Final DB Fire Alarm SOW_with amendment changes due to bidder questions 09.25.2020.docx

General Services Administration Region I

Design Build Statement of Work for Replacement of Fire Alarm System James C. Cleveland Federal Building & Warren B. Rudman Federal Courthouse, Concord, NH

March 5, 2020 100% Final Submission

Submitted by:

BBIX, LLC

102 South Street, Suite 3 Boston, MA 02111

PROPERTY OF THE UNITED STATES GOVERNMENT.

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS AND/OR DOCUMENTS WITHOUT THE

EXPLICIT PERMISSION OF THE U.S. GENERAL SERVICES

ADMINISTRATION IS PROHIBITED. DISTRIBUTION TO THOSE WITH OTHER THAN A NEED TO KNOW IS STRICTLY FORBIDDEN.

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TABLE OF CONTENTS

OWNER REQUIREMENTS:

APPENDIX A – OWNER’S PROJECT REQUIREMENTS

APPENDIX B – SPECIFICATONS

APPENDIX C – TEMPORARY REMOVAL OF FIRE PROTECTION SYSTEMS SPECIFICATIONS

APPENDIX D – GUIDELINES FOR FIRE WATCHES DURING SPRINKLER OR FIRE ALARM IMPAIRMENT IN FEDERAL BUILDINGS

EXISTING FACILITY REFERENCES:

ATTACHMENT A – EXISTING CONDITIONS & AFTER HOURS WORK PLAN

ATTACHMENT B – EQUIPMENT INVENTORY LIST

ATTACHMENT C – TYCO SIMPLEX GRINNELL FIRE ALARM DRAWINGS

ATTACHMENT D – FIRE ALARM POINTS LIST

ATTACHMENT E – SIMPLEX GRINNELL FIRE ALARM TEST 2018

ATTACHMENT F – RADIO FREQUENCY SURVEY

ATTACHMENT G – HAZMAT REPORTS

ATTACHMENT H – CITY OF CONCORD FIRE DEPARTMENT NOTICE

GSA Contract No. GS-01P-14-BW-D-0024

Statement of Work Pages ii of 58 Design-Build Replacement of Fire Alarm System Design-Build Scope of Work for the Pages iv of iv Replacement of Cleveland/Rudman Building Fire Alarm System

1.0 PROJECT DESCRIPTION

1.1 Project Type

This is a design-build project that involves the complete upgrade of the fire alarm and voice evacuation system at the Cleveland Federal Building and Rudman Federal Courthouse located in Concord, NH. For brevity, any reference to the fire alarm system will imply fire alarm and voice evacuation system.

1.2 Project Goals and Objectives

GOALS:

To increase the level of life safety provided in these buildings by replacing the existing fire alarm system. The new fire alarm system is to be an integrated analog addressable voice evacuation fire alarm system that meets the current codes and standards and complies with NFPA 72 and PBS P-100 requirements.

OBJECTIVES:

To design, construct, and commission a new fully addressable fire alarm system and remove the current fire alarm system which lacks a voice evacuation feature.

1.3 Project Delivery Approach

This project will progress in the following sequence: Design Phase (including Pre-Design Phase) and Construction/Installation/Commissioning Phase. After the final design drawings have been reviewed and approved by GSA, the documents will serve as the basis for beginning the construction work.

1.4 References

1. GSA PBS P-100, GSA Facility Standard for Public Buildings (most current edition)

2. NFPA 101 (2018)

3. NFPA 13 (2019)

4. NFPA 72 (2019)

5. NFPA 70 (2017)

6. NFPA 241 (2019)

7. International Building Code (2018)

8. International Fire Code (2018)

9. Architectural Barriers Act Accessibility Standard (ABAAS)

10. U.S. Courts Design Guide

11. USMS 64: Requirements and Specifications for Special Purpose and Support Space Manual

12. GSA Design Guide for Operational Excellence

13. FCIA Manual of Practice (most current edition)

2.0 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all Phases of the project as described in the Scope of Services, Section 3.0.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), New England Region (Region 1), hereinafter referred to as the GSA.

This contract includes both Design Phase services and Construction Phase work, all to be performed by the DB Contractor. Design Phase services include providing Design Development and Construction Document services. Construction Phase work includes performance of construction and commissioning of the complete system. The DB Contractor shall proceed with the Design Phase services upon receipt of the GSA Notice to Proceed with that portion of the work. The GSA will issue a Notice to Proceed for the Construction Phase work upon completion of the Design Phase services and the GSA’s approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Designer of Record (DOR) for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work (SOW).

2.2 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team may include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

2.2.1 Contracting Officer (CO)

The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and may make related determinations and findings. The CO will designate to the DB Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

2.2.2 Project Manager (PM)

The Project Manager is the point-of-contact for all operational and administrative issues generated throughout the life of the project. The Project Manager plans, coordinates and controls all primary and supporting administrative, contractual, technical, and quality control activities necessary to successfully complete the project. The Project Manager monitors contract/project progress, reporting directly to senior GSA management.

2.2.3 Contracting Officer's Technical Representative (COTR)

The Contracting Officer's Technical Representative may act for the CO within delegated authority limits. Unless otherwise noted, on behalf of the CO, the COTR is responsible for the technical administration and coordination of this project. The COTR provides field-level and technical direction. The COTR is the Government's point of contact for post award information exchange, submittal reviews, construction inspection/tests, and all administrative duties associated therewith.

2.2.4 Regional Fire Protection Engineer (RFPE GSA)

Will address and make a recommendation to the CO for approval or disapproval of all Change Order requests, review design drawings as well as shop drawings, and to take part in witnessing Fire Alarm acceptance testing. The Regional Fire Protection Engineer (RFPE) will serve as the Authority Having Jurisdiction (AHJ) for the project.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.3 Owner’s Project Requirements (OPR)

The Design Phase services and Construction Phase work under this Statement of Work (SOW) must comply with the GSA owner’s project requirements (OPR) documentation provided as listed below:

1. Appendix A – Owner’s Project Requirements

2. Appendix B – Specifications

· Section 01 10 00 Summary

· Section 01 21 00 Allowances

3. Appendix C – Temporary Removal of Fire Protection Systems Specifications

4. Appendix D – Guidelines for Fire Watches During Sprinkler or Fire Alarm Impairment in Federal Buildings

5. Attachment A – Existing Condition Tenant Drawings and After Hours Work Plan

2.4 Budget

The DB Contractor is to provide a firm fixed price for design, construction, and commissioning of the project.

2.5 Schedule

The DB Contractor is to provide a proposed project schedule in compliance with Division 1 Specification 01 31 20 CRITICAL PATH SCHEDULING.

2.6 DB Contractor Team

The DB Contractor shall provide in-house or contracted experts in disciplines listed in PBS P-100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

· Project Manager

· Project Engineer

· Engineers and designer, disciplines as needed

· Construction Superintendent /Quality Control Superintendent

· Safety Officer

· Industrial Hygienist

A named team member shall be provided for each requirement. One person may perform multiple key member responsibilities. The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

Any subcontractors and outside associates or consultants required by the DB Contractor in connection with the performance of the services required under this contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations. The DB Contractor shall obtain the GSA written consent before making any substitution for these subcontractors, associates, or consultants.

Repeated failure or excessive delay by the DB Contractor to provide qualified personnel that meet project requirements and are acceptable to the Government may be deemed sufficient reason by the CO to terminate work as provided in the Termination for Default clause of this contract.

2.7 Performance Objectives

Standards and Criteria Documents

Criteria Conflicts

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

Sustainable Design

Sustainable design is to be utilized wherever possible.

Fire Protection/Life Safety

The DB Contractor will ensure that the upgraded fire alarm system meets the requirements of references listed in Section 1.4, complies with the GSA PBS P-100 guidelines, has been tested, commissioned, and is fully operational, approved by third party FPEPE and GSA FPE approval. Certification forms from NFPA-72 will be provided to the GSA signed by DB Contractor.

Site Investigation

Attendance of the pre-proposal Conference is mandatory. The conference provides an opportunity to discuss and clarify this Request for Proposal (RFP), including design programming and specification requirements, proposal submission requirements, roles and responsibilities, etc. However, nothing said or represented in the conference shall be deemed to modify the SOW requirements unless followed by a written amendment. DB Contractors are requested to submit questions relative to the SOW at least ten (10) calendar days in advance of the conference so the Contracting Officer may prepare responses.

DB Contractors, who plan to attend, should contact the GSA Contracting Officer to obtain site access approval prior to the conference. At least 4 business days prior to the site investigation the DB contractors are required to submit a list of attendees; first & last name and company they are representing. It is recommended the parties show up 20 minutes early to allow for time to be processed through the security station.

Site Access: Because of the fact that the project is located in a fully operating federal building, site access for DB Contractors will only be available at the Pre-Proposal conference. Pre-award consultation with GSA Property Management Office staff or involved tenants is not permitted. All site related questions shall be addressed at the Pre-Proposal Conference or be submitted in writing to the GSA Contracting Officer.

2.8 Project Management Responsibilities

Management Plan

Provide a completed management plan within 14 days after Notice to Proceed (NTP) describing in detail the program and requirements for executing the work planned for each Phase and the participating organizations. The management plan shall ensure that Court operations are NOT interrupted during the project work. The management plan shall include the following items:

Project Definition

Known characteristics of the project described in general terms that reflect the DB Contractor’s basic understanding of the project. The definition shall include the projects’ overall schedule, budget, physical, technical and other objectives defined and updated. The definition shall also include a narrative description of the work to be performed by the DB Contractor and by the government during each phase of the work.

Team Composition

A summary chart showing interrelationships among the DB Contractor’s employees, consultants and subcontractors, the GSA Contracting Officer (CO), GSA Project Manager (PM), and the GSA Contracting Officer’s Representative (COR). Show organizational elements participating in the project for each phase. All major participants in the project, whether firms or individuals identified to the extent known along with their responsibilities clearly defined and the relationship and lines of communication between each identified. Provide a project contact sheet noting addresses, email address and phone and fax numbers for key contacts in each organization. Provide NICET IV training certificates for the fire alarm vendors as well as certificates for factory training on the system they intend to install.

Submissions

An electronic copy of the Management Plan in Portable Document Format (PDF) shall also be submitted.

Communications Plan

The DB Contractor shall develop a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project Phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.9 Electronic/Print Media

Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings must conform to the GSA National CAD/CIFM (Computer Integrated Facility Management) Standards. Go to http://www.gsa.gov/cifm for requirements.

Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a PDF form. Drawing submissions shall be in PDF and AutoCAD/DWG formats.

Submission Security

All submissions must follow the PBS Order 3490.3 “PBS Security for Sensitive Building Information Related to Federal Buildings, Grounds, or Property, dated October 16, 2019” for the proper use, procedures, and disposal of controlled unclassified information that is contained in the submittals.

Plans and Specifications

Provide hardcopy sets of plans and specifications at each required design development and construction documents submission. All design work including CAD standards shall comply with GSA standards.

Drawing Size & Quantity - The DB Contractor shall submit all drawings on standard GSA Title Blocks on 30” x 42” sized drawing sheet(s) with one half inch 1/2” border on top, bottom and right side, and one and one half inch border on the left side for binding. Provide 2 full size and 2 half size hardcopy sets for each submission including the final as-built submission.

2.10 Electronic Project Management (ePM) System

The Contractor shall use GSA’s web-based electronic Project Management (ePM) system. The DB Contractor will comply with the requirements of Division 1 Specification 01 30 00 ELECTRONIC PROJECT MANAGEMENT (EPM) SYSTEM.

2.11 Dr. Checks Design Review System

The Contractor shall use the Design Review Checking System (Dr. Checks). DrChecks enables collaboration among the reviewers and design-build team on this project. This process allows project reviewers to enter their project review comments so that the design team may provide timely responses from a web browser into a database. The main function of DrChecks is to document and streamline the communication process between the GSA project reviewers and the design-build team. This process provides transparency and consistency by tracking the review comments to assure timely response and resolution.

All information is captured into a database and will remain in the system throughout the design and construction period and will be archived for future reference. Once the review period for a given phase of a project is ended, the designer(s) will respond to all comments. If a reviewer is not satisfied with the designer’s response, then the comment will remain open until it is resolved.

GSA will provide access to the Dr Checks system after award of the contract.

2.12 DB Contractor Personnel Security Requirements

In the performance of work required under this contract, the DB Contractor shall comply with Division 1 Specification 01 59 30, SECURITY PROCEDURES.

Other Security Requirements

The DB Contractor must coordinate with the GSA Project Manager and Building Management for access to work areas that require security escorts. The DB Contractor must provide a written notice no less than fourteen (14) business days in advance to the Project Manager and Building Management when security escort oversight is required. The DB Contractor can coordinate with the GSA Project Manager and Building Manager for any shorter notice duration. Notice shall indicate the areas work is to be performed in, number of personnel working and timeframe of work. The DB Contractor shall contact the GSA Project Manager for a list of the secure areas.

This requirement for security escorts in no way eliminates the requirement for all personnel to go through the GSA overall security clearance process. Clearance will be required to work in the facility.

Photographs cannot be taken unless prior authorization has been provided by the GSA and the building tenant agencies.

2.13 Construction General Requirements

The construction specifications must be prepared following the GSA Master Format latest Version and must include Division 1 General Requirements. Additional Construction Phase requirements are provided in the Construction Phase section of the Scope of Services in Section 3.0.

3.0 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in the General Requirements, Section 2.0.

3.1 Design Phase

This section applies to the entire project scope as described in Project Description, Section 1.

3.1.1 Design Submissions

The DB Contractor shall provide three (3) design submissions corresponding to the following levels of design development:

· Design Development (30%),

· Pre- Final Document (90%), and

· Final (100% Issue for Installation)

Design Submissions must comply with Appendix A, Section A.4 of the 2018 P100 and the references cited in Section 1.4. Reviews will be made by the Government and/or the Government’s authorized representative(s). As part of its review, the Government may offer submission reviews to local code officials. The DB Contractor shall provide complete sets (2 full and 2 half size hard copies) of current progress plans, calculations, and specifications for the design reviews. The DB Contractor must show design activities in their CPM schedule for all submissions. Schedule must include 21 calendar day Government review time.

The Government will review the DB Contractor design submissions to verify adherence to contract requirements, program requirements and the DB Contractor's proposal. Design reviews by the Government will be documented in the Dr Checks system. The government comments are not to be interpreted as resulting in an approval of the DB Contractor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the DB Contractor's attention which might prevent costly errors and/or misdirection. The DB Contractor shall remain completely responsible for the design.

The DB Contractor shall resolve all design review comments within Dr. Checks. Design review comments shall not relieve the DB Contractor from compliance with terms and conditions of this contract. The DB Contractor's comment resolution shall be transmitted to the Government and the Construction Manager within fourteen (14) calendar days of comment receipt.

3.1.1.1 Design Development Documents (30% Submission).

The 30 percent design documents build upon the DB Contractor's design proposal concept as modified by Government changes. This 30% design submittal shall indicate all major design features and demonstrate the attainment of all performance requirements. Preliminary scaled plans, elevations, sections and perspectives are required to show all major building features/systems, their orientation/configuration and how each impacts/fits into the total design.

The following is a schedule of minimum drawings expected to be included at the 30 percent submission. The DB Contractor shall be responsible for any additional drawings for complete documentation of work. Floor plans must include a proposed phasing approach if being considered for the work involved.

1. Basis of Design Analysis including technical approach, compliance strategies, and preliminary calculations.

2. Floor plans showing locations of new fire alarm devices and equipment and connections to power supply circuits.

3. Floor plans showing demolition of existing fire alarm equipment.

4. Any areas of Asbestos Abatement that may be required to install the new Fire Alarm System.

5. Fire alarm risers and matrix showing system configuration.

6. Repairs and restoration plans for work done in areas with high-end or specialized finishes.

Management Plan: The DB Contractor shall submit any required updates of its Management Plan.

Electronic File Submission: Submit an electronic sample copy of files for a GSA CAD compliance evaluation. GSA will perform a CAD compliance evaluation and provide the results of the evaluation to the DB Contractor.

3.1.1.2 Pre-Final Construction Documents (90% Submission).

The 90% design submission builds upon the DB Contractor's 90% submission as modified by Government comments and changes. This submission shall further indicate all major design features and demonstrate the attainment of all performance requirements. Pre-final scaled plans, elevations, sections and perspectives are required to show all major building features/systems, their orientation/configuration and how each impacts/fits into the total design.

The following is a schedule of minimum drawings expected to be included at the 90 percent Pre-Final Review Phase. The DB Contractor shall be responsible for any additional drawings for complete documentation of work. This submission shall include as a minimum the following:

Basis of Design Analysis including technical approach, compliance strategies, and calculations (including but not limited to battery sizing, voltage drop, etc.).

Floor plans showing demolition of existing fire alarm equipment.

Floor plans showing locations of new fire alarm devices and equipment and connections to power supply circuits.

Any areas of Hazmat abatement that may be required to install the new Fire Alarm System.

Fire alarm risers and matrix showing system configuration.

Inspection and Testing Plans.

Commissioning Plan.

Management Plan: The DB Contractor shall submit any required updates of its Management Plan.

Electronic File Submission: Submit an electronic sample copy of files for a GSA CAD compliance evaluation. GSA will perform a CAD compliance evaluation and provide the results of the evaluation to the DB Contractor.

3.1.1.3 Final 100% Issue for Construction Submission

Prepare and submit final Contract Documents (Issue for Construction sealed and signed set) in accordance with PBS P-100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, and basis of design analysis.

The 100% Issue for Construction drawings and specifications must depict/describe all construction work and shall be in final form, to fully address the scope of the Project.

Drawings and specifications must reflect resolution of all comments and be edited to address only that construction work to be provided.

All deliverables must also be submitted in electronic format in accordance with GSA CAD Requirements.

1. Document Preparation. Each final working drawing and each submitted specification and calculation document shall be signed by, bear the seal of, and show the State Certificate Number of the DOR’s Registered Fire Protection Engineer (FPEPE) and NICET Level IV Technician. NICET IV Technician is required to provide photocopy of Certificate and FPEPE is required to provide copy of his/her stamp.

3.2 Construction Phase

Upon receipt of notice to proceed with the Construction Phase work, the DB Contractor shall perform all services described in this section as a part of the Construction Phase work.

3.2.1 Construction Delivery Phase

3.2.1.1 Construction

The contractor shall construct a new fire alarm system per the Owner Project Requirements listed in Section 2.3. The DB Contractor shall maintain the existing system in full operational mode from time of award until the acceptance of the new system.

3.2.1.2 Construction Start Coordination

3.2.1.2.1 Pre-Construction Hazard Assessment

Hazardous material files for the Cleveland and Rudman buildings have been provided in Attachment G of this document. Using these documents, the DB Contractor shall prepare a construction hazard assessment for the project. This assessment will need to be a formal Pre Alteration Assessment for the work planned in the subject buildings.

3.2.1.2.2 Pre-Construction Photographs

Preconstruction photographs shall comply with Division 1 Specification 01 32 20 PHOTOGRAPHIC DOCUMENTATION.

3.2.1.3 Acceptance Testing

The DB Contractor shall adhere to all terms of the accepted CQC Plan. All inspections and tests called for in this SOW, CQC Plan and/or required to verify documented contract assumptions, to establish work accomplishment, or to certify performance attainment shall be witnessed by the Government and/or CM and coordinated with the CQC Plan.

Start-up: The DB Contractor shall designate a manufacturer certified start-up personnel and develop and implement an acceptance testing plan and schedule. The DB Contractor shall ensure and document that the system installed perform individually and collectively as designed and as required by the government, and that the Government is prepared to assume its operation and maintenance responsibilities A separate section of the CQC Plan shall be dedicated to Final Inspections and Tests. Control/performance sequences for fire sprinkler, fire alarm, smoke evacuation and related building systems/equipment shall be taken for all modes of operation. Unless otherwise identified, NFPA 72 Pre-Test and Acceptance Test Checklist, manufacturer recommendations and governing codes shall be followed for all inspection and test procedures.

Testing and Commissioning: The DB Contractor shall comply with Division 1 Specification 01 91 13 COMMISSIONING. The fire alarm system tests and commissioning shall be performed as indicated. The NFPA 72 Inspection and Testing form shall be utilized. GSA and or its designated representative needs to witness the start-up tests.

The DB Contractor shall submit their request for final acceptance test based on:

1. Preliminary test and submitted paperwork, inspection and NFPA 72 test and inspection forms.

2. Submitted System Record of Completion per NFPA 72.

3. Letter from the DB Contractor on company letterhead that system complies with PBS P-100 and the Statement of Work.

4. Final Acceptance Testing: The Government reserves the right to charge the DB Contractor for multiple final tests due to system failure/non-performance.

4.0 ADMINISTRATION

4.1 Travel

Unless otherwise indicated in the Scope of Services sections, the DB Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, reviews, and site visits. The DB Contractor shall assume all travel will be within the vicinity of the project site.

4.2 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract shall be included in the contract price.

Statement of Work Pages 12 Design-Build Replacement of Fire Alarm System

APPENDIX A

OWNER’S PROJECT REQUIREMENTS

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The James C. Cleveland Federal Building is a 5-story (plus basement), concrete and steel building that contains 105,216 RSF. The building was constructed in 1966. In 1996, the Warren B. Rudman Federal Courthouse was built as an annex to the Cleveland Building as 4-story (plus basement and penthouse) concrete and granite building containing 145,980 RSF.

These two buildings share the 2.64 acre site that was original to the Cleveland Federal Building. Even though that these two buildings have distinct and different tenants and functions, nevertheless they are connected and share a common fire alarm system.

Entry to both buildings is through the main security access point located in the lobby of the Rudman Federal Courthouse. There is a secondary entry point for employees only in the Cleveland Federal Building.

The existing fire alarm system providing coverage in this building is a Simplex system. The fire alarm panel was replaced in 2014-2015 time-frame. GSA has determined that the current system lacks some of the key functions required by PBS P-100 as well as USMS Publication 64. The existing system also lacks a voice evacuation system.

The design-build process shall consider the complexity of the effort of replacing the fire alarm system in a fully occupied building and take into account all ancillary requirements associated with this effort. The new fire alarm system will be non-proprietary.

The DOR shall verify all work items to be included in this project. The DOR shall generate all necessary design (including Pre-Phase Design and studies) documentation to provide for general demolition and installation of the work items as follows:

A. Design/install a new fire alarm and emergency communication system to meet current Life Safety Code requirements and GSA Standards and Criteria, including PBS P100, and remove the existing fire alarm system in its entirety. Any reference to fire alarm system will imply fire alarm and emergency communication system. The building drawings are provided as an Attachment to this document.

B. The fire alarm and emergency communication system shall be a non-proprietary type system and shall be fully commissioned before acceptance. The new system shall be compatible with the building’s existing fail safe and fail secure door locks in the event of a fire alarm activation.

C. The Building has an existing City of Concord Fire Department Master Box that will be replaced as part of this project. The box will be provided by the Concord Fire Department at no cost to the project. DB Contractor shall include all work associated with this box in their proposal and shall coordinate all work with the Concord Fire Department. Please see Attachment H for additional information.

D. The DB Contractor shall design, provide, install, and test, a new, complete, intelligent multiplex analog addressable voice evacuation fire alarm and emergency communication system as described herein for the Cleveland & Rudman buildings in Concord, NH. The fire alarm system shall be designed for selective and full evacuation.

E. The existing fire alarm system is a Simplex Grinnell System and is located in the First Floor Fire Command Room. Existing fire alarm system conduit may be utilized for new work provided the NEC cable fill requirements are not exceeded. All other existing fire alarm equipment, enclosures, accessible conduit and wire shall be removed and discarded. Refer to NFPA 72 for requirements on tagging non-accessible conduits. All other existing initiating devices, including manual pull stations, smoke detectors, duct smoke detectors, heat detectors, etc., shall be removed. New devices shall be provided in accordance with the applicable codes and standards. Additional initiating devices shall be provided as required by PBS P-100, NFPA-72, and this RFP.

F. Provide a detailed commissioning plan for the Fire Alarm System per PBS P-100. Submit plan with initial design submittal. Submit Fire Protection Engineer’s qualifications for approval by GSA.

G. Sprinkler system devices connected to the fire alarm system shall be replaced and additional devices shall be provided where required – i.e., water flow switches, tamper switches, etc.

H. All interface devices – relays and monitoring modules – as required for each elevator for recall requirements shall be provided, whether or not the elevator equipment is provided to accept the devices.

I. All smoke dampers shall be integrated in the new fire alarm system. Please see Attachments B.1 and B.2 for a detailed list of equipment inventory.

J. The DB Contractor shall install a duplicate fire alarm annunciator panel in the US Marshal’s office.

K. The DB Contractor shall provide a master microphone located at the new main fire alarm and emergency communication system control unit. A redundant microphone shall be provided in the USMS Command and Control Center for the new fire alarm system. The master microphone is required to be in the fire control room for the building. The master microphone located at the main fire alarm and emergency communication system control unit shall take priority over the redundant microphone located in the USMS Command and Control Center.

L. The Option 1. To be completed in its entirety to satisfy the NFPA 13 exception. The design-build work shall accomplish:

a. Install a control valve located just outside the door to the elevator machine room and main electrical room that is to be locked in the closed position for the water supplying the fire sprinklers.

b. Bring fire resistance rating up to 2 hour rated enclosure

c. Detection will be accomplished using combination fixed tem and rate of rise heat detectors.

M. Any asbestos related materials that are disturbed during the installation of the new fire alarm system and removal of the old fire alarm system shall be removed in its entirety in a controlled and safe manner and in accordance with all Federal, State and Local regulations by the DB Contractor.

N. This effort shall remove and legally dispose of all existing fire alarm equipment, devices, enclosures, conduit and wire, including any existing “open” wiring. Disposal and removal are only after full approval by the GSA. The DB Contractor shall patch and repair all surfaces impacted by this work to match the adjacent surface. The DB Contractor shall also include firestopping both new work and the old system penetrations when it is removed. The firestopping shall comply with GSA specification. The DB Contractors shall note that the Rudman Federal Courthouse has granite walls, fabric clad walls, and ornate casework in the courtrooms where there are existing notification appliances, that will require professional patching and repair work.

O. Adequacy of Notification Devices - As part of the pre-design phase, a determination must be made as to whether or not the existing notification devices (horns/strobes/speakers) provide the required coverage and intelligibility in accordance with NFPA, PBS-100 and other governing codes. Determination shall be made on the number and location of additional devices throughout the building.

SYSTEM DESIGN CRITERIA

Project Design Criteria and guidance applicable to this and other GSA projects are established by and shall adhere to and be compliant with the currently available editions of the Building Codes and the GSA Standards and Criteria listed in Section 1.4 – References of the SOW.

The following documents are incorporated as attachments to the Owner’s Project Requirements. These documents are provided for informational purposes only. The DB Contractor is responsible for verifying the information as part of their design efforts. These are:

· Attachment A – Existing Conditions and Tenant Drawings

· Attachment B – Equipment Inventory List

· Attachment C – Tyco Simplex Grinnell Fire Alarm Drawings

· Attachment D – Fire Alarm Points List

· Attachment E – Simplex Grinnell Fire Alarm Test 2018

· Attachment F – Radio Frequency Survey

· Attachment G – Hazmat Reports

· Attachment H – Concord Fire Department Notice

Additional GSA procedures and requirements are incorporated via the following references as part of the Owner’s Project Requirements. The DB Contractor is responsible for complying with the requirements of these standards. In the event of a conflict between any of the following standards and other specifications, the more stringent requirement applies. These are:

· Appendix B – Specification

· Appendix C - Temporary Removal of Fire Protection Systems Specifications

· Appendix D – Guidelines for Fire Watches During Sprinkler or Fire Alarm Impairment in Federal Buildings

Provide a system printer in the Fire Command Room. The printer shall be provided with a printer stand to support printer functions. The printer shall have the capabilities to be normally offline and print on demand all conditions reported on the fire alarm system.

Provide a fire watch during any outage of the existing or new fire alarm system in any location in the building. Temporary removal of Fire Protection System from service will comply with the Appendix C, Temporary Removal of Fire Protection Systems from Service, to this SOW appendix. The fire watches shall comply with the Appendix D, Guidelines for Fire Watches during Sprinkler or Fire Alarm System Impairment in Federal Buildings.

Manual pull stations shall be dual action and provided at each exit and any other location in accordance with NFPA 72 and PBS P-100. Pull stations shall be key resettable using the same key as the control panel. Manual pull stations in public areas shall be provided with locally alarmed covers.

Smoke detectors shall be provided per NFPA 72 and PBS P-100. Smoke detectors shall be the photoelectric type.

Duct smoke detectors shall be installed per NFPA 72 and NFPA 90A. Duct detectors shall be programmed as supervisory signals and shutdown the affected air-handling unit. Duct detectors shall not initiate a general alarm. Provide duct detector sampling tubes as required for duct smoke detector installations or locate smoke detector within the duct. Provide a remote indicator light and remote test switch for each duct detector.

Smoke detectors are not permitted in mechanical equipment rooms, electrical closets, emergency generator rooms, UPS rooms and battery rooms, and similar rooms. Smoke detectors shall be provided in electrical switchgear, transformer vaults, MDF/IDF and telephone exchanges.

Ceiling or wall speaker/strobe notification devices are acceptable. Individual speakers shall be ceiling mounted. Visual notification devices shall have field selectable candela ratings. Speakers shall have 1/4 taps ranging from 1/4 to 2 watts. Strobes shall have field selectable candela ratings.

Pull boxes (minimum 4” x 4” x 1 1/2”) shall be installed every 100 feet. Wire nuts are not permitted on any fire alarm circuit including power to any fire alarm component.

Conduit runs shall not be greater than 100 feet in length.

All fire alarm system wiring shall be installed in conduit. Conduit shall be rigid metal or electric metallic tubing, with a minimum diameter of ¾” that utilizes steel compression type fittings and couplings. Existing fire alarm conduit may be re-used for new fire alarm wiring where the NEC conduit fill requirements are not exceeded.

All wiring shall be insulated solid copper. Signaling line circuits, speaker circuits, and initiating device circuits shall be copper, No. 16 AWG size conductors at a minimum. Visual notification appliance circuits shall be copper No. 14 AWG size conductors at a minimum. Use larger wire sizes when recommended by the manufacturer, based on actual system configurations. Circuits operating at 24 VDC shall not operate at less than 21.6 volts. Circuits operating at any other voltage shall not have a voltage drop exceeding 10% of nominal voltage. Power wiring, operating at 120 VAC minimum, shall be No. 12 AWG solid copper having insulation rated for 600 volts. The use of flexible metal conduit not exceeding a 1.8 meter (6-foot) length shall be permitted for initiating device circuits. Run conduit concealed in finished areas unless specifically noted on the approved drawings. Conduit may be exposed in unfinished mechanical/electrical rooms, basement, mezzanine, and penthouse levels. Shielded wiring shall be utilized where required by the manufacturer. No other building wiring is permitted in conduit that contains fire alarm wiring. Pigtailing and “T-Tapping” are not permitted.

Speaker/strobes shall be designed and installed per NFPA 72 with a minimum of 70 dBA throughout office areas, general building areas and corridors measured 5 feet above the floor. The sound level in other areas shall be at least fifteen (15) dBA above the average sound level or five (5) dBA above any noise source lasting sixty (60) seconds or longer. Sound level measurements shall be taken with room doors closed. Speakers shall provide voice intelligibility in all the areas of the building.

Fire Alarm shall have the capability of phased evacuation to allow partial or full evacuation during an alarm.

Speakers shall be installed in stairs and elevator cabs, however they shall only be activated to broadcast live voice messages (i.e., zoned separately from floor speakers).

Notification appliances are required in all public and common areas. This should include public restrooms, reception areas, building core areas, conference (including meeting and training) rooms, open office areas, etc. Strobes are not permitted in exit stairs.

Notification appliances in private judge’s restrooms shall be strobes only. All work in judge’s chambers shall comply with the US Court’s Design Guide.

Each signaling line circuit and audio circuit shall have 25% spare capacity for future expansion requirements.

Provide an updated communication system that permits an effective means to communicate among the floors individually. The existing firefighter phone locations can be utilized for the new firefighting phone system.

Submit voltage drop calculations for all wiring in accordance with NFPA 72.

The new main Fire Alarm Control Panel shall be located on the First Floor, in the room where the current Fire Alarm Control Panel is located.

New Fire Alarm Control Panel shall have a manual microphone that will override all voice evacuation signals. The master microphone is required to be in the fire control room for the building.

A new remote annunciator shall be provided at the main entrance to the building and in plain view. This annunciator shall be within a weatherproof enclosure. Remove and replace the existing annunciator.

Provide a new remote annunciator at the USMS Operations and Control Center. Coordinate location with the USMS.

Provide a smoke evacuation control panel adjacent to the new fire alarm control panel.

At least two vertical risers are required for the fire alarm system (i.e., Class X). Two hour Fire-rated cable in conduit can be used or protected by a minimum one-hour rated enclosure to meet survivability requirements. New vertical risers shall be located as remote from each as possible. All floor/ceiling penetrations for the new risers shall be 2 hour fire rated. All openings created upon removal of the existing risers shall be 2-hour fire rated.

A minimum of two distinct fire alarm audible notification appliance circuits and a minimum of two distinct visible notification appliance circuits must be provided on each floor.

Speaker circuits and control equipment shall be arranged such that loss of any one (1) speaker circuit will not cause the loss of any other speaker circuit in the system.

Cabling on the floors, except the risers and network cables, shall be Class A in conduit.

Other related fire protection systems and sensors to detect fire shall be noted and identified in the drawings.

Provide the final Fire Alarm System programming on a single thumb drive for Owner’s use.

Electrical power branch wiring, printer, remote annunciator package, Fire Command Center panel and all other related fire alarm accessories shall be included in the specifications and drawings. Submit calculations for emergency batteries in accordance with NFPA 72.

Provide alarm verification capability for all smoke detectors. All detectors shall be programmed for a 30 second verification.

Where the fire alarm system initiates an HVAC system, elevator system, or electromagnetic door hold open function, the addressable fire alarm device relay shall be within 1 m (3 ft) of the emergency control device.

Provide new water flow and pressure switches for the fire protection sprinkler system piping.

Provide new valve switches and tamper switches for existing fire protection system valves: automatic sprinkler control valves, standpipe control valves, sprinkler service entrance valve, valves at fire pumps, and valves at backflow preventers.

As indicated, remove and legally dispose of all existing fire alarm equipment, devices, enclosures, conduit and wire, including any existing “open” wiring. Patch surfaces damaged by demolition to match the adjacent surface. Replace any damaged ceiling tiles with new tiles matching the adjacent ceiling tiles.

SYSTEM OPERATION

When a fire alarm condition is detected and reported by one of the system initiating devices, the following functions shall immediately occur:

Audible…