Appendix D - Cost Proposal - Amended 2020509.docx
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- Solicitation number
- 25RFP-26-0904004-0001
- Issued by
- Minnehaha County, South Dakota
About this file
The document is a Cost Proposal Appendix (Appendix D) for the South Dakota Department of Health's Office of Family Nutrition Services WIC Electronic Benefits Transfer (EBT) Services procurement. The RFP seeks to establish a contract with a qualified EBT contractor to provide comprehensive electronic benefit transaction services, with the primary objective of transitioning to a new EBT system by October 1, 2026. The contract will span five years with potential two one-year extensions, serving approximately 13,765 participants across 8,955 families and 160 WIC vendors. Proposals are due by November 6, 2025, with the procurement focusing on a system capable of transaction processing, card management, and vendor enablement.
The pricing structure is based on a Cost Per Case Month (CPCM) model, with billing tied to active cases and deployed equipment. The cost proposal includes detailed pricing for WIC EBT services, including monthly lease prices for WIC-only POS devices, clinic devices, card sleeves, and 24/7 live customer service. The system must support approximately 63 card readers across 62 local offices and the state office, with a comprehensive pricing model covering system components, hardware, software, interfaces, professional services, WIC cards, equipment, and transaction processing fees. The contract allows for additional work and change requests, with provisions for up to 1,000 hours of modifications annually, indicating flexibility in potential scope expansion.
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Text version
Appendix D – Cost Proposal
Table 1
| Ongoing |
| Extension Year (s) |
| Project Total |
| One-Time |
| Year 1 |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| Please price per year as needed. |
Implementation/Transition
Hardware
Software
Training
Maintenance
Outsourcing
Consultant
Hosting
License Fees
Other (Please identify)
Other
(Please List)
Project Total
All requirements marked as Optional in Appendix C – eWIC Function and Service Requirements shall be included in the table below in the Optional Service Pricing area. They should be marked and priced separately by requirement number. Please add additional lines for each optional requirement.
Table 2
| Item |
| Cost |
| Cost Basis |
CPCM Pricing WIC EBT Services Cost Per Case Month (CPCM) Only active cases will be billed on a monthly basis. Active cases are defined as having food benefits become available for withdrawal withing the billing month.
Cost Per Case
Retail WIC-only POS Devices Model/Item monthly lease price, maintenance and supplies. Please update model in the Offeror’s response.
State will be billed for WIC -only POS terminals deployed by contractor and active within the State for the billing month.
Cost Per Unit
Clinic Device Pricing
*Magnetic stripe reader for clinics
Cost Per Unit
*PIN selection terminals for clinics
Optional Service Pricing
Card Sleeve Pricing The card protection sleeves may have fold-outs that allow for entry of WIC clinic appointments and may include high-level information concerning eligible WIC food items.
Cost Per Unit
24/7 Live Customer Service Pricing per CPCM.
Contractor customer service is available for assistance 24/7, and includes U.S. based customer service.
Cost per Case
Optional Requirement Number X (add additional rows as needed.)
*Cost is purchase price per unit, inclusive of taxes and shipping. The State understands that these devices are non-repairable, and maintenance is not included or offered in price. Upon defect, purchase of replacement is needed.
Table 3 Additional Work (Including Change Requests)
| Item |
| Description |
| Position/Role/Task |
| Position/Role/Task |
| Position/Role/Task |
| Position/Role/Task |
| Position/Role/ |
| (hourly rate) |
| (hourly rate) |
| (hourly rate) |
| (hourly rate) |
| (hourly rate) |
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