Appendix E - Drawing Standards and Management CSTO.pdf

Mission Support Business Model

Configuration

Standard

Technical Order

Drawing Standards and Management

SILC-CSTO-36-51 73 15-01

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Commander U.S. Coast Guard Shore Infrastructure Logistics Center

300 East Main Street, Suite 800 Norfolk, VA 23510-9104 Staff Symbol: (esd) Phone: (757) 628-4277

31 December 2019

Subj: DRAWING STANDARDS AND MANAGEMENT CSTO

Ref: a) Civil Engineering Manual, COMDTINST M11000.11 (series)

b) Shore Infrastructure – Mission Support Business Model Requirements Directive Technical Order, SILC-RDTO-36-11 29 11 00-01 (latest)

1. PURPOSE. This Configuration Standard Technical Order (CSTO) establishes standards for creation, storage, and maintenance of Civil Engineering (CE) computer aided design drawings.

2. ACTION. All Coast Guard CE offices shall ensure compliance with the provisions of the technical order in accordance with references (a) and (b). New CG shore infrastructure drawings (including civil, structural, mechanical, electrical, and architectural drawings) shall be created to the CSTO standard. Legacy drawings are not required to be converted to the CSTO standard unless they are being modified for a current project.

3. AUTHORIZATION. This technical order has been reviewed and is authorized by the SILC Commander.

4. DIRECTIVES / TECHNICAL ORDERS AFFECTED. None.

5. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.

a. The general policies contained in this technical order are categorically excluded under current USCG categorical exclusion #L5 from further environmental analysis, in accordance with the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series).

b. All future specific actions resulting from the general policies in this technical order must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Quality NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates.

6. DISTRIBUTION. SILC Business Operations Division (BOD) posts an electronic version of this technical order in CG-TIMS and adds the document in the Approved Technical Order Library on SILC's Configuration Management Site on the CG Portal. No paper distribution will be made of this document.

7. SCOPE. The standards described in this technical order shall be implemented in accordance the following constraints:

Subj: DRAWING STANDARDS AND MANAGEMENT CSTO

a. TECHNICAL AUTHORITY. The technical authority for this technical order is the SILC Commander. Additional roles and responsibilities associated with executing this configuration standard are identified in Section 1.3 of this technical order.

b. ASSETS / SERVICES. This technical order applies to all CG Civil Engineering computer aided design drawings created after this CSTO is promulgated. Drawings are stored and maintained in the Shore Infrastructure document management system per reference (a).

8. TOOLS AND EQUIPMENT. Computer aided design drawings are created using AutoCAD. Final approved versions of CE drawings are stored in Coast Guard Technical Information Management System (CG-TIMS).

9. TRAINING. SILC BISB provides training and job aids to assist CG personnel in using CG-TIMS. Training materials (CG-TIMS Job Guide and Quick Sheets) are located on the SILC BISB Training Portal. The Drawing Format and Handling Job Guide provides directions for implementing this Configuration Standard.

10. DEVELOPMENT TEAM. The following authorities and subject matter experts were significantly involved in producing this technical order.

Name Position Organization

Joanna Skaredoff Configuration Manager SILC ESD (CM)

Frederick Sommer Deputy SILC ESD

Gary Haskell Tech Info IPT Member CEU Providence

Summer Blain Tech Info IPT Member Base Kodiak

Greg Lodge Tech Info IPT Member CEU Cleveland

Andrew Klausner Tech Info IPT Member CEU Juneau

Laura Kelly Tech Info IPT Member CEU Juneau

Matthew McGuan Tech Info IPT Member CEU Juneau

Irma Fuentes Tech Info IPT Member CEU Miami

Dave Yachanin Tech Info IPT Member CG-43

Santora McKinney Tech Info IPT Member FDCC

Joseph Brown Tech Info IPT Member SILC-BOD

Linda Barron Tech Info IPT Member SILC-BOD

William Harrison Tech Info IPT Member SILC-ESD-RP

Robert Caruso Tech Info IPT Member TRACEN Cape May

Bonnie Baffer Tech Info IPT Member TRACEN Yorktown http://cglink.uscg.mil/1aecc53d

Subj: DRAWING STANDARDS AND MANAGEMENT CSTO

11. FORMS / REPORTS. None.

12. REQUEST FOR CHANGES. Submit recommendations for technical order improvements, waivers, or corrections in accordance with the Engineering Change Proposal (ECP) PGTO.

T. WADE GESELE

Captain, U.S. Coast Guard

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i

TABLE OF CONTENTS

1 Overview

1.1 Configuration Standard Summary

1.2 Applicability

1.3 Roles and Responsibilities

2 Technical Requirements

2.1 Organization

2.1.1 Templates

2.1.2 Drawing Format

2.2 Page Format

2.2.1 Sheets

2.2.2 Space Usage

2.2.3 Blocks

2.2.4 Layers

2.3 Drawing Signature Authority

2.4 Drawing Identification and Storage

2.4.1 Drawing Naming

2.4.2 Drawing Storage

2.5 Plotting Instructions

3 References

4 Definitions

1 OVERVIEW

1.1 Configuration Standard Summary

This CSTO provides requirements for the creation, maintenance, and storage of shore infrastructure computer aided design (CAD) drawings. These procedures enable consistent development, review and storage to support sharing resources across the CE community.

1.2 Applicability

This technical order applies to all CG shore infrastructure drawings (including civil, structural, mechanical, electrical, and architectural drawings) created or modified after this CSTO is promulgated. When a drawing is modified, it must be brought up to current drawing standards.

Drawings are stored and maintained in the Civil Engineering document management system, CG-TIMS.

This standard has been developed for use by both in-house CG engineers and the Architecture and Engineering (A/E) community.

1.3 Roles and Responsibilities

The technical authority for this configuration standard is the SILC Commander. Table 1-1 enumerates the roles and responsibilities for executing the standards defined in this technical order. The following “RASCI” codes are used:

R = Responsible: Those who do the work (typically only one Responsible per task).

A = Approver: The one ultimately accountable for the deliverable or task (must have only one Approver per task).

S = Supports: Those who provide resources, information, expertise or other assistance in completing of the task. A Supports role indicates more intensive and consistent involvement than just being identified in a Consulted role.

C = Consulted: Those whose opinions are sought (two-way communications).

I = Informed: Those who are kept up-to-date on progress (one-way communication).

Table 1-1: Roles and Responsibilities RASCI Matrix

Task, Deliverable, or Responsibility SI

LC

SI

LC

E

SD

Regi onal

C

EUS

FD

CC

Desig n E ngin ee r

Contr ac to r

Promulgate Configuration Standard A R C I I

Create drawings according to CSTO A A R R

Manage and review drawing submissions to ensure compliance with standard A A R

Periodically review standards for updates A R C C I

2 TECHNICAL REQUIREMENTS

2.1 Organization

The Coast Guard has adopted AutoCAD as the standard computer aided design software for

Civil Engineering (CG43) drawings. All drawings shall be delivered in AutoCAD compatible

(.dwg) file format to allow for the life-cycle drawing maintenance. The Coast Guard follows the

US Army Corps of Engineers (USACE) led Tri-Service Standard (a sub configuration of the

National CAD Standard) as the basis for the CG template. The Architecture, Engineering, and

Construction (A/E/C) Work Structure (Release 9.0, updated 09/05/2018) is provided by the

USACE to offer a common environment to communicate efficiently and effectively across stakeholder offices. The A/E/C Standards are the standard used by the Department of Defense

(DoD), and it logically follows that the Coast Guard should align with the largest federal entity of civil engineering work. The A/E/C Standards can be downloaded from:

https://cadbimcenter.erdc.dren.mil/AEC_WorkStructure. Upon any revisions to the A/E/C

Standards, the SILC will review for continued use as the CG standard, as well as incorporate any updates to the CG template.

2.1.1 Templates

Template files provide a consistent drawing format for technical information management.

Drawings shall be produced from the AutoCAD template provided at: CG Portal SILC

Engineering Services Division SILC Configuration Management Drawing Format and

Handling.

The instructions for loading and following the template are provided in the Drawing Format and

Handling Job Guide (SILC-JG-36-51 73 15-02).

2.1.2 Drawing Format

If data processing systems or discipline specific software other than AutoCAD are used to prepare drawings, text and graphics must be imported and embedded into the AutoCAD file and must follow the standards of this CSTO. Text and graphic files must be readable and allow for modification and editing within AutoCAD without the use of additional software.

The current Coast Guard drawing management system does not work well tracking and controlling external references (XREFs) outside of its Library/Work Area system. Therefore, all

XREFs shall be bound using the insert option into the drawing file before delivery to the Coast

Guard or before loading the drawing into the CG-TIMS.

2.2 Page Format

2.2.1 Sheets

The cover sheet and standard sheet templates provide for basic information to be recorded about the site and the project. The CG template is an adaptation made to the A/E/C provided templates that conform to the CG-TIMS and match CG terminology. The title block conveys useful and specific information. The information is mapped to CG-TIMS, and must be entered in a consistent manner in order for meaningful information to reside in the CG-TIMS data card.

https://cadbimcenter.erdc.dren.mil/AEC_WorkStructure https://cg.portal.uscg.mil/ https://cg.portal.uscg.mil/units/silc https://cg.portal.uscg.mil/units/silc/ESD https://cg.portal.uscg.mil/units/silc/ESD/configurationManagement/ https://cg.portal.uscg.mil/units/silc/ESD/configurationManagement/Drawing%20Format%20and%20Handling https://cg.portal.uscg.mil/units/silc/ESD/configurationManagement/Drawing%20Format%20and%20Handling

2.2.2 Space Usage

The drawing template and sheet layout required by this CSTO shall be utilized. Model space shall be used to draw all to scale representations or in other words, the actual physical components depicted shall be at full scale (1:1).

The title blocks shall reside in paper space. Scaled viewports shall be utilized to present full scale features from Model Space to a standard printed scale.

If a legacy or existing drawing in which the title block is in model space undergoes revision, the drawings shall be converted to the CG template with the title block in paper space in accordance with this CSTO.

2.2.3 Blocks

The title block must not be exploded or otherwise modified. Fill in the required information in the fields provided.

No blocks subject to copyright or other licensing restrictions may be used in any drawing.

All block and/or shape files used will be provided by either the A/E/C website or approved by

USCG. No drawing file shall include any block and/or shape files that cannot be found within the

AEC Symbols Guide. In addition, no blocks produced by proprietary software that may be similar in appearance may be used.

2.2.4 Layers

The layer naming system contained in the AutoCAD templates shall be used to create objects with properties “By Layer”. The layer naming system is used to separate elements within design disciplines that are of two primary types of information: model and sheet specific. In addition to the standard layer names, an optional status or phase can be added (line styles, weights and screening may be used in lieu of this).

2.3 Drawing Signature Authority

Newly created drawings and revisions to existing drawings require the signature of at least one designated Coast Guard authority to become part of the official Coast Guard drawing plan set.

Authorized signature authorities for new and revised drawings are:

Commanding Officer

Technical Director

Branch Chief

Signature approval in the signature block on the Cover Sheet constitutes approval of all sheets of that plan set, and are not required on subsequent sheets of the same plan set.

For drawing revisions, signature approval is only required in the signature block with the latest revision write-up. The approval signatures on the Cover Sheet within the signature block constitute approval of all portions of that revision.

Cover Sheet signatures must reflect the latest revision of the drawing. The date on the Cover

Sheet signatures must match the latest revision date or be later than the latest revision date for any drawing within the drawing set.

2.4 Drawing Identification and Storage

2.4.1 Drawing Naming

Drawings are numbered following the A/E/C Standard. Refer to the Drawing Format and

Handling Job Guide for the breakdown of the drawing number and file naming.

When revisions to drawings are created, drawing files are required to have unique filenames in

CG-TIMS (no two files can have the exact same filename). Original drawing files that are revised must be renamed with the approved revision file naming convention prior to checking the revised drawing into the system.

If a drawing is still under development (for example, a drawing being worked on by multiple people in the restricted library), the filename must remain the same in order for the previous draft to be overwritten.

2.4.2 Drawing Storage

Civil Engineering drawings are stored in CG-TIMS as the Coast Guard system of record. Final design drawings in AutoCAD, signed copy of the final drawings, and as-built drawings

(AutoCAD drawings or pdf version) shall be loaded into CG-TIMS.

2.5 Plotting Instructions

By adopting the A/E/C Standard, the CG is also adopting the Named Plot Style (STB) method of plotting drawings. The drawing template is set up with an STB file. By creating objects in the appropriate layers, the drawing will plot with consistent black and white screening, colors, line types, and line weights to those layer’s settings. Refer to the Drawing Format and Handling Job

Guide for converting between color table (CTB) and the STB.

3 REFERENCES

The documents listed in the following tables are referenced or were used to develop standards in this technical order. In order to identify process relationships and potential revisions, applicable documents are identified in the Purpose column as Parent, Sibling, or Child, as described in Figure 3-1.

Figure 3-1: Process Relationship Descriptions

Table 3-1: Coast Guard Publications

Document Name Document No. Rev / Date Purpose

Civil Engineering Manual

COMDTINST

M11000.11

Series (Parent) Establishes framework for the CE program

Drawing Format and Handling Job Guide

SILC-JG-36-51

73 15-02

Latest (Child) Provides instructions for installing and using the AutoCAD template

Shore Infrastructure – Mission Support Business Model RDTO

SILC-RDTO-36-

11 29 11 00-01

Latest (Parent) Authority for creating SILC technical orders to further define the

MSBM

Graphical Representation

Parent

THIS

DOCUMENT

Sibling

Child

Parent

P A

R E

N T

S C

H

IL

D R

E N

S

IB

L

IN

G S

Parent

Child

Sibling

Process Relationship Revision Potential

Superior directives, business processes, and regulatory documents that provide authority or guidance

Documents that interact with this TO, but are not in a superior or subordinate relationship

Process outputs and subordinate documents generated by this TO

If requirements in the parent documents change, this TO may need to be changed

If requirements in the sibling documents change, this TO may need to be changed, and vice versa

If requirements in this

TO change, child documents may need to be changed

4 DEFINITIONS

See the Shore Infrastructure Lexicon for common glossary terms.

Table 4-1 lists acronyms and abbreviations that are used in this document.

Table 4-1: Acronyms and Abbreviations

Term Definition

A/E Architecture and Engineering

Architecture, Engineering, and Construction

BOD Business Operations Division

BISB Business Information Services Branch

CAD Computer aided design

CE Civil Engineering

CG-TIMS Coast Guard Technical Information Management System

CSTO Configuration Standard Technical Order

Color table plot style

ECP Engineering Change Proposal

Named plot style

USACE US Army Corps of Engineers

External references

A/E/C

CTB

STB

XREF