WRRC Pre-Proposal Briefing 1-27-10.ppt
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- Solicitation number
- AG-3K15-S-10-0005
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Western Regional Research Center
(WRRC)
Major Renovations – South Wing Pre-Proposal Conference
27 January 2010
Admin Remarks
| Silence all Cell phones and pagers |
| No recording devices allowed |
| Photographs may be taken during the site visit |
| Rest Room Facilities |
| Site Visit Etiquette |
| This presentation and an attendee list will be posted on the FedBizOps website |
AGENDA
Arrival/Sign-In
Admin Remarks/Agenda/Introductions
Project/RFP Overview (Sections A-K)
Program & Technical Overview
Site Visit
Adjourn
Key Personnel Ronda Ford – Contract Specialist (Beltsville, MD)
Ken Cook – Engineering Project Mgr (Beltsville)
Tom Moreno – Facility Engineer (WRRC – Albany)
Adam Salvadalena – PWA Engineer (Albany)
Dr. Howard Zhang – WRRC Director (Albany)
Greg Owens – Jacobs Engineering (A&E Firm)
WRRC Mission To enhance healthfulness of foods by creating crop plants and food products that promote health, and by developing systems and methods that ensure the safety of the food supply.
To develop new food and industrial products using biotechnology to develop improved, tailored agricultural crops and bioengineering to create new products from agricultural crops and processing co-products.
To protect and enhance the quality of the environment by developing ecologically sound methods for pest control and environmentally sound systems for efficient food and industrial processes.
To ensure the effective transfer of new and innovative technologies by integrating technology transfer into program and project design and developing partnerships with private and public sector clients.
Improve the understanding of the Government’s requirement
Allow potential offerors to judge whether or how they can satisfy the Government’s requirements
Enhance the Government’s ability to obtain quality construction at reasonable prices
Increase efficiency in proposal preparation, proposal evaluation, negotiation and contract award
Purpose of Conference/Site Visit
Questions raised at this conference must be submitted in writing (utilizing the provided form) or via email to kathy.scheel@jacobs.com with a copy to ronda.ford@ars.usda.gov and the solicitation number referenced in the subject line
Deadline for submission of questions is NLT 4 February 2010
All questions will be answered via an amendment to the solicitation and posted on FedBizOps
In order to maintain procurement integrity please avoid one on one conversations with Government/A&E personnel
Questions
Disclaimer In the event that there is a conflict between the RFP terms and conditions and the information that is disseminated during today’s conference, the RFP terms and conditions takes precedence.
The formal RFP is the only document that should be relied upon in determining the Government’s requirements.
Any changes to the RFP will be with a formal amendment.
Project Overview
Background The original WRRC structure was constructed in the 1930’s and 1940’s.
The original project modernization design consisted of 6 phases of construction. Phase 1 and 2 construction was completed in May 2004. Phase 3A construction was completed in November 2008.
This project includes the renovation of four floors (45,000 GSF) of the existing south wing, renovations in the existing administrative wing basement, upgrades to an existing exterior steam line, and renovations in the existing overpass building.
Project Overview
The proposed renovations include lead and asbestos abatement, architectural, mechanical, plumbing, electrical, the provision and movement of large, fixed scientific equipment and life safety system for the remaining design phases, known as Phase 3B, 4A, 4B, 5, and 6, in addition to other miscellaneous renovations. In addition, the work includes the re-commissioning of Phases 1, 2, and 3A.
The work shall be conducted in four sequences, numbered 1 thru 4, as indicated in the contract drawings and specifications. Each sequence will be inspected, commissioned, and accepted separately.
The schedule of items will include a base item and 2 optional items. The base item will encompass work primarily associated with sequences 1-3, option item 1 work is primarily associated with sequence 4 and option item 2 includes work to complete a new roofing system for the south wing.
RFP Overview
RFP OVERVIEW
| Section A - Proposal |
| Standard Form 1442 - Complete blocks 14, 15, 16, 17, 19, 20a, 20b, 20c (Note: Refer to block 13D before completing block 17) |
| Section B – Schedule of Items |
| B.2 Identifies the base item and 2 option line items. Prospective offerors must propose on all items (base and option) |
| B.3 Identifies performance time at 900 calendar days |
Section C - Specifications
Attachment in Section J – Identifies work disciplines (mechanical, electrical, etc.) by divisions
| Section F - Deliveries or Performance |
| F.2 Liquidated Damages is $1,250.00 for each calendar day of delay |
| F.4 Performance of Work by the contractor shall be at lease 15 percent |
| Section H – Special Contract Requirements |
| H.25 Key Personnel, insert names of proposed key personnel |
| Section I – Contract Clauses |
| I.1 FAR 52.203-15 Whistleblower Protections Under American Recovery and Reinvestment Act |
| I.1 FAR 52.204-11 American Recovery and Reinvestment Act – Reporting Requirements |
| I.1 FAR 52.215-2 Audit and Records – Negotiation, Alternate I |
| I.6 FAR 52.225-23 – Required use of American iron, steel, and other manufactured goods – Buy American Act – Construction |
Section J (Attachments)
1 Wage Determination(s), CA 20070029, mod 40, Dated 11/13/2009
2 Bid Bond, SF-24
3 Performance & Payment Bonds, SF-25 & 25a
4 Disclosure of Lobbying Activities, SF-LLL & LLLa
5 Construction Progress and Payment Schedule, ARS-371
6 Contractor’s Request for Payment Transmittal, ARS-372
7 Past Performance Evaluation Form
8 Specifications
9 Drawings
| Section K (Representations and Certifications) |
| Online Representations and Certifications Application (ORCA) |
| Section L – Instructions, Conditions and Notices to Offerors |
| L.2 Data Universal Numbering System (DUNS NUMBER) – Enter DUNS number in block 14 of SF 1442 (company name/address) |
| L.3 Instructions to Offerors – Competitive Acquisition – Provides instructions concerning the procedures relative to this type of procurement |
| L.10 Bid Guarantee (FAR 52.228-1) – Failure to furnish a bid guarantee in the proper form and amount , by the time set for submission of proposal may be cause for rejection of the proposal. |
| Section M – Evaluation Factors for Award |
| M.2 Criteria for Evaluation Proposals – Provides values assessed to specific evaluation factors and sub-factors. When all evaluation factors are combined they are approximately equal to cost or price |
| M.3 Award will be made to the responsible offeror whose proposal presents the “best value” to the Government, which may not necessarily be the proposal offering the lowest price nor the highest technical score |
Overview of Sections L & M, Evaluation Process
Sections L and M Understanding and following Section L&M are the keys to developing a good proposal; a mutually beneficial goal for award
Proposal Instructions – Section L of the RFP:
Tells Offerors what to include in the proposal
Evaluation Factors – Section M of the RFP:
Identifies how Offerors will be evaluated
TECHNICAL PROPOSAL
Technical Proposal – evaluate and determine whether a proposal will meet Government requirements, includes;
(1) Relevant Project Experience and Past Performance
(2) Key Personnel
(3) Contract Administration
(4) Schedule and Resources
(5) Small Disadvantaged Participation Program
EXPERIENCE
Prime Contractor experience on 5 projects within the last 5 years of similar size, scope, function, and complexity
Experience with new construction and renovations, ability to manage multiple projects - emphasis on research laboratory type facilities
Government experience is desired but not required.
PAST PERFORMANCE (reference Form SF 1420)
Conformance to specifications and standard of workmanship
Adherence to contract schedules
History of reasonable, cooperative behavior and responsiveness to customer needs
Coordination and management of subcontractors
Note: Government Past Performance databases will also be utilized
KEY PERSONNEL (Staffing Plan)
Identify key construction and management personnel - their level authority - relationship to the company - their roles in recent relevant projects
Distinguish between in-house staff and subcontractors
Identify number of present employees and their roles
Identify number of new hires
KEY PERSONNEL (Personnel Qualifications)
Resumes for;
Project Manager
Site Superintendent
Quality Control Manager
Safety Officer
CONTRACT ADMINISTRATION – Administrative Approach
Administration of contract /subcontract
CPM scheduling
Maintaining records
Administration of quality control program and related inspection
Commissioning
Close out/turn over
Quality Control Plan/Commissioning
Description of the plan and process methodology
Personnel qualifications and reporting requirements
Approach to meeting commissioning requirements
Subcontractor –
Provide names of 1-3 potential contractors specifically for;
| Mechanical Controls | Test and Balance | |
| Plumbing | Electrical | |
| Fire Alarm | Hazardous Abatement | |
| Stucco | Window | |
| Roofing | Concrete | |
| Structural Steel | Scientific Equipment Vendors |
Subcontractor (cont’d) –
- address subcontractor management with respect to work schedule, change order requests, quality of work, adherence of labor standards
- methods to select subcontractors/number of prior projects with each
Note: For any resultant contract, subcontractors utilized shall be those presented in the offer
| Schedule – |
| Define project scheduling capabilities |
| Provide schedule for proposed project (50-100 activities) |
| Identify significant work segments and critical path items, including material & equipment |
Work Plan Approach – Narrative of approach, identifying assumptions made to develop schedule
| - | Describe understanding of construction sequencing |
| Describe alternate strategies to mitigate schedule problems |
| Resources - |
| Facility information |
| Technological information |
| Office automation capabilities |
| Software capabilities (must be compatible with gov’t) |
Manufacturers -
| Provide names of 1-3 potential manufactures for; | |||
| growth chambers | growth rooms | cold rooms | |
| proctor dryer | chiller | roofing system | |
| direct digital control system | fire detection & alarm system |
Note: For any resultant contract, equipment shall be provided from the manufacturers presented in the offer
Cost Proposal – Shall be submitted separate from the Technical Proposal in order for the Technical Proposal to be evaluated solely upon the basis of technical merit, independent of dollars values
Each Offeror’s cost proposal shall be evaluated to determine if it is complete, consistent and reasonable with the Offeror’s technical approach, reflects a clear understanding of the solicitation requirements and contains no material imbalances.
Supporting Documentation – Cost Proposal shall list all required tasks, labor categories and fully burdened hourly rates; a breakdown of all direct costs, or any other indirect cost; travel and material costs; and contractor’s overhead and profit
COST /BUSINESS PROPOSAL
Section M - Evaluation Criteria Value
| 1. RELEVENT PROJECTEXPERIENCE AND PAST PERFORMANCE | 40 | |
| a. Experience (20) | ||
| b. Past performance (20) | ||
| KEY PERSONNEL | 20 |
| a. Staffing Plan (10) | ||||
| b. Personnel Qualifications (10) | ||||
| 3. CONTRACT ADMINISTRATION | 15 | |||
| a. Administrative Approach (5) | ||||
| b. Quality Control/Commissioning Plan (5) | ||||
| c. Subcontractor (5) | ||||
| SCHEDULE AND RESOURCES | 20 |
| a. Schedule (5) | ||
| b. Work Plan Approach (5) | ||
| c. Resources (5) | ||
| d. Manufacturers (5) | ||
| 5. SMALL DISADVANTAGED BUSINESS PARTICIPATION PROGRAM | 5 |
TOTAL POSSIBLE TECHNICAL POINTS 100
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