RFI Responses 70Z04724RPCNI0009_Academy Steam.pdf

ID # Document Page Section Paragraph

1 TAO 4 Site Visit

The TOA states that an organized site visit will be schedule on a date TBD, and an amendment to the TOA will be issued with that information.

Please confirm when we can expect to receive the amendment so that plans can be made in advance for attending.

Site Visit was conducted on 10 December 2024 from 10:00 - 12:00 PM.

2 TOA 4

Instructions for Submitting Questions

The TOA identifies a deadline of 13 December 2024 for submitting questions however, we have no information yet for when the site visit will be scheduled. We request that the deadline for submitting questions be revised to provide sufficient time after the site visit for contractors to develop questions based on information provided and learned during the site visit.

Site Visit was conducted on 10 December 2024 and bid proposals were pushed to Feb 25th, 2025 per Amendment 3.

3 TOA 4

General

Instructions Closing Date

The TOA identifies a closing date of 20 December 2024 for proposal submission however, this is only 7 calendar days after the deadline for submitting questions. To allow the USCG sufficient time to respond to contractor questions, and contractors sufficient time to review and coordinate with potential subcontractors for best technical and pricing solutions, we request the proposal submission closing date be at least 10 days after receipt of the USCG’s answers to contractor questions.

AM0001 extended the due date to 6 January 2025.

AM0002 extended the due date to 13 January 2025.

AM0003 extended the due date to 25 February 2025.

4 TOA

and last 2 pages of TOA file

Price Proposal Form and Price Proposal Form

The TOA includes two separate price Proposal Forms. Please confirm which of the two forms form contractors are to complete for submitted pricing, or if both Price Proposal Forms are to be completed and submitted by contractors.

Please use price proposal format provided as attachment in Amend 0004

5 TOA 5

General

Instructions Closing Date

Page 4 General Submission Instructions / CLOSING DATE states “The Contracting Officer will consider when e-mails were sent and when the e-mails arrived at the Government point of entry.” However, the last paragraph states that “The Contracting Officer will send an invite to submit through DOD SAFE within 48 hours of the proposal due date and time.” Please confirm if the proposal submission method is via email or via DOD SAFE

Proposal submission will be submitted via email and DOD SAFE file if required.

CS will update all if info changes.

6 TOA 33 para. (d) IV. Basis of Contract Evaluation

Page 33, paragraph (d) states “The Government will evaluate the qualifications of the personnel proposed by the Contractor to perform the services indicated in Section 3, “Technical Requirements” of the Statement of Services based on the following three (3) technical factors:”

After a search of the TOA document files, a Section 3, Technical Requirements or Statement Services is not found. Please clarify or provide the missing information.

Information for Personnel requirements is located in RFP Specs 60_17140186 document, see section 01300_Aministrative Requirements.

RFI Log - 70Z04724RPCNI0009: Solicitation for Design/Build Recapitalize Central Steam Distribution System at USCG Academy, New London, CT

Include the following email addresses on all correspondence: Yolanda.l.davis@uscg.mil, sharan.a.lind@uscg.mil

Question Gov't Response

RFP Reference

7 TOA 33 para. (d) IV. Basis of Contract Evaluation

Page 33, paragraph (d) states “The Government will evaluate the qualifications of the personnel proposed by the Contractor to perform the services indicated in Section 3, “Technical Requirements” of the Statement of Services based on the following three (3) technical factors:”

Section III Award on Initial Responses, identifying non-price proposal factors and their submission requirements do not mention personnel or any requirements to provide personnel qualifications. Additionally, the three bolded font headings and information for basis of evaluation following paragraph (d) do not mention personnel or qualifications.

Please confirm personnel qualifications are not required or clarify.

Information for Personnel requirements is located in RFP Specs 60_17140186 document, see section 01300_Aministrative Requirements.

8 TOA Appendix F Design Narrative

Appendix F Design Narrative is provided with the TOA documents.

Please confirm if this 6-page Basis of Design Narrative Template is to be completed and submitted with the Non-Price proposal, and if yes, please confirm that the 6-page form is not included in the 5-page narrative page limit.

Basis of Design Narrative is to be submitted with Non-price proposal. The 6 page form is not included in the 5-page narrative.

9 TOA FAR 52.204

Annual Reps and Ccerts

FAR 52.204-Annual Representations and Certifications (May 2024) are provided. Pages 11-31 include additional FAR clauses with representation responses. There are no instructions for submitting Representations and Certifications. Please confirm that marking FAR 52.204-Annual Representations and Certifications indicating those are provided in our SAM.gov registration, are the only representations to be completed and submitted. Also, please confirm that they are to be provided in the Price Proposal.

Annual Reps and Certs will be confirmed via Sam.gov. submit with non-price proposal.

CGAP 3004.1301

Policy (Common

Access Card)

30 CAC

Please confirm that personnel Common Access Card (CAC) is required for contractor and subcontractor employees who are required to access a Coast Guard, Department of Defense, or other federally controlled computer information system and/or facility only, and not required for base or building access.

Confirmed.

11 TOA 33

Non-Price

Factor

2.

Environmenta l Compliance

Instructions require submission of “…three (3) comparable projects performed by the prime contractor or key members of the subcontracting team….” Please confirm if the USCG will provide a project description template for all contractors to use for each of the 3 projects, and if that information will be included in the 5-page limit.

Project description template for environmental compliance will not be provided.

For non-price factor 2, the total page limit is 5 sheets. Note, any drawings for this non-price factor do NOT count in the 5 pages.

12 TOA 34

Past Performance

Instructions require submission of CPARS (Interim or Final) for the three

(3) projects presented in Non-Price Factor 2: Environmental Compliance.

Additionally, a Past Performance Questionnaire (PPQ) is provided on page 40 of the TOA, however it only page 1 of the PPQ form, and there are no instructions for submitting PPQs. 1) Please clarify the past performance submission requirements; 2) If PPQs are allowed, please provide the completed PPQ form; 3) Please confirm the past performance information is to be presented in the Non-Price Proposal.

Separate price proposal attachement included in Amend 0004, include CPARS information with non-price proposal.

Anticipated Award

Date

Many of the field work tasks have constraints on when they can be performed. What date should we assume for award so that we can build our schedule accordingly? Suggestion: Per Amendment 0001, due date is now January 6, 2025 and the Proposal Acceptance Period is 90 calendar days. This would suggest award no later than April 6, 2025.

Proposal Due date extended to February 25,2025, pending RFI responses date may change. Early Spring is target for award.

Amendment 001, Proposal Due Date

Amendment 0001 extended the proposal due date to 6 January 2025.

However, with the upcoming Christmas and New Year holidays, many contractors, designers, subcontractors, and Government personnel are operating under reduced hours and reduced personnel to accommodate the holidays. We request an additional extension to Wednesday, 22 January 2025, to allow the Government sufficient time to receive and respond to all submitted RFIs, and contractors sufficient time to review those responses and coordinate them with potential subcontractors.

Amendment 0002 extended the due date to 13 January 2025.

Amendment 001, RFIs Cutoff Date

Amendment 0001 extended the cutoff date for submitting RFIs to 17 December. However, with the upcoming Christmas and New Year holidays, many contractors, designers, subcontractors, and Government personnel are operating under reduced hours and reduced personnel to accommodate the holidays. We request an additional extension to Wednesday, 22 January 2025, to allow the Government sufficient time to receive and respond to all submitted RFIs, and contractors sufficient time to review those responses and coordinate them with potential subcontractors.

Amendment 0002 extended the cutoff date for RFI's to 24 December 2024.

16 TOA 33 b)

Para. b) says..."Discuss the overall construction strategy and proposed benefits. Execution strategies of replacing buried steam piping in Cadet Field (football field). Cadet Field is comprised of a proprietary fill and is handled by Field Turf. The football field shall be available from April/May annually for graduation.". Please clarify if Contractors are to provide a construction strategy and proposed benefits for the Cadet Field only, or for the entire scope of work.

Contractors need to perform both a construction strategy and proposed benefits (Overall construction strategy which will include Cadet Field). The reason Cadet Field is highlighted is because of the narrow window that it can be operated as Division 3 Athletics Facility. Therefore, Cadet field time is CRITICAL to the project and special attention needs to given due to visibility and proprietary nature (Field Turf).

17 Specifications 3.50 1500.00 Please confirm the Government Field Office and Furnishings are required.

Yes. Government Field Office and Furnishings are required.

18 M-401

Chase Hall Drawing M-401 note 8 specifies for the mechanical room Steam, Condensate and Hot Water systems to be repiped thru out the Mechanical room. Not detailed drawings are included with the documents to detail the piping. Can the existing system drawings or as-builts be forwarded so proper takeoff and piping can be determined?

Please see Attachment 2 - Mechanical Rooms for drawings associated with Chase Hall Drawing M-401. Also, see Attachment 6 - Chase Hall Annex for drawings in this area. All information is included in the attachments.

19 M-402

Billard Hall Drawing M-402 note 8 specifies for the mechanical room Steam, Condensate and Hot Water systems to be repiped thru out the Mechanical room. Not detailed drawings are included with the documents to detail the piping. Can the existing system drawings or as-builts be forwarded so proper takeoff and piping can be determined?

Please see Attachment 2, Mechanical Rooms, for drawings associated with Drawings M-402. All information is included in the attachments.

20 M-403

Michael Hall Drawing M-403 note 3 specifies for the mechanical room Steam, Condensate and Hot Water systems to be repiped thru out the Mechanical room. Not detailed drawings are included with the documents to detail the piping. Can the existing system drawings or as-builts be forwarded so proper takeoff and piping can be determined?

Please see Attachment 2, Mechanical Rooms, for drawings associated with Drawings M-403. All information is included in the attachments.

21 Specifications 1.9.9.8 18000.00 Will an Arborist be required to ensure proper tree protection? Yes, licensed arborist is required for the project. See amendment.

22 RFP Specs 60 171 &

TOC

Pages 4-7 of the Table of Contents of the file titled RFP Specs 60 identifies a list of Attachments. This list of attachmenst is also identified on the Drawing file G-003. However, the attachments are not found in any of the documents provided with the solicitation on 21 November 2024. Please provide these attachments.

Attachments have been provided and are listed in the RFP Table of Contents.

23 RFP Specs 60 171 &

Page 171, para. 1.3 Supplemental Drawings, Exhibits and Attachments identifies Attachments 1-7. Additionally, page 170, section 01900-List of Drawings, para 1.2 Drawings states, "RFP Drawings are provided to the Contractor in electronic format on compact disk." Please provide the attachments identified in the RFP Specs.

Separate DOD safe file attachments (9-10) were sent out to prime contractors, confirmation of receipt of documents were received. Please get with your prime contractor to request any attachments or Drawings, Exhibits.

24 Specifications 3 1.3.15 1800.00

Please provide detailed one-line diagram information for each building for the requirement to “Provide a service entrance main circuit breaker” and “Provide surge protective devices (SPD) at the main service panel…”.

Low voltage sizes, ratings, and manufacturers for each service entrance are not shown on Sheet E-601 only Medium Voltage loops and related substations, therefore they cannot be quantified and priced accordingly.

This requirement is only if a new panelboard is being provided for this project.

Contractor to price bid proposals on the information given in the RFP. DOR to perform site fieldwork to obtain information needed to finalize design documents.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section 01802, §1.3

QUALIFICATIONS

OF DESIGNER

The referenced paragraph refers to a “licensed professional” regarding designer qualifications. Do the licensed professionals require licensure in the state of Connecticut?

No, licensed professionals do not require licensure in the state of Connecticut.

60_17140186+US

CGA+CF+Drawing s, G-003

To accurately determine excavation costs and standardize cost proposals for the installation of the existing direct-buried utilities (e.g., steam and condensate), please provide the following information:

1.) Utility locate records for the existing utilities; or 2.) Existing as-built elevations of the existing utilities; or 3.) Utility profile drawings showing the as-built elevations of the existing utilities.

All information on Utilities has been provided in the list of Attachments. For example, attachment 8 contains a CAD file which includes the utility files for the CGA (Master Utility Map dated 9/6/23). Information is limited. Not all existing as-built elevations, profiles, etc. are available.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section 01800

§1.5.1 Geotechnical Site

Data

§1.5.1 notes, 'The Government has not conducted any subsurface investigation for this project.'

Based on the site visit where visible outcropping of rock could be seen, there is a high probability of encountering subsurface rock. In the event of direct-buried line removal and installation, manhole (MH) installation, etc., these activities would incur additional time and effort if rock is encountered.

1.) Please advise if the discovery of rock during subsurface installation activities would warrant a differing site condition; and/or 2.) Please provide a recommended quantity (volume or linear feet) of excavation that should be considered for bidding purposes to standardize cost proposals for subsurface installations that encounter rock.

1) Discovery of rock during subsurface installation activities would warrant a differing site condition.

2) Government has not conducted any subsurface investigation for this project, provide the cost of removing (1) Roll off truck approx. 12 cubic yards in volume.

Cost shall include additional cost of excavation, labor, additional rental fees, truck live loading, and disposal off site. Pricing will be used as a basis for potential future events. All excess fill material , structural fill, broken concrete and asphalt will be allowed to stay on property or hauled offsite.

See revised Price Proposal From

60_17140186+US

CGA+CF+Drawing s, G-003

Is there any additional information on the depth of the existing steam line runs and tunnel depths/sizes, and/or any as-built construction drawings that can be provided?

Depth of steam lines vary. See Attachments for drawings which has limited information on depth.

60_17140186+US

CGA+CF+Drawing s, G-003

Is there any additional information/existing mapping on the existing stormwater & sanitary systems in the project area, is there any mapping that shows them? Specifically where tie-ins are to floor drains in tunnels?

Additional information added in the attachments. Please see amendment.

30RFP+Specs+60_17140186+USCGA+Steam (2)16 01140

§1.2.4 (Page 16 of 172) - Exclusionary Period

Provide the Exclusionary Periods for the years 2027 and 2028 for 'Parents Weekend'. Information provided via Attachment 1 (19 of 172) is only thru 2026.

Updated schedule 2025:

- Commencement week: May 19 – May 23, 2025

- R-Day (Fourth Class Reports): June 30, 2025

- Family Weekend (formerly Parents' Weekend) (Friday thru Sunday):

September 12– September 14, 2025

- Homecoming Weekend (Friday thru Sunday): September 18 – September 21, Updated schedule 2026:

- Commencement week: May 18– May 22, 2026

- R-Day (Fourth Class Reports): June 29, 2026

- Family Weekend (formerly Parents' Weekend) (Friday thru Sunday):

September 25 – September 27,

- Homecoming Weekend (Friday thru Sunday): October 01– October 04, Updated schedule 2027:

- Commencement week: May 17– May 22, 2027

- R-Day (Fourth Class Reports): June 28, 2027

- Family Weekend (formerly Parents' Weekend) (Friday thru Sunday): TBD

- Homecoming Weekend (Friday thru Sunday): TBD

31RFP+Specs+60_17140186+USCGA+Steam (2)16 01140

§1.2.4 (Page 16 of 172) - Exclusionary Period

Provide the Exclusionary Periods for the years 2026 and 2028 for 'Homecoming'. Information provided via Attachment 1 (19 of 172) appears to be inaccurate.

See RFI #30

32RFP+Specs+60_17140186+USCGA+Steam (2)16 01140

§1.2.4 (Page 16 of 172) - Exclusionary Period

Provide the Exclusionary Periods for the years 2026 and 2028 for 'Commencement' and 'R-Day'.

See RFI #30

33RFP+Specs+60_17140186+USCGA+Steam (2)16 01140

§1.2.4 (Page 16 of 172) - Exclusionary Period

In the last paragraph of §1.2.4 it notes 'See Attachment 1 for other important dates at the Coast Guard Academy.' Please provide clarification for any scheduling implications the contractors should account for regarding the 'other important dates'.

Per the RFP the only "BlackOut" implications are associated with 4 items: Commencement week, R-DAY, Parents Weekend, Homecoming Weekend.

There are only four annual events stated as “Blackout” (Exclusionary Period) dates.

The specific events are listed by date, but are annual requirements, so later years (2027 and beyond) dates for those events will be determined if not already specified.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section 01802, §1.8.1 (Page 158 of 172) Design

Schedule

Section 01300 §1.2 notes 'Immediately after award, coordinate with the Contracting Officer a time and place for the PAK Meeting. The PAK meeting must be held within 35 calendar days after contract award and prior to commencing work'

Section 01802 §1.8.1. notes 'Unless otherwise directed during or prior to the Pre-design Kick-off Meeting, submit a Design Schedule no later than 30 day'

1.) Please clarify how many days after award the Design Schedule needs to be submitted, 30 or 35 days after award.

2.) Please clarify when the PAK meeting should be held, 30 or 35 days after award.

1) Design schedule needs to be submitted 35 days after award.

2) PAK meeting should be held 35 days after award.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section

01800_1.18, §1.18.5.1.4

RFP mentions to preserve trees where possible. If not possible should trees be replaced with new ones?

Yes, contractor is responsible for any damage to trees. If preservation of trees is not possible, contractor shall replace. Arborist shall be provided for project. See amendment.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section 01800

§1.4.3

Please provide a copy of the Academy’s MS4 General Permit referenced in Sec. 1.4.3 (pg.107,108/172).

For Bidding purposes, use the MS4 General Permit provided in this amendment. It will be designated as Attachment 10.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section

01800_1.18, §1.18.4.3 (Page 150,151 of 172)

Please clarify which, if any, permit applications must be submitted in written form in lieu of online application.

Permit application processes are determined by the permitting agency. Permit applications shall be prepared in a manner that can be reviewed and digitally signed by the FDCC CO, as applicable and submitted by the contractor.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section

01800_1.18

Does the Academy have any active existing site SPCCs and/or SWPPPs? If so please provide copies.

SPCC and Stormwater Management Plan were included in RFP Attachment 7.

7140186+USCGA

+Steam (2), Section 01550

Please clarify the heating and domestic hot water requirements for existing buildings to determine loading requirements for temporary boilers. Consider the following variables:

1.) Winter Load Demand 2.) Summer Load Demand 3.) Domestic HW Demand 4.) Heating HW Demand

See section 01550, page 3, 1.3.2 Temporary Boiler Sizing Criteria (min BTU requirements) for this information.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section 01550

Please advise if there are buildings that are independent from the Steam supply and/or have independent Heating or Domestic HW capabilities.

Perhaps buildings that have backup heating capabilities in place.

1.) Please provide the names of the buildings.

2.) Please advise if it is acceptable to utilize the backup heating capabilities while taking the steam system off line.

Back up heating capabilities are not available. Assume all buildings are dependent on Steam supply.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), TOC (Page 4 of 172)

The Description Column in the 'APPENDICES' table notes Awaiting Results for Appendix B and Appendix C. Please advise if appendix B and C provided with the RFP are complete or if additional results will be provided as part of an amendment.

Appendix B and C are complete and available. No additional results will be provided. See amendment to strike "Awaiting results".

TOA_DB_USCGA

+Steam+_+Final

(1), Non-Price Factor 1: Phasing

Plan during construction (Page

32 of 40)

Regarding the phasing plan, what is the expectation for the USCG as it applies to the Base Bid and Options 1 through 3? Should contractors assume that the project will be awarded in its entirety (i.e., Base Bid plus Options 1 through 3), or should the phasing account for the possibility of individual awards for each option?

For purposes of the Phasing Plan (Non-price Factor 1), Contractors shall assume any options will be executed at the same time as initial award. For schedule, assume all options are awarded.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section

01800_1.4, §1.4.4.3 - Rehab

Steam Manhole #6

§1.4.4.3 Rehab Steam Manhole #6 notes, 'The contractor shall repair this damage, if the contractor cannot rehabilitate the manhole, then the manhole shall be replaced.

Manhole #6 shall be watertight.'

1.) For purposes to standardize cost proposals across all contractors bidding this project can the USCG advise if MH #6 should be priced to repair or replace. NOTE: the information provided in the RFP does not provide sufficient detail to determine repair or replace.

The contractor shall assess the financial risk and determine the cost of Manhole #6.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section

01800_1.18, §1.18.2.1

The RFP indicates that "SHPO Consultation needs to be completed prior to the 65% Design". Is the Government actively working with SHPO to complete this requirement, or is the contractor/DOR responsible to complete this SHPO requirement, or is SHPO not required for this project as it is predominantly a steam distribution project that will not impact architectural elevations?

SHPO consultation has not been started but is a requirement. More design information is needed before consultation can be completed. If it is determined that there will be no impact, then a No Effect determination will need to be prepared by the contractor, for USCG signature.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section

01800_1.4, §1.4.3

§1.4.3 notes, 'The contractor is required to remove and then reinstall all sections of artificial sports turf that are within the footprint of construction.

The contractor is required to hire FieldTurf as a consultant or subcontractor.'

1.) For purposes to standardize cost proposals across all contractors bidding this project can the USCG provide the total Square Footage of field turf anticipated to be removed for repair.

Please see amendment.

7140186+USCGA

+Steam (2), Section 01800_1.1-

1.3

Throughout specification 01800_1.1-1.3 it notes, 'Commission replaced control points.' in relation to the DDC System.

Can the USCG advise what assumptions should be made in relation to the existing condition of the control points that are to be replaced? Will programming be required or should the contractor consider and plug and play situation.

Existing control points are operational. The CGA campus has sole sourced Siemens for HVAC controls. Section 1.12.2.1 lists the Siemens POC for controls, Jason Nilon.

RFP+Specs+60_1

7140186+USCGA

+Steam (2), Section

01800_1.12, §1.12.10

Commissioning

The SOW includes a Base Bid and three options, which include various components of the USCG Academy Steam Distribution System.

There is some concern for Commissioning and/or Testing and Balancing of newly installed components into system consisting of predominantly existing components and equipment. What are the expectations for Commissioning and/or Testing and Balancing of the newly installed Steam Distribution components? Is Commissioning / Testing and Balancing required for the entire system regardless if it is new or existing? If no, please clarify.

Commissioning / Testing and Balancing is required for specific mechanical equipment to be replaced. The intent is not to Commission the entire system.

Regarding TAB, for mechanical rooms where the entire piping system will be replaced, the designer of record (DOR) shall have a thorough understanding of the system to properly size piping. The intent of the existing TAB data (Appendix B) was to benchmark the existing flow condition. The responsibility of the contractor is to match the these flow requirements prior to demolition.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 127 1800_1.12 1.12.1.3

Please provide winter (heat/domestic water) and summer (domestic water) loads for each building on campus. Please include calendar schedule that these loads apply for each building.

See section 01550, page 3, 1.3.2 Temporary Boiler Sizing Criteria (min BTU requirements) for this information.

RFP+Specs+60_17

140186+USCGA+S

team (2) 73 01500 3.30 Please confirm if any roads/sidewalks on campus can be closed to perform the work.

See response to RFI-50

RFP+Specs+60_17

140186+USCGA+S

team (2) 73 01500 3.30 Please confirm which roads if any can only be shut down overnight.

During night, there are less restrictions with respect to road closures. However, it depends on the road, but single lane shall be open for emergency vehicles and can be taken down as long as it is coordinated up front with the Academy.

Contractor shall request any road closures 10 days in advance to alert customers and stakeholders. Sidewalks can also be closed depending on the

Entrance Tunnel at McAllister Site Walk

The entrance to the tunnel in McAllister headed toward Michel Hall Infirmary currently has high voltage electrical exposed on the wall (reference photo). This poses a possible safety hazard for entering and exiting this tunnel. Please confirm if protection will be installed around this electrical or that is the responsibility of the project.

Any protection /safety requirements shall be up to the contractor.

RFP+Specs+60_17

140186+USCGA+S

team (2) 12 01110 1.13

Please confirm if all the tunnel and manhole work is considered confined space.

The contractor shall coordinate with the CGA Safety and Occupational Health Specialist (SOH) to determine confined space requirements to ensure they comply with the minimum requirements as outlined in the CGA confined space ID & entry program.

For specific questions on the Coast Guard Academy confined spaces, see Chapter 4 - Confined Space Identification and entry program. This document will be located in the RFP under Attachment 13. See amendment.

RFP+Specs+60_17

140186+USCGA+S

team (2) 12 01110 1.13

Please confirm if the local fire department will act as the "rescuer" for all confined space work or if dedicated rescue teams need to be provided.

New London Fire Department will serve as the confined space rescue team.

The fire department DOES NOT require a phone call prior to entry. All emergency numbers are enclosed in enclosure 4 of the CGA confined space ID & entry program.

RFP+Specs+60_17

140186+USCGA+S

team (2) 16 01140 1.2.6

Please confirm maximum length of heat and domestic water shutdowns for each building

In general, shutdowns are to be done after approval, outside "Regular Hours", and determined on a case by case basis depending on the circumstances.

That could be several hours during "work week" days, and possibly longer if done over a weekend. Length of shutdowns within each building to be evaluated on case-by-case basis to mitigate impacts to on-going operations and ensure CG Academy core missions are not impacted. The time of year, duration of shutdown, how well impacts are mitigated will play a factor.

Contractor shall coordinate with CG Academy Facilities Engineering identify a mutually convenient shutdown plan.

RFP+Specs+60_17

140186+USCGA+S

team (2) 83 1550.00 1.3.6.1 (a)

Please confirm each building on campus has appropriate power source available for a temporary boiler.

See sheet MS-103 general note 1. "Temporary boiler and trailer locations are to be determined by the designer of record (DOR)" Also see sheet E-001 general note #13 "Electrical DOR to coordinate with CGA campus for phasing and to determine panelboard locations. CGA has 208 volts and 480 volts available.

See sheet E-601 USCGA electrical distribution one line diagram for voltages available.

RFP+Specs+60_17

140186+USCGA+S

team (2) 79 1550.00 Part 1

Please confirm which buildings have natural gas, along with size and pressure, and if this could be used to operate the tempoary boilers. If natural gas is available who is responsible for the fuel costs?

Refer to paragraph 01550-1.3.4.3. Natural Gas is not available.

RFP+Specs+60_17

140186+USCGA+S

team (2) 15 1140.00 1.10 Please confirm if the campus has any campus wide plant shutdown.

There are no campus wide boiler plant shutdowns. However, a single day [total duration of 24 hours maximum] every 12 months can be coordinated as long as the campus building heat is off [during cooling season] and 30-day advance notice is provided. Contractor shall coordinate with CG Academy Facilities Engineering to identify a mutually convenient shutdown plan.

RFP+Specs+60_17

140186+USCGA+S

team (2) 16 1140.00 1.2.3 Please confirm if the project has any restricted work hours.

Yes, the project has restricted work hours. Work outside regular working hours requires Contracting Officer approval. See RFP SECTION 01140, para. 1.2.2 and 1.2.3.

59 G-002 Please confirm depth of direct buried piping at all locations to be worked on.

Limited information is available, see attachments for record drawings of site.

60 G-002 Please confirm water table at all excavation locations. Limited information is available, see attachments for record drawings of site.

61 G-002 Please confirm where rock/bedrock exists at all excavation locations. Limited information is available, see attachments for record drawings of site.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 15 1140.00 1.20 Please identify any campus badging or background check requirements. See RFP SECTION 01140, para. 1.2.1.3 for Installation Access requirements.

63 MD-108

Please confirm the classroom and hallway floor will need to be cut at Chase C-1966 location 10C in ordered to get the new pipe from the exterior to the interior mechanical room which is not on the outside wall.

Confirmed.

64 G-002

Please confirm the classroom and hallway floor will need to be cut at Officers Club location 6E in ordered to get the new pipe from the exterior to the interior mechanical room which is not on the outside wall.

Confirmed.

65 G-002 Please confirm where rock/bedrock exists at all excavation locations. See response to RFI 61.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 129 1800_1.12 1.12.3.3.2

In reference to the direct buried piping, please confirm the insulation requirements for below ground. 1.12.5.7 states refer to below ground piping specifications, but the below ground Spec Section 01800 1.12.3.3.2section 1.12.3.3.2 only mentions an insul-800 type system

See RFI 93 response.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 135 1800_1.12 1.12.5.1

In reference to tunnel piping, please confirm if foam insulation with alumimum jacket is acceptable.

No, provide cellular glass with aluminum jacket.

60_17140186+PRI

CE+PROPOSAL+

FORM+ (1)

Please confirm this project is tax exempt

Generally, purchases and leases made by the Federal Government are immune from State and local taxation.

Wage+Determinati on_+CT+2023003 4+dtd+8_9_2024

Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation

Yes, prevailing wages are usually in effect for the life of a contract, unless the contract is modified or extended.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 118 1800_1.8 1.80 Please confirm if there are any domestic steel requirements

FAR 52.225-11 is the provision that remains in effect for this contract and there is no sufficient reason for the USCG to seek a waiver to this criteria.

7140186+USCGA

+Steam (2) 127 1800_1.12 1.12.1 Please confirm that the ASME Code requirements for this project are subject to B31.9, Building Services Piping The specific ASME sections will be decided by the DOR during the design phase.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 127 1800_1.12 1.12.1 Will the mechanical installation contractor be required to hold an ASME

U, S, H or R stamp?

There are no specific requirements on stamps. Follow the requirements of the

RFP.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 130 1800_1.12 1.12.3.7

Will hydrostatic testing be sufficient on all pipe welds or will x-ray be required?

No, Please see spec section 1.12.3.7 for pipe welding requirements.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 130 1800_1.12 1.12.3.7

If X-ray is required, what percentage of welds and who will be responsible for the cost of testing?

Please see spec section 1.12.3.7 for pipe welding requirements. Cost of testing shall be paid by the Contractor per spec section 1.12.3.7

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 137 1800_1.12 1.12.8

Will water for hydrostatic testing and flushing of piping systems be provided?

Yes

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 137 1800_1.12 1.12.8

Can discharge water from hydrostatic testing and flushing be allowed to go into sewer drains or do we need to provide a frac tank to dispose off site?

Water disposal can occur into the sewer drain.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 15 1140.00 1.10 Will tie-in shutdowns need to be done during off hours? Yes, See RFP SECTION 01140, para. 1.2.6

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 99 1800_1.1-1.3 1.40

Will building mechanical rooms be cleared of all stored debris prior to us entering those areas?

The condition of the mechanical rooms will match condition during the initial site visit. Any issues on stored debris will be handled by Facilities and coordinated with COR on a case by case basis. Contractor will be given sufficient space to work.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 123 1800_1.9 1.9.9.9

Please confirm if excavated material on direct buried pipe areas is acceptable for re-use as backfill in all areas above the manufacturers recommended pipe bedding

Excavated earth and stone material can be used as backfill provided that it meets the DORs specifications.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 123 1800_1.9 1.9.9.9

Please confirm if all excess fill materials including structural fill, broken concrete and asphalt will be allowed to stay on property or hauled offsite.

See amendment.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 108 1800_1.4 1.4.3

After site restoration including backfilling, topsoil and seed have been applied to disturbed site areas who is responsible for watering until grass has been established?

The contractor shall water the grass until the vegetation is established or until the site is turned over to the US Coast Guard.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 108 1800_1.4 1.4.3 Will water be provided for site restoration? Yes, water will be provided to water grass and plants.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 148 1800_1.18 1.18.4.1.9

Please confirm if the contractor is responsible for any rock removal that is encountered. If so, what is the assumed quantity of rock material?

The contractor is responsible for all rock removal that is encountered while replacing existing underground steam/condensate pipiong. See Amendment on how to price for bidding purposes.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 148 1800_1.18 1.18.4.1.9

Please confirm if a unit price can be established for rock removal as opposed to carrying in base bid.

See RFI #83.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 148 1800_1.18 1.18.4.1.9

If an extreme amount of rock is encountered/removed, please confirm if extra time will be added to the contract end date.

If an extreme amount of bedrock (ledge) is encountered, extra time will be added to the contract end date via contract modification.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 148 1800_1.18 1.18.4.1.9

Please confirm if there is a separate staging area onsite for fill material to be temporarily stockpiled for re-use.

See Spec Section 01500, Section 1.3.1 for staging area. (East half of Lot J) Area has been designated. Temp lay down areas may be requested as the project progresses. See RFP drawing, Sheet MS-103 (note 3) for the location of J-lot. Contractor will need to utilize off-site storage as there is limited space for material.

RFP+Specs+60_1

7140186+USCGA

+Steam (2) 107 01800_1.4 1.4.1.1

Campus this size we recommend having the property flown (aerial photography/mapping), is there any restrictions operating a drone (LiDAR) or plane above the campus?”

The contractor can use drones, however they need to get approval from the Chief of Security Forces.

88 AM0002

AM0002 extended the RFI cutoff to 24 December and the proposal due date to 13 January. However, no RFI responses have been provided by the Government and it now appears that none will be provided until after the cutoff date and all RFIs have been received. Over the next two weeks, many contractors and subcontractors, as well as the Government, are operating with reduced personnel and operations hours for the Christmas and New Year holidays. This directly impacts the Government's timeline to provide RFI responses to contractors, contractors' timeline to review and distribute to subcontractors, and subcontractors' timeline to review and provide their information back to contractors. Because of the holiday schedule, we request a proposal due date extension of 10 days after receipt of all RFIs, to have sufficient time to coordinate with subcontractors to develop and present the best possible technical and pricing solutions for the USCG's task order.

Proposals due extended through 25FEB2025 by Amendment 0003, based off of RFI response timeline possible future extensions.

60_17140186+US

CGA+CF+Drawing s 57 E-601

The electrical scope notes include the removal and replacement of existing light fixtures, switches, and wiring. Additionally, the mechanical and electrical scopes require the replacement of exhaust fans, pumps, and heat exchangers, along with associated electrical connections, motor switches, and wiring.

The bridging design documentation does not provide sufficient guidance to determine whether the existing panels and breakers have adequate capacity to support the new installation of the electrical and mechanical equipment. Please advise whether the contractors should assume that the existing panel boards have sufficient capacity or should assume they require replacement.

The assumption should be that the existing panelboards have sufficient capacity, however electrical DOR is responsible for visiting the site to verify everything shown in drawings and to verify that the assumption is correct.

Drawing G-002 &

G-003

Please provide information on the new steam piping routing from MH4 to the Boiler House, it was mentioned at the site visit that this may be required to be installed overhead/above ground however drawings show this piping being installed in the utility tunnel, please clarify for bidding purposes.

Site visit highlighted the lack of working space in the tunnel. For bidding purposes, contractor shall account for lack of space and include pricing to cut tunnel from top and install piping. After piping is installed in existing tunnel, the tunnel shall be made water tight. Piping aboveground is not acceptable.

Drawing G-002 &

G-003

Drawing G-003 seems to indicate the piping from MH6 to MH8 would be new and included under the Base Bid however drawing G-002 shows this portion as existing to remain. In addition, drawing MD-106 does not show removal of existing. Please confirm the steam and condendate piping from MH6 to MH8 is existing to remain for bidding purposes.

For bidding purposes, the steam and condensate piping from MH-6 to MH-8 does NOT need to be replaced. This piping is to remain in place.

92 01800 1.12.4.4 What is the design temperature and pressure required for the steam piping?

Boiler plant consists of three (3) 500 HP Cleaver Brooks Elite series Model #CBES ELITE-200-500-150-ST. Boilers operate at a working pressure of 100-110 PSI, and it has 2 pressure reducing valves (PRVs) that knock down pressure to 50-60 PSI. The local Building PRVs decrease pressure down to 15-20 PSI. All steam system including valves and fittings shall be rated for a minimum of 1.5 times operating pressure. DOR to specify temperature and pressure in final specifications.

93 01800

1.12.3.3.2 / 1.12.5.7

The specification doesn’t mention insulation for below ground piping however section 1.12.5.7 says to refer to below ground piping specifications, but the below ground section 1.12.3.3.2 only mentions an insul-800 type system but no specifics on insulation. Should pyrogel or mineral wool insulation be used?

Please see spec section 1.12.3.3.2 for requirements. The below piping is pre-insulated (from the factory) and not to be insulated in the field. As long as the insulation material used is equal to the insulation reference, the material is acceptable. The Basis of Design is Thermacor Duo-Therm 505. This product is suitable for site Classification "A" (all ground water and soil conditions) with an external covering of polyurethane insulation and an HDPE jacket. The carrier pipe insulation is specified by the DOR and can be mineral wool or Aero gel. Additional information can be found on manufacturer's website, DUO -THERM 505 Specification guide is DTSG 3.101 dated 11/2/2020.

94 01800 1.12.5.3 Is foam insulation with aluminum jacket acceptable for tunnel piping insulation in lieu of cellular glass with aluminum jacket

No, provide cellular glass with aluminum jacket.

95 01550 1.30 Do the temporary boilers require a CT Air Emissions Permit?

The actual emissions from the temporary boiler will need to be tracked and reported to meet the conditions of Section 22a-174-33a (50% below Title V) and the requirements for annual reporting of premises-wide emissions, which does not specifically exclude emissions from temporary emission sources.

As for a source permit for the temporary boiler, it will be exempt from permitting if it meets the requirement below:

Per Sec. 22a-174-3a. Permit to construct and operate stationary sources (2)(B)(iii), a portable engine or boiler temporarily replacing an existing engine or boiler, provided the replacement units have a combined emission rate equal to or less than the existing units and that the number of days total that any and all such portable engines or boilers may be used does not exceed ninety (90) days in any calendar year[.]

Alternatively, if it does not meet the requirement above, there are some exemptions in Sec. 22a-174-3b generally related to external combustion units, but USCGA would need additional information about the equipment such as fuel source and content, heat input capacity, and stack height (if applicable).

96 M-601

Can the government confirm that replacement of major equipment listed on M-601 (heat exchangers, pumps, expansion tanks, air separators, exhaust fans, etc.) is a like and kind replacement and no engineering or sizing calculations are required or needed.

Replacement shall be in kind and match existing capacity.

97 01800 1.12.2

The RFP requires providing DDC control systems for equipment being replaced in specific buildings (e.g., Billard Hall, etc.). Is the new DDC system limited to specific equipment or does the government envision the new DDC controls to be integrated into an existing building BMS?

DDC scope is limited. New DDC Controls for equipment being replaced only and the Controls shall tie into the existing Siemens System. Existing points exist, but will require new actuators, control valves as required. See POC for Siemens in the Spec.

98 01800 1.12.3.3

Steam and condensate pipe sizes have been provided on the RFP drawings. Typically, the layout and operation of a steam distribution system involves condensate drain points, steam traps, etc. Please confirm that the scope of work also requires the replacement of steam traps and appropriately sized and placed condensate drain points.

Yes, replacement of steam traps and properly sized condensate drain points are required. The Designer of Record shall incorporate this into the final design to include all components of the steam/condensate piping including expansion, safety relief, venting, etc.

99 01800 1.12.3.3.2 Do direct buried steam pipes require cathodic protection?

No, Cathodic Protection is not required per manufacture recommendations.

Please see underground piping specification for pre-insulated piping and leak detection requirements and reference.

100 01800 1.12.3.3

Steam and condensate pipe sizes have been provided on the RFP drawings. Can the government confirm that this is a like and kind replacement and no engineering or sizing calculations are required or needed.

Replace in kind. However, design calculations are required by the Designer of Record to properly design all the components of a steam and condensate system. This includes but is not limited to expansion, venting, steam traps, and safety valves.

101 01800 1.12.6 Per the RFP, new pipe supports are required for the new steam and condensate lines. Are design calculations required for the new lines?

Yes, design calculations are required.

102 01800 1.12.4.8 Are design calculations required for expansion loops? Yes, design calculations are required.

Will topographic survey and underground utility locations and depths be provided in AutoCAD format?

See attachments for utility information.

104 Are record civil plans available? See attachments for utility information.

Are existing section details of pavement, walks, football field, etc.

available for use as replacement details?

Limited information is available. See attachments for information.

106 01800 1.18.2.1 Who is coordinating the SHPO and CATEX applications and approval processes (1.18.2.1)?

SHPO consultation will be prepared by the contractor once by the 65% Design.

The government will review and sign the consultation package.

CATEX REC is included in Attachment 7.

107 01800 1.9.13.4 Who will be responsible for testing of caulk, paint, mastics and other building products for PCBs prior to demolition (1.9.13.4) ?

The contractor is responsible for testing caulk, paint, mastics and other building products prior to demolition.

108 01800 1.18.4.1.8/1.

18.5.2.1

Who will be responsible for testing of wastes and making waste determinations (1.18.4.1.8/1.18.5.2.1)?

The contractor is responsible for testing of wastes and making waste determinations.

109 01800 1.9.13.6/1.18 .4.1.9/1.18.5.

2.2

Who will be responsible for sampling of excess soils and making waste determinations (1.9.13.6/1.18.4.1.9/1.18.5.2.2)?

The contractor is responsible for sampling excess soils and making waste determinations.

110 01800 1.18.5.3.1 Who will be responsible for coordination of SPCC requirements for temporary fuel storage (1.18.5.3.1)?

The contractor will coordinate with the local unit. The Academy SPCC was included in Attachment 7.

111 Appendix C Are there other environmental inspections for areas not covered by the survey reports provided in Appendix C.

No, all available inspections have been included.

112 Appendix C Will demolition and renovation work occurring in other areas of the building also require inspections?

Unsure what inspections or other areas are being referenced regarding the lead/asbestos survey. Contractor is responsible for requirements in the work area.

113 4 01800 1.90

Section 01800_1.9 page 4 states that there are “no known PCBS” in area of renovation work. Has testing been performed on suspect surfaces to be disturbed by renovations? Should we carry testing of these materials?

Confirmed, No PCB testing is required.

114 01800 1.18.4.1.15

Is there a schedule of steam demands for building heat and domestic heat loads in each building included in the project and is there any reason to expect that the temporary boiler burning oil would have capacity greater than 25 MMBTU/hr and not be subject to “permit by rule” requirements? (1.18.4.1.15)?

The RFP includes information on how to assess the design capacity of the temporary boiler by looking at steam velocity of the existing piping. The final capacity will depend on the specific phasing plan submitted by the contractor.

For example, steam in the summer is limited to domestic hot water. In the fall/winter, steam is used for building heat and domestic water. Smaller boilers would be required in the summer but will extend the construction schedule.