Appendix D - Cost Proposal - Amended 2020509.docx
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- Solicitation number
- 25RFP-26-0904004-0001
- Issued by
- Minnehaha County, South Dakota
About this file
The document is a Cost Proposal Appendix (Appendix D) for the South Dakota Department of Health's Office of Family Nutrition Services WIC Electronic Benefits Transfer (EBT) Services procurement. The Request for Proposal (RFP) seeks to establish a new EBT system contract for the WIC program, with a transition date of October 1, 2026, and a contract term of five years with potential two one-year extensions. Proposals are due by November 6, 2025, and the project will support approximately 13,765 participants across 8,955 families and 160 WIC vendors. The procurement covers comprehensive electronic benefit transaction services, including system components, hardware, software, interfaces, professional services, WIC cards, equipment, and transaction processing.
The pricing structure is based on a Cost Per Case Month (CPCM) model, with billing tied to active cases and deployed equipment. The cost proposal includes detailed pricing for WIC EBT services, retail WIC-only POS devices, clinic devices, optional services like card sleeves and 24/7 customer service, and a rate table for additional work and change requests. The system must integrate with the state's existing Management Information System (MIS) and support approximately 63 card readers across 62 local offices and the state office. The vendor will be required to provide comprehensive cardholder and vendor support, manage point-of-sale devices, and maintain strict security compliance, with the ability to accommodate up to 1,000 hours of annual modifications through a change order process.
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Text version
Appendix D – Cost Proposal
Table 1
| Ongoing |
| Extension Year (s) |
| Project Total |
| One-Time |
| Year 1 |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| Please price per year as needed. |
Implementation/Transition
Hardware
Software
Training
Maintenance
Outsourcing
Consultant
Hosting
License Fees
Other (Please identify)
Other
(Please List)
Project Total
All requirements marked as Optional in Appendix C – eWIC Function and Service Requirements shall be included in the table below in the Optional Service Pricing area. They should be marked and priced separately by requirement number. Please add additional lines for each optional requirement.
Table 2
| Item |
| Cost |
| Cost Basis |
CPCM Pricing WIC EBT Services Cost Per Case Month (CPCM) Only active cases will be billed on a monthly basis. Active cases are defined as having food benefits become available for withdrawal withing the billing month.
Cost Per Case
Retail WIC-only POS Devices Model/Item monthly lease price, maintenance and supplies. Please update model in the Offeror’s response.
State will be billed for WIC -only POS terminals deployed by contractor and active within the State for the billing month.
Cost Per Unit
Clinic Device Pricing
*Magnetic stripe reader for clinics
Cost Per Unit
*PIN selection terminals for clinics
Optional Service Pricing
Card Sleeve Pricing The card protection sleeves may have fold-outs that allow for entry of WIC clinic appointments and may include high-level information concerning eligible WIC food items.
Cost Per Unit
24/7 Live Customer Service Pricing per CPCM.
Contractor customer service is available for assistance 24/7, and includes U.S. based customer service.
Cost per Case
Optional Requirement Number X (add additional rows as needed.)
*Cost is purchase price per unit, inclusive of taxes and shipping. The State understands that these devices are non-repairable, and maintenance is not included or offered in price. Upon defect, purchase of replacement is needed.
Table 3 Additional Work (Including Change Requests)
| Item |
| Description |
| Position/Role/Task |
| Position/Role/Task |
| Position/Role/Task |
| Position/Role/Task |
| Position/Role/ |
| (hourly rate) |
| (hourly rate) |
| (hourly rate) |
| (hourly rate) |
| (hourly rate) |
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