Addendum_3_RFP_2026-30historical_spend_data.pdf

This is an addendum to Request for Proposal 2026-30 issued by the District Board of Trustees of Valencia College, Florida, providing historical spend data for HVAC preventative maintenance, service, and repairs. Valencia College seeks a qualified State of Florida Certified Mechanical Contractor to deliver comprehensive HVAC preventative maintenance, service, and repairs across eleven campus locations, including quarterly and annual preventative maintenance for direct expansion systems, air handling units, chillers, boilers, and Liebert cooling units, as well as 24-hour emergency repair services with a two-hour response requirement. The non-mandatory site visit/walk-through is scheduled for March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus. The inquiry deadline is April 3, 2026, at 10:00 a.m. EST, with proposals due April 10, 2026, at 12:00 p.m. EST via VendorLink. The evaluation committee will assess proposals on April 23, 2026, with notice to award on April 27, 2026, and final Board approval on May 7, 2026. The contract term is three years with potential extension for two additional one-year periods, not to exceed five years total.

Addendum #3 provides historical spend data from the incumbent contractor spanning fiscal years 2021 through 2026, showing total spend of $3,803,407.17, with annual amounts ranging from $366,944.41 in 2021 to $788,958.15 in 2023. This historical spend information does not represent total potential spend, as certain projects outside the contractor's capabilities or availability were procured separately through other vendors. Mandatory minimum qualifications include active Florida Certified Mechanical Contractor status, current Business Tax Receipt, five years of continuous HVAC service experience, and current Liebert Service Provider Network status for a minimum of three years. Proposers must submit cost proposals using the provided Cost Proposal Form with specified labor classifications and materials at cost plus maximum markups of 10 percent for preventative and corrective maintenance and 0 percent for quarterly and annual preventative maintenance. All contractors must maintain comprehensive insurance coverage, including General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation per statutory requirements, Employers Liability of $1,000,000, Umbrella coverage of $3,000,000, and Professional Liability of $4,000,000.