47B0020R0027 TAB 9 Cleveland Rudman Fire Alarm Replacement Conference.pdf

GSA New England Region

Subject: Pre-Proposal Conference Minutes

Projects: SOLICITATION 47PB0020R0027: DESIGN BUILD FOR

REPLACMENT OF FIRE ALARM SYSTEM AT JAMES C.

CLEVELAND FEDERAL BUILDING & WAREN B. RUDMAN

FEDERAL COURTHOUSE, CONCORD, NH

Date: September 10, 2020 at 11:00 am

Location: 53 Pleasant Streets, Concord NH 03331

GSA Team: Noretta Lieshi, Project Manager/COR

Carolyn Weekes, Contract Specialist

Michele Velanza, Contracting Officer

Harry Vogt, Architect

Kate Stewart, Regional Fire Protection Engineer

Steven Smithers, Property Manager

Project Overview:

This procurement is for the award of a design-build project to replace the fire alarm and emergency communication system at the James C. Cleveland United States Federal Building and the Warren

B. Rudman United States Courthouse in Concord, NH (Proj. No. VNH00203 & VNH00204)

The James C. Cleveland Building is a 5-story (plus basement), concrete and steel building that contains 105,216 RSF. The building was constructed in 1966 and is not historic. In 1996, the

Warren B. Rudman Courthouse was built as an annex to the Cleveland Building as 4-story (plus basement) concrete and granite building containing 145,980 RSF. The Rudman Courthouse is also not historic.

The buildings are located 1/4 of a mile from Concord's Central Business District and 1/2 mile from the State House. They share the 2.64 acre site that was original to the Cleveland Building. Even though that these two buildings have distinct and different tenants and functions, nevertheless they are connected and share a common fire alarm system

The existing fire alarm system providing coverage in these buildings is a Simplex system that has undergone numerous modifications, changes, and alteration since it was initially installed in 2004.

The fire alarm panels were replaced in 2014-2015 time frame. GSA has determined that the current system lacks some of the key functions required by PBS P-100 as well as USMS Publication 64.

The existing system also lacks a voice evacuation system.

General Solicitation Requirements:

The purpose of this pre-proposal conference is to exchange information to improve understanding of the Government needs and industry capabilities, which will allow potential offerors to determine if/how they can satisfy the Agency's needs. This will enable potential offerors and the Agency to produce efficiency in proposal preparation, proposal evaluation, and ultimately contract award with

Best value at a fair and reasonable price.

Any discussions held today do not change the Solicitation. Any questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposals.

All documents regarding this solicitation will also be posted on the FBO website. Monitor this website regularly for updates.

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of the Best Value

Continuum-Tradeoff Process.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

The offeror's proposal must include all data and information requested, and must be submitted in accordance with the solicitation requirements. Any offeror who submits an incomplete package may be considered non-responsive.

Source Selection Evaluation Criteria:

The approach to source selection for this procurement represents the Best Value from the selection of the Best Value Continuum-Tradeoff Process again award will be made on the basis of best value. The proposal will be evaluated on Technical and Price Factors. The Technical Factor is made up of 5 sub factors: Past Performance, Similar Experience of the Firm(s), Qualification and

Experience of Key Personnel, Technical Plan and Socioecnomic Status.

The Technical Factors are approximately equal to Price. The Technical sub factors are approximately equal. As technical proposals become more equal in merit, price becomes more important.

Exchanges with Offerors may occur. The Government may reject any or all proposals if such action is in the Government’s interest.

All pricing information shall be addressed ONLY in the Price Proposal and SF1442. In addition to the SF1442, detailed breakdown, of your price proposal is to be submitted. This breakdown should follow the Divisional breakdown as referenced in the SOW/SPECIFICATION”

SAM Registration

All prospective offerors must have a valid System for Acquisition Management registration to be considered for award.

Period of Performance:

Completion time is stated in the RFP as Seven Hundred and Thirty (730) calendar days from issuance of the Notice to Proceed. Contractor shall achieve substantial completion within Six hundred and seventy days (670). The Notice to Proceed (NTP) will be issued to the successful contractor which will enable the contractor to organize the firm’s Design and Construction teams.

Request for Clarification or Interpretation:

As referenced in Solicitation Section III.B: Requests for clarifications or Interpretation (pg. 11):

The Government will attempt to answer all requests for clarifications or interpretations of the

Solicitation Documents. Prospective Offerors should make such requests no later than Monday

Septemer 21, 2020 All questions are to be emailed to carolyn.weekes@gsa.gov. The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents by September 25, 2020, Receipt of Offers:

In order to be considered for award, offers conforming to the requirements of the Solicitation must be received no later than Tuesday, October 8, 2020 by 2 P.M. EST via email. Reference further details within the solicitation. Faxed offers will not be accepted. Reference the solication for mode of delivery.

Additional Important Information Reminders:

This acquisition is a total small business set-aside under North American Industry Classification

System (NAICS) Code NAICS 238210 – Electrical Contractors and Other Wiring Installation

Contractors size standard of $15M. A size standard is the largest that a concern can be and still qualify as a small business for Federal Government programs. For the most part, size standards are the average annual receipts or the average employment of a firm. For more information on these size standards, please visit http://www.sba.gov/size.

Contractors must acknowledge all Amendments with their proposal. A bid bond is required with submission of your offer. In accordance with FAR 52.228-1, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. The successful awardee will be required to submit both a performance bond and a payment bond each in the amount of 100% of the awarded price.

This construction project is issued pursuant to the Davis-Bacon Act, General Decision Number

NH20190019 dated 08/14/2020. Contractors may also access the applicable Davis Bacon Wages under the appropriate county (Chittenden County) and type wage determination at Wage

Determinations Online (www.wdol.gov).

Determination of Responsibility:

In order to be considered responsible, an Offeror must demonstrate that it meets the requirements of

FAR 9.104-1. The Contracting Officer's determination of an Offeror's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer, and is independent of the evaluation of offers.

Proposal Validity:

All proposals submitted in response to this solicitation shall be binding on the offeror for a minimum of 60 calendar days following the closing date of this solicitation. Any proposal offering less than 60 calendar days for acceptance may be rejected. By signing and submitting the proposal, Offerors are affirming that proposals are valid for 60 calendar days from the date of submission.

Document Security:

Current Document security requirements authorize the issuance of this solicitation to be posted on the Internet. The Technical Specifications contain sensitive but unclassified (SBU) information and are subject to the safeguards presented in the RFP. The contractor will be required to follow the procedures when disseminating any SBU building information during the term of the contract.

Information concerning the disclosure of solicitation results:

After receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR 15.503.

Walk through of Building:

Questions addressed after the walk through:

All questions will be submitted in writing by September 21, 2020

See attached list of attendees at the Pre Proposal conference http://www.wdol.gov/