Appendix B Specificatons.pdf

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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TABLE OF CONTENTS 00 00 10 - 1

DIVISION 1 GENERAL REQUIREMENTS

Section 01 10 00 Summary

Section 01 21 00 Allowances

Section 01 14 00 Work Restrictions

Section 01 29 00 Payment Procedures

Section 01 30 00 Electronic Project Management (ePM) System

Section 01 31 00 Project Management and Coordination

Section 01 31 20 Critical Path Method Scheduling

Section 01 32 00 Construction Progress Documentation

Section 01 33 00 Submittal Procedures

Section 01 40 00 Quality Assurance and Control

Section 01 42 00 References

Section 01 59 30 Security Regulations

Section 01 59 50 Safety & Health

Section 01 60 00 Product Requirements

Section 01 70 00 Execution Requirements

Section 01 73 10 Cutting & Patching

Section 01 73 20 Selective Demolition

Section 01 74 19 Construction Nonhazardous Waste Management and Disposal

Section 01 77 00 Closeout Procedures

Section 01 78 10 Project Record Documents

Section 01 78 22 Operation and Maintenance Documentation

Section 01 82 00 Demonstration & Training

Section 01 91 13 General Commissioning Requirements

Section 07 84 00 Firestopping Penetrations, Joints and Perimeter Fire Barriers

Section 28 31 01 Multiplex/Addressable Voice Evacuation Fire Alarm Systems

APPENDIX B-SPECIFICATIONS

TABLE OF CONTENTS

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TABLE OF CONTENTS 00 00 10 - 2

END - TABLE OF CONTENTS

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SUMMARY 01 10 00 - 1

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

PROJECT INFORMATION

A. Project Name and Location: Fire Alarm Systems Design Build Replacement Project: Warren B.

Rudman Courthouse – 55 Pleasant Street #10, Concord NH 03301. and James C. Cleveland

Federal Building, 53 Pleasant Street #10, Concord NH 03301 Concord NH.

B. Project Summary Description: This is a design-build project that involves the complete upgrade of the fire alarm and emergency communication system at the Cleveland Federal Building and

Rudman Federal Courthouse. This includes the design and installation of a new fully addressable fire alarm system and removal of the current fire alarm system. The existing fire alarm system is to be removed after full testing and acceptance from GSA of the new fire alarm system, followed by all required patch and repair activities.

C. The project shall be designed and constructed by the General Contractor.

D. The contracting Officer(s) for the project is:

Ms. Michele Valenza.

Acquisition Management Division (1PQB)

New England Region, Public Building Service

U.S. General Services Administration

10 Causeway Street, 11th floor

Boston, MA 02222-1047

617-565-8508 Office

857-383-8973 Cell michele.valenza@gsa.gov

1.2 WORK SEQUENCE

A. Refer to Statement of Work.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

mailto:michele.valenza@gsa.gov

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SUMMARY 01 10 00 - 2

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 10 00

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WORK RESTRICTIONS 01 14 00 - 1

SECTION 01 14 00

WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Government will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. During the construction period, the Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the

Government's right to perform work or retain other contractors to perform work on portions of the project.

C. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for

Government occupancy and public use.

1. Confine operations to the areas directly impacted by the Fire Alarm installation. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep entrances serving the premises clear and available at all times to the Government, Government employees, and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies coordinate with the Building Manager.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall

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WORK RESTRICTIONS 01 14 00 - 2

become the property of the Contractor and shall be removed from the site. The Contractor shall make every effort to recycle or salvage those materials and provide the Government salvage/recycling receipts listing details of the transaction. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. No parking or dumpster space will be available on site during working hours of the building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

11. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

12. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

13. City permits and inspections: The Contractor is responsible for obtaining any necessary permits and making arrangements for any necessary inspections. The Contractor is hereby alerted that the fee for City inspectors will increase if less than 24 hours notice is given to the City. All fees and payments for permits and inspections shall be the responsibility of the Contractor, at no additional cost to the Government.

14. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

15. Coordinate with the GSA Building Manager and the COR for site access.

16. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

17. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

18. Protect building site from flying debris.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere

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WORK RESTRICTIONS 01 14 00 - 3

with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established

Government Holidays

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be 7:30 -5:00PM.

D. Contractor's Required Working Hours: The following work shall be performed during

Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

E. Contractor’s After Hours Work: Contractor to perform after hours work in specific areas of the facility as identified on the existing drawings located in Existing Facilities References section –

Attachment A – Existing Conditions and After Hours Work Plan.

F. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting

Officer's approval at least 72 hours before proceeding with any work during Government

Unoccupied Hours.

G. Temporary Suspension of Work: Not Applicable

END OF SECTION 01 14 00

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ALLOWANCES 01 21 00 - 1

SECTION 01 21 00

ALLOWANCES

PART 1 - GENERAL

RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract, including Federal Acquisition Regulations (FAR) and General Services

Administration Acquisition Regulations (GSAR) contract clauses, and other Division 01

Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are described in the Contract Documents as allowance items. The purpose of allowance items is to defer selection of actual products and systems to a later date when direction will be provided to the Contractor. The Contracting Officer will issue

Modifications to incorporate allowance items in the Work after actual products and systems have been determined.

B. Types of allowance items include the following :

1. Lump-sum allowance items.

1.3 SELECTION AND PURCHASE

A. Prior to receiving Notice to Proceed for Construction, advise the contracting officer of the date when final selection and purchase of services for the Hazardous Material abatement required to do the installation including a pre-alternation assessment, testing, and abatement of ACM and

PACM described by an allowance item must be completed to avoid delaying the Work.

Allowances must be included in all schedule submissions.

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ALLOWANCES 01 21 00 - 2

1.4 ACTION SUBMITTALS

A. Submit proposals for the Hazardous Material abatement required to do the installation including a pre-alternation assessment, testing, and abatement of ACM and PACM described by allowance items in the form specified for Change Orders.

1.5 INFORMATIONAL SUBMITTALS

A. Submit copies of invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each unit-price and quantity allowance item.

B. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

B. Modifications based on an allowance item shall include cost to Contractor of specific products and systems selected by the contracting officer under allowance and shall include taxes, freight, delivery to Project site, Contractor's costs for receiving and handling at Project site, labor, installation, overhead, and profit.

1. If requested by the contracting officer, purchase additional quantities under unit-price or quantity allowances and prepare unused material for storage by Contracting officer.

Deliver unused material to Contracting officer's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCE ITEMS

A. Modifications to an allowance item shall comply with the changes clauses and any other contract modifications procedures found in the Contract Documents.

B. Contracting officer reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

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ALLOWANCES 01 21 00 - 3

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance item promptly on delivery for damage or defects.

Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance item with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCE ITEMS

A. Allowance Item No. 01: Lump Sum Allowance (not to exceed): Asbestos Pre-Alteration

Assessment, Testing, and Abatement of ACM and PACM contractor expects to encounter during project construction. Abatement is expected to be limited in scope to materials disturbed by select demolition and removal of existing Fire Alarm System and associated equipment and installation of new system in accordance with project requirements. All Asbestos work must comply with Appendix A Owner's Project Requirements, Architectural Requirements: para. c.

END OF SECTION 01 21 00

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PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract

Sum to various portions of the Work and used as the basis for reviewing Contractor's Requests for Payment. The Agreement provides further details.

B. Request for Payment: Contractor invoice and request for progress payment, with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Coordinate preparation of the schedule of values with preparation of

Contractor's construction schedule. The Agreement provides further details Submit the schedule of values to GSA at earliest possible date but no later than 14 days before the date scheduled for submittal of initial Requests for Payment.

B. Format and Content: Use the work breakdown structure from the CPM schedule as a guide to establish work branches for the schedule of values. Provide at least one work branch for each

Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project Name:

b. Project Number:

c. Contract Number:

d. Project Region:

e. Building/Facility Name:

f. Building/Facility Number:

g. Contractor's name and contact information:

h. Date of submittal.

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PAYMENT PROCEDURES 01 29 00 - 2

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each work branch and subordinate line item listed:

a. Related Specification Section.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Modifications that affect value.

g. Dollar value of the following, as an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports. Provide multiple subordinate line items for work branches with values in excess of five percent of the Contract Sum.

4. Options: Provide a separate line item in the schedule of values for each exercised Option.

5. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

6. Schedule Updating: Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are governed by the FAR contract clauses included in this Contract.

1. The government will delineate the requirements for Requests for Payment prior to the preconstruction conference.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests and payments as paid for by GSA.

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PAYMENT PROCEDURES 01 29 00 - 3

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the First of the month. The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Request for Payment along with construction progress report seven days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

2. Request for Payment Forms: The Agreement provides further details.

3. Include project information items required by GSA with each Request for Payment.

D. Request Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. GSA will return incomplete

Requests without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for

Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to GSA, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous

Request for Payment and on or before effective date of current Request for

Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

4. Transmittal: The Agreement provides details

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PAYMENT PROCEDURES 01 29 00 - 4

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

12. Initial progress report.

13. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Certificate of

Substantial Completion, submit a Request for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Certificates of Substantial Completion issued previously for

GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 29 00

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ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM0 01 30 00 - 1

SECTION 01 30 00

ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction

Management Software. Click on this link for the ePM minimum requirements:

https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings

Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database ) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document

Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

https://insite.gsa.gov/portal/category/517870

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ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM0 01 30 00 - 2

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

B. Contents of ePM

1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract

Documents. The current ePM Minimum Requirements can be found at:

http://www.gsa.gov/epm.

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with

Meridian Proliance.®

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm.

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system.

The GSA Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

http://www.gsa.gov/epm http://www.gsa.gov/epm

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ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM0 01 30 00 - 3

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. For up to date

GSA HSPD-12 information: www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 30 00

http://www.gsa.gov/hspd12

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Fire Protection System Interruptions

8. Cleaning and protection.

1.2 INFORMATIONAL SUBMITTALS FOR LARGE PROJECTS

A. Key Personnel Names: Within 7 days of Notice to Proceed, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, in ePM system directory and by each temporary telephone. Keep list current at all times.

1.3 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

6. Startup and adjustment of systems.

1.4 COORDINATION DRAWINGS

A. Prepare coordination drawings where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components shown on separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

4. Show location and size of access doors.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

B. Refer to Divisions 22, 23, and 26 (if applicable) Plumbing, Heating Ventilating and Air

Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

D. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

E. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: The Drawings are available in CAD.

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for

Project.

1.5 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

B. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the

Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant party of the project, including the

Government.

1.6 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

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9. Temporary services and facilities.

C. Provide a full-time mechanical and electrical coordinator, experienced in the coordination of mechanical and electrical construction of the types required for the project. The mechanical and electrical coordinator shall be licensed to practice as a professional engineer in the location of the project, and shall coordinate mechanical and electrical activities, including but not limited to the following:

1. Scheduling and sequencing of mechanical and electrical activities.

2. Sharing access to mechanical and electrical work spaces.

3. Integration of mechanical and electrical work into limited spaces available for mechanical and electrical installations.

4. Protection of mechanical and electrical work.

5. Cutting and patching for mechanical and electrical work.

6. Tolerances for mechanical and electrical work.

7. Preparation of mechanical and electrical coordination drawings.

8. Mechanical and electrical inspections and tests.

9. Use of mechanical and electrical temporary services and facilities.

D. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section

"Safety and Health."

E. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

1.7 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

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2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

r. Energy conservation

s. Waste management

t. Commissioning, if applicable

B. Progress Meetings: The Design–Build Contractor shall conduct weekly progress meetings.

During design phase these meetings shall be conducted at the Site or via a video conference call. During construction phase these meetings shall be conducted at the site. The recording, preparation, and distribution of meeting minutes shall be the responsibility of the Design Build

Contractor. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Meeting Minutes: Meeting minutes shall be kept and distributed to the project team within 48 hours following the meeting.

3. Agenda: Agenda shall be provided at a minimum 24 hours in advance of meetings.

Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

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a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor's Construction

Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

Provide and review a 3week look-a-head schedule for weekly review.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

4. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

Attendees: Authorized representatives of GSA, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

1. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

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b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts, if any.

l. GSA's partial occupancy requirements.

m. Installation of GSA's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

2. Minutes: Entity conducting meeting will record and distribute meeting minutes within 3 working days.

1.8 ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

A. A secure, web-based, electronic project management (ePM) system will be provided by GSA to accommodate information exchange needs of the Project. The ePM system will be maintained continuously through completion of the Construction Stage. All communications between the

GSA, Contractor, and other entities involved in the execution of the Project shall be captured and recorded in the ePM system. User licenses and training will be provided for GSA and

Contractor members of the Project Delivery Team who will require access to the ePM system.

B. Contractor shall use ePM system for communications with GSA and other entities involved in

Project. Electronic storage and transmission of information via the ePM system shall comply with GSA's Document Security Requirements.

1.9 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

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3. Plan must be approved in writing by the Building Manager and the Government or the

Government's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the

Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and

Government's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.10 FIRE PROTECTION SYSTEM INTERRUPTIONS

A. When the fire sprinkler and fire alarm system is required to be interrupted/disabled, the GSA’s

Guidelines for Fire Watches and Temporary Removal of Fire Protection System from Service must be followed. See Appendix C and D. In addition NFPA 241 shall be reviewed and followed. Compliance plans shall be submitted to the design team FPEPE for review.

1.11 SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in

Division 1 Section "Submittal Procedures".

B. Waste Management: Within 15 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Staff Names: Within 15 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the

Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

1. Post copies of this list on ePM, in the project meeting room, temporary field office and at each temporary telephone location.

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D. Utility Service Interruptions: No later than 15 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS (Not applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

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10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and inset infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper…