Photographs Bldg. 328 Roof

For Project MXDP 16-1015, Upgrade UPS-HVAC Systems Flight Sim B328

1. SOW – MXDP 16-1015 Upgrade UPS-HVAC Systems Flight Sim B328

2. Design Drawings, B328

3. B328 Design Specifications

4. Asbestos Survey Report, B328

5. Blank AF Form 3064 Progress Schedule and AF Form 3065 Progress Report

6. Blank DD Form 1354

7. Schedule of Material Submittals