App G Attachment 7 Thule Traveler Guide.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- OUT-OF-SERVICE EEMUA 159 OR API 653 INSPECTIONS OF ABOVEGROUND STORAGE TANKS AT THULE AB, GREENLAND
- Solicitation number
- FA890322Q0001
About this file
This document provides guidance for mission essential travel to Thule Air Base in Greenland during the COVID-19 pandemic. It outlines requirements and procedures for obtaining approval for travel, coordinating quarantine support with Vectrus Services, reserving housing with North Star Inn, and coordinating additional logistics including vehicle rentals, telecommunications, and cold weather gear. Related services required under solicitation FA890322Q0001 include out-of-service EEMUA 159 inspections of aboveground storage tanks at Thule Air Base, Greenland in 2022 with options to extend similar API inspections through 2024. The requirement is set aside for Greenlandic or Danish firms per Diplomatic Note 127. Interested offerors should review the attached request for quotation for details on inspection requirements, response timelines, and terms.
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Sheet1
| Thule Travel Requirements COVID-19 Pandemic Updated 15Oct20 POC: 821ABG/Integration Office at DSN:629-3831 / comm: 719-474-3840 x3831, e-mail: susan.iversen.ctr@us.af.mil |
| Mission Essential Travel Routing and Coordination Instructions |
1. Sponsoring agencies will complete the highlighted sections on the Justification for Mission Essential Travel form, for all planned travel to Thule Air Base.
2. Submit the justification to Lt Col Iavarone 821ABG/CD at christopher.iavarone@us.af.mil , your Sponsor at Thule, and the Integration office susan.iversen.ctr@us.af.mil.
3. Lt Col Iavarone will coordinate the visit with U.S. Embassy Copenhagen, verify coordination of base support and provide approval.
4. The Integration office will provide and document local coordination with Vectrus Services, Thule Air Base squadrons,and supporting offices, assuring availability and continuity in supporting all aspects of the project.
| Checklist Items | Item POC | Description |
| As soon as Possible Complete and Submit 821ABG Mission Essential Travel Request | Please contact your Sponsor at Thule Air Base or the 821ABG/Integration Office to obtain the current forms, which must be submitted for all planned visits during or after the anticipated quarantine dates. | Justification for Mission Essential Personnel movement to and from Thule Air Base during the COVID-19 pandemic. PASSENGERS WILL CARRY THE APPROVED LETTER |
| Vectrus Services Contracted ROM Quarantine Support | Please contact Vectrus Services Program Liaison Officer, Rebekka K. Riis at: 719-474-3840 x3616 Thule-Liaison@vectrus.com include cc: susan.iversen.ctr@us.af.mil. | Quarantine support includes: |
• Transportation to quarantine
• Baggage delivery
• Meal Packaging and Delivery
• General Support for Exchange, Deli, Internet and Shipped Items
• Linen Support
• Trash Support
| Restriction of Movement (ROM) housing and post ROM Housing | Please contact MSgt Watrous at michael.watrous@us.af.mil include cc: susan.iversen.ctr@us.af.mil. | There is no charge for ROM housing, as long as there quarantine quarters available. If no quarantine quarters are available, quantine may be in the Noth Star Inn at regualr rates. |
| Vectrus Services Contracting for Project Support | Please contact Vectrus Services Casper Boller Nielsen for Coordination at 719-474-3840 x2712 e-mail: casper.nielsen@vectrus.com Include cc: susan.iversen.ctr@us.af.mil | Contact Vectrus Services for Project Support, during initial project planning. Coordination is essentail to assure the availability, compatability and maintainability of facilities, materials, vehicles, and services for the requirements of your project. |
| DO NOT MAKE RESERVATIONS PRIOR TO APPROVAL BY BASE INSTALLATION COMMANDER | ||
| Prior to departure, prepare for all items discussed in the Commander's Non-Permanent Party Inbound COVID-19 memo. | Coordinate ROM Support with your Sponsor at Thule or Contact Vectrus Services to establish a an agreement for quarantine support. | Coordinate ROM Support with Vectrus Services or your Sponsor at Thule Air Base. They will be responsible for coordinating all support functions including meal delivery, mail delivery, BX purchases or Internet. |
| APACS Country Clearance | APACS POC: https://apacs.dtic.mil. If the traveler's country clearance has not been approved by 6 days before arrival at Thule AB, contact 821 SPTS Logistics flight: 821sptslgdistro@us.af.mil @ DSN:312-629-2716 COMM: 719-47 4-3840 ext.2716 | Responsibility is of the traveler or organization sending traveler. All requirements for theater/country clearance can be found in the Electronic Foreign Clearance Guide https://www.fcg.pentagon.mil/fcg.cfm. Greenland falls under USEUCOM. |
| NATO Orders (Military Members) | Please contact 821 SPTS Logistics Flight for any questions: 821sptslgdistro@us.af.mil DSN:312-629-2716 COMM: 719-47 4-3840 ext.2716 | Any military members traveling to Thule AB must have NATO orders. |
| AMC Flight (BWI) | Contact your local TMO passenger travel office or call the AMC terminal directly: Customer Svc: (877-429-4262)/(410-918-6900)/DSN: 243-6900 (0800 - 1600 ET) | Funding Code is needed to confirm seats on AMC flight. DOD military and civilians will retrieve this information from their DTS Orders and contractors will retrieve this information from their LOA. |
| AMC Flight (McGuire) | Contact your local TMO passenger travel office or AMC Customer Svc: (609) 754-5023 / DSN: 650-5023 |
email: 305apstroo@us.af.mil Hours of Operation: Mon-Fri 0800 - 2200.
| Funding Code is needed to confirm seats on AMC flight. DOD military and civilians will retrieve this information from their DTS Orders and contractors will retrieve this information from their LOA. | ||
| Letter of Authorization (LOA) ___ THE APPROVED MISSION ESSENTIAL ETP MUST BE PRESENTED AT THE AMC COUNTER FOR CHECK-IN. | Contact your SPO for the LOA. For questions please contact the 821 SPTS Logistics flight: 821sptslgdistro@us.af.mil DSN:312-629-2716 COMM: 719-47 4-3840 ext.2716 | Refer to AMCI 24-101V14 – Paragraph 13 - Contractor Travel. A Letter of Authorization is used for travel on AMC organic or commercial charters. LOA(s) include contract number, commanding officer's name directing movement, phone number, unit mailing address, billing address with point of contact and phone number or a CIC from the contractors T-account. LOAs must be signed by the contracting officer as well as Gov't rep with approval authority. |
| Hotel Reservations following quatantine | Contact North Star Lodging for reservations. Cynthia.pomar@us.af.mil COMM: (719) 474-3840/DSN: (312) 629-3276. | North Star Inn is the lodging facility at Thule AFB. The price is $185 per night and please note American Express is not accepted. Reservations will require the names and genders for the reservations. |
| Car Reservation | Contact Vectrus Rental Car thule-carrental@vectrus.com | Vehicle rental agreements are organized through Vectrus Services. The RA1 Rental Agreement for Car Hire must be completed and submitted to Vectrus prior to arrival. |
| TETRA Radio Rental | Contact Vectrus Rental for TETRA rental : thule-carrental@vectrus.com | TETRAs are radios to be carried by personnel or vehicles. They can be used like a cell phone on Thule. The radio is free of charge and will come with a rental car. |
| Tele-Post INTERNET at Vectrus Services | Contact Vectrus Site Management Support (SMS) bldg. 274 for information, ext. 2080/2626 | Vectrus offers purchase of Internet at approximately $20.00/1 GB |
| Arctic Clothing | Vectrus Services will provide Arctic Clothing for your use during your site visit at no charge. | Contact Vectrus Services for issue of Arctic Clothing at Thule-Housing@vectrus.com or call Thule 719-47 4-3840 ext. 2180 for information. |
File details come from the government source that posted it. Updated .