Addendum_Form.docx

This is an Addendum Form for the City of Phoenix's Enterprise Asset Management Software and Implementation solicitation. The addendum extends the proposal due date to October 18, 2022 at 2:00 p.m. and documents vendor inquiries and the City's responses regarding the solicitation. The five-year contract, commencing on or about May 1, 2026 (with an alternative start date of July 1, 2026), seeks a comprehensive cloud-based SaaS Enterprise Asset Management solution to serve multiple municipal departments including Aviation, Public Works, Street Transportation, and Water Services. The procurement requires vendors to demonstrate at least five years of experience implementing EAM products for public entities and the ability to integrate with existing systems such as SAP, eChris (PeopleSoft), HARS, SCADA, GIS, AutoCAD, Dynamics365, and various Building Automation Systems. The original proposal submission deadline was November 14, 2025, with a pre-offer conference scheduled for October 10, 2025. The evaluation will allocate 675 total possible points across System Capabilities and Functional/Technical Requirements (300 points), Experience and Qualifications (185 points), and Method of Approach (190 points).

The solicitation emphasizes key deliverables including work order management, preventive maintenance tracking, resource allocation, mobile field operations, and advanced reporting and analytics capabilities to manage the City's portfolio of 443 properties across 11 client departments, totaling 10,496,280 square feet and 14,709 land acres. Water Services alone currently manages 2,128,271 total assets with potential expansion to 340,000 additional assets. The procurement incorporates robust security protocols, requiring vendors to complete a data privacy questionnaire to assess privacy risk levels and sensitive security information management. Specific pricing and budget information were not detailed in the addendum; however, the extensive multi-departmental scope and sophisticated integration requirements indicate a significant technology investment. No set-aside designations were explicitly noted. Offerors must acknowledge receipt and acceptance of the addendum through the City's Procurement Portal, and all other solicitation specifications and instructions remain unchanged.